Motor Vehicle And Fleet Management Best Practice Guidelines

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Appendix EFactors to be Considered During an Incident ReviewDuring a review of a motor vehicle incident, possible contributing factors may be consideredusing the following framework:Driver:Driver’s work schedule for at least the week preceding the incidentLength of time on duty since the previous break prior to the incidentFatigueScheduling demands on driverMotor vehicle record historyPhysical condition of the driver at the time of the incidentPhysical limitations of the driver at the time of the incidentTraining historyDriver’s emotional stateVehicle:Maintenance and inspection recordsVehicle conditionDamage to the vehicle from the incidentSuitability and safety of the vehicle for the work taskVehicle control layoutModifications to the vehicle that may have contributed to the incidentOperating Environment:WeatherRoad conditionsTraffic conditionsRoute planningDelivery or service schedulesReferencesThe following provides further information on factors that may be considered in determiningcausation:NHTSA. Large truck crash causation study in the United States. U.S. Department ofTransportation, National Highway Traffic Safety Administration:http://www-nrd.nhtsa.dot.gov/pdf/nrd-01/esv/esv18/cd/files/18ESV-000252.pdfA guide to determine motor vehicle accident preventability (revised edition). National SafetyCouncil [2004]. Publication No. 22972-0000. Itasca, IL: National Safety Council.U.S. Department of Transportation [1991]. Accident countermeasures manual:http://www.fmcsa.dot.gov/factsfigs/accidenthm/accidentman.htmMotor Vehicle and Fleet Management Best Practice Guidelines 18
Appendix FSample Driver’s Pre-Trip Inspection ChecklistThe following checklist is designed for drivers with little mechanical knowledge or background.Elements included enhance safety and prevent breakdown. This inspection should only take afew minutes for a typical automobile. Completion will increase the likelihood of a successful trip.Unsatisfactory elements should be corrected prior to operation of vehicle.Vehicle Make & Model ______________________Date ___________________ELEMENTSATISFACTORY()UNSATISFACTORY( OR COMMENT)1. Brakes – do service brakes and parking brakeoperate?2. Lights – check headlights, high beams, blinkers,tail lights, brake lights, back-up light, parking lightsand side markers. Are all working?3. Tires – check pressure against p.s.i. noted ontire. Check tread depth (at least 1/8 inch). Checkfor defects such as unusual wear pattern, bubblesor deformed sidewalls.4. Belts – are they quiet with engine running?5. Glass – no broken windows, no cracks thatinterfere with driver’s vision. Clean.6. Mirrors – are side and rearview mirrors intact?7. Windshield wipers – do they operate andremove washer fluid when tested?8. Windshield washer – is reservoir full, does itpump when operated?9. Engine oil – check dipstick. Any leaks?10. Coolant – is fluid to mark on reservoir?11. Transmission – check dipstick. Any problemsshifting?12. Steering – does steering react when steeringwheel is turned? Any noise?13. Occupant restraints – are all seatbelts andairbags present? Do seatbelts operate properly?14. State inspection sticker – is a currentinspection sticker in lower driver’s side corner ofwindshield?15. License Plate – is a license plate mounted andeasily seen?16. Emergency equipment – is there a jack, lugwrench, flashlight, etc.?17. Keys – do keys operate ignition and all locks?Are a spare set of keys available?Note: Consider a similar checklist for use when returning a vehicle after a trip to report needed repairs.Motor Vehicle and Fleet Management Best Practice Guidelines 19
Page 1 and 2: Mississippi Board of Trustees of St
Page 3 and 4: ContentsOperation………………
Page 5 and 6: Injured Employee: Explain Workers
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Page 9 and 10: Specialty Vehicles & LicensureEmerg
Page 11 and 12: damage to the rental car and IHL’
Page 13 and 14: • Never operate a computer while
Page 15 and 16: Appendix CSample Rental Vehicle Pol
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Page 25 and 26: miles or two hours is also a recomm
Page 27: Appendix IGuide to Hiring Bus Compa

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