Motor Vehicle And Fleet Management Best Practice Guidelines

damage to the rental car and IHL’s existing auto insurance covers third partydamage/injuries at the fault of the university authorized driver. Additional liabilityinsurance should not be purchased/reimbursed.Out of State: Explain the state contract administered by the MississippiDepartment of Finance and Administration for Vehicle Rental Services, Out ofState. Describe details such as allowable use, authority, application, restrictions,requirements, allowable expenses, and procedures. Explain Collision DamageWaiver (CDW)/Loss Damage Waiver (LDW) insurance and include procedures forreporting damage or collision while operating a rental vehicle. Explain thatadditional insurance should not be purchased if CDW/LDW is part of the statecontract. CDW/LDW covers damage to the rental car and IHL’s existing autoinsurance covers third party damage/injuries at the fault of the university authorizeddriver. Additional liability insurance should not be purchased/reimbursed.Privately Owned VehiclesAuthorization: University officers and employees may be authorized to travel onuniversity business using their private automobile. This section should outline theprocedure for obtaining authorization according to state law and university policy.Insurance: Owners should have current proof of insurance in accordance withstate law. Losses occurring to a third party while conducting official business withprior approval are subject to protections provided by the Mississippi Tort Claims Act§ 46-11-1 et. al.Expense: University employees that are authorized to travel on official statebusiness in their private automobile will be reimbursed at the same rate, based onmileage, as federal employees as determined by the Mississippi Department ofFinance and Administration. All other operational and maintenance expenses arethe responsibility of the owner.Safety: If authorized for official use, privately owned vehicles will be operated andmaintained in accordance with the policies and procedures established foruniversity-owned vehicles.Motor Vehicle and Fleet Management Best Practice Guidelines 11