2017 Flash Global Employee Handbook FINAL

OFFICE SUPPLIES AND EQUIPMENT
Flash office/DC:
• For all office supplies the vendor is to send an invoice to FLASH. Payment of invoice will occur 30 days after receipt of the
invoice, unless different arrangements have been made with an individual vendor.
• An employee should not use his/her own credit card to pay for office supplies unless approved by a member of the ELT.
• Use of a corporate national account is the preferred method of purchasing office supplies.
• Home Office:
• Office supply purchases > $250 per year must be reviewed by the corporate controller.
• Flash assumes as a normal way of life all employees have internet access in their home and will use it for Flash business
purposes. Standard home internet is not reimbursable.
• Cell Phone: Flash will reimburse each employee up to $150 per month for cellular services if their job description requires it. A
detailed statement must be included with the expense report.
• International Travel – Roaming costs are to be avoided whenever possible and Skype and internet type communication should
be used. International plans should be reviewed and used when traveling internationally. Local plans should be added for voice
and data roaming when available.
• Land lines for home phones and fax machines are not reimbursable. All communication should be through the cell phone or
internet communication programs.
Home Office:
• Office supply purchases > $250 per year must be reviewed by the corporate controller.
• Flash assumes as a normal way of life all employees have internet access in their home and will use it for Flash business
purposes. Standard home internet is not reimbursable.
• Cell Phone: Flash will reimburse each employee up to $150 per month for cellular services if their job description requires it. A
detailed statement must be included with the expense report.
• International Travel – Roaming costs are to be avoided whenever possible and Skype and internet type communication should
be used. International plans should be reviewed and used when traveling internationally. Local plans should be added for voice
and data roaming when available.
• Land lines for home phones and fax machines are not reimbursable. All communication should be through the cell phone or
internet communication programs.
OTHER MISCELLANEOUS
Laundry
• Reasonable dry cleaning and/or laundry costs shall be reimbursed when the duration of the trip is five (5) or more days, or
special circumstances result in the need for cleaning.
Airplane Telephone Calls
• Telephone calls made from airplanes are not reimbursable, unless an emergency situation exists. In this case, a written
explanation by the approving manager must accompany the Expense Report.
Tip/Gratuities
• Reasonable tips in relation to services rendered (e.g. baggage handling) will be reimbursed.
• In cases of meals and taxi services, tipping should be appropriate and reasonable for local custom.
E M P L O Y E E H A N D B O O K
60