chapter one brief history of the nigerian society of engineers 1.0 ...

CHAPTER ONEBRIEF HISTORY OF THE NIGERIAN SOCIETY OFENGINEERS1.0 INTRODUCTIONFounded in 1958, the Nigerian Society of Engineers (NSE) is thenational umbrella organization for the Engineering Profession in thecountry. Like some of its counterparts in other professions, theSociety has distinguished itself through progressive and imaginativeprogrammes to become the avenue for true professional developmentof its members as well as the technological development.1.1 OBJECTIVEThe objective of the Society is to promote the advancement ofengineering education, research and practice in all its ramifications.Naturally, this is with a view to maintaining and enhancing theprofessional capabilities of its members so as to better equip them tofulfill the needs of the profession for the good of the public and thenation.1.2 MEMBERSHIPMembership is open to all who possess qualification that areacceptable by Council for the Regulation of Engineering in Nigeria(COREN), under the provisions of Engineers Registration Decree(No. 55) of 1970 or such amendments thereof irrespective of race,color or religion . Commencing in 1988, the society conducted itsown Graduate ship Examinations for candidates who are nototherwise qualified. There are seven grades of membership, namely: -Fellow, Corporate Member, Associate, Graduate, Student, Corporatefirm and Honourary Fellow.For details of general guidelines to membership, please contact theNigerian Society of Engineers at the address contained herein or anyof its branches around the country. Corporate Membership of theSociety, that is Fellows and Members, confers professionalrecognition and is acceptable by COREN for registration purposes.1.3 ORGANIZATION OF THE SOCIETYThe highest policy making body in the Society is the Council whichcomprises of elected National Executive members, Branch /Division1

Chairman, and Chairpersons, Representatives of other EngineeringBodies and Institutions and some nominated Active CorporateMembers. The President is the Head of Council.The Society operates a Secretariat currently housed at NationalEngineering Centre, Abuja and a liaison office at Lagos both buildingowned by the Society. A full time Executive Secretary heads theSecretariat. Overall co- ordination of the Society’s activities is carriedout from the Secretariat.1.4 STRUCTURE OF ITS DIVISIONSThe Society is also organized into Divisions. As an umbrellaorganization, all the disciplines of the profession as currentlypracticed in the country are duly catered for. Some of the disciplinesare organized as Divisions of the Society to enhance individual careerdevelopment. The following Sixteen Divisions have been dulyrecognized:Aeronautical, Agricultural, Association of Professional WomenEngineers , Chemical, Civil, Electrical, Environmental, Geotechnical,Industrial, Marine Engineering & Naval Architectural, Mechanical,Metallurgical, Petroleum, Structural and Engineering ValuationDivision & Automotive Division.1.5 SECRETARIAT OF THE SOCIETYThe Nigerian Society of Engineers has a management structure of fivedepartments and five units under the Executive Secretary. They are:a) Corporate Resourcesb) Professional Developmentc) Finance Departmentd) Membership Servicese) Media and Publications1.6.0 ACTIVITIESSome of the fields in which the Society is active include:1.6.1 Courses/Workshops/ConferenceThese are organized nation-wide by the Branches and Divisions andcoordinated by the National Secretariat and are geared towardsprofessional improvement, and continuing education amongstmembers. One of the special events is the October Lecture normallydelivered on the first Friday of October by a Past President of theSociety. The Society holds an Engineering Conference based on achosen theme between the last week in November and first of2

