eProcurement Forum Uptake of pre-awarding phases ... - ePractice.eu

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Picture 4: Elisabeth Gruenmann presenting the new functionalities of PEP-Online PEP Online, the operating system underlying both lieferanzeiger.at and auftrag.at, has been optimized and now enables interactive communication between bidders and contracting authorities throughout the entire process: Any question or response can be placed anytime by anyone involved until closing date. This communication is public, so that every bidder will benefit. Regarding fairness and transparency all activities are tracked by protocols. Thus, every step, any activity, all questions asked and responses given are traceable, even after the tender has been awarded. As eTendering is meant to be a time- and cost-saving service for bidders and contracting authorities, PEP Online is based on ASP technology: The contracting authority (public buyer) simply completes a standardized form, uploads any specifications or requirements and ticks the media in which the information is to be published. The application automatically transmits the notice to the European Union (OJS eSender), the chosen media and business operators, that have registered before. By downloading the tender documents or – as a new supplier – registering at the platform for the specific procedure, a business operator automatically becomes a potential bidder and is entitled to participate in the bidding process. As such, the supplier might use PEP Online to communicate with the contracting authority. There are no restrains contentwise: questions might concern the procedure or the tender. Responses are placed online. Amendments to tender information, like corrigendum forms or new specifications, or to the procedure are actively communicated to all bidders. Suppliers might contact them electronically, the bidder is obliged to sign with a qualified electronic signature, as required by Austrian public procurement law. Report on the “Uptake of pre-awarding phases in eProcurement” Workshop – Vienna, 22nd February 2010 Page 10 of 29
This signature is placed on a container sheet to be downloaded to the local desktop. The electronic signature is also required to authorize any cancellations or modifications of the tender. After submission date the contracting authority can generate a list of all submissions in correct order for the electronic tender opening session. It is also possible to add tenders that were submitted on paper to this list. During the tender-opening session a protocol will be created, tenders will be encoded and the technical correctness of the qualified signatures is verified. Tenders will also run through a virus-check before a final report is generated. All technical checks done, the contracting authority (the buyer) can access each tender and download all documents that are included. eTendering offers myriads of business opportunities as, we believe, it has the potential to become a future near-to-ideal marketplace. It is the SMEs that might profit the most from eTendering. By adding an interactive communication tool to PEP Online, auftrag.at hopes to have enhanced the strengths of eTendering even more, which we identified as it's fairness and transparency. 2.4 Status Quo 2010 – Manuel Cano (PLYCA, Spain) Before the panel discussion started Manuel Cano had given an overview of the status quo in Spain. The Municipality of Burgos, with the encouragement and support of the Castilla y Leon Regional Government, has been working during this year 2008 and throughout 2009 in the implementation of a system of Electronic Public Procurement, which not only meets the standards imposed by law Spanish 30/2007 (transposition of Directive 2004/18/EC), but to improve the relationship with citizens and businesses around public procurement process. According to the Manchester ministerial declaration about public procurement: • Provide the Municipality of Burgos of a tool that allows the complete electronic processing of the procurement files and their subsequent archive by electronic means • To provide businesses and civil servants of Burgos municipality of the tools and services that would allow the electronic relationship of the Municipality with the enterprises (in public procurement) To meet the objectives with economic resources, planning and necessary guarantees, it was decided the introduction of the products and services from PLYCA (developed by the company Nexus-IT). The product suite of PLYCA is formed by the following parts: • Back-office: is the part that brings together people, processes and technologies that are required by the administration to prepare for the online procurement and electronic processing. It consists of a single module, PLYCA-FILES • Front-office: This part of the global model has two modules: procurement portal and catalogue, PLYCA-PORTAL and PLYCA-CATALOGUE. These modules contain elements that the administration needs to define and empower the electronic relationship with economic operators (broadcasting-publishing-, communication and processing). Report on the “Uptake of pre-awarding phases in eProcurement” Workshop – Vienna, 22nd February 2010 Page 11 of 29
Page 1 and 2: ePractice eProcurement Forum Report
Page 3 and 4: Introduction What is happening arou
Page 5 and 6: 1 Welcome and Key-Note from Austria
Page 7 and 8: After this presentation he gave an
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Page 13 and 14: provide assistance and consultancy
Page 15 and 16: Third, the Swedish model of a three
Page 17 and 18: including basic RFQ tools, as well
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Page 21 and 22: Albofornitori is a platform for ePr
Page 23 and 24: Obviously, this new legal framework
Page 25 and 26: 3.10 Publications Office - Antonio
Page 27 and 28: Nils Fjelkegarrd Kammarkollegiet Sw
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