eProcurement Forum Uptake of pre-awarding phases ... - ePractice.eu

ePractice 

eProcurement Forum 

Report on the 

Uptake of pre-awarding phases in 

eProcurement 

Workshop 

Vienna, 22 nd February 2010 

organized in cooperation with: 

Editors: 

Ngoc Nguyen (auftrag.at / Wiener Zeitung), Eva Coscia (TXT e-solutions) 

Report on the “Uptake of pre-awarding phases in eProcurement” Workshop – Vienna, 22nd 

February 2010 

Page 1 of 29

Table of Contents 

Introduction ___________________________________________________________ 3 

1 Welcome and Key-Note from Austrian Institute of Technology _______________ 5 

2 Working Session 1 __________________________________________________ 6 

2.1 E-Certis Application / Process of DG-Markt Study – Marco Tardioli (European 

Commission) _______________________________________________________________ 6 

2.2 eProcurement Forum / evaluation of auftrag.at survey – Eva Coscia (TXT esolutions 

for IDABC) ________________________________________________________ 7 

2.3 PEP-Online / eTendering – Elisabeth Gruenmann (auftrag.at, Austria) ________ 9 

2.4 Status Quo 2010 – Manuel Cano (PLYCA, Spain) _________________________ 11 

2.5 Panel Discussion _____________________________________________________ 12 

3 Working Session 2 _________________________________________________ 13 

3.1 National Procurement Assistance and Development – Nils Fjelkegard (NPAD, 

Sweden) __________________________________________________________________ 14 

3.2 DG INFSO / Results of eGovernment Benchmarking Report – Gianluca Papa 

(European Commission) ____________________________________________________ 15 

3.3 Sequence – Richard Baker (Wales) ______________________________________ 16 

3.4 Virtual Company Dossier – Josef Makolm (PEPPOL) ______________________ 18 

3.5 eCatalogue in pre-awarding phase – Stefan Krammer (PEPPOL) ____________ 19 

3.6 ATEXO – Pierre Fau (France) _________________________________________ 20 

3.7 CSAmed – Bruno Rottoli (Italy) ________________________________________ 20 

3.8 Portuguese Association of Electronic Public Markets – Prof. Luis Valadares 

Tavares (Portugal) _________________________________________________________ 21 

3.9 VORTAL – Joao Pereira (Portugal) _____________________________________ 24 

3.10 Publications Office – Antonio Reis and Didier Hardy (European Commission) _ 25 

4 Conclusion / Closure _______________________________________________ 26 

5 Workshop participants ______________________________________________ 26 

6 Results from the evaluation questionnaires ______________________________ 27 


February 2010 


Introduction 

What is happening around Europe concerning the adoption of electronic solutions to 

conduct the pre-awarding phases of Public Procurement? Did we progress in the last 12 

months? How can we detect and measure such progress? 

These and other questions concerning the up-take of eProcurement, specifically for the 

pre-awarding phases, have been discussed and answered by experts from Public 

Administrations, the European Commission and other institutions, during this workshop, 

where studies and cases have been presented and attendants given the opportunity to 

actively participate in the discussion. 

The expected results identified by the organisers before the workshop were: 

• Identification of the 

• biggest obstacles for the adoption electronic procurement by contractual 

authorities and bidders in the EU member states. 

• Presentation of new developments in procurement solutions. 

• Status quo and emerging trends 

Beside the presentations of the eProcurement studies and solutions supported by the 

European Commission and of the PEPPOL pilot, invited speakers presented the current 

development status of relevant projects and initiatives in several EU countries. 

Portugal and Sweden presented the status quo of their national legislation, national 

initiatives for the implementation of eTendering into existing eprocurement procedures 

plus the upcoming chances for the near future. 

Auftrag.at Survey: 

Auftrag.at has launched a survey to measure the progress of eTendering in Europe in 

the last year. 5 countries participated: Sweden, Spain, Switzerland, France and Portugal. 

Some relevant results, demonstrating that the progress is strong and may be facilitated 

by National legislation, are presented in the survey results at: 

http://www.epractice.eu/files/Evaluation_1.1.ppt 

The results have been illustrated by Eva Coscia during her presentation of the ePractice 

Forum as part of activities done in collaborations with other organisations. 

Speakers and authors in alphabetical order: 

Richard Baker, Managing Director and Chairman of Sequence, United Kingdom 

Manuel Cano, Strategic Director for PLYCA with LCi, Spain 

Eva Coscia, Senior project-manager ,TXT. E-solutions s.p.a. -Facilitator for 

eProcurement Forum, Italy 

Pierre Fau, Director of ATEXO International, France 

Nils Fjelkegard, The Legal, Financial and Administrative Services Agency, Sweden 

Elisabeth Grünmann, Project Manager with auftag.at, Austria 

Paul Humann, Senior Project Manager with auftrag.at, Austria 

Stefan Krammer, BBG – Federal Procurement Agency, Austria 


February 2010 


Fredrik Kristiansson, Sales Manager with OPIC, Sweden 

Josef Makolm, Federal Ministry of Finance, Austria 

Gianluca Papa, European Commission, Brussels 

Antonio Reis, European Commission, Brussels 

Wolfgang Renner, Head of Marketing, Wiener Zeitung, Austria 

Bruno Rottoli, CSAmed, Italy 

Johanna Schwabach, Austrian Institute of Technology, Austria 

Marco Tardioli, European Commission, Brussels 

Luis Valadares Tavares, Systems Researcher, Consultant and Trainer, Portugal 

Johannes Wimmer, BBG – Federal Procurement Agency, Austria 

Presentations and other material: 

All the workshop information (Agenda, location, links to presented cases ) and the slides 

of all the presentations mentioned in this report are available on the official workshop 

page: http://www.epractice.eu/en/workshops/vienna2010 

Organisation and contact: 

auftrag.at Ausschreibungsservice GmbH & Co KG – office@auftrag.at 

The eProcurement Forum - eprocurement@epractice.eu 

Picture 1: Networking at the workshop 


February 2010 


1 Welcome and Key-Note from Austrian Institute of 

Technology 

Welcome Speech: 

Paul Humann, CEO of auftrag.at, opens this year’s edition of the eProcurement 

workshop with a welcome speech: “We are proud to host our second international 

workshop on eTendering. An opportunity that comes just right to show how eTendering 

is relevant to all of us and especially to those who are doing business with the public 

sector. 

Some, not many, decades ago, communication that was not face to face was an event 

and transferring data meant to shovel paper from A to B. Communication was everything 

but inexpensive and fast. Then the internet came, emails replaced the fax. Today, 

servers transmit voluminous data in a blink. With communication and data transmission 

electrified to a continuous buzz distances have shrunk and markets have widened. 

Everywhere? Not entirely so, it seems, in procurement and tendering in the public sector. 