December of every year at a predetermined venue. This is roundedoff with the Annual General Meeting of the Society.1.6.2 Career and Employment AdviceThe Society has a Job Placement Unit, which maintains a list ofmembers wishing to change jobs or in search of jobs, and this list isavailable to prospective employers.1.6.3 PublicationsThe Society publishes a Quarterly Journal “The Nigerian Engineer”.It also publishes the Technical Transactions, which is accepted byUniversities for scoring purposes during promotion exercises in suchinstitutions. Other publications in the NSE stable are the NSE-eNewsletter, NSE Newsletter, and Annual Conference/SeminarProceedings, October Lectures, History of the NSE, some ad-hocpublications based on contemporary issues.1.6.4 Liaision With The Council For The Regulation OfEngineering In Nigeria (COREN)The Society is represented on the Council of COREN and arrangesregistration interviews for COREN. It maintains close relations withthe body on all issues relating to the engineering profession. Theseinclude Engineering Regulations Monitoring (ERM), MandatoryContinuing Professional Development (MCPD) and Remuneration forEngineers.1.6.5 Code Of EthicsThe Society has established a Code of Ethics to control theprofessional conduct of her members. Disciplinary actions areinstituted under this code.1.6.6 Advisory ServicesThe Society provides guidance to members on a wide range of mattersrelevant to their involvements with and development in the profession.Government and the general public may also seek advice of theSociety on Professional Engineering matters.1.6.7 ForumThe Society provides a forum for engineers to exchange ideas andupdate their knowledge on contemporary and future developments inengineering1.6.8 Awards And Prizes3

Grants/Fellowships/Awards and Prizes for papers, research and othercontributions to the profession are awarded by the Society from timeto time to those who distinguished themselves in the profession,1.6.9 Benevolent FundThe Society maintains a benevolent fund to which individual memberscontribute. The fund is to help members and their families in distress1.6.10 International RelationsThe Society represents Nigeria through her membership of theCommonwealth Engineers Council (CEC) and World Federation ofEngineering Organization (WFEO). The Society is also the Secretariatof the Federation of African Engineering Organization (FAOE).1.6.11 Campaign Against Corruption In EngineeringProjects (CACEP)The Society launched a Campaign against Corruption in EngineeringProjects (CACEP) in 1998. This is part of its contribution to the fightagainst corruption which had hindered the rapid development of thecountry.1.6.12 Liaison With GovernmentThe Society liaises with the Government on matters affecting theEngineering Profession and represents the profession on the boards ofsome Governmental bodies and organizations.1.6.13 LibraryThere is an Engineering Library at the National Engineering Centre.1.6.14 ArbitrationDisputes arising from contracts or professional practices are referredto the Society from time to time for arbitration.1.6.15 Members InsuranceThe Society operates a group Accident Insurance Policy withACENICO to which subscribing members pays a premium. Theinsured sum is N50, 000.00 per member in case of death, in additionto other benefits. An internal Death Gratuity Scheme has also beenintroduced.1.6.16 Consultancy ServicesThe new structure of NSE has created Consultancy Services underProfessional Development Department.4

1.6.17 Promotion Of Engineering And TechnologyIn line with its objects, the Society has embarked on moves aimed atpromoting engineering and technology in the country. It hasestablished and Engineering and Technology Endowment Fund to helpfinance local engineering endeavors’. The Society is working hard tosensitize the entire nation on the need to raise engineering technologyhigh on the national agenda. Stickers on “Think Technology, TalkTechnology, Try Technology, have been produced in this regards.1.6.18 Liaison With Other Engineering BodiesApart from entering into-co-operation and reciprocal agreements withsome foreign engineering bodies, the Nigerian Society of Engineers isreaching out to other local Engineering Associations on the need tohave Central Engineering Profession Body. In this regard theNigerian Institution of Structural Engineers (NIStructE), NigerianInstitution of Agricultural Engineers (NIAE) and Nigerian Society ofChemical Engineers (NSChE) have already merged and becomeDivisions of NSE.1.6.19 Technology SummitThe first ever Technology Summit was initiated by the Society in1997 and it was huge success. The second one was held in October1998. It has now been transformed into Technology AdvancementGroup (TAG).5

CHAPTER TWOThe following are the Divisions of NSE and the year in whicheach secured Council approval:S/N NAME OF THE DIVISION YEARESTABLISHED BYCOUNCIL1. Agric Division 19932. Aeronautical Division 19933. Automotive Institute Division 20064. Association of Professional Women inEngineering in Nigeria Division5. Chemical Division6. Civil Division7. Electrical Division8. Environmental Division9. Geotechnical Division10. Industrial Division11. Institute of Appraisal & Cost Division12. Marine Engineering & NavalArchitectural Division13. Mechanical Division14. Metallurgical & Mining Division15. Petroleum Division16. Structural Division6

