Employee Handbook 3

3.11
ATTENDANCE POLICY
ADP INGÉNIERIE requires its employees to report for work
punctually as scheduled and to work all scheduled hours and
any required overtime. Employee absenteeism and tardiness
increases the workload of fellow employees, interferes with the
flow of business, and affects morale and the quality of service
to clients.
POLICY
The Company needs advance notice of attendance
problems so that other arrangements can be made to
cover employees’ absence, if necessary. “Proper notice”
means that employee should call Line Manager prior to
the start of their duty and personally notify them reason of
their absence/delay, unless a verifiable emergency makes
it impossible for the employee to do so. It is not sufficient to
call in and leave a message with a coworker or someone
else who is not in a supervisory/managerial position
Employees must obtain approval from their supervisors in
order to leave Company premises during scheduled work
times
Employees who must be absent for personal affairs or
medical appointments should schedule such appointments
outside working hours or during weekends if possible
Unauthorized or excessive absences or tardiness may result
in disciplinary action, up to and including termination
Employees who are absent for two consecutive days
without giving proper notice will be considered to have
involved themselves with extended absenteeism. At that
time the Company will formally invoke the disciplinary
policy and procedure and advise the employee of the
action
3.12
TIME RECORDS
Corporate policy and client
regulations require ADP Ingénierie
to keep accurate records of the
time worked by all its employees.
Therefore, employees must maintain
accurate records of the time they
arrive and leave work, including
lunch breaks. Time sheets are
provided for this purpose.
Failure to maintain time records,
falsification of time records, signing in
for another employee or requesting
that someone do so, or knowingly
permitting another to falsify time
records are serious offenses, subject
to disciplinary action, up to and
including termination and possible
legal action.
PROCEDURE / GUIDELINE
Managers are responsible for controlling the attendance
and punctuality of employees in their departments. They
should note late arrivals and unauthorized absence during
the day
When an employee is late without permission or reasonable
excuse, disciplinary action shall be applied
When an employee is absent from work without permission
or reasonable excuse, written warning shall be issued and if
the same offence is repeated, strict disciplinary action shall
be taken which might lead to dismissal.
28 29