Motor Vehicle And Fleet Management Best Practice Guidelines

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ContentsGeneral………………………….……………………………………. 4Statement of PurposeApplicationEnforcement/ConsequencesManagement.………………………………….………………………4GeneralMotor PoolDepartmentalIndividually AssignedCombinationRisk Management………………………..…………………………..4Liability CoverageInjured EmployeeUniversity VehicleAccident ReportsVehicles………………………………………………………………..5UseUsage and Cost RecordkeepingFuelAppearanceMarkingTitle/License PlateMaintenanceInspectionState InspectionEmergency EquipmentVehicle ModificationsDrivers…………………………………………………………………6Authorized DriversDriver QualificationsDriver RecordsDriver TrainingMotor Vehicle and Fleet Management Best Practice Guidelines 2
ContentsOperation……………………………………….……………………. 7State and Federal LawOccupant SafetyDistractionsImpaired DrivingSafe and Courteous OperationParking/BackingDamaged/Malfunctioning VehicleSpecialty Vehicles and Licensure………..…..……...………..… 8Emergency VehiclesSpecial Apparatus/VehicleVansMass Transit VehiclesCommercial VehicleClass of License and EndorsementsChartered Busses......................................................................10Rental Vehicles……………………………………..………………10In StateOut of StatePrivately Owned Vehicles…………………………………………11AuthorizationInsuranceExpenseSafetyAppendices…………………….……………………….……… 12-27A. Sample Business Use AgreementB. Sample Privately Owned Vehicles Used for Business Purposes AgreementC. Sample Rental Vehicle Policy AcknowledgementD. Motor Vehicle Incident Reporting Instructions for DriversE. Factors to be Considered During an Incident ReviewF. Sample Driver’s Pre-Trip Inspection ChecklistG. Mississippi Department of Public Safety Driver Records RequestH. Van Safety RecommendationsI. Guide to Hiring Bus CompaniesMotor Vehicle and Fleet Management Best Practice Guidelines 3
Page 1: Mississippi Board of Trustees of St
Page 5 and 6: Injured Employee: Explain Workers
Page 7 and 8: should contain the following:1. Aut
Page 9 and 10: Specialty Vehicles & LicensureEmerg
Page 11 and 12: damage to the rental car and IHL’
Page 13 and 14: • Never operate a computer while
Page 15 and 16: Appendix CSample Rental Vehicle Pol
Page 17 and 18: • Name, address, and phone number
Page 19 and 20: Appendix FSample Driver’s Pre-Tri
Page 21 and 22: ___ For use in connection with any
Page 23 and 24: What makes 15-passenger vans so dan
Page 25 and 26: miles or two hours is also a recomm
Page 27: Appendix IGuide to Hiring Bus Compa

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