LSP1112_Annual Rpt0910Rev.indd - Clackamas Education Service ...

Clackamas Education Service District 

Dedicated to Excellence through Leadership and Service 

2011-2012 LOCAL SERVICE PLAN and 

2009-2010 ANNUAL REPORT


2011-2012 LOCAL SERVICE PLAN and 

2009-2010 ANNUAL REPORT 

Contents 

Letter from the Superintendent .................................................................................................1 

Clackamas ESD Board of Directors and Administration .............................................................. 2 

Clackamas ESD Organizational Structure ................................................................................. 3 

Map of the Districts We Serve ..................................................................................................4 

Clackamas County School District Superintendents .................................................................... 5 

The Role of Clackamas ESD .................................................................................................... 6 

Mission, Goals, and Priorities .................................................................................................. 7 

Letter from the Clackamas ESD Board Chair ............................................................................. 8 

Local Service Plan Overview and Requirements ...................................................................... 8-9 

Local Service Plan Performance Measures and Approval Process ................................................. 9 

Local Service Plan Development Timeline ............................................................................... 10 

2010-2011 Advisory Committees .......................................................................................... 11 

Programs for Children with Special Needs ......................................................................... 12-15 

Technology Support ......................................................................................................... 16-17 

School Improvement Services ........................................................................................... 18-20 

Administrative Services ..................................................................................................... 21-22 

Schedule Supporting LSP Expenditure Requirements ................................................................. 23 

Regional ESDs: Shared Services Cooperative .......................................................................... 24 

Introduction to the Annual Report ........................................................................................... 25 

2009-2010 Resolution Services by District .............................................................................. 26 

2009-2010 Average Daily Membership by District .................................................................. 27 

2009-2010 Resolution Services by Category ........................................................................... 28 

2009-2010 Summary of Clackamas ESD Services Provided to Districts ..................................... 29 

2009-2010 Use of Clackamas ESD Services by Component Districts ................................... 30-49 

Adopted Budget for 2010-2011 ............................................................................................ 50

Superintendents, School District Board Members, and Interested Patrons, 

RE: CLACKAMAS ESD LOCAL SERVICE PLAN and ANNUAL REPORT 

On December 8, 2010, local school district superintendents took action 

approving the services outlined in the new Local Service Plan. On December 

15, 2010, the recommendation from the superintendents was discussed and 

approved by the Clackamas ESD Board of Directors. The final step in the 

approval process is to discuss the plan with each of our local school district 

boards and seek approval of the plan. 

You will be asked, as in past years, to approve the Local Service Plan without budget implications. 

Given the economic situation in Oregon, I fully expect that once we know more about revenues, the 

plan will need to be amended. Local district superintendents will be involved in setting priorities if 

Clackamas ESD funding falls below the level needed to maintain services. 

On behalf of the staff and governing board of the Clackamas Education Service District, it is my 

pleasure to present the proposed Clackamas ESD Local Service Plan for 2011-2012 and the Annual 

Report for 2009-2010. 

Sincerely, 

Milt Dennison 

Letter from the Superintendent 

CESD Local Service Plan 2011-2012 1

Clackamas ESD Board of Directors 

Clackamas ESD is governed 

by a seven-member Board 

elected by county residents. 

Five Board members are 

elected by zone (area in which 

they live) and two are elected 

from the County At-Large. All 

Board members serve fouryear 

terms. Members come 

from a variety of backgrounds 

and professions and share a 

common interest in the quality 

of education provided by 

Clackamas County schools. 