While better solutions for eProcurement and eTendering are available, public 

management only reluctantly moves towards procurement digitalisation. This might be 

due to technological obstacles, e.g. “interoperability”, since most platforms evolved out of 

procurement processes that address either pre- or post-awarding phases. Thus, one 

ofthe main targets of this workshop will be to scrutinize and discuss the technological 

solutions both for procurement and tendering. As we are focused on eTendering we feel 

the need to remind on what eTendering was invented for: transparent, efficient and 

competitive public tendering. We hope to speed up the tempo in which eTendering is 

introduced throughout the EU, since this would not only strengthen European markets 

and businesses, but optimize public buying in respects of costs and sustainability asell. 

In this sense we will discuss the progress of eTendering in various member countries 

and hope to raise public awareness on this matter as well.” 

Key-Note: 

After the welcome speech by auftrag.at, one of the organisers, Mr Wolfgang Renner, 

chairman of the working session 1, introduced Mrs Johanna Schwabach (Austrian 

Institute of Technology) for the key-note speech. Mrs Schwabach is representing a 

typical contracting authority and explains her point of view regarding the main topics 

“eprocurement and etendering” in her presentation. 

The Austrian Institute of Technology (AIT) as key-note speaker showed up the 

importance of eProcurement and eTendering nowadays and also in praxis from the point 

of view of a contracting authority. She also presented the different definitions of 

eProcurement and eTendering plus the results of a survey regarding the use of 

electronic procurement in public purchasing. 


February 2010 


Picture 1: Paul Humann, CEO of auftrag.at at the welcome speech, Wolfgang Renner and Eva Coscia 

(Chairmen) 

2 Working Session 1 

The first working session was chaired by Wolfgang Renner. It was a mix of software 

presentations (Austria, Spain) and project updates from the European Commission. The 

highlight of this morning session was a panel discussion regarding the status quo of the 

eprocurement development in 2010 with software providers, eprocurement specialists 

and PEPPOL project members. 

2.1 E-Certis Application / Process of DG-Markt Study – Marco 

Tardioli (European Commission) 

Marco Tardioli started with his presentation of the objective and progress of the DG- 

MARKT Study from the European Commission: Within the Action Plan for Electronic 

Procurement, adopted in 2004 to lead policy making aimed at improving eProcurement 

practices in the EU, the Commission made a commitment "to review and report on the 

results achieved and to propose if need be corrective action or additional measures." A 

significant effort is under way to evaluate such results on conclusion of a large-scale 

data collection. 

The expected time completion of the evaluation is July 2010. As this work is still very 

much in progress, the presentation provided a brief update on emerging findings and 

next steps. 


February 2010 


After this presentation he gave an overview of the functionalities of e-CERTIS. 

e-CERTIS is a practical web tool for procurement actors. It allows to query and analyse 

structured information on evidence that EU contracting authorities frequently require in 

their domestic procurement practices pursuant to art. 45 to 51 of Directive 2004/18/EC, 

thereby helping procurement actors recognise and understand National certificates, 

attestations, statements, etc., in cross-border tendering. 

The tool offers a back-office functionality for content management, for use by designated 

expert in the MSs to keep information up to date. 

Picture 3: Marco Tardioli giving answers to the audience’s question after his presentation 

2.2 eProcurement Forum / evaluation of auftrag.at survey – Eva 

Coscia (TXT e-solutions for IDABC) 

The eProcurement Forum (http://www.epractice.eu/community/eprocurement), 

presented by Eva Coscia, is an open community hosted by ePractice 

(http://www.epractice.eu), a portal dealing with eGovernment, eHealth and eInclusion 

themes. 

The strategic goal for the community is to make the European experts on Public 

eProcurement aware of each other progresses and activities in order to avoid overlaps in 

objectives and timing of all the relevant initiatives run in Europe. Consequently, the effort 

spent by single organisations or groups to implement and maintain Public eProcurement 

(ePP) solutions should be drastically reduced. 


February 2010 


This main objective can be achieved if all the experts are encouraged to share their 

knowledge and experience with their peers and, conversely, profit of the others’ 

successes and failures. The community is mainly focused on technical and 

organisational aspects related to the implementation and usage of electronic solutions 

that support the different phases and procedures of Public Procurement. 

In January 2008 the Kick Off workshop officially launched the eProcurement Community: 

it represented a great success in terms of attending people (97 experts from all over 

Europe) and overall satisfaction. Under these encouraging auspices, the story of the 

eProcurement Forum started. 

It rapidly grew in size and now, after 2 years, counts more then 550 members: it is open 

to practitioners from European administrations, from public and private organisations, 

from academia and research centres. 

All the community members are encouraged to freely contribute to the community by 

telling stories about their experience with the design, implementation and use of 

eProcurement systems, that is to create “cases”. They can also contribute by sharing the 

outcomes of feasibility studies, standardization activities, surveys or pilot actions, made 

available in the form of freely accessible documents. 

It is not an official Commission site, even if the Commission has appointed several 

facilitators to create a team whose main task is identifying and following the most 

relevant activities in the eProcurement field or related topics and keep the experts 

updated on their objectives, progresses and achievements. 

Therefore the facilitators provide support to the community members, encourage and 

filter contributions, produce guidelines and other documents, support the organisation of 

events and launch other initiatives aimed at promoting the uptake of eProcurement. 

They can be contacted directly, by clicking on their profiles (visible on the homepage of 

the community) or sending an email to eprocurement@epractice.eu 

Membership is open to everyone, but the community has been thought in order to 

provide useful contents and support to specific groups which are usually the targets of 

Invitations and dissemination activities. These groups, from a preliminary but not 

necessarily exhaustive analysis are: 

• Responsibles of development, adoption and use of eProcurement systems within 

Public Administrations, probably the most natural target; 

• Responsibles of development, adoption and use of eProcurement systems within 

other large institutions that conducts complex procurement procedures; 

• Members of standardisation bodies with specific activities in eProcurement and 

eBusiness; 

• Members of other working groups or communities (such as the EULab, the Public 

Procurement network, etc...); 

• People from Academia or from research organisations with interests in legal and 

technical aspects of eProcurement; 

• Consortia working on research or piloting projects dealing with eProcurement or 

related topics, such as PEPPOL, PROCURE or ELLECTRAWeb 

• Other projects funded by European or National programmes; 

• Experts from the private sector (such as IT companies, consultants, financial 

institutions); 


February 2010 


• Officials of the European Commission; 

• Members of other groups working with the Commission (Expert groups, 

contractors...) 

Registered members can profit of a wide range of services that allow them to access a 

large amount of selected information, to stay updated about most recent achievements 

and news in the eProcurement domain, to provide their own contributions, to contact 

peers and to participate in the discussions and events. 

