TECHNICAL OPERATIONS MEETING #04-10 24 May, 2004 Present ...

TECHNICAL OPERATIONS MEETING #04-10
24 May, 2004
Present: Derrick Salmon, Pascal Puget, Jim Thomas, Rohendra Atapattu, Will Rambold, Nadine
Manset, Jean-Charles Cuillandre, Olivier Lai, Lisa Wells, Pierre Martin, Remi Cabanac,
Christian Veillet
1. OBSERVING REPORTS
1.1 Instrument: Mega Prime + QSO
Dates: May 19 – 26, 2004 (8 nights)
Observation report, queue run 04AQ5
Queue coordinator: Remi Cabanac
Service observers: Lisa Wells, Todd Burdullis
Observing assistants: Rusty Luthe, Dave Woodworth
Success: very good. The first night and the first half of the second night were lost to
high humidity, the rest of the run had excellent observing conditions, mostly photometric
wit excellent seeing period. This gave us a good opportunity to better balance the
agency shares and provide first class data to the users.
Problems: The only major problems to report is a leak in the cryogenic vessel that
demanded to pump every 5-6 hours. 1h per night was lost to this problem throughout the
run. Other problems included some minor system glitches. No more than 20 min where
lost to them over the run.

2. PROGRESS REPORTS
2.1 SAFETY OFFICER (R. Atapattu)
Minutes of the Meeting
CANADA-FRANCE-HAWAII TELESCOPE CORP.
SAFETY REPRESENTATION COMMITTEE
15 May 2004
Present: Rohendra Atapattu, Laurie Dale, Todd Szarlan for Susan Brotman, Nadine Manset for Thierry
Forveille, DeeDee Warren, Lisa Wells, Billy Mahoney for Kanoa Withington, and Roger Wood. Absent:
Coleen Hickman, Sharon Potter, and Yasu Uchima.
1. Call to Order
A. Rohendra Atapattu called the meeting to order at 13:30
2. Approval of 14 March 2004 Minutes
3. Minutes were approved as written.
4. Review of New Accidents & Incidents
B. One injury was reported. An employee suffered back injury while assisting with raising the WFC
to reach the crane. Suggestion to avoid this hazard were to (1) add 3’ legs to WFC to that it could
reach crane or (2) put longer straps on crane to reach WFC.
C. One incident was reported. An OA discovered a small glycol spill on the 5 th floor. The daycrew
cleaned up the spill. It was suggested that a detection device could be installed that would warn of
the leak and shut down systems.
D. Rohendra reported on the most recent MKSS Ranger speed report. Two CFHT vehicles were
noted driving above 35mph (36mph and 38mph) at approximately 16:45 on the survey dates.
5. Concerns, Accidents & Incidents
E. Previously reported items:
(1) It was noted that the EEV does not have a rope or an AED. Rohendra sent email advising
MKSS and will bring up these concerns at the MKSS Safety meeting
(2) Compressed gas cylinders at the summit have been fitted with proper protective guards.
Protective guards need to be ordered for cylinders at headquarters. (Action item for
Rohendra.)
(3) Immediately following the meeting, Roger and Rohendra rearranged cables in large conference
room to reduce trip hazard. (item closed)
(4) Laurie Dale reported that the Admin Groups would like a procedure to be prepared that
addresses situations when immediate help is needed in the front office due to a direct or
perceived threat. The committee suggests that the procedure also address a situation when a
“silent” emergency evacuation of the building is warranted. The admin group met with a local
police officer to discuss possible solutions. (Rohendra and DeeDee will develop an
Emergency Response Plan to be reviewed and implemented. – still pending.)