CHAPTER THREETHE NIGERIAN SOCIETY OF ENGINEERSTHE NIGERIAN SOCIETY OF ENGINEERS RULES ANDGUILDELINES ON THE FORMATION OF DIVISIONS3.1 Council shall have power to establish Divisions of the Society in suchplaces as it may decide and recognize or establish Divisions for thepromotion of any field of Enigineering.Council shall frame theConstitution, Objects, bye-laws and regulations of such Divisions andshall have power to vary same from time to time as it deems fit,subject to these Memorandum and Articles of the Society.3.2 The number of members to be established as a Division shall not beless than fifty.3.3 Council shall have power to recognize or organize Students ofaccredited Faculties/Colleges/Schools of Engineering of the NigerianUniversities and Polytechnics/Colleges of Technologies into Chaptersof the Society, affiliated to the Division.3.4 Council shall have power to dissolve a Division or Chapter, inaccordance with the Constitution, Bye-laws and Regulations of theNigerian Society of Engineers.7

4.1 NAMECHAPTER FOURTHE NIGERIAN SOCIETY OF ENGINEERS DIVISIONOPERATION GUIDELINESThe Division/Institution shall be called:-“THE NIGERIAN SOCIETY OF ENGINEERS(…..DIVISION”)ORTHE NIGERIAN INSTITUTION OF………….ENGINEERS,(A DIVISION OF NIGERIAN SOCIETY OF ENGINEERS)4.2 AIMS AND OBJECTIVESThe aims and objectives of the Division are as follows:4.2.1 To promote the aims and objectives of The Nigerian Society ofEngineers as they relate to professionalism and updating theknowledge and skill of engineers in the art, science, practice andmanagement of engineering.4.2.2 To promote, protect, encourage and maintain a high standard ofengineering study and practice and to encourage efficiency therein.4.2.3 To provide opportunities for interaction amongst members of theDivision/Institution and between them and others in the field ofengineering and through provision of facilities for reading anddiscussing technical papers, arrangement and promotion of visits toindustrial establishments and other places of engineering interest, andthrough lectures and publication of technical journals on engineering.4.2.4 To promote professional ethics, welfare and benevolence amongmembers of the Division according to its environment andcircumstances.4.2.5 To ensure that practice of Engineering meets National andInternational standards;4.2.6 To ensure that Engineering firms and establishments practiceEngineering according to the rules and regulations of COREN;8

4.2.7 To promote friendly interaction and mutual understanding amongmembers of the Division/Institution and other professional Bodies and4.2.8 To protect the rights and interest of members.4.3 MEMBERSHIPThe Divisions/Institutions shall comprise Members and Affiliates.4.3.1 MembersThose considered as members are;1. Fellows of the Division/Institution2. Corporate Members of the Division/Institution4.3.2 Affiliates1. Graduate Members of the Division/Institution2. Student Members of the Division/InstitutionA Student / Graduate Member shall have undergone a course ofstudy in engineering registrable with COREN3. Associate Member of the Division/Institution: should possess aUniversity degree in the sciences allied to engineering science orQualifications approved by NSE Council4. Honourary Fellows of the Division/Institution4.3.3 Eligibility for Membership4.3.3.1 Membership of Division is open to students and graduates ofEngineering who are registrable with Nigerian Society of Engineers4.3.3.2 Any graduate Engineer resident and practicing within theDivision/Institution environ is eligible to be a member.4.3.3.3 Every other Engineer who resides, practices and or has his/heroffice within a state in Nigeria shall also be eligible to be amember of the Division provided such Engineer does not belong tomore than two Divisions of the Society.4.3.3.4 Membership grades shall be the same as the grades in the NigerianSociety of Engineers.4.3.3.5 Loss, Transfer and Reinstatement of MembershipIssue on professional misconduct and default in financial obligationswhich can lead to loss of membership, can only be decided on, by9