Becoming a member is very easy: the pre-requisite is only having an account on the 

ePractice portal (which can be easily created by filling the form at: 

http://www.epractice.eu/en/user/register 

After having logged on ePractice, a user should simply click on 

http://www.epractice.eu/community/eprocurement/join_community 

2.3 PEP-Online / eTendering – Elisabeth Gruenmann (auftrag.at, 

Austria) 

“Auftrag.at breaks the silence that tends to fall upon eTendering processes once a notice 

has been published: The new PEP Online, which is the underlying operating system, is 

interactive, offering round-the-clock tendering information and the possibility to place 

questions and responses for everybody involved at any time. An open and public 

process, competition is not violated but enhanced – with fairness”: This was the 

statement from Elisabeth Gruenmann about eTendering in Austria. 

The new eTendering-module supports the procurement process before placing the 

contract, it covers every step from announcement to award or cancellation. Unlike other 

providers auftrag.at sets the focus not on the identification of the best bid or the 

description of requirements, but on the communication between (public) buyer and 

(private) supplier. 


February 2010 


Picture 4: Elisabeth Gruenmann presenting the new functionalities of PEP-Online 

PEP Online, the operating system underlying both lieferanzeiger.at and auftrag.at, has 

been optimized and now enables interactive communication between bidders and 

contracting authorities throughout the entire process: Any question or response can be 

placed anytime by anyone involved until closing date. This communication is public, so 

that every bidder will benefit. Regarding fairness and transparency all activities are 

tracked by protocols. Thus, every step, any activity, all questions asked and responses 

given are traceable, even after the tender has been awarded. 

As eTendering is meant to be a time- and cost-saving service for bidders and contracting 

authorities, PEP Online is based on ASP technology: The contracting authority (public 

buyer) simply completes a standardized form, uploads any specifications or 

requirements and ticks the media in which the information is to be published. The 

application automatically transmits the notice to the European Union (OJS eSender), the 

chosen media and business operators, that have registered before. By downloading the 

tender documents or – as a new supplier – registering at the platform for the specific 

procedure, a business operator automatically becomes a potential bidder and is entitled 

to participate in the bidding process. As such, the supplier might use PEP Online to 

communicate with the contracting authority. There are no restrains contentwise: 

questions might concern the procedure or the tender. Responses are placed online. 

Amendments to tender information, like corrigendum forms or new specifications, or to 

the procedure are actively communicated to all bidders. Suppliers might contact them 

electronically, the bidder is obliged to sign with a qualified electronic signature, as 

required by Austrian public procurement law. 


February 2010 


This signature is placed on a container sheet to be downloaded to the local desktop. The 

electronic signature is also required to authorize any cancellations or modifications of the 

tender. After submission date the contracting authority can generate a list of all 

submissions in correct order for the electronic tender opening session. It is also possible 

to add tenders that were submitted on paper to this list. 

During the tender-opening session a protocol will be created, tenders will be encoded 

and the technical correctness of the qualified signatures is verified. Tenders will also run 

through a virus-check before a final report is generated. All technical checks done, the 

contracting authority (the buyer) can access each tender and download all documents 

that are included. eTendering offers myriads of business opportunities as, we believe, it 

has the potential to become a future near-to-ideal marketplace. It is the SMEs that might 

profit the most from eTendering. By adding an interactive communication tool to PEP 

Online, auftrag.at hopes to have enhanced the strengths of eTendering even more, 

which we identified as it's fairness and transparency. 

2.4 Status Quo 2010 – Manuel Cano (PLYCA, Spain) 

Before the panel discussion started Manuel Cano had given an overview of the status 

quo in Spain. The Municipality of Burgos, with the encouragement and support of the 

Castilla y Leon Regional Government, has been working during this year 2008 and 

throughout 2009 in the implementation of a system of Electronic Public Procurement, 

which not only meets the standards imposed by law Spanish 30/2007 (transposition of 

Directive 2004/18/EC), but to improve the relationship with citizens and businesses 

around public procurement process. 

According to the Manchester ministerial declaration about public procurement: 

• Provide the Municipality of Burgos of a tool that allows the complete electronic 

processing of the procurement files and their subsequent archive by electronic 

means 

• To provide businesses and civil servants of Burgos municipality of the tools and 

services that would allow the electronic relationship of the Municipality with the 

enterprises (in public procurement) 

To meet the objectives with economic resources, planning and necessary guarantees, it 

was decided the introduction of the products and services from PLYCA (developed by 

the company Nexus-IT). 

The product suite of PLYCA is formed by the following parts: 

• Back-office: is the part that brings together people, processes and technologies 

that are required by the administration to prepare for the online procurement and 

electronic processing. It consists of a single module, PLYCA-FILES 

• Front-office: This part of the global model has two modules: procurement portal 

and catalogue, PLYCA-PORTAL and PLYCA-CATALOGUE. These modules 

contain elements that the administration needs to define and empower the 

electronic relationship with economic operators (broadcasting-publishing-, 

communication and processing). 


February 2010 


• Enterprises: Software for companies, is a set of specifications, included in a 

simple tool. This tool, PLYCA-ENTERPRISES, allows companies to understand 

and establish an electronic relationship with contracting authorities in terms of 

what the authorities are calling them for (tender, contract, invoice, order, 

certificates), including features like digital signature and electronic archiving. 

Mr. Cano also proposed new elements that might have an impact in the next uptake of 

eProcurement: 

Concerning the importance of adequate training, he proposed to adopt the LivinLabs 

approach, to create “protected environment” for making simulation and having people 

(both from the Contracting Authorities and suppliers side) trained on the optimal use of 

eProcurement solutions 

He suggested Cloud Computing as an approach/technology that might have an impact 

on the development of next eProcurement solutions. 

2.5 Panel Discussion 

Attendees of the panel discussion: 

• Manuel Cano – (PLYCA, Spain) 

• Paul Humann – (auftrag.at, Austria) 

• Stefan Krammer – (PEPPOL) 

• Josef Makolm (PEPPOL) 

Moderation: Wolfgang Renner (Wiener Zeitung, Austria) 

4 essential questions/topics have been proposed to the experts: 

• What is the status quo of development from your point of view? 

• What problems have been noticed in the last periods or will appear in the near 

future? 

• What is the status quo of public procurement on EU/international level? 

(procurement between member states and international market) 

• Know-how transfer: community of practice and experts groups 

Conclusions could be summarised as follows 

• There are 27 different legislations ruling eProcurement and 27 different levels of 

progress and adoption. There is no need to identify and adopt one single 

solution, but rather to make the existing different ones inter-operable 

• The European Commission is expected to support the alignment of national 

legislations and in the identification of common requirements 

• The language is still a barrier for the usage of eProcurement solutions (especially 

for the purchase of services and works) to foreign bidders: there is still a lot of 

work to do on this issue and, again, the Commission is invited to support the 

identification and development of solutions 

• There are key-enablers, like eSignature and eCatalogue, that affect all/most of 

the phases both in pre-awarding and post-awarding and therefore their 

implementation should be done considering the overall eProcurement cycle 

• Concerning cross-border eProcurement, experts agreed that:the volumes are still 

very low,. The main reason is that Contracting Authorities want to deal with 

bidders that speak their same language (to avoid misunderstanding and 

ambiguities in the offer interpretation and contract preparation) and that can 


February 2010 


provide assistance and consultancy “in place”, thus a local contact is required 

and this is major a barrier for foreign companies, especially SMEs: another one is 

that. Cross border procurement is considered only when specific equipments and 

services are requested and therefore the local market could be too limited for 

purchasing the best solution. 

