A/V Services Order Form - Consumer Healthcare Products Association

� Contact Billy Salmon, Conference Services Manager, at billy.salmon@sheraton.com or 973-560-5711
to advise of oversized advance shipments, or packages which may require special handling, so there will
be adequate storage space and to make any special arrangements.
� Address packages to yourself, including the total number of boxes and your table number (table
numbers will be posted the second week of August).
IMPORTANT NOTE: If you are having items shipped from a location other than your own office, they
MUST have your name and your table’s name/company on the appropriate-colored shipping label.
Please note: outside warehouses/distribution centers frequently ship items with their own return address label,
addressed to the person who placed the order with no company name, or table number, rather than directing the
shipment to the person actually attending the event. This makes it extremely difficult to identify which table the
package should be delivered to.
The Sheraton and CHPA will not be responsible for delivery of materials which are not properly labeled.
For companies bringing their own materials with them, you can request bell staff assistance at the front entrance
to the hotel, or carry your materials directly to the Grand Ballroom on your own.
You will need to save your shipping containers for any outgoing shipments. The hotel does have a supply of
small Federal Express shipping boxes but no shipping cartons. Advise Billy Salmon, Conference Services
Manager (billy.salmon@sheraton.com or 973-560-5711) of any special storage issues; please note that the hotel
has very limited storage capacity and boxes will be kept in the ballroom during the event.
Set-Up/Break-Down Schedule
It is highly recommended that participating companies have their tables set up as early as possible to allow
enough time to handle any unforeseen circumstances. Day 2 table hosts may set up Wednesday evening
between 7:30-9:30pm, but should be sure to set up early enough on Thursday morning to allow time to attend
the networking breakfast and presentation.
Day 1 Table Hosts – Wednesday, September 12 (yellow labels):
o Table hosts can set up their display materials beginning at noon.
o Appointments will begin promptly at 2:00pm.
o Your boxes MUST be packed immediately after the Day 1 appointments are over at 5:40pm (see
“Outgoing Shipments” below).
Day 2 Table Hosts – Thursday, September 13 (blue labels):
o Table hosts can begin setting up their display materials at 7:30pm on Wednesday evening, or
Thursday morning beginning at 7:00am.
o Appointments will begin promptly at 9:00am on Thursday.
o Dismantling and removing materials begins immediately after the close of the session at 3:30pm
on Thursday, and concludes at 5:00pm (see “Outgoing Shipments” below).
o Any materials left at your table after 5:00pm without being appropriately packaged and marked
for shipment will be discarded (see “Outgoing Shipments” below).
Both Days Table Hosts– Wednesday & Thursday (pink labels):
o You must pack up your materials at the close of the Day 1 appointments, making sure the PINK
label is replaced and visible on your boxes.
o Your boxes will be moved to your new location on Wednesday evening (7:30-9:30pm) during
the set-up process IF the PINK label is prominently displayed on your materials.
o Additional labels will be available on site from CHPA staff should your labels become damaged
or otherwise unusable during the shipping process, or if you do not ship in advance. Remember,
these are NOT return shipping labels.