(5) The dome mezzanine has points where there is a potential for someone to be trapped during
rotation. Railings at these corners should be clearly marked to warn of the potential danger.
(Signage has been posted and a chain was installed at the top of the stairs by the Summit
Crew ). OAs requested that it would be better to have the chain installed at the bottom of the
stairs. It was additionally emphasized that the placement of the chain at the top of stairs is a
hazard as the chain cannot be seen by someone holding equipment in front of them nor at
night.
(6) When the dome is placed into automatic rotation mode during nighttime observing, it was
suggested that a buzzer sound as a warning for Dome movement Rohendra and Grant
Matsushige determined that a buzzer alarm was not practical as both the Telescope and
Dome move automatically and pose a danger. An alternate suggestion was to post signage in
the elevator and on the 5 th floor stairway door warning that movement of the dome and
telescope occurs without warning. Also that the OAs should inform visitors that they must
notify the OA that they intend to access the 5 th floor before doing so. (Action item for
Rohendra to order signage.)
(7) The OAs have expressed concern that there are inadequate procedures to address the
conditions of nighttime work. Rohendra will set up a meeting with Pierre Martin and the OAs
to discuss their concerns and begin a process of preparing Job Hazard Analyses to identify
needed procedures. (Lisa Wells and David Woodworth have begun preparing job lists for Job
Hazard Analysis.)
(8) Brighter nightlights have been installed in the hallways at the Waimea Headquarters. Also,
lighting is still needed in the hallway near the lounge, near the clean room, in the loading bay
and near the shop area. (Electrical contractor has hired and parts are on order for the job.)
(9) Machine shop has been reorganized to reduce clutter. (Electrical contractor was hired and
parts are on order for the job.)
(10) The revised Housekeeping procedure was issued to supervisors. Staff training on new
procedure is required by each group. Next walkthrough is scheduled for the last week of May.
(11) The Executive reviewed the Two-Person rule and agreed that the rule should be enforced
without exception. The Astronomy group discussed procedures and will provide their
suggestions to management.
(12) The center-back door continually needs adjustments to close properly.
(13) An employee caught his hand in the elevator on the 5th floor do to dark conditions. (Sharon
Potter will order glowing tape to put around the doorframe and elevator call button to
illuminate these items in the dark.)
(14) The Instrumentation Group expressed concern regarding lack of proper fall protection A
retractable tethering device for attaching the fall harness to the Seurrier trusses was provided
by Rohendra. The Instrumentation group needs to install the devices in the appropriate areas.
(15) After flooding in Astronomer’s wing, new electrical outlets were installed with safety breakers.
F. New items:
(1) An OA and SO accidentally locked themselves out of the observatory without keys for the
Suburban. Since then, spare summit door keys have been placed in the glove compartment
of each Suburban. It was also suggested that spare keys be provided to other observatories
for emergency purposes.
(2) Lisa Wells noted that during power outages at the summit, the generator is turned on and the
exterior door(s) are opened to ventilate the room. She expressed concern that someone
could wander into the building with the doors open and suggested that signage and/or a
barrier could be installed to prevent unwanted entry. Rohendra will review the suggestion.
(3) Courtyard lights are not coming on until it becomes very dark. Roger will adjust sensor so that
the lights come on earlier in the evening.

6. Governor’s Safety Conference
7. Rohendra, Ralph, DeeDee and Sharon attended the conference in April. There were many useful
safety sessions including fall protection, environmental management, confined space, etc.
8. A confined space vendor/expert subsequently visited our observatory and will be contracted to review
our policies, install equipment and signage and train personnel.
9. Next meeting
G. The next meeting was scheduled for 15 July, 13:30 – 15:30.
H. Rohendra will prepare and distribute an agenda prior to the meeting date.
IX Adjournment
The meeting was adjourned at approximately 14:30.
2.2 MECHANICAL (R. Atapattu)
Respectfully submitted,
DeeDee Warren
2.2.1 Daycrew (Taroma, Beck, Uchima, Stanley, Mizuba, DeMotta)
� Safety meeting with daycrew
� Assist with contractors for cleaning basement
� Repair solar sail
� WIRCam measurements
� Diesel fill at summit tank
� Building checks
� Repair dewar fill tubes
� Assist WIRCam measurements
� Safety meeting with Ralph Taroma
� Assist with unloading and loading for stain cleanup crew (PSC)
� Top/bottom end exchange
� Rebalance telescope
� Repair dewar fill hardware
� Take measurements for WIRCam upper end
� Unload cargo from Waimea
� Assist with oil stain clean up
� Assistance with diesel drop
� Replace wiring on Ice Wagon
� Wiring SLC for ice wagons
� Check plug circuit in basement
� Relamp in basement
� First Responder class
� Upper end exchanges
� Rebalance of telescope
� Building checks
� Assist Les with Mega Prime vacuum
� Wired on SLC chiller room
� Electrical building check