the National Council of the Division/Institution. Any member who forwhatever reasons, ceases to be a member of the NSE,automatically cease tobe a member of the Division/Institution.4.3.3.6 .Reinstatement of a suspended member shall take effect afterclearance from Council of NSE.4.3.3.7 A relocated member shall have the right to participate in theactivities of Division upon return or visit to town/city where theDivision is Located.4.3.3.8 A relocating member can apply in writing for a certificate ofmembership on departure. This privilege shall be given to membersthat are financially up to date. The certificate shall contain records ofhis performance and contributions to the Division.4.3.3.9 Division’s Identity CardThe Nigerian Society of Engineers identity card, obtained after fullpayment of dues shall serve as the only identity Card for members.4.3.3.10 Establishment of ChaptersDivisions shall as much as possible establish Chapters where thereexists Branches of NSE.4.3.3.11 Divisions are the engine room of the Society, and their operationsshould therefore be such as to enhance the ProfessionalDevelopment and image of NSE at all times.4.3.3.12 To this end, the following are recommended as operationalguidelines for Divisions/Institutions:1) Every Division/Institution should establish a functional office atAbuja or at any other location that the Council may approve fromtime to time2) Liaison Offices may be established by any Division/Institution asdeemed necessary.3) The Office should be staffed by at least 2 No qualitative staff, andbe made functional with necessary equipment.4) A copy of Programme of Activities for the year should be sent toProfessional Department at NSE Headquarters by 31 st January ofthat year.10

5) There must be at least one activity of the Division in a month,which should be reported to the Professional DevelopmentDepartment of the Nigerian Society of Engineers monthly. Theactivities of the Division should be communicated to all membersat least by e-mail on monthly basis.6) Continuing Education and Examinations are key functions ofDivisions. Divisional Chairmen should, as a matter of urgency,come up with Continuing Education Programme for all Cadres oftheir membership from Graduate level to Management level.7) The Continuing Education Programme should be structured intoMandatory, Executive Mandatory and Certified ProfessionalCourses.8) Divisions must take charge of the Professional Examinations ofmembers towards admissions into the Society.9) Review Curricula for Corporate Membership Interviews every two(2) years.10) Divisions should actively encourage all their senior members tohave interest in training the junior member, by fraternizingregularly with them.11) Divisions must organize Conference and Annual General Meeting(AGM) and publish the Conference proceedings and at least oneProfessional Journal annually.12) Every Division must maintain a Current Account and have itsaccount Audited annually by an External Auditor.13) All Divisions should participate in the Annual Group DynamicsCompetitions.14) The Professional Development Department shall monitor and writequarterly report on the activities of the Divisions to enable NSECouncil determine the desirability of their existence.11

CHAPTER FIVEEXECUTIVE COMMITTEE (EXCO)5.1 Composition of the Division EXCOThe Executive arm of the Division is the main ruling body and shallcomprise the following offices subject to review by the Council ofNSE.The Positions and Offices of Division/Institution EXCO shall beComposed of ; National Chairman National Vice Chairman Programme Coordinator Assistant Programme Coordinator Treasurer Financial Secretary Ex-Officio Member Immediate Past Chairman (IPC)5.2 Power and Duties of EXCOThe Division EXCO shall have powers;a) To implement all decisions of NSE Council.b) To carry out all the decisions of the National Meetingc) To initiate such policies and actions that are for the well beingof the Division, subject to the approval of the Division’s AGM.d) To pursue policies of the NSE as directed by the Council ofNSE.5.3 Duties and Responsibilities of Officers5.3.1 The National ChairmanThe National Chairman shall be the Chief Executive of theDivision. He shall preside at all meetings of the Division andExecutive Committee. He shall represent or take decisions onbehalf of the Division in consultations with the EXCO. He/Sheshall be a signatory to the Accounts of the Division as well as signall minutes of meetings. He shall call Emergency, General orExecutive Meetings when the need arises.12