• About know-how transfer and change management, it is unanimously agreed that 

the processes to be formalised and supported by eProcurement solutions are 

more or less the same all over the 27 countries, therefore similar training could 

be provided in different languages. It is also stressed the importance of having all 

the stakeholders involved since the early phases of an eProcurement project. 

Finally, community of practices should be created to deal with all the various 

aspects and phases of eProcurement, to encourage knowledge exchange and 

re-use. 

Picture 5: Stefan Krammer (BBG, PEPPOL), Manuel Cano (PLYCA), Josef Makolm (BMF, 

PEPPOL), Paul Humann (auftrag.at) und Wolfgang Renner (Wiener Zeitung, Chairman) 

3 Working Session 2 

The working session in the afternoon was chaired by Eva Coscia. This session was 

more dedicated to presentations of eprocurement applications and presentations of the 

project development from PEPPOL. Among these software presentations Prof. Luis 

Tavares presented the regulation and development of eTendering in Portugal and 

Gianluca Papa introduced the audience to the results of the eGovernment 

Benchmarking Report. 


February 2010 


3.1 National Procurement Assistance and Development – Nils 

Fjelkegard (NPAD, Sweden) 

Nils Fjelkegard kicked off the afternoon session with his presentation of the pre-award 

eProcurement in Sweden and recent developments. According to Fjelkegard there is 

substantial movement within the field of eProcurement in Sweden at the moment and a 

large part of this movement can be attributed to the Swedish Government's National 

Action Plan for eGovernment presented in 2008, which calls for a three step strategy to 

implement electronic support for the whole chain of Swedish public procurement. 

The first step of the action plan focuses on the introduction of electronic invoicing for the 

Swedish public sector. Since1st of July 2008 electronic handling of all ingoing and 

outgoing invoices by public authorities was made mandatory. 

The second step, which calls for the introduction of electronic ordering by public 

authorities, was launched in 2008 and is currently ongoing with a final date set to 1st of 

January 2013. 

The third step, which is the step that sets the strategic framework for the case presented 

at this workshop in Vienna, is the introduction of IT support for the pre-award 

procurement process and more specifically for the electronic notifications, tenderer 

qualification and tender submission. This final step aims to ensure that the whole 

procurement process can be conducted electronically, from the early phases of 

identification of needs by the Contracting Authority to the exchange of electronic orders, 

invoices and electronic payments. This is the task that has been entrusted to the newly 

established National Procurement Assistance and Development initiative in 2009. 

The development of Swedish pre-award electronic procurement has previously been 

largely attributed to private sector procurement platform/system suppliers and individual 

initiatives by public authorities or groups of such. This renders the Swedish case 

interesting from many perspectives, as a national initiative is introduced in the playing 

field to try to coordinate and guide the development in a certain direction. 

First of all, one of the main critical components of a successful implementation of 

electronic support for the procurement process is the issue of how to balance the 

existence of a strong private market of high quality eProcurement platforms/systems and 

the desire to have an increased control and supervision over the general development 

of eProcurement in Sweden. Finding a solution which allows for a 

continued development and competition between private market platform suppliers, 

while still retaining the possibility to influence national development, placing demands on 

interoperability and accessibility (thus creating a sense of "a national eProcurement 

platform"), is one of the more challenging question marks ahead. 

Second, public procurement in Sweden has a highly decentralised structure, which also 

offers some interesting questions for a successful implementation. In many ways this 

means taking on a softer approach, focusing on communicating the possibilities and 

benefits of following the development of eProcurement on a national level, rather than 

introducing regulations and strict policies guiding the development. A strong political will 

and commitment is a critical success factor in this aspect, making communication, 

interaction and the adaptation to individual needs essential in order to get everyone 

“onboard the train”. 


February 2010 


Third, the Swedish model of a three step introduction of eProcurement also offers its 

specific consequences for implementation and management. Separating pre-award and 

post-award has its benefits, as they in many ways engage different parties, systems and 

processes, but at some point they also need to meet in order to achieve a seamless and 

unbroken flow of electronic information throughout the procurement process. The new 

electronic procurement procedures also tend to even more question the natural barrier 

between pre and post award processes. Addressing the various interoperability issues in 

this interesting border area is thus also a key component in a successful implementation 

of this third step, attempting to complete the puzzle as laid down in the Swedish action 

plan. 

All together, interesting years ahead most definitely await for Swedish eProcurement, as 

the various initiatives start picking up momentum and move towards the joint target of 

achieving full electronic support for public procurement. 

Picture 1: Nils Fjelkegard presenting the development in Sweden 

3.2 DG INFSO / Results of eGovernment Benchmarking Report – 

Gianluca Papa (European Commission) 

Gianluca Papa presented the results of the eGovernment Benchmarking Report. This 

report by DG INFSO captures the measurement of public eServices across Europe, 

Intended to open “a new chapter in EU eGovernment benchmarking” in the policy 

context of the end of the Lisbon i2010 policy timeframe, it establishes the foundations for 


February 2010 


the progressive and planned modernisation of pan-European eGovernment comparison. 

In 2009, 31 countries have been analysed: the 27 EU Member States as well as Croatia, 

Iceland, Norway and Switzerland. Like its previous editions, the report measures the 

online availability and the sophistication of 20 basic public Services (12 services for 

citizens and 8 services for businesses) in those countries. Some enhancements have 

however been made to the measurement system, in particular: 

• A focus on high impact services. eProcurement is one such area that is included 

in the survey: the single data point that measured eProcurement in past years, 

mainly on national platforms, now evaluates 19 process data points that consider 

the pre-award sourcing and post-award transaction phase. 

• User experience is now recognised as being an essential gauge to the take-up of 

online services. It is measured as a pilot in the report, using five criteria: 

Accessibility, Usability, User Satisfaction Monitoring, One-stop-shop approach 

and User-focused portal design. 

The report notes a steady progress in terms of full online availability of the 20 basic 

services. Indeed, the overall EU27+ measure has risen to 71 % in 2009 from 59 % in 

2007. In terms of sophistication, the report finds that Europe stands at 83 % in 2009, 

compared to 76 % in 2007. The EU27+ is presently classified at the top at the 

transactional 4 (of 5) eGovernment levels. The most advanced countries show saturation 

against both of these measures for many of the 20 services. 