2.2.2 Machine Shop (D. Sabin)
No report is available at this time.
2.2.3 Engineering (R. Atapattu, I. Look)
No report is available at this time.
2.3 SOFTWARE GROUP (J. Thomas)
2.3.1 Mega Prime
� Training. (B. Mahoney, J. Thomas)
� Mega Prime first night of run set up documentation. (B. Mahoney, J. Thomas)
� Run support. (J. Thomas, B. Mahoney)
2.3.2 WIRCam
� Continued work on DetCom: raster configuration, shared memory configuration,
readout (GME), guide pixel capturing, mosaic manipulation. (B. Mahoney)
� Worked on alert notification system. (T. Vermeulen)
2.3.3 ESPaDOnS
2.3.4 TCS
2.3.5 NEO:
� Continued work on DetCom: raster configuration, shared memory configuration,
readout (GME), guide pixel capturing, mosaic manipulation. (B. Mahoney)
� Worked on alert notification system. (T. Vermeulen)
� Balance program mostly completed. Needs form for encoder limits due to the
unreliability of encoder positions, i.e., the encoder couplings becomes loose over
time. Hence max/min values tend to shift slightly. (R. Alles)
� Test of obslog mail archive html page generation and search engine on poonoo. (B.
Mahoney)
� Allen-Bradly plant control system:
� ABSS (Allen-Bradley Status Server) megaprime cooling configuration and readout.
(B. Mahoney)
� Fixed libabpcl5 where core dump generated if ethernet device disconnected. (B.
Mahoney)
� ABSS - built two outer loops to ensure abss runs continually even when inner loop
fails. (B. Mahoney)
� RPM page for ABSS MegaCam cooling monitoring. (B. Mahoney)
2.3.6 Database Administration:
� Training. (B. Mahoney, R. Savalle)

� CAST Training. (B. Mahoney, R. Savalle, T. Matsumoto)
� Sybase Client Training - Win2000 Applications. (B. Mahoney, R. Savalle)
� Sybase development setup on poonoo. (B. Mahoney)
� PostGres database setup on poonoo. (B. Mahoney)
� Sybase startup mirroring support trouble ticket and resolution. (B. Mahoney)
2.3.7 Data Archiving and Distribution:
� Data Distribution. (T. Matsumoto, K. Withington)
� rundistribute tool changes. (T. Matsumoto)
� CADC discussions at HIA. (K. Withington, R. Savalle, J. Thomas)
2.3.8 System Administration
� Backup. (T. Matsumoto)
� Windows/PC support for Martin, Fischer, Puget, Alles, Cabanac, Akana, Warren, Ho,
Delorme, Dale, Mizuba, Liu, Matsushige, Rodgers. (T. Matsumoto)
2.3.9 Miscellaneous:
� Astroday. (B. Mahoney, Outreach group)
� Users' meeting. (K. Withington, R. Savalle, J. Thomas)
2.4 OPTICS & INSTRUMENTATION (W. Rambold)
No Report is Available at this time.

Mon, May 24
10:30/
14:00
Tue, May 25
Wed, May 26
10:00
Thu, May 27
13:30
Mega Pump 6 hr schedule through
Wednesday, 26 May
Espadon acceptance through June 4 th
TOM
FlyEyes f.o. meeting
CFHTIR cool
Management meeting
First Responder Training in Hilo through
Thursday
Mega Prime off
F/8 on
CFHTIR installed
TIC = W. Rambold
SA = O. Lai
Astronomy Group meeting
W. Rambold, et al.
G. Barrick/
T. Szarlan/
T. Vermeulen
N. Manset
C. Veillet
P. Puget/
K. Ho/
W. Rambold/
D. Salmon/
O. Lai
L. Mizuba
C. Veillet/
P. Martin/
D. Salmon/
D. Warren
R. Wood/
T. George/
L. Wells
Daycrew/
S. Brotman
Daycrew
Daycrew/
S. Brotman
P. Martin, et al.

