Arkib Negara ELECTRONIC RECORDS MANAGEMENT and archive mgmt guideline_eng

e-SPARK
The generic steps outlined above may be applied to address electronic record-keeping
issues within any of the three computing environments generally supported by public offices.
4.2 Governance of Electronic Records Management Programs
4.2.1 Governance at the Government-wide level
The governance structure for the management of electronic records at the government-wide
level is as follows:
ANM is responsible for:
• Providing interpretive advice on the Akta Arkib Negara 2003, particularly those
provisions that touch on the handling of electronic records.
• Providing interpretive advice on these Guidelines.
• Helping public offices integrate electronic records management requirements into
Government functions and information technology strategies and plans.
• Developing and promoting, in collaboration with relevant offices, e.g. MAMPU, a
framework for development of tools, standards, guidelines and practices to support
government-wide and institution-specific electronic records life cycle management
initiatives.
• Representing and promoting the records management community and other relevant
communities concerned with the management of electronic records, i.e. as required to
develop and sustain the Records Manager’s capacity that supports both this Guidelines
and service delivery.
• Identifying, selecting, acquiring and preserving electronic records considered being of
enduring value to Malaysia and providing access and usage facilities and services for the
purpose of historical and evidential reference and research.
• Issuing Records Disposal Schedules to enable public offices to dispose of electronic
records that no longer have operational value, by permitting their destruction (at the
discretion of the Public Offices), or by requiring their transfer to ANM.
• Providing direction and consultation in electronic records life cycle management.
• Fostering smart partnerships directed to the advancement of electronic records
management.
• Serving as a leader in building electronic records management capacity in the
Government of Malaysia and as a credible resource on electronic records management.
• Promoting the establishment of national and regional networks to encourage
collaboration among government and non-governmental organisations (NGOs) and to
help position Malaysia as a leader in electronic records management.
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