5.3.2 The National Vice ChairmanThe Vice Chairman shall deputize for the Chairman at allmeetings and functions. In the absence of both, any member dulynominated at the meeting shall preside.5.3.3 The Programme CoordinatorThe Programme Coordinator shall be responsible to the ExecutiveCommittee for the administration, technical and generalprogramme of the Division and shall submit an annual report onthe activities of the Division at the last meeting of the financialyear to the Executive Committee and the Annual General Meeting(AGM). He shall prepare agenda and fix dates for meetings inconsultation with the Chairman. He shall be signatory to theAccounts of the Division and shall sign all minutes of meetings.5.3.4 Assistant Programme CoordinatorThe Assistant Programme Coordinator shall assist or deputize forthe Programme Coordinator when necessary.5.3.5 The TreasurerThe Treasurer shall :i) Receive all monies due to the Division,/issue appropriatereceipts, and deposit them in the Division’s Bank Accountwithin three days of receipt .ii) Be responsible for any other assignments as may be referredto him.iii)iv)Shall be signatory to the Bank Accounts.Shall be responsible for reconciliation of Bank Accountsstatements.v)5.3.6 Financial SecretaryThe financial Secretary shalli) Be responsible for the collection of all dues from membersand shall hand the same to the treasurer within three days.ii) Be responsible for the preparation of financial procedure forall expenditure as approved by EXCO.iii) Be responsible for any other matter that may be referred tohim from time to time.iv) Keep a record showing receipts and expenditures.v) Prepare a statement of Accounts to the Executive Committeequarterly.13

5.3.7 Ex-Officio Membersi) There shall be two ex-officio members comprisingImmediate Past Chairman of the Division and one other asmay be elected by members at the AGM.ii) They will assist the Executive and join them in all theirmeetings.5.3.8 Eligibility to Hold Officei) Candidate must be a financial Corporate member of theNigerian Society of Engineers in good standingii) The Candidate must be a financial Corporate member of theDivision in good standingiii) A candidate for the post of National Chairman in addition to(i) and (ii) must have served as a member of the DivisionExecutive Committee for at least two years and must beCOREN Registered.iv) A candidate for the post of Programme Coordinator inaddition to (i) and (ii) above must have been a member ofthe Division for at least five years and must be CORENregistered.v) A candidate for any elective positions shall be one who musthave no criminal records.vi) Any member of EXCO must be a financial Corporatemember of NSE, member of the Division and must beCOREN Registered.5.3.9 ELECTION OF OFFICERSa) The Vice National Chairman shall automatically becomes theNational Chairman at the expiration of the term of theincumbent National Chairmanb) The National Vice Chairman shall be elected by secret ballot atthe Annual General Meeting from among the serving and pastNational EXCO except the Past National Chairman. The Personto be elected National Vice Chairmen must have served in anytwo position of the National EXCO within the last three yearsand must be financial member of both the Society and theDivision.c) The election of the Programme Coordinator, AssistantProgramme Coordinator, Treasurer, and Financial Secretary14

shall be by secret ballot at the Annual General Meeting fromamong corporate financial Members of both the Society and theDivision.d) Any Candidate seeking for election into any office must havenotified the Divisions` Secretariat on the prescribed form dulysigned by the Proposer and Seconder at least two clear weeksfrom the date fixed for the Annual General Meeting5.3.10 Tenure Office of Executive Committeei) The Tenure of Office of Executive Committee member shallbe one year, except that of the National Chairman andNational Vice Chairman which are two years respectively.ii) Election shall be held every year, except for the NationalChairman and National Vice Chairman which have a tenureof two years each.iii) Each Officer of the Division may hold same Office formaximum of TWO consecutive terms of one calendaryear each, except for that of National Chairman andNational Vice Chairman which are TWO calendar years ofNON-RENEWABLE. Thereafter the National Chairmanmay be eligible for election into another Office.iv) All Officers and Ex-Officio members of the ExecutiveCommittee except the Immediate Past Chairman shall beelected.5.3.11 Dissolution of the National Executive CommitteeThe National Executive Committee of the Division shall bedissolved on the following grounds:i) By NSE Council; if the Division is found to havecontravened its conditions of operations in accordance withthe Memorandum & Articles of Association of NSEii)Dissolution by Members at an Extra Ordinary GeneralMeeting5.3.12 Procedure for Dissolution of Executive Committeei) A written motion specifying the charge(s) against theExecutive Committee shall be made by a member andseconded by at least 2 other members.ii) A presiding officer of the rank of a Fellow shall beappointed to conduct the affairs of the meeting duringwhich the issue(s) raised in the motion shall be treated.15