As in the past, there remains significant variance (20 % fully online; 12 % sophistication) 

between the results of services for businesses (of which there are 8) and services for 

citizens (of which there are 12). A small number of countries have made very significant 

improvements, essentially leapfrogging their peers. The availability of eProcurement is 

now at around 60 % in the EU, still far from the 100 % target for 2010 set by the i2010 

eGovernment action plan. 

The results of this benchmark are available at: 

http://www.epractice.eu/files/Smarter%2C%20Faster%2C%20Better%20eGovernment% 

20-%208th%20Benchmark%20Measurement_0.pdf 

3.3 Sequence – Richard Baker (Wales) 

Richard Baker presented the first applications in the afternoon session that is the 

analysis and solution implementation done for the Welsh Assembly Government 

(www.wales.gov.uk) and integrated in the national procurement portals (For suppliers 

www.sell2wales.co.uk and for buyers www.buy4wales.co.uk). 

The portal is one of the most mature in the World especially for cross sector/ countrywide 

notice publication. Wales is a semi-autonomous region within the UK, and the 

Assembly took the forward thinking decision some years ago to provide a single portal 

for the whole county to which notices from across the public sector would be published. 

The driver for this portal was one of Economic development - the portal is designed to 

provide a 'single sign on' point for the Welsh supplier community, and reduce barriers for 

those suppliers to win public sector contracts. Beyond the supplier/ notice matching and 

notice publication tools the portal provides additional tools for the buyer community 


February 2010 


including basic RFQ tools, as well as supplier list management, and CPD resources 

aimed at developing the buyer community. 

Unlike some of the other speakers sequence is not a product/ service provider and is 

contracted to solely develop and manage the Welsh Assembly Government's service on 

their behalf and we do not retain any of the IP we create. 

The service is well established (launched late 2003) and current has 42,000 suppliers 

registered with over 3,500 buyer users across 250 buyer organisations. This represents 

almost 20% of the supplier community within Wales, and the system is used for over 

50% of all the public procurement spend. The system has published over £7Bn notices 

through its OJS eSender status, and sends approximately 10,000 daily notice alerts to 

registered suppliers. 

Wales is a devolved government of the United Kingdom, and has a public sector spend 

of £5 billion per annum, a population of 3M and up to 200,000 businesses of which over 

99% are Small to Medium Enterprises. 

In 2001 Welsh Ministers commissioned the Better Value Wales report to look at how 

savings could be made across the public sector through changes and improvements to 

public procurement - the objective being savings of £90M that would be directed directly 

to frontline support services. The report recommended several key pathfinder projects, 

one of which was a national procurement website that would serve the dual purposes of 

consolidating public sector procurement and providing a single definitive portal for 

businesses who wish to engage in supplying the Welsh public sector, and to get as 

many sub OJEU opportunities on to it as possible. 

The report recommended an innovative approach to making savings through adopting 

eProcurement whilst also stimulating economic development of Welsh SMEs through 

providing consolidated channels and tools to enable them to better engage with, and 

ultimately supply, the public sector. 

The resulting National Procurement Portal (hereafter NPP) is a Welsh Assembly 

Government portal focused on developing the ability for indigenous Welsh businesses to 

win more business from the Welsh public sector. The portal consists of two components: 

• Sell2Wales (www.sell2wales.co.uk) - a well used and embedded free opportunity 

notification service that links registered suppliers to opportunities that match their 

profile, and allows suppliers to review details of procurement organisations and 

engage in basic RFQ processes. 

• Buy4Wales - (www.buy4wales.co.uk) a sophisticated 'back office' procurement 

tool that procurers use to create and manage notices, search for suppliers, locate 

best practice resources and conduct RFQ Request for Quotes. 

NPP was borne of a unique partnership between two Welsh Assembly Government 

Departments - DE&T, who are responsible for the economic development of Wales and 

Value Wales, a specialist agency focused on achieving savings through making 

improvements across the public procurement landscape. 

Together DE&T and Value Wales pioneered the creation of the NPP in 2003, and from 

humble beginnings the system has become recognised as a leading example of joined 


February 2010 


up procurement thinking and is delivering tangible economic development benefits to the 

supplier community who use it. 

Building upon their involvement in the creation of the NPP, Value Wales are now also 

running a significant pan Wales eProcurement programme, XchangeWales 

(www.xchangewales.co.uk) that provides a framework of 'free to use' tools. The tools 

available are designed to help public sector procurement organisations begin to fully 

embrace eProcurement. The NPP forms the key 'first step' of this programme, and is 

seen as an 'e-Information' stepping stone to more transactional services such as e- 

Tendering, eProcurement etc. 

3.4 Virtual Company Dossier – Josef Makolm (PEPPOL) 

Josef Makolm introduces the VCD (Virtual Company Dossier) as one of the eight work 

packages of the EU-project PEPPOL 1 ; which aims to set up a pan-European pilot 

solution that, conjointly with existing national solutions, facilitates EU-wide interoperable 

public eProcurement. The vision is that any company in the EU can communicate 

electronically with an European governmental institution for the entire procurement 

process. The VCD will thereby support the economic operator in creating an electronic 

information package consisting of the required documentation, evidences, proof, 

attestations, certificates, declarations and metadata. Thus the VCD can be seen as a 

container for required documents. 

The Austrian VCD implementation project will provide an IT-system, which not only 

supports the economic operator in deciding which certificates and data he has to provide 

when answering an Austrian call for tender or a call for tender of another EU member 

state but is also assembling the VCD package automatically. The VCD system will be 

able to select and call the (IT-)services providing the needed data, efficiently orchestrate 

the necessary processes, collect the results and pack it into a VCD package following an 

internationally agreed upon semantic schema. 

The core component of the Austrian VCD implementation is the osSso Machine, which is 

based on the idea of a semantically enriched service oriented architecture, shortly 

SSOA. This osSso machine operates on top of an ontology which describes all national 

and international legal rule sets. Furthermore all services provide a semantical 

description in terms of the legal ontology about their needed input data and their 

expected output data. Tasks of the osSso machine are to determine the matching criteria 

and missing evidences, to discover suitable services, and finally to create the service 

chains which are to be executed by the VCD execution engine. The osSso approach 

thus avoids in advance defined process rules and execution processes. Each tenderers 

specifically needed evidences are determined “on-the-fly” and the best service chain, 

e.g. concerning costs or time, is provided. This makes the osSso approach flexible with 

respect to legal rule changes or the introduction of new services, i.e. it suffices adapting 

the ontology or simply provide a new service. 

