2017 Flash Global Employee Handbook FINAL

policies and guidelines are intended to maintain an efficient, ethical and amicable working environment and to meet the
requirements governing the use of the company’s resources. Violations of telecommunication policies may result in disciplinary
actions up to and including termination of employment and/or legal action.
Flash maintains telecommunication systems (voice mail, email, phone systems) to assist in the conduct of its business. It provides
the following guidelines for authorized use of these telecommunication systems.
Although Flash recognizes that there will be incidental non-work related use of telecommunication systems, these systems are
intended to be used primarily for business purposes associated with the performance of the employee’s job. Any use of the
systems for non-work related purposes beyond limited incidental use is prohibited.
The use of telecommunication systems for the following purposes is strictly prohibited:
• Any communications which would violate Flash’s policies regarding maintaining a positive work environment.
• Disparaging communications or jokes which are based on race, national origin, marital status, sex, sexual orientation,
disability, age, religion or any other characteristic protected under federal, state, or local law. This prohibition includes the
sending or forwarding of any content which is likely to be deemed to be threatening, offensive or harassing to the recipient or
which is sexually explicit or graphic in nature. Prohibited disparaging communications also include communications which
disparage or defame the products or services of vendors or competitors.
• Communications or dissemination of any copyrighted materials, including articles and software, trade secrets, proprietary
information, or any other highly sensitive confidential information.
• Solicitation of employees, including solicitation for commercial ventures, religious, social or political causes, fund raisers or
outside organizations.
• Attempting to falsify voice mail messages or otherwise use telecommunication resources to represent yourself as someone
else.
Cellular Phones
Employees who frequently, and in the normal course of business, utilize their personal cellular/mobile phone for Flash business
may submit this expense for reimbursement. Please refer to the Travel and Expense Section for process and limitations.
Confidential information of Flash may not be transmitted using a personal cellular/mobile phone without prior authorization.
Employees who drive on company business must abide by all state or local laws prohibiting or limiting cellular phone use while
driving. Further, even if usage is permitted, employees may choose to refrain from using any cellular phone while driving. "Use"
includes, but is not limited to, talking or listening to another person or sending an electronic or text message via a cellular phone.
Regardless of the circumstances, including slow or stopped traffic, if any use is permitted while driving, employees should proceed
to a safe location off the road and safely stop the vehicle before placing or accepting a call. If acceptance of a call is absolutely
necessary while the employee is driving, and permitted by law, the employee must use a hands-free option and advise the caller
that he/she is unable to speak at that time and will return the call shortly.
Under no circumstances should employees feel that they need to place themselves at risk to fulfill business needs.
Since this policy does not require any employee to use a cellular phone while driving, employees who are charged with traffic
violations resulting from the use of a cellular phone while driving will be solely responsible for all liabilities that result from such
actions.
Texting and e-mailing while driving is prohibited in all circumstances.
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