LW EMPLOYEE HANDBOOK DRAFT
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EXPENSE AND REIMBURSMENT PROCESS<br />
Credit Card Process<br />
When using a credit card through Living Waters, you are required to turn in all of your receipts on a<br />
monthly basis. We use an online system to process these receipts, called Expensify. By the 10th of<br />
every month, all your receipts from the prior month need to be entered into Expensify. Enter into<br />
Expensify the copy of the receipt, the correct dollar amount (including tip if used), date of the purchase,<br />
category for which account is being charged and then sent in on a report to our administration team.<br />
Reimbursements<br />
When you or someone on your team needs a reimbursement, a copy of the receipt gets sent to<br />
admin@livingwatersmedford.org. In the email, specify who the reimbursement is for, the amount of<br />
the reimbursement and what account is being charged for that purchase. The reimbursement will be<br />
completed by the following Monday after you have emailed it in.<br />
Church Check Needed<br />
If you or your team needs a check to be written by the church for a specific purchase, email to admin@<br />
livingwatersmedford.org who the check needs to be written to, the dollar amount and what account<br />
is being charged for that purchase. The check will be written by the following Monday after you have<br />
emailed it in, so please prepare this ahead of time.<br />
Contact Kim Butcher for more in depth explanation<br />
24 LIVING<br />
WATERS<br />
<strong>EMPLOYEE</strong> <strong>HANDBOOK</strong>