iii) After exhaustive deliberations,2/3 (two-third) majority ofthe member present at the Extra Ordinary GeneralMeeting shall ratify a decision on the issue(s)iv) If a vote of no confidence is passed by the 2/3 (two –third) majority of member present at the ExecutiveBody/Committee shall stand dissolved.v) A new election for the Executive Committee shall beheld immediately according to the provisions of thisOperational Guidelines .5.3.13 Resignation from Officei) Any Officer who whishes to resign may do soii) Any such officer who whishes to resign shall notify theEXCO of such Division in writing a month before theResignation takes effect.iii) On the resignation of any officer, the Officer who is next inrank to the resigned Officer shall occupy the vacant Positionpending the expiration of the tenure or when newelection shall be held as an acting Officer.5.3.14 Removal of Officers from Officei) Establishment of misconduct or incompetenceii) Abuse of provision of Operational Guidelinesiii) Voluntary resignation.iv)Any officer who is absent from three consecutive EXCOMeeting without good reason satisfactory to the EXCO.v) Any officer who embezzles the Division’s fund shall beliable to immediate removal from office and also refund thesum so embezzled within 6 months, with an interest of 50%and faces the risk of criminal prosecution, and expulsionfrom the NSE.vi)vii)Any officer convicted of criminal offence shall be removedfrom office and disqualified from holding any office forseven (7) years.Any officer who due to ill health and can no longer performor has a sickness that requires confinement or isolationviii) Any officer who is deemed to be inefficient shall be liable toremoval after three repeated warning from ExecutiveCommittee.ix)Any officer shall be removed only by motion of vote of noconfidence in any proven case of paragraph (i) to (viii)above, supported by two thirds majority of financialmembers present at a Annual General Meeting.16

5.3.15 MeetingsAll meetings shall be properly called by ensuring adequate noticesgiven to member that are eligible to attend.5.3.16 General Meeting of ChaptersThe General Meeting of Chapters of Divisions shall heldMonthly. Each Chapter of Divisions shall endeavor to holdtechnical sessions or lectures at every monthly meeting.5.3.17 Division Executive Committee MeetingThere shall be regular monthly Division ExecutiveCommittee meeting at the time and place decided by the EXCO.5.3.18 National Meeting of Divisioni) This composed of Divisions` National EXCO, Chapter Chairmen,And Members co-opted by such Divisionii) National EXCO of the Division and Chapter Chairmen shall behold meetings at least twice a year.5.3.19 Annual General MeetingThe Annual General Meeting of the Division shall be held oncea Year at a time and place approved by the Division andChapter Chairmen at the National Meeting.5.3.20 Emergency MeetingThe Division Chairman may call emergency meeting of EXCOas and when occasions demands.5.3.21 Extra Ordinary General MeetingThe Executive Committee or fifty (50) members of the Divisionmay call for Extra Ordinary Meeting at a place and date as andwhen occasion demands.5.3.22 QuorumQuorum at Annual General Meeting and General Meeting ofthe Division shall be twenty five (25) financial members.Quorum at an Executive Committee meeting of the Divisionshall be three Members.5.3.23 Surrender of the Divisions` PropertiesAll originals of important documents for landed properties of theDivision shall be submitted to the Secretariat of NSE for safekeeping.17

