Employee Handbook 3

3.8
3.8.1
3.8.2
CORPORATE MOBILE POLICY - HANDSET/ SIM
The purpose of this policy is to provide guidance and to
govern the usage of mobile phones by employees of the
Company
POLICY
ALLOCATION
The head of the department will ensure that there is a
genuine business need or other benefit to the company,
prior to purchasing and/or allocating a corporate mobile
communication device. Genuine business need, includes
where staff are:
regularly out of their primary work location/office on work
duties and/or travel on Company business; or
required to be contactable or on call out of normal
business hours; or
not able to access a Company landline phone; or
in roles with security or operational responsibilities that
require them to be readily contacted by phone; or
more effective and/or efficient by using mobile devices
while working at an approved company location.
Staff who are allocated corporate mobile devices must
read and follow this procedure and other relevant policies
and procedures such as the IT procedure.
STAFF USE
Corporate mobile communication device users are
responsible for any and all activities associated with the
use of that device. Staff who use corporate devices must:
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Ensure their device use is in accordance with relevant
Company policies and procedures.
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Take reasonable care of the device, maintain it in good
working order and take all reasonable precautions to
prevent loss, damage or theft.
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Be responsible for any cost of repair or replacement
other than fair wear and tear
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Report lost or stolen mobile devices
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Return the device and SIM card to their manager, if the
device is no longer required for them to reallocate to
another staff member or cancel
Staff must use reasonable endeavours to minimize voice
and data costs, including accessing data from Company
Wi-Fi services where possible.
22 When not on Company property, users should, wherever
the right to initiate disciplinary procedure up to termination, 23
possible, access data on their mobile communication
should there be a case of having used the company
device via free Wi-Fi services.
phone while driving
3.8.3
Staff must ensure that they are not exceeding the monthly
data allowance. Any amount over the consumption limit
would be considered personal usage and be deducted
through payroll, unless employee justifies business need.
Managers of staff with allocated corporate devices must
monitor usage and expense (both voice and data) and
discuss plan options with those staff who regularly generate
business usage costs, either voice, data or both at the
upper limit of or above expectations.
Staff must use mobile communication devices owned by
the Company responsibly, ethically and lawfully. Unlawful
use that breaches this procedure will be dealt with as a
misconduct matter
The Company will not defend or support any authorized
user who uses IT resources for an unlawful purpose.
Prior to ceasing employment with the Company,
staff members must return their corporate mobile
communication devices, including SIM cards and
accessories, to their managers. The relevant department
head will be responsible for payment of any charges
incurred as a result of non-returned mobile phones.
PERSONAL USE OF COMPANY MOBILE PHONE
The staff member is responsible for reimbursing the
Company for personal usage of an allocated Company
mobile phone through the payroll deduction.
International use
Staff must ensure that they have prior approval from their
manager to use the corporate device before taking it
overseas.
Staff must use corporate mobile communication devices
as cost effectively as possible while overseas.
Use of non-company mobile communication devices
Staff are permitted to use their personal mobile
communication device to access the Company’s Wi-Fi
network.
Staff who have a claim for the costs of reasonable and
genuine business use of their own personal devices, may
submit a request for reimbursement to their manager
The staff member must obtain approval from their
manager, who will also obtain agreement to this
arrangement from their manager, prior to incurring the
costs.
Use of company mobile device while driving
Use of company mobile device while driving is strictly
forbidden. Should any accident occur the company retain