1 PEPPOL (Pan-European Public Procurement On-Line) is part of the Competitive and Innovation 

Framework Programme (CIP) of the European Union. More information can be found under 

www.peppol.eu 


February 2010 


3.5 eCatalogue in pre-awarding phase – Stefan Krammer 

(PEPPOL) 

The next PEPPOL speaker was Stefan Krammer with the PEPPOL eCatalogue – 

Electronic Catalogue in European Public Procurement: Traditionally electronic 

catalogues play a central role in ordering, but for the future they will be used also in the 

pre-awarding phases, therewith closing the gap in electronic procurement procedures. 

Mr. Krammer observed that while in the pre-awarding phases the use of ecatalogues is 

more seller-centric, in the post-awarding ones their use is more buyer-centric. 

The resulting benefit of extending the adoption of electronic catalogue to the pre award 

phases is that data only need to be entered once and reused in a consistent way all over 

the whole procurement process. 

The PEPPOL eCatalogue workpackage is now working on a deliverable containing the 

design of the architecture and its components that will be ready on April 2010. Mr. 

Krammer mentioned the eClass standard that will be adopted within PEPPOL to reduce 

the complexity of items description. And provide one unique set of properties to be 

adopted in all the 27 EU countries, 

Picture 6: Stefan Krammer representing PEPPOL 


February 2010 


3.6 ATEXO – Pierre Fau (France) 

Pierre Fau, sales director of ATEXO, presented LOCAL TRUST, the leading e-tendering 

solution in France, where electronic tendering has been compulsory for all public 

contracts since 01/01/2005. Approximately 20 000 public buyers manage 100 000 

tenders per annum on LOCAL TRUST. One visible example of achievement is the 

national eProcurement platform of all the French ministries and central agencies 

(www.marches-publics.gouv.fr).The solution is fully open source and multilingual, 

already translated in French, English, Spanish and Arabic (currently being deployed for 

the Kingdom of Morocco). 

The solution manages natively XML forms for JOUE publication, but so far through the 

French "Direction des Journaux Officiels" that centralises the flow of publications to the 

National official publication and the JOUE in France. 

LOCAL TRUST is an e-tendering solution launched in 2003. It is fully open source. 

The solution was developed and is maintained by ATEXO, an ICT company focused on 

e-government that is the leading supplier of e-tendering solutions in France. 

The version 3 of the software was adopted by all the French administration (ministries 

and public agencies) in January 2008, representing 10 000 Purchasing Authorities. 

LOCAL TRUST is covering a large definition of e-tendering, including: 

• eNoticing: online notice and XML flow to the JOUE, the national official journal 

and other media) 

• eTendering: documents withdrawal, questions from suppliers and electronic 

submittal (with digital signature and encryption if applicable 

• eAuctioning: to manage online auctions in the frame of public tenders 

• eAwarding: contract award notice, registering of contract details, digital signature 

of the contract by the Public Authority and generation of statistic report on public 

contracts compliant with EC and local regulations 

• eSourcing: register of suppliers with domain of supplies described with CPV code 

The LOCAL TRUST solution is fully compliant with Directives 2004/18/CE and 

2004/17/CE 

3.7 CSAmed – Bruno Rottoli (Italy) 

CSAmed, represented by Dr. Bruno Rottoli, presented their end to end eProcurement 

solution (http://www.albofornitori.it/). 

The e-tendering process management system consists of a sequence of phases 

developed to assure fairness and transparency to bidders. Its main goal is not to 

guarantee the security but we focused on the inviolability of biddings. The solution is 

used mainly by public sector clients and it has managed nearly 3.000 tenders by now. 

From 2004 till now more than 1 billion euros have been awarded through the electronic 

platform, which has got the copyright certificate from the Washington Office. The sealed 

bid is registered to SIAE, the Italian society that issues licenses to protect the authors' 

works. 


February 2010 


Albofornitori is a platform for eProcurement which supports the following phases: 

eSourcing, ePublishing, eNoticing, eTendering, eAwarding. It's a: 

1) certified suppliers electronic list for public awarding authorities 

The list of suppliers is catalogued by a product/service classification, letting them upload 

electronic certificates and attestations. 

2) eSourcing portal 

Albofornitori includes a legal review, news from suppliers and from awarding authorities. 

3) ePublishing and eNoticing portal 

It manages the entire publication procedure covering all the informative debt as fixed by 

the national law: Guue (CSAmed is eSender with IT001 login), GURI (the Italian official 

journal), ministerial and regional websites, national and local newspapers. 

Albofornitori offers a service for daily electronic distribution of European notices 

(CSAmed is a license holder), selected on the basis of the desired CPV and countries. 

4) eTendering and eAwarding portal 

It manages all the acquiring procedures according to the European and national law: 

best price / price + technical evaluation / price + technical evaluation with a final price 

auctions (open and restricted procedures). Over European threshold it handles a specific 

procedure to assure the bid's inviolability, based on the use of electronic signature and 

timestamp. This procedure is registered by the national office (SIAE) and the 

international office (Washington copyright). 

Main figures 

• more than 7.000 suppliers 

• more than 40 awarding authorities 

• two regional centralized awarding authorities 

• one association of 500 local authorities 

• about 3.000 tenders 

• more than 1 billion euro transaction over the European threshold 

• totally paperless procedure 

• only 90 days between the official notice and the contract (on average) 

• best results for the most complex tender: 64 days for 290 million, 100 suppliers, 

900 items 

3.8 Portuguese Association of Electronic Public Markets – Prof. 

Luis Valadares Tavares (Portugal) 

Prof. Luis Valadares Tavares opened the presentation about the status quo and 

available solutions in Portugal with an overview of the development and national roll-out 

of eTendering in Portugal. As an expert of eProcurement since several years, he 

provided a general introduction to he pointed out the triggers and obstacles of 

establishing the processes of eTendering in Portugal. 

Transparency and Accessibility: Key objectives of EU Policies 


February 2010 


eProcurement includes 7 well-known stages: e-sourcing, e-tendering (including enoticing, 

e-access and e-submission), e-awarding, e-contracting, e-ordering, e-invoicing 

and e-payment. 

However, the levels of transparency and accessibility are not benefits relevant for all 

these stages as they depend mostly on: 

A – how notices and documents of the procedure can be known by any business. 

B – how easy is the presentation of a tender by any business. 

C – how clear is the evaluation method of tenders adopted by the jury representing the 

awarding authority at the time of tenders preparation. 

Transparency depends mainly on C and the level of accessibility results from A and B. 

This means that the major EU political objectives of transparency and accessibility imply 

new policies for A, B and C and as these 3 stages define the so-called tendering process 

this means that e-tendering can play a strategic role to fulfill such objectives. 

The New Portuguese Framework for Public Procurement and E-Tendering 

A new legal framework for public procurement was approved in Portugal on 2008 to 

overcome previous shortcomings, to transpose the Directives 2004/17/CE and 

2004/18/CE and to become part of a global strategy to make Portugal one of the most 

advanced European States on Information Society. 

