YES 2020 CONFERENCE SPEAKER DOC

We are happy to know that you are interested to be a speaker at the forthcoming
YES 2020 Conference in Amsterdam, coming up on the 21st- 25th September,
2020. We would like to update you on the important information to take note of.
Specific information for speakers
1. Introduction
Thank you for agreeing to participate as a speaker at the YES 2020 Conference.
View the updated ​provisional programme.
The following guidelines will provide you with important information and
instructions to prepare your presentation.
This page will be regularly updated. Updates will be notified by email.
2. Deadlines
● Biography submission : 31 March 2020
● PowerPoint presentation submission : 15 June 2020
● Full paper submission: 15 May 2020
● Compulsory ​online registration​: 18 May 2020
3. Session information

Please check the preliminary programme for the day and time of the session in
which you are presenting. The online programme is regularly updated and
contains details of all sessions and speakers.
Each session will be allocated a chairperson responsible for introducing the
speakers, controlling the timing of the sessions and facilitating questions. Your
chairperson will be in contact with you before the meeting.
The parallel group sessions each have a rapporteur responsible for reporting back
on the session.
The venue floor plan with the final location of the session rooms will be available
on the website shortly.
Presentation timings:
● Keynote Speakers: ​25 min. max.
● Principal panel speakers: ​25 min. max
● Panel respondents: ​12-15 min.
● Parallel workshop presenters: ​12-15 min​ (​NB: 10 min if there are 3
presentations​)
In order to keep the sessions running to schedule and allow questions from the
audience it is very important to keep the presentations within the allotted time.
You will be cut short if your presentation over-runs the allotted time.
4. PowerPoint presentation submission - Deadline: 15 June 2020
All speakers are expected to produce a PowerPoint presentation. Your
PowerPoint presentation is required in advance of the conference in order to

make the necessary arrangements for downloading your file onto the computer in
the conference room.
Please submit your powerpoint by email to: ​Favor.ini@savingachild.org
For confidentiality reasons, submitted presentations cannot be viewed by other
speakers. You and your session chairs are the only ones who are able to see the
files you have submitted.
Back-up copy
As a precaution, all speakers must also bring a copy of their PowerPoint
presentation to the event on a CD or USB memory stick.
Changes to your presentation
Please note that you will not be able to make any changes to your presentation on
the day of your session, nor use your own laptop for your presentation. If you
must make changes to your presentation before the day of your session, you must
bring your new presentation on a USB memory stick or on CD-Rom to the
Speakers’ Room by 16h00 on the day prior to your session.
PowerPoint presentation guidelines
Please follow the guidelines below when preparing your presentation.
General
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Keep your message clear and brief.
Use light colours for the background.
Keep the colour scheme consistent throughout your presentation.
If you would like to use the banner of the conference, please ​click here​ to
download it.

Text
● Use dark primary colours for text.
● Lettering to be at least 0,7 cm in height (minimum font size = 14).
● Use a sans serif typeface – it will be easier to read (e.g. Arial, Verdana).
● Use upper and lower case text (avoid ALL CAPITALS – it is very difficult to
read).
Graphics
● If your original graphs and graphics are too detailed or condensed they
should be converted to a clearer, simpler format.
● Limit the use of clip art.
● Be careful with screen shots – when viewed on full-screen they will look
different.
Layout
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No more than six (6) to eight (8) words per line.
Ideally a maximum of six (6) lines per slide.
Try to keep all text horizontal, even with charts.
Effects
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Use the ‘text-build’ feature to stop the audience reading ahead of you.
Do not include audio sounds such as bells, whistles, zooming sounds etc.
Movies (AVI or MPEG files) should be embedded in the presentation (see
below to check with conference secretariat).
Technical requirements
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Only PowerPoint presentations are accepted. Please note that only single
projection will be available.
Do not include live links to the Internet. If you wish to show web pages use
screen shots within your PowerPoint presentation.