Clackamas ESD Administration 

Milt Dennison � Superintendent � mdenniso@clackesd.k12.or.us � 503-675-4003 

Don Staehely � Chief Finance Officer � dstaehely@clackesd.k12.or.us � 503-675-4035 

Connie Dickman � Director � Human Resource Services � cdickman@clackesd.k12.or.us � 503-675-4015 

Barbara Bolstad � Director � Special Education Services � bbolstad@clackesd.k12.or.us � 503-675-4150 

Joe Austin � Chief Information Officer � jaustin@clackesd.k12.or.us � 503-675-4075 

Rhonda Herring � Interim Director � Early Childhood Education Services � rherring@clackesd.k12.or.us � 503-675-4095 

Carol Middleton � Director � Curriculum, Instruction & Evaluation Services � cmiddleton@clackesd.k12.or.us � 503-675-4024 

2 

Jon Eyman, 

representing 

Zone IV 

Greg McKenzie, 

Chair, Zone III 

John Thomas, 

representing 

Zone I 

Susan Trone, 

representing 

Zone V 

Nadene 

Duffield, 

Vice Chair, 

representing the 

County At-Large 

Len Mills, 

representing 

Zone II 

Curtis Smith, 

representing the 

County At-Large 

CESD Local Service Plan 2011-2012

Special 

Education 

Services 

LEEP (Life 

Enrichment 


Program) 

ED: Heron Creek 

Residential: 

Merrick School 

Cedar Bough 

School 

Child Evaluation 

K-12 

eSIS SpEd 

Medicaid 

Early 

Childhood 



Oregon Head 

Start Pre- 

Kindergarten 

Early Intervention 

Early Childhood 

Special Education 

Child Care 

Evaluation 0-5 

Child Care 

Resource & 

Referral 

Migrant Preschool 

Clackamas ESD Organizational Structure 

Board of Directors 

Network 

Financial Systems 

Student Systems 

CESD Services 

Support 

Technical Repair 

Superintendent 

Network & 

Information 


Curriculum, 

Instruction & 

Evaluation 


School 

Improvement 

Instructional 

Media 

Migrant Education 

Career Technical 


Human 

Resource 


District Personnel 

Functions 

Contract 

Bargaining & 

Management 

Human Resource 

Assistance 

Substitute Teacher 

Registration 

Home School 

Fiscal 


District Accounting 

Functions 

Budgeting & 

Accounting 

Assistance 

Building 

Maintenance & 

Operations 

Printing 

Delivery 


Th e Districts We Serve 

4 


Clackamas County School District Superintendents 

Jeff Rose � Superintendent � Canby District 86 ................................................................................... 1130 S Ivy Street 

Canby, OR 97013 

503-266-7861 

rosej@canby.k12.or.us 

Linda Johnson � Superintendent � Colton District 53 .............................................................30429 S Grays Hill Road 

Colton, OR 97017 

503-824-3535 

johnsonl@colton.k12.or.us 

Howard Fetz � Superintendent � Estacada District 108...................................................................255 NE 6th Avenue 

Estacada, OR 97023 

503-630-6871 

fetzh@estacada.k12.or.us 

Bob Stewart � Superintendent � Gladstone District 115 .............................................................. 17789 Webster Road 

Gladstone, OR 97027 

503-655-2777 

bob@gladstone.k12.or.us 

Bill Korach � Superintendent � Lake Oswego District 7J .........................................................2455 Country Club Road 

Lake Oswego, OR 97034 

503-534-2000 

korachw@loswego.k12.or.us 

Wayne Kostur � Superintendent � Molalla River District 35 ........................................................ 412 S Swiegle Avenue 

Molalla, OR 97038 

503-829-2350 

kosturw@molallariv.k12.or.us 

Tim Mills � Superintendent � North Clackamas District 12 .............................................................4444 SE Lake Road 

Milwaukie, OR 97222 

503-353-6000 

mills@nclack.k12.or.us 

Roger Rada � Superintendent � Oregon City District 62 .....................................................................1417 12th Street 

Oregon City, OR 97045 

503-785-8000 

roger.rada@orecity.k12.or.us 

Shelley Redinger � Superintendent � Oregon Trail District 46 ...................................................... 36525 Industrial Way 

Sandy, OR 97055 

503-688-5541 

redinges@ortrail.k12.or.us 

Roger Woehl � Superintendent � West Linn-Wilsonville District 3J .......................................... 22210 SW Stafford Road 

Tualatin, OR 97062 

503-673-7000 

woehlr@wlwv.k12.or.us 


Th e Role of Clackamas ESD 

The role of Education Service Districts (ESDs), as established 

by the state legislature, is to provide services to school districts 

and to promote equal educational opportunity throughout the 

state. ESDs provide services that are best managed on a regional 

basis—those required by state statute, those approved by local 

school district board resolution, those provided by contract, and 

those provided through state and federal grants. 