Fri, May 28
15:00
16:00
Sat, May 29
Sun, May 30
Mega Cam vacuum check/repair
Outreach meeting re: June 8 star gazing
Pau Hana for Ethan Lin in employee
lounge
K. Ho/
W. Rambold
R. Cabanac, et al.
All Staff

Mon, May 31 Memorial Day!
Software Programmer Applicant to
summit
Tue, Jun 1 Mega Prime juke box heater modification
Mega Prime servo amp checkout through
Wednesday, June 2
T & T electrician work in Waimea shop
J. Thomas
G. Matsushige
K. Ho/
W. Rambold
R. Wood
Software candidate interviews start
through week’s end
J. Thomas
Wed, Jun2 Phase II open 2004 B P. Martin
Thu, Jun 3
10:00
10:00
Fri, Jun 4
Sat, Jun 5
Sun, Jun 6
WIRCam meeting
MKSSOC meeting at Hale Pohaku
½ Discretionary Night
P. Puget, et al.
D. Salmon

Mon, Jun 7
10:30
TOM
GriF acceptance
F/8 off
Queue Obs. = t.b.d.
Queue Coord. = P. Martin
TIC = D. Salmon
Mega Prime on
Mega Prime check
CFHTIR off/ to bed
Tue, Jun 8 Star Gazing Party with Waimea Middle
School @ CFHT
Wed, Jun 9
Thu, Jun 10
15:00
UH Resident Astro Applicant Interviews
with Chris Wilmer through Wednesday
KIR filter list due
Seminar by Philippe Delorme in large
conference room
Fri, Jun 11 King Kamehameha Day!
Sat, Jun 12
C. Veillet
T. Szarlan/
G. Barrick
Daycrew/
L. Mizuba/
S. Brotman
Daycrew/
L. Mizuba/
S. Brotman
R. Cabanac, et al.
P. Martin
T. Forveille

Sun, Jun 13

Mon, Jun 14
Tue, Jun15 UH Resident Astro Applicant Interviews
with Carl Grillmair visit through
Wednesday
Wed, Jun 16
P. Martin, et al.
Thur, Jun 17 Travel for SPIE starts Several
Fri, Jun 18
Sat, Jun 19
Sun, Jun 20

Mon, Jun 21 SPIE Conference in Glasgow, Scotland
Tue, Jun 22
Wed, Jun 23
Thu, Jun 24
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Fri, Jun 25
Sat, Jun 26 Mega Prime off
Sun, Jun 27
F/8 on
AOB IR installed
SA = T. Forveille
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Daycrew
Daycrew
S. Brotman

4.0 EMERGENCY STANDBY SCHEDULE
[(H)ome phone numbers, (C)ellular phone numbers, (P)ager numbers]
Tom Beck
1 – 10 May
Ralph Taroma
11 – 20 May
Roger Uchima
21 – 31 May
Les Mizuba
16 April – 15 May
Kevin Ho
16 May – 15 June
Jeff Ward
16 June – 15 July
Todd Szarlan
16 April – 15 May
Greg Barrick
16 May – 15 June
Grant Matsushige
16 June – 15 July
Daycrew
Detectors
Instruments
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968-0880 (H)
968-1159 (H)
898-1449 (P)
Use Pager First
959-4476 (H)
936-0578 (C)
963-6026 (H)
898-3029 (P)
935-7166 (H)
925-7924 (P)
USE PAGER FIRST
885-7137 (H)
(888) 726-1245 (P)
989-2651 (C)
925-7915 (Alt. Pager)
776-1875 (H)
936-0577(C)
325-2228 (H)
925-7910 (P)
883-9681 (H)
925-7915 (P)
885-6140 (H)
925-7921 (P)
Rohendra Atapattu Operations 775-9122 (H)
936-0579 (C)
Rohendra Atapattu Safety 775-9122 (H)
936-0579 (C)

