A/V Services Order Form - Consumer Healthcare Products Association

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Room Block If you require a hotel room, call the Sheraton at 973.515.2000 or 888.627.8148, or online via the CHPA reservation link. If the CHPA room block is full (cut-off date is August 24 or sooner if the block is sold out), there may be rooms available outside of CHPA’s block at the prevailing rate. The closest alternate hotels are the Hyatt House (973-428-8875 – about ½ mile away), Embassy Suites (973-334-1440 – 1.3 miles away), and Holiday Inn (973-263-2000 – about 3 miles away). Attire Suggested attire is business casual; business suits/jackets are not required. Scheduling Appointments & Login Information All appointments have been scheduled in advance. Your schedule will be available the week of August 13. The appointments web site will be available for late schedule changes and attendee communications the week before Market Exchange – Sept. 5. When the site is reopened, your logon ID will again be your full email address; your password is the same as what you used to compile your schedule. If you don’t know your password, click on “forgot password.” Your password will be sent to your email address. Until the site reopens, contact CHPA’s Phyllis Taylor for changes and questions. Breakfast & Lunch No lunch will be provided on Day 1 (Wednesday), except to those people involved in specific committee meetings. On Day 2 (Thursday), breakfast will begin at 7:00am. A broad overview presentation on the theme of “Path to (OTC/Nutritional) Purchase” will begin promptly at 8:00am. There will be one lunch for the entire group on Thursday, lasting approximately 90 minutes. An exciting and informative panel presentation is being planned during lunch, expanding the theme of “Path to (OTC/Nutritional) Purchase” with an emphasis on the digital influence. Both of these presentations are Market Exchange exclusive events and will convey information which is vital to our industry. Attendees will not want to miss either of these sessions. Registration (Attendance) List A registration list will be handed out at the event. This booklet will include an alphabetical listing of both host and attendee companies and individual representatives, including contact information. It will also contain a brief description of Host Table company products/services, and Manufacturer products. Host Table numbers will be included as well as a diagram of the ballroom with table names and numbers. A draft list of attendees will be posted on the Market Exchange web page in early August. Tables and Display Materials � Tables will be separated by approximately four (4) feet of space in each direction � Tables will be arranged alphabetically. In the event competing companies fall next to each other alphabetically, all attempts will be made to keep those tables separated by another company, and kept in “near-alphabetical” order. � Print media tables will be positioned alphabetically under their publishing house name (CHPA member), unless they are the only representative of that publisher in attendance. � All tables will be provided with an electrical outlet and a floor easel for signage at no additional charge. � All participants are reminded that this is a “table-top” format. Due to space limitations, there will not be room for any free-standing exhibits or displays. � Table Hosts are welcome to provide background information or literature describing your company’s products and services, including issues of actual publications, and may wish to utilize some type of audio/visual display unit, e.g., PowerPoint presentation on a laptop computer, video monitor display, etc. (See “A/V <strong>Services</strong>” below and attached order form). � Tables will be 2-1/2’ high by 6’ long by 30” deep, and will be skirted. All display materials should be planned to fit on the table accordingly.
� NOTE: Product samples should be used for display purposes only; no “favors” or “premiums” should be given out. � Unlike in previous years, no outside food or beverage may be brought into the hotel for distribution. Display Lights and Noise Participating companies are generally free to present themselves in any manner they wish in compliance with the table-top format described above. We do ask that as a courtesy to those around you, electronic displays should not emanate unreasonable levels of noise or lighting that would be distracting to other participants. Signage � There will be no pipe-and-drape arrangements separating tables and therefore no method for hanging signs or banners other than what can be pinned to the table skirting. � Any company name banners will need to conform to the table size (see “Tables and Display Materials” above for table size). � Companies are not permitted to use balloons, kites, or hanging banners of any kind. This is not a typical trade show and there is no exhibition company to undertake hanging anything from the ballroom ceiling. � Tables will be identified by a sign with your company name and assigned table number on a table-top stand provided by CHPA. � Table numbers will be indicated on your appointment schedule. � Each table will be supplied with a standard-sized floor easel for your own sign at no additional cost. � Signs or posters should be limited to approximately 3-1/2’ x 4’ in dimension. � Telescoping “banners” are permitted as long as they do not exceed a footprint of approximately3’ x 1- 1/2’ and are not taller than 7’ when fully extended. Presentations We strongly advise that Table Hosts tailor presentations to each appointment. Do your homework, i.e., know the needs of the companies with whom you will be meeting. “Canned” presentations do not carry the same weight as presentations geared to the specific company. When planning your presentation, keep in mind that there will be minimum technology available to you (see “A/V <strong>Services</strong>” below and accompanying order form). Also, please be conscious of the fact that you don’t have the “privacy” of an enclosed booth. Shipment and Delivery of Display Materials Attached are colored labels for table hosts to ship materials to the hotel. Please print the colored label for the day you are scheduled to attend: � Day 1 Table Hosts – use the YELLOW shipping label. � Day 2 Table Hosts – use the BLUE shipping label. � BOTH days – If you are scheduled for a table on BOTH days, you must use the PINK shipping label o NOTE: Because tables for both days will be in near alphabetical order, your table number/location on Day 2 may be different than your Day 1 number/location. o Use your Day 1 table number for shipping if you are registered for both days on the pink label. � The Sheraton will only accept and store display materials 5 business days in advance of the event, which would be Wednesday, September 5 (at the earliest). � Packages will be delivered directly to your table if they are labeled correctly and received by Tuesday, September 11. If your materials cannot arrive by September 11, you will need to hand carry your materials. The hotel cannot guarantee delivery of materials to your table that arrive on the day of the event.
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A/V Services Order Form - Consumer Healthcare Products Association

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