The programs and services offered through the resolution process 

have been approved by at least two-thirds of the county’s school 

boards. In addition, the approving districts must have enrolled 

a majority of Clackamas County students. 

If there are needs beyond the programs and services authorized 

by the resolution process, local school districts may also obtain 

Clackamas Education Service District (CESD) services on a 

6 

In Public Education 

Accountability and Local District Relationship 

The accountability mechanisms used by Clackamas ESD are 

varied to ensure that school districts receive the services they 

require. This is accomplished within the resources available 

through local taxes and state general fund support. Accountability 

structures include the use of the CESD Board of Directors, the 

Budget Committee, superintendents, advisory committees, and 

program evaluations. 

Superintendents 

The Clackamas ESD superintendent holds monthly meetings 

with the superintendents of Clackamas County school districts. 

Advisory committee recommendations that would result in major 

program changes are referred to the superintendents before 

being considered for implementation. The superintendents play 

a major role in determining the services provided by CESD. 

contract basis. Districts using contract services pay CESD directly. 

Often, several districts will share the cost of a contract to save 

money. 

Clackamas ESD’s services may be used by any public school 

district in Clackamas County. In addition, non-public schools, 

colleges, and nonprofit agencies may use some services on a 

cost-reimbursement basis. 

Through the provision of resolution services, state and federal 

grants, and contract-based programs, Clackamas ESD provides 

cost-effective support and leadership to local school districts. 

Advisory Committees 

Advisory committees provide a link between CESD program 

supervisors and local school districts. Appointed by district 

superintendents, the committee members meet regularly 

throughout the school year. Advisory committees annually 

review CESD programs and budgets, set goals, and recommend 

changes and improvements. Members also provide technical 

advice and support. CESD administrative staff and Board 

members rely heavily on this source of information when planning 

and designing programs and services that are responsive to 

districts’ needs. 


Mission, Goals, and Priorities 

Mission 

Clackamas Education Service District is dedicated to providing leadership and services that are 

most beneficial to school districts. We provide these services in the interest of that which is best 

for children. 

Ongoing CESD Goals 

In support of its mission, Clackamas ESD maintains the 

following goals: 

• To develop, strengthen, and maintain both formal and 

informal channels of communication with local school 

districts, the Oregon Department of Education, and other 

external educational and governmental agencies. 

• To promote and facilitate the active participation of local 

school district representatives in the determination of 

services to be provided and the assessment of the quality 

of services provided. 

2010-2012 Ongoing Priorities 

On a rolling two-year basis, Clackamas ESD targets specific 

areas as agency priorities. Focus on these projects allows CESD 

to gauge its ability and efficiency as well as address growing 

service needs in the county. 

For the 2010-2012 time period, the Board adopted goals 

focusing on the following priorities: 

• To be actively involved at the Board and staff level in 

Oregon Association of Education Service Districts and 

Oregon Department of Education initiatives. 

• To develop and implement linkage opportunities with 

local school boards and legislators. 

• To implement processes that will gather feedback from 

component school district staff and board members. 

• To work with component school districts to develop and 

implement the Local Service Plan as required under HB 

3184. 

To identify and implement, within budgetary constraints, 

management procedures and technological 

developments designed to improve the delivery and 

quality of services. 

To provide excellence in education and equality of 

educational opportunity for all youth. 

CESD Local Service Plan 2011-2012 7 

• 

• 

• 

• 

• 

To review the present CESD management level 

organization structure and make recommendations that 

will result in increased quality and efficiency. 

To intensify efforts to eliminate unnecessary use of paper 

by fully utilizing available technology including full 

implementation of document imaging. 

To work with advisory committees and superintendents to 

ensure that resolution services funds are directed to the 

improvement of educational programs and services to 

children.

