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Arkib Negara ELECTRONIC RECORDS MANAGEMENT and archive mgmt guideline_eng

ARKIB NEGARA MALAYSIA

ARKIB NEGARA MALAYSIA Projek Pemeliharaan Rekod Elektronik Sektor Awam (e-SPARK) Project Documentation Guidelines on Electronic Records Management

e-SPARK Guidelines on Electronic Records Management Preface This Guideline was produced as a result of the e-Spark initiative. Sponsored by the Arkib Negara Malaysia and involving departments and agencies from across the Government of Malaysia, the purpose of this initiative was to develop policies, standards and practices, technical specifications and training plans to enable the Government of Malaysia to manage records in electronic form. Also included was a strategic plan reflecting the roles and responsibilities of public offices and various central and lead agencies. The Arkib Negara Malaysia, within its legislative mandate to facilitate the management of records in any physical form and to acquire, preserve and make available those of archival value, is the lead department responsible for facilitating the government-wide management of electronic records. In this capacity and in cooperation with other central agencies and public offices, it is responsible for issuing standards and guidance to public offices on the management of electronic records. Guidelines on Electronic Records Management was produced by the Arkib Negara Malaysia to help public offices to manage electronic records. More specific guidelines addressing the management of electronic records in specific environments are also available. These are as follows: Managing Electronic Records in the Unstructured Environment, Managing Electronic Records in the Structured Environment, and Managing Electronic Records in the Web Environment. All are available from the Arkib Negara Malaysia. These guidelines should also be used in conjunction with Electronic Records and the Akta Arkib Negara 2003 (available from the Arkib Negara Malaysia). This publication supports the implementation of the Akta Arkib Negara 2003 and the requirement by government departments not to dispose of their records without the approval of the National Archivist and to transfer records assessed as having archival value to the control of the Arkib Negara Malaysia. For additional information, please contact: Arkib Negara Malaysia, Jalan Duta, 50568 Kuala Lumpur Tel. 603-62010688 Fax. 603-62015679 Web Site: http://arkib.gov.my Copyright Arkib Negara Malaysia i

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