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If your PowerPoint presentation contains audio, video or unusual files, you
must inform the conference secretariat (​info@savingachild.org​) in
advance to ensure the necessary technical arrangements can be made.
Presentations will be saved and run from a computer in the session room.
You will still be in control of moving your slides back and forth.
Please note: Policy for content for all presentations
All presentations should be based on the submitted abstract as accepted by the
Programme Committee. Speakers should not use their presentation as an
advertisement for the services or products of a company.
The organisers reserve the right to cancel a presentation which does not comply
with this policy and the speaker might not be invited to future YES events.
5. Full paper submission - Deadline: 15 May 2020
Please submit your paper by email to: ​info@savingachild.org
See the ​Guidelines for ​speakers ​for details on how to prepare your paper and
conditions for acceptance.
6. Substitutions
Speaker substitutions are generally not allowed. If for some reason you need to
cancel your presentation, please let us know as soon as possible and ensure that
you provide a recommendation for a replacement. The YES programme
representative has the final decision on who the replacement should be.
7. Speakers’ briefing

It is essential that you attend the speakers’ briefings. These meetings will give you
a chance to meet your speakers, discuss the presentations format and
expectations of your session.
The briefings will take place on the day of your session in the Speakers’ Room at
08h30​. All speakers and session chairs are requested to attend a briefing on the
day of their presentation. The audiovisual technicians and a YES programme
representative will be on hand to assist with all your queries.
You are welcome to come to the Speakers’ Room after the session and give us
your feedback on speakers and their presentations.
8. Speakers’ Room
The Speakers’ Room will be at your disposal during the conference. In case you
have any questions onsite, please do not hesitate to contact the YES programme
representative at the Speakers’ Room or ask one of the YES programme
representatives for assistance.
Speakers’ Room opening hours:
Sunday, 20 September: ​To be confirmed
Monday, 21 September - Friday, 25 September: 08h00 - 18h00
9. Room set-up and audiovisual equipment
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Room set-up for the YES 2020 Conference is theatre style. All rooms are
equipped with a lectern, microphone, projector, screen, remote control, cue
light, laser pointer, and computer with PowerPoint (operating system
Windows).
Speakers will not be able to use their own laptop computer during the
sessions for their presentation. A computer with the presentations
pre-loaded will be available for their use and they will be in control of
moving the slides back and forth. Presenters may, however bring a USB
key with their presentation.

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There will be an audiovisual technician and YES programme representative
assigned to each session room to manage the audiovisual equipment, hold
the roaming microphones for audience participants and assist with any
queries that you may have.
10. Handouts
Speakers have the option of providing handouts to accompany their presentation.
It would be courteous to send copies of handouts to the organizers before the
conference. The organizers will provide a table at the entrance of each session
room where handouts of the presentations can be made available to attendees.
If you would like to provide handouts, please bring copies in A4 format only and
give them to the YES programme representative at least 30 minutes before the
starting time of your session.
Copying facilities are available on request.
11. Onsite checklist
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Bring your USB memory stick/CD-ROM with your presentation and
back-up copy
Bring your speaker notes
Pick up your badge from the Conference reception area.
Check in at the Speakers’ Room and meet the YES 2020 programme
representative.
Attend the speakers’ briefing at the Speakers’ Room at the appropriate
time.
Make sure you are at the session room a few minutes before your
session starts.
12. Arrival at YES 2020 Conference Centre

ENTRANCE: 3526 VX, Utrecht, Amerikalaan 535 Amsterdam
Click here​ for more information about the venue.
Please go to the Conference reception area on arrival to collect your badge in
order to access the conference rooms.
Conference centre opening hours:
09h00 - 17h00
13. Reserve Your Spot Registration - Deadline: 30 October, 2019, which qualifies
you to receive discounts or partial sponsorship . Other booking options are also
available.
If you have not already registered yourself, or been registered by SNCC, you can
find all information on registration by ​clicking here​.
14. Networking and social events
Over 100 important players from the Save & Nurture Child Care Foundation,
SNCC Ambassadors of change, youth, activists and change makers will connect
during the five days of the 2020 YES 2020 Conference. In order to help facilitate
networking, the conference organizers have scheduled coffee breaks, lunches, a
cocktail, and dinners.
Speakers are expected to promote and invite change makers and other important
personnels to the conference you are a speaker. It is not only presenting your
speech that makes you a great speaker but the ability to support the organization
in achieving a great turn up and a successful conference. To invite others and
earn referral recognition and fees, kindly ​click here​.
15. Accommodation

All speakers are responsible for their own travel and hotel arrangements.
Click here for more information about hotels in the vicinity of the Conference
center.
16. Contact
If you have any questions or need additional information about the Youth
Empowerment 2020 Conference, please contact:
Hajer Khalid (Programme Coordinator)
Tel: +249 90 426 5353
Email: ​hajerhashim97@gmail.com
Shaima Nasser (Programme Coordinator)
Tel: +967 771 742 275
Email: ​Shima.nasser414@gmail.com
Favor Ini
+234 705 081 0759
Email: ​favor.ini@savingachild.org
SNCC Foundation
Tel: +357 9662 0761 (Whatsapp calls and messages only)
Email: ​info@savingachild.org