Commercial Analyst Job Description - Hays

Job DescriptionJob Title:Commercial AnalystPost Number(s)Grade: PO5Department:Section:Reports to:Supply Chain ManagementSupply Chain Development HubSupply Chain Development ManagerPURPOSE OF ROLE:1. To undertake supply market research and analysis, from a financial riskand assessment perspective2. To manage, model and implement a benefits delivery reporting model thatis fit for purpose3. Conduct commodity and savings opportunities analysis, andbenchmarking, using market information gathered from multiple sources4. To analyse, categorise and interrogate spend data within the Council5. To support special projects, including those led by the BusinessDevelopment team, to develop commercial models for new business/ bidsand trading opportunitiesResponsible for:KEY ACCOUNTABILITIESCorporate1. Assist the Supply Chain Management department in defining and managinga supplier management strategy.2. Assist in implementing strategies that safeguard the Council againstcontractual and commercial risk.3. Proactively participate in the continuous improvement of business systemsand processes within the Supply Chain Management department, therebycontributing to the Council’s performance.4. Provide market driven data, advice and guidance to senior managers anddepartments on the commercial and financial viability of differing sourcingoptions for specific projects.5. Work with procurement team to create information and analysis systemsthat will track and report benefits of existing contracts.6. Assist the Business Development team in developing commercial modelsand business cases for new business/bid opportunities, including scenariotesting and modelling new, and existing, trading opportunities.

7. From time to time support other projects as directed by the Head ofProcurement/Head of Supplier Performance.8. To participate in the Council’s emergency planning and responses toemergency situations when required to do so.9. To assist in the conduct of elections when required to do so.Functional1. Assist in defining, creating and maintaining management information thatidentify, track, monitor and report on tendering opportunities and contractimprovements.2. Compile, analyse and interrogate regional/local data including spend data,demand, specification and supplier information and feedback this analysisto stakeholders and project teams.3. Use of “should cost” analysis to simulate the cost structure of its suppliers toassist in supplier price negotiation.4. Assist the Supply Chain Management department to identify future trendsand contract development opportunities for all category commodities.5. Create, develop and implement systems that will interface processes andprocedures with existing systems and reporting mechanisms.6. Evaluate the cost elements in the purchase of goods, or a service,examining cost drivers and levers.7. Provide monitoring information, including benchmarking data, and respondto ad-hoc data queries and requests as required by senior management.8. Manage and model large data sets and produce high quality outputs.9. Analyse payment mechanisms and identify new payment mechanisms forbids and tenders.KEY PERFORMANCE INDICATORS1. Development of dashboard reports to track, monitor and report contractimprovements and benefits delivery.2. Ensure commercial supplier assessment forms are issued, completed andall records have been put into place.3. Development and implementation of systems to interface with existingreporting tools and mechanisms.4. Commercial and financial risk analysis of existing supply chain andprospective suppliers.5. Development and maintaining of categorised spend data model forCouncil’s expenditure.6. Devolopment of commercially competitive finance models for external bidsand trading ventures.KEY RELATIONSHIPS (INTERNAL AND EXTERNAL)1. Develop and promote effective working relationships within the SupplyChain Management department and the Business Development team.2/5

2. Work effectively with other departments on the commercial and financialviability and value for money of sourcing strategies and major projects.3. Provide market driven data advice and guidance to senior managers acrossdepartments.4. Demonstrate an expert level of supply market knowledge, through analysis,research and networking, sharing this knowledge across the authority.COUNCIL STANDARDSEqual Opportunities: The Council has a strong commitment to achievingequality of opportunity and expects all employees to implement and promote thisin their own work.Health and Safety: The Council is committed to a healthy and safe workingenvironment and expects all its employees to implement and promote its policy inall aspects of their work.Confidentiality: The Council is committed to maintaining privacy of all its staffand customers. It expects all staff to handle all individuals’ personal informationin a sensitive and professional manner. All staff are under an obligation not togain access or attempt to gain access to information they are not authorised tohave.SIGNATURESName of Line Manager: …………….…………………………………………………..Signed.…………………………………………… Dated……………………………….Name of Post holder: ………………………………………………………………...Signed…………………………………………. Dated………………………………The duties of this post will change and develop over time. It is the manager’sresponsibility, in conjunction with the post holder, regularly to review thisdocument and amend it when necessary. [It is important that job descriptions areregularly reviewed and updated. Regular reviews should take place at appraisalmeetings and exit interviews. These reviews would not normally require ajob evaluation of the grade. Only significant changes or the addition of significantnew responsibilities would require an assessment by Human Resources of theneed for a re-evaluation of the grade.]3/5

Employee SpecificationKNOWLEDGE AND EXPERIENCE: The Commercial Analyst should have hadprevious experience in commercial activities for public and/or private sectororganisations and, preferably, be able to demonstrate that they have experiencein the following areas;Proven aptitude for working with IT applications, with knowledge ofdatabase construction and the languages used in software systems;Able to rapidly acquire understanding and expertise with new proceduresand systems;Demonstrates excellent commercial acumen and experience indeveloping commercial models, including for external bids and newtrading ventures;Experience of working with stakeholders and data to establish andconfirm user reporting and modelling requirements;Experience of data analysis and interrogation tools and methodologies;Experience of “should cost” analysis techniques in analysing supplier coststructures;Proven high level interpersonal skills and written communication skillsincluding the ability to effectively work consult with senior business andtechnical stakeholders;Strong working knowledge of public sector processes and legislation;Some demonstrable (minimum 1 year, preferred 3 years) commercialanalyst experience and expertise, preferably in a procurement and/orBusiness Development context.High level project management skills and project support;Experience in creating and managing information solutions.SKILLS & ABILITIES: The Commercial Analyst should have the following skillsand abilities;Advanced level use of office IT systems and programs especiallyadvanced database and Excel skills;Excellent communication and presentation skills;Able to justify and communicate decisions and processes to a nonfinancialaudience;Good personal organisational management skills and attention to detail;To be able to act on their own initiative after receiving appropriatedirection;Excellent team working and interpersonal skills;Ability to produce high quality written reports and data visualisation;Able to identify cost drivers and levers in the purchasing of a product orservice;Able to provide cost benefit analysis and support business casedevelopment for projects and opportunities;4/5