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Royal Asiatic Society China in Shanghai

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RAS <strong>Ch<strong>in</strong>a</strong> <strong>in</strong> <strong>Shanghai</strong> - Newsletter Vol 3 No 9 – October 2012<br />

14<br />

5 th ANNUAL GENERAL<br />

MEETING<br />

end November 2012<br />

Venue to be announced<br />

We will be hold<strong>in</strong>g our AGM at<br />

the end of November. Some of<br />

our Officers and Council<br />

members will be stand<strong>in</strong>g aga<strong>in</strong><br />

and others will be stepp<strong>in</strong>g down.<br />

We are now look<strong>in</strong>g for new<br />

members to jo<strong>in</strong> us and help to<br />

take forward our <strong>Society</strong>.<br />

CALL for NOMINATIONS<br />

for COUNCIL positions<br />

ALL POSTS are available for<br />

nom<strong>in</strong>ation – see descriptions<br />

opposite. Council members are<br />

required to attend approximately<br />

seven Council meet<strong>in</strong>gs a year -<br />

none dur<strong>in</strong>g July to last week of<br />

August, as well as a number of<br />

scheduled events.<br />

Nom<strong>in</strong>ees should email their name,<br />

RAS membership number and<br />

personal statement (max 200 words)<br />

on or before Wednesday, 24 th<br />

October 2012, to the Hon Secretary,<br />

putt<strong>in</strong>g “RAS NOMINATION” <strong>in</strong> the<br />

subject box:<br />

secretary@royalasiaticsociety.org.cn<br />

Please consider stand<strong>in</strong>g for Council<br />

as we do require new members to<br />

jo<strong>in</strong> and thereby help susta<strong>in</strong> and<br />

cont<strong>in</strong>ue our programme of events<br />

and activities. It is important also to<br />

have fresh ideas and new impetus<br />

from members. Please speak to any<br />

Council member if you are <strong>in</strong>terested<br />

or want to know more, or e-mail the<br />

Hon. Secretary for further<br />

<strong>in</strong>formation. Members will be<br />

<strong>in</strong>formed of the names of all<br />

Nom<strong>in</strong>ees (<strong>in</strong>clud<strong>in</strong>g their personal<br />

statements) together with the AGM<br />

Agenda, to be circulated at least<br />

two weeks prior to the AGM.<br />

Patricia Lambert<br />

Hon Secretary<br />

RAS CHINA <strong>in</strong> SHANGHAI<br />

OFFICERS and COUNCIL MEMBERS – not to exceed 20<br />

Elected for one year and may serve for a four-year period <strong>in</strong> the same<br />

post. Two posts may be comb<strong>in</strong>ed as necessary but only one vote.<br />

President - responsible for the general supervision of the affairs of the<br />

<strong>Society</strong>. S/He shall preside at meet<strong>in</strong>gs of the <strong>Society</strong> and of the Council,<br />

conduct the proceed<strong>in</strong>gs, give effect to resolutions passed, and ensure the<br />

Constitution and Regulations of the <strong>Society</strong> are enforced. Must have already<br />

served on Council<br />

Vice-Presidents (maximum 4) - have the duty to ma<strong>in</strong>ta<strong>in</strong> close<br />

communication with the Honorary Secretary and to support the President’s<br />

activities. They have the power to act for the President <strong>in</strong> cases of<br />

<strong>in</strong>disposition or emergency. Must have already served on Council.<br />

Honorary Treasurer - responsible for the supervision of the f<strong>in</strong>ancial records<br />

of the <strong>Society</strong> and for produc<strong>in</strong>g accounts for each Council meet<strong>in</strong>g. Yearend<br />

accounts to be made available at the AGM and circulated to all members.<br />

Honorary Secretary - the general adm<strong>in</strong>istrator of the <strong>Society</strong> and is<br />

responsible for see<strong>in</strong>g that m<strong>in</strong>utes and reports from all the <strong>Society</strong>’s<br />

meet<strong>in</strong>gs are faithfully kept, and for oversee<strong>in</strong>g matters relat<strong>in</strong>g to<br />

membership. In the absence of the President and the Vice-Presidents s/he<br />

shall, subject to the control of the Council, direct the executive details of the<br />

<strong>Society</strong>’s bus<strong>in</strong>ess.<br />

Honorary Librarian - to advise the <strong>Society</strong> on library matters and shall have<br />

general charge and custody of all books, manuscripts, pictures, memorials<br />

and other objects of learn<strong>in</strong>g, curiosity or <strong>in</strong>terest, <strong>in</strong> the possession, or likely<br />

possession, of the <strong>Society</strong>.<br />

Honorary Research and Publications Director - responsible for develop<strong>in</strong>g<br />

and oversee<strong>in</strong>g the production and publication of written works by Members<br />

of the <strong>Society</strong> – particularly the <strong>Ch<strong>in</strong>a</strong> Monograph Series with HKUP.<br />

Honorary Editor - responsible for compil<strong>in</strong>g and edit<strong>in</strong>g the <strong>Society</strong>’s Journal.<br />

Honorary Programme Director - responsible for manag<strong>in</strong>g matters relat<strong>in</strong>g<br />

to the monthly activities of the <strong>Society</strong>, and for communicat<strong>in</strong>g such matters to<br />

the <strong>Society</strong>’s membership and other relevant parties.<br />

Membership Secretary - responsible for the ma<strong>in</strong>tenance of membership<br />

records, issu<strong>in</strong>g renewal notices and membership cards and collection of<br />

membership fees. Liais<strong>in</strong>g with the Honorary Treasurer and Honorary<br />

Secretary and Distribution Co-ord<strong>in</strong>ator.<br />

Newsletter Editor - responsible for compil<strong>in</strong>g, prepar<strong>in</strong>g, edit<strong>in</strong>g and<br />

produc<strong>in</strong>g the monthly newsletter.<br />

IT Support - responsible for IT <strong>in</strong> the form of ma<strong>in</strong>tenance of the RAS website<br />

and E-mail facilities.<br />

Distribution Co-ord<strong>in</strong>ator – responsible for emails to membership and<br />

general mail<strong>in</strong>g list.<br />

Council Member - will be expected to actively participate <strong>in</strong> the general<br />

runn<strong>in</strong>g of the <strong>Society</strong> and its affairs.<br />

Non Council POSITIONS: A number of members serve as Co-ord<strong>in</strong>ators<br />

and assist with various activities. These <strong>in</strong>clude the Focus Group Coord<strong>in</strong>ators:<br />

Book Club; Film Club; and Study Group, as well as Events<br />

Management and Library Rota volunteers.

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