5.3.24 Any officer, on termination of the office for any reason, shallsurrender all monies and properties of the Division in his/hercustody within one month to the Executive Committee through theChairman.5.3.25 After one month the Division shall take steps it deems fit to recoverthe items not surrendered by the affected officer.18

CHAPTER SIXFINANCES6.1 SourceIn addition to paying all dues and subscriptions prescribed by theCouncil of NSE, all members of the Division shall be required tocontribute to the Division’s finances by way of;6.2 Annual Dues or Subscription to DivisionsDues payable to the Division for various grades shall be determinedby the Division EXCO and ratified at the National meeting (DivisionNational EXCO meeting with Chapter Chairmen) from time totime.Any member whose subscription is six (6) months in arrears shall benotified of this fact in writing, and the fact reported to the ExecutiveCommittee. If these arrears are not settled, six (6) months after thenotification, the member shall lose his/her rights and privileges andshall be so notified. In the event of any member wanting services fromthe Division in the form of Admission .Transfer, Clearance, etc, sucha member shall be made to pay all subscription arrears.6.3 Enrolment FeesEach new member shall pay to the Division an enrolment fee asapproved by the National Meeting from time to time.6.4 Levies and FinesThese will be for specific purposes and will be determined by EXCOand ratified by the National Meeting.6.5 TrainingThe Division shall engage in training activities for the purpose ofgenerating revenue after such must have been proposed by theExecutive Committee and approved by the Professional DevelopmentDepartment of NSE.This shall be only in Engineering and Engineering related fields andshall include;i) Workshops, Seminars and CoursesThese shall be handled solely by the Division or in partnershipWith reputable Corporate Bodies approved by ProfessionalDevelopment Department of NSE.19

ii) Goodwill gestures and DonationsThe Division shall receive donations and goodwill gestures frommembers and Corporate Organizations.6.6 Financial YearFinancial year of the Division shall run from 1 st July to 30 th June eachyear.6.7 Bank AccountThe Division’s money shall be kept in Bank Account opened in anyreputable Bank in Nigeria. Signatories to the Bank Account shall bethe Chairman ,AND any of Programme Coordinator OR Treasurer.6.8 AuditorsThe Annual General Meeting shall auditors who shall audit t heAccounts of the Division and submit a report annually. The Treasurershall ensure that the audit report is presented at the end of thefinancial year meeting. The EXCO shall nominate an Auditor forAnnual General Meeting`s approval and pay the Audit fees6.9 FINANCIAL AUTHORITIES6.9.1 EXCOThe Division EXCO shall have powers to authorize or approve allexpenditures.6.9.2 ChairmanThe Chairman shall have powers to authorize and also incurexpenditure of up to a maximum of N150,000.00 but with reference toEXCO for ratification.6.10 ImpressThe Secretariat shall maintain a reimbursable or monthly impressaccount of N50,000.00.6.11 PAYMENT6.11.1 Authorized SignatoriesAuthorize Signatories to the Bank Account shall be the Chairman,AND any of Programme Coordinator OR Treasurer.20

6.11.2 ChequesAll payments to outside bodies shall as much as possible be made byCheques duly signed by the authorized signatories to the DivisionBank Accounts.6.11.3 Cash PaymentsCash payment shall as much as possible be limited to internaltransactions6.12 FINANCIAL REGULATIONSi) A special form shall be prepared for application for fund. Fourcopies of such a form shall be completed by applicant whoshall retain the fourth copy, and hand over three copies to theDivision Chairman.ii)iii)iv)The Chairman, after approval, shall retain one copy and handover two copies to the Treasurer for payment. After payment,the Treasurer shall give one copy to Financial Secretary withinone week and retain the last copy.The Treasurer shall not honor any application for fund that hasnot been approved by EXCO or the General Meeting wheresuch an approval is beyond what the Chairman is authorize toapprove.The Chairman shall present any such application in (i) to thenext EXCO Meeting for clearance.v) Any approval made by the Chairman within his limit shall betaken to the next EXCO for ratificationvi)vii)Any violation of this section shall attract a fine to be decided byEXCO and Treasurer shall refund the entire sum involvedin the first instanceAny sum of money advance as impress shall be retired beforeany re-imbursement shall be made. Retirement of impress shallbe to the Treasurer with copy to the Chairman.viii) A comprehensive financial report shall be given to EXCO byevery Committee Chairman at most one month after the activity21