Previous laws were too fragmented, requiring a heavy bureaucratic load to any tenderer 

and following too rigid rules for the execution of contracts. 

Therefore, the proposal for a new code was inspired by quite different objectives such 

as: 

• Full adoption of web based e-business. 

For instance, all notices and contract awards are sent to an electronic official 

journal (DRE) and publicized through a single portal (www.base.gov.pt) 

• Wide flexibility of procedures to award contracts including new options such as 

reverse auctions, dynamic acquisitions systems, framework agreements, etc. 

• Availability of the full specification of the multicriteria model to evaluate tenders to 

any tenderer before having to present its tender. 

• Reinforcement of review rights 

• For instance, introducing the still period of 11 days between awarding and 

contracting. 

The initial proposal was developed by an interdisciplinary team including the author and 

other experts on Public Law, Economics, Decision Sciences and Management from 

2001 to 2003 and the approval of the Directives 2004/17/CE and 2004/18/CE as well as 

the Directive 2007/66/CE on review rights were an important stimulus to achieve a more 

innovative framework. 

Since 2009, this new legal framework (Decree 18/2008 and additional legal documents) 

is implemented and since 1 November 2009 all public competitive (open, restricted or 

negotiated) procedures to award a public contract have to be conducted through 

eProcurement. 

This means that, for the first time, e-tendering is compulsory to award any public works, 

supply or services contract increasing transparency and accessibility. 

The new market of electronic platforms 


February 2010 


Obviously, this new legal framework is responsible for new challenges inducing deep 

processes of change on contracting authorities governed by public law, on suppliers and 

on key enablers such as the firms offering the services of electronic platform to 

implement e-public procurement. 

After a long discussion and an evaluation of the quality of the services already offered by 

firms on eProcurement, the Government decided to open a regulated market for 

electronic platforms rather than setting up its own platform. 

Actually, these services should follow strict regulations as such firms have to be certified 

by CEGER (Centro de Gestão da Rede Informática do Governo – Management Centre 

of the Government Information Network). Nowadays eight firms can offer these services 

including six funding members of APMEP covering more than 75% of the market. 

E-Tendering in Portugal: a survey on impacts 

Last year, OPET (Observatório de Prospectiva da Engenharia e da Tecnologia – 

Portuguese Observatory of Technology and Engineering - www.opet.pt) chaired by the 

author was invited by InCI (Instituto da Construção e do Imobiliário – Institute of 

Construction and Real Estate) to conduct a survey about this ambitious and fascinating 

process of change and major results were presented during the 3 rd National Conference 

on E-Public Procurement organized by OPET and APMEP – Associação Portuguesa 

dos Mercados Públicos (Portuguese Association of Public Markets, www.apmep.pt) on 

25 November09 and gathering more than 900 participants. 

A sample of 700 bodies governed by public law was generated covering a diversified 

spectrum of institutions: local governments, public institutes, higher education institutes, 

regional directorates, secretariat and ministries, inspectorates, courts, etc… 

Another sample of 70 suppliers (public works, goods and services) was generated: 

More than 30% of questionnaires were answered and the strategic importance assigned 

to this process of change is clearly confirmed by the high professional level of the 

respondent: a significant percentage (41%) of them belonged to the higher – medium 

levels of management. 

About 1/3 of contracting authorities were already using eProcurement including etendering 

on 2009 even before the compulsory deadline of 1 November 2009. 

The results about the impact of eProcurement are quite clear and confirmed that 

transparency is increased and that the duration and cost of processes are reduced for 

both the Contracting Authorities and the suppliers. 

Final Remarks 

A. E-public procurement including E-tendering is now implemented in Portugal for 

any competitive open, restricted or negotiated procedure through the use of an 

electronic platform. 

B. The services of electronic platform are being fulfilled by dynamic and innovative 

firms certified by the national authority, CEGER. More than 75% of this market is 

covered by the founding members of APMEP). 

C. Even before being compulsory (1 Nov. 2009), about 1/3 of public procurement 

procedures were already conducted electronically on 2009. 

D. Usual shortcomings (use of qualified electronic signatures, time stamping, 

handling large files, etc.) are being successfully overcome and the common fears 


February 2010 


about using eProcurement for public works due too large files with detailed 

designs or too complex processes of clarification are not being confirmed. 

E. Identification and registration of each firm on different platforms can be a time 

consuming process and hence higher interoperability is required to reduce this 

shortcoming. 

F. The portal on public contracts should open an Observatory on Public Works 

displaying relevant information and increasing transparency. 

G. Further training of staff from contracting authorities and firms has to be pursued 

to reduce the rates of non-participation and rejection. 

H. The full integration of eProcurement with ERPs of contracting authorities can 

generate an wide spectrum of benefits overcoming traditional problems like 

shortage of information about suppliers and their qualification, as well as 

achieving important objectives such as contract management in terms of KPI 

(Key Performance Indicators) and on-line inventory updating. 

I. EProcurement is also challenging suppliers to develop production cycles and 

marketing strategies enhancing the advantages of eProcurement. 

3.9 VORTAL – Joao Pereira (Portugal) 

After this introduction by Prof. Tavares, Joao Pereira presented VORTAL as example of 

one of the existing eProcurement applications in Portugal. Since November 1st, 2008, 

the Portuguese legal framework makes it compulsory to carry out all public procedures 

using electronic procurement platforms. In Portugal the submission of proposals through 

electronic platforms, signed electronically is required and mandatory (since November, 

1st 2009) for public tenders. 

Vortal Connecting Business is the leading Portuguese operator of electronic platforms 

with more than 16.000 entities (awarding entities and suppliers) performing their 

procedures in a dematerialized way. 

Accumulated Business 

vortalGOV 

Procedures Completed 11.109 

www.vortalgov.pt 

Value of awards € 1.334.013.403 

Electronic Proposals 28.345 

Awarding Entities 2.584 

The vortalGOV platform supports the following steps: 


February 2010 


3.10 Publications Office – Antonio Reis and Didier Hardy 

(European Commission) 

Antonio Reis and Didier Hardy took this chance to give us an overview of the role and 

services offered by the Publications Office with particular emphasis on the TED 

(ted.europa.eu ) service. 

TED is the online version of the Supplement to the Official Journal: the legal version is 

distributed on a CD-ROM (soon to be a DVD-ROM). It is updated five times a week with 

approximately 1500 public procurement notices from the European Union, the European 

Economic Area and beyond. Users can browse, search and sort procurement notices by 

country, region, business sector and more. The Information about every procurement 

document is published in the 23 official EU languages 

The Publication Office is involved in several projects and initiatives promoting the 

standardisation of eNotices formats and the electronic management of all the notices. 

The Publication Office is cooperating with the projects promoted by CEN (CEN/BII 1 and 

2 and CEN/eInvoicing) by UN/CEFACT, with the IDABC programme and with other 

services of the EU Commission. 