Billy Mahoney
6 – 13 May
Bernt Grundseth
14 – 18 May
Billy Mahoney
19 – 26 May
Olivier Lai
1 – 5 May
Nadine Manset
6 – 10 May
Bill Cruise
David Woodworth
23 – 28 May
Lisa Wells
27 – 2 June
Teddy George
1 – 7 June
Rusty Luthe
6 – 12 June
David Woodworth
12 – 18 June
Teddy George
14 – 17 June
Rusty Luthe
17 – 21 June
Teddy George
20 – 27 June
Rusty Luthe
26 June – 2 July
Software 987-3299 (H)
Support Astronomer
Cell phone (e-mail address)
18089360885@mobile.att.net
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883-0565 (H)
987-3299 (H)
882-7861 (H)
925-7473 (P)
936-0885 (C)
776-1875 (H)
925-7473 (P)
936-0885 (C)
TCS 883-9800 (H)
899-5430 (P)
938-7002 (C)
Observing Assistants
Service Observer
961-2630 (Summit)
899-0004 (Pager)
899-0005 (P)
“”
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5.0 CFHT CALENDAR
COMINGS AND GOINGS
K. WITHINGTON - MEETING/VACATION MAY 11 – JUNE 7
D. VALLS-GABAUD - MEETINGS/VACATION MAY 13 – JUNE 7
G. BARRICK - MEETINGS MAY 21 – JUNE 9
T. SZARLAN - MEETINGS MAY 21 – JUNE 9
T. SZARLAN - VACATION JUNE 10
D. WARREN - CONF/VACATION MAY 28 – JULY 1
J. WARD - VACATION JUNE 1 – JUNE 11
E. BRYSON - VACATION JUNE 1 – JUNE 4
E. BRYSON - CONFERENCE JUNE 5 – JUNE 11
L. FISCHER - VACATION JUNE 3 – JUNE 10
L. WELLS - VACATION JUNE 7 – JUNE 29
J. THOMAS - MEETINGS/VACATION JUNE 7 – JULY 2
N. MANSET - VACATION JUNE 7 – JUNE 11
R. ATAPATTU - SPIE CONF/VACATION Evening JUNE 9 – JUNE 28
C. VEILLET - SPIE CONF/MEETINGS JUNE 12 – JUNE 29
JC CUILLANDRE - SPIE CONF/VACATION JUNE 12 – JULY 26
M. AKANA - VACATION JUNE 15 - 18
D. SALMON - SPIE CONFERENCE JUNE 17 – JUNE 28
P. PUGET - SPIE CONFERENCE/MEETINGS JUNE 17 – JULY 12
I. LOOK - SPIE CONFERENCE JUNE 18 – JUNE 27
W. CRUISE - SPIE CONF/VACATION JUNE 18 – AUG. 2
K. HO - SPIE CONF/VACATION JUNE 18 – JULY 3
G. BARRICK - VACATION JUNE 21 – JULY 16
W. CRUISE - VACATION JUNE 28 – AUG 3
R. CABANAC - VACATION/CONFERENCE JULY 6 – AUG. 2
P. MARTIN - VACATION JULY 7 – AUG 5
T. VERMEULEN - VACATION JULY 12 – JULY 23
M. AKANA - VACATION JULY 30 – 2 AUG
C. HICKMAN - VACATION SEPT. 28 – 0CT. 19
VISITOR INSTITUTION DATES OF VISIT CFHT CONTACT
Philippe Delorme University of April 1 – August 30, T. Forveille
Grenoble
2004
Ethan Lin Taiwan April 10 – June 1 P. Puget
G. Garavini Super Nova Team April 16 – May 20 C. Veillet
Martin Riopel Super Nova Team July 3 – August 9 C. Veillet
Renald Pain Super Nova Team June 13 – June 19 C. Veillet
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