for which money was advanced. Failure to report shall attractan action to be decided by EXCOix)Preceding every EXCO Meeting, the Treasurer shall informExecutive of Bank balances and the budget performance todate.x) The Treasurer and Financial Secretary shall monitor the budgetperformance and alert Executive as necessary.22

CHAPTER SEVENSTANDING COMMITTEES7.1 GeneralThe Executive Committee shall run the business of the Divisionthrough the following standing committees and any other Committeeset up by the Executive Committee for specified functions. Thefollowing shall form the functional Committees of the Division7.2 Career DevelopmentShall include Industrial Education Visits7.3 Engineering CollaborationTo include Industrial Research and Technical Exhibition7.4 Engineering Regulation and MonitoringTo include Professional Ethics and Membership Development7.5 Environmental Pollution and MonitoringTo monitor and advise on environmental degredation,Pollution andabuse7.6 Prevention, Investigation and Failure Analysis CommitteeThe Prevention,Investagation and Failure Analysis Committee shall;i) Investigate, and analyze report all engineering failures andcollapses that are drawn to the attention of the Divisionii) Investigate and report any local engineering problems that aredrawn to the attention of the Division.iii) Report on engineering failure of infrastructures in publicutilities and the industries.iv) Study Causes of collapse and how to prevent same7.7 Codes and Standards CommitteeTo develop local Codes and Standards for engineering Materials7.8 TechnicalTo organize Seminars,Workshops,Technical Papers and theProduction of Journals for the Division. surrender all monies andproperties23

7.9 Business Luncheon/Annual Dinner/AwardsTo organize such activities that would generate funds for the Division7.10 Audit CommitteeTo look into and report on the finances of the Division to theExecutive Committee from time to time.7.11 Development and Property MaintenanceThe functions of the Committee shall be as follows;i) To handle the development of the Division’s propertiesii) To make recommendations on the management of thosepropertiesiii) To ensure a suitable maintenance programme for all theDivision’s Properties7.12 Finance and General PurposeThere shall be Finance and General Purposes Committee, which shallbe headed by the Vice Chairman and also responsible for Budgetpreparation and Monitoring. This Committee shall makerecommendations for approval or otherwise to the EXCO of theDivision from time to time on financial polices.7.13 Ad HocThere shall be an Ad-Hoc Committee to be appointed by theExecutive Committee or the Annual General Meeting in session fromtime to time as the need arises.24

CHAPTER EIGHTAMMENDMENTS AND CAPPING8.0 Amendments to the Operation GuidelinesThis Operation Guidelines shall be amended upon a notice by amember to Council of NSE. Such amendments shall become effectiveif passed by a simple majority of the votes of registered memberspresent at the Council meeting.8.1 Capping8.1.1 Any situation or issues not covered by the provisions of this OperationGuidelines shall be referred to the Division Executive fordeliberations, and their recommendations brought to the GeneralMeeting for approval.8.1.2 The provisions of the NSE Articles of Association clearly supersedethose of this Operation Guidelines should a conflict arise.8.1.3 Subject to the provisions of NSE Articles of Association, thisOperation Guidelines is a legal and operational document for theDivision.8.1.4 Each Division shall have to rectify and adopt this OperationsGuidelines at their next AGM or General Meeting preceding the dateof approval of the Operation Guidelines by the NSE Council.8.1.5 This Operations Guidelines shall become effective in a Branch /Division once adopted by the Division.8.1.6 Provisions in clause 9.2.5 notwithstanding, these OperationsGuidelines shall become effective in all Divisions after a maximumperiod of six months dated from the Approval Date of the NSECouncil or by the commencement of the next financial year whichever comes first.25