• Within CEN/BII 2 CEN – the Publication Office is involved in the eNotification 

tasks group covering the production of functional deliverables (profile and 


February 2010 


transaction data models) related to the process area of notification within the preaward 

phase of public procurement 

• In UN/CEFACT – TBG19 (Trade & Business Processes Group) on eGovernment 

(chaired by A. Reis) whose purpose is to develop and maintain business 

scenarios and business transactions to facilitate the electronic delivery of 

services to citizens, businesses and governmental organizations 

Mr. Hardy presented the evolution from the notification to the “e”Notification process, 

providing figures about the adoption of solutions for the electronic submission of notices 

in all the EU countries. 45% of the EU countries have reached a 98%-100% of electronic 

submissions of notices, and in ALL the EU countries such percentage of adoption of 

electronic submission is higher then 80%. 

Finally, Mr Reis and Mr.Hardy presented the new version of TED, that will be online by 

mid March 2010 at http://ted.europa.eu 

4 Conclusion / Closure 

Mr Renner summarised the main outcomes of the workshop: 

• The eTendering adoption in the EU countries has already reached good results 

and this process is progressing very well, event if not in a uniform way in all the 

countries. 

• The Commission is expected to play a crucial role in supporting this process, 

mainly by facilitating the harmonisation of legislations, supporting the adoption of 

interoperable solutions, giving also practical support, for example to develop 

solutions to remove linguistic barriers, 

• The importance of sharing know-how and improve training has been remarked by 

all the speakers. 

• There are still small volumes of cross-border procurement procedures, 

sometimes due to legislative and cultural barriers and sometimes also due to 

reluctance of the Contracting Authorities in opening up the competition to foreign 

bidders 

The chairmen, Mr. Wolfang Renner and Mrs Eva Coscia, thanked the speakers and the 

attendants for having created a very stimulating and interactive atmosphere and will 

invite everybody to continue a fruitful sharing of knowledge and experience by 

participating in the life of the eProcurement Forum community and in the various running 

initiatives mentioned during the workshop. 

5 Workshop participants 

The eProcurement Forum facilitators and the local organizers from Auftrag.at and 

Wiener Zeitung would like to thank everyone who participated in the workshop. 

The attendee-list is reported below. 

Elisabeth Gruenmann auftrag.at Austria 

Eva Alessandra Coscia TXT e-solutions spa Italy 

Ngoc Nguyen Auftrag.at Austria 

Kornelis Drijfhout The Ministry of Economic Affairs Netherlands 

Heleen Mosselman TenderNed Netherlands 


February 2010 


Nils Fjelkegarrd Kammarkollegiet Sweden 

Manuel Cano Nexus IT Spain 

Pierre FAU 

Valadares 

ATEXO France 

Luis 

Tavares IST-CESUR Portugal 

Bruno Rottoli CSAmed Italy 

Markus Tanner State Secretariat for Economic Affairs (SECO) Switzerland 

Joao Pereira Vortal Connecting Business, SA Portugal 

Girod Stephan Simap Switzerland 

United 

Grahame Steed BiP Solutions 

Kingdom 

Blok Hans Ministry of Economic Affairs Netherlands 

Marco Tardioli European Commission Italy 

Anna Zanini Council of the EU EU Institutions 

Olaf Tasser Ã–BB Austria 

Antonio Aguiar Costa Technical Superior Institute (University of Lisbon) Portugal 

Marc 

Procurement Agency of the Federal Ministry of the 

Christopher Schmidt Interior Germany 

Roland Irnberger Ã–BB-Infrastruktur AG Austria 

Paul Humann auftrag.at ausschreibungsservice gmbH Austria 

Neubauer Reinhard Austrian Federal Railways - Purchasing Systems Austria 

Weinlich Christoph Ã–BB Dienstleistungs GmbH Austria 

Clint Mintoff MITA Malta 

Hubert Reisner Bundesvergabeamt - Federal Public Procurement Office Austria 

Didier Hardy European Commission/Publications Office EU Institutions 

Peter Mattes OEBB Infrastruktur AG Austria 

Gianluca Papa European Commission EU Institutions 

Martin Spitzenberger Federal Chancellery Austria 

Pedro Ferreira Imprensa Nacional Casa da Moeda, SA Portugal 

United 

Richard Baker Sequence 

Kingdom 

Johannes Werner Federal Computing Centre of Austria Austria 

Gerard Wnuk ESA - HQ France 

Derrick Pisani Malta Information Technology Agency (MITA) Malta 

Emir Prcic Auftragnehmerkataster Österreich Austria 

Markus Kreuzinger Auftragnehmerkataster Österreich Austria 

Carlos Ribeiro Imprensa Nacional Casa da Moeda, SA Portugal 

Gianmaria Casella CSAmed Italy 

Maier Rudolf ANKÖ– Auftragnehmerkataster Österreich Austria 

Dusan Soltes Slovakia 

Christian Galinski Infoterm Austria 

Sibylle Brunner Austria 

6 Results from the evaluation questionnaires 

18 questionnaires have been completed and returned at the end of the event. The 

provided information has been analysed and the most relevant results are reported 


February 2010 


elow. The workshop has been evaluated in highly positive terms, as the figures in the 

table below can demonstrate: 

Very high High Medium Low 

Satisfaction about the whole event 9 9 0 0 

Satisfaction about the morning session 6 12 0 0 

Satisfaction about the afternoon 

session 10 8 0 0 

Contribution to share knowledge and 

experience among professionals 

working on eProcurement 15 3 0 0 

Satisfaction about contributions from 

the other attendees 5 12 1 0 

Results of satisfaction displayed in charts: 

16 

14 

12 

10 

8 

6 

4 

2 

0 

Satisfaction about the 

whole event 


morning session 


afternoon session 


February 2010 

Page 28 of 29 

Contribution to share 

knowledge and 

experience among 

professionals working 

on eProcurement 

Relevance of the presented content to own experience and activities? 

Satisfaction about 

contributions from the 

other attendees 

very relevant 12 

somewhat relevant 6 

not relevant 0 

Usage of eSignatures - personal use: 

33,33% YES 

66,67% NO 

Usage of eSignatures - by organisation 

55,56% YES 

44,44% NO 

Very high 

High 

Medium 

In addition, attendants suggested a number of topics for the next eProcurement Forum 

workshops, among which: 

Detailed topics about solutions and handling problems 

Low

interface of pre/post awarding 

potential markets, total eprocurement solutions 

Security of bid 

the boarder area of pre-award meets postaward 

more discussion and working out special problem/topics 

eSignature, eSubmission, eCatalogue 

automatic comparison of tables/tenders - after tender opening & validation 

change-management, trainings, key-success factores 


February 2010

eProcurement Forum Uptake of pre-awarding phases ... - ePractice.eu

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