Local Service Plan 

Superintendents, School District Board Members, and Interested Patrons, 

Services in the ten school districts of Clackamas County are supplemented by the Clackamas 

Education Service District (CESD) whenever it makes good economic and professional sense to 

combine our efforts. These partnerships are described annually in our Local Service Plan (LSP). 

Using input about student needs from our various advisory groups, the ten local superintendents 

have recently reviewed and recommended the 2010-2011 LSP described below. In turn, the CESD 

board has adopted the Plan and now recommends it to the ten local boards for approval. 

Our local districts and Clackamas ESD have grown and adapted to the changing needs of our 

students through professional service delivery and the wise use of funds. Now we are at the point where many of our 

collaborative programs in Clackamas County are recognized state-wide as models in such areas as special education, 

early childhood instruction, teacher development, human resources, accounting, and information services. 

Together we continue to serve the students of Clackamas County school districts and, working together, we look forward 

to another year of successful collaboration. 

8 

On behalf of the CESD Board, we thank you for your support of these services! 

A. Gregory McKenzie 

Clackamas ESD Board Chair 

Overview 

Clackamas Education Service District is dedicated to excellence 

through leadership and service. CESD serves teachers and 

students in ten school districts in Clackamas County. CESD is 

committed to working in collaboration with local school districts 

to provide high quality and effective educational programs 

that support the educational success and achievement of all 

students. 

Requirements 

The Local Service Plan must include the following areas: 

Programs for children with special needs including, but not limited 

to, special education services for at-risk students and professional 

development for employees who provide those services; 

Technology support for component school districts and the 

individual technology plans of those districts including, but not 

limited to, technology infrastructure services, data services, 

instructional technology services, distance learning, and 

The Local Service Plan will be developed jointly by CESD and its 

component school districts. The plan must include the resolution 

services offered by CESD, along with explanations of all grants, 

contracts, and entrepreneurial initiatives. 

professional development for employees who provide those 

services; 

School improvement services for component school districts 

including, but not limited to, services designed to support 

component school districts in meeting the requirements of state 

and federal law, services designed to allow the education service 

districts to participate in and facilitate a review of the state and 

federal standards related to the provision of a quality education 


Requirements (cont.) 

by component school districts, services designed to address 

school-wide behavior and climate issues, and professional 

technical education and professional development for employees 

who provide those services; 

Administrative and support services for component school districts 

including, but not limited to, services designed to consolidate 

component school district business functions, liaison services 

Annual Performance Measures 

On an annual basis, component school district staff and 

board members are asked to provide feedback reflecting on 

quality of services provided by Clackamas ESD. A summary of 

the performance measurement results will be provided to all 

local school district boards, superintendents, and the Board of 

Clackamas ESD. 

Component School District Approval Process 

The proposed new Local Service Plan is presented to each 

component school board during the months of January and 

February. Each board takes formal action on the plan. The 

criteria for full approval is that two thirds of the component 

Plan Amendment Procedure 

If a situation arises that would necessitate an amendment to 

the Local Service Plan, this will be done through a resolution 

to amend the plan. Following approval by the CESD Board 

and the component school districts, using the same criteria 

ESD Public Education Requirements 

Oregon ESDs are required to expend at least 90 percent of 

funds received from the State School Support Fund and Local 

Local Service Plan 

between the Oregon Department of Education and component 

school districts, and registration of children being taught by 

private teachers, parents, or legal guardians pursuant to ORS 

339.035. 

You will also find additional performance measures listed for 

each of the four Local Service Plan areas. Once data is collected, 

results will be available to local school district boards and 

superintendents. 

districts representing at least 50 percent of the students enrolled 

in Clackamas County school districts must vote in favor of the 

plan (ORS 334.175 (5) (a) (b)). 

used to approve the original plan, the amendment will be 

implemented. 

Property Taxes as defined in ORS 327.019 for services approved 

by component school districts. 


Local Service Plan Development Timeline 

Clackamas ESD uses a variety of ways to involve component school districts in the development of the annual Local 

Service Plan. The process used to finalize the 2011-2012 plan is outlined below. 

10 

September-October 

October-November 

December 

January-February 

January-May 

May 

May-June 

July 

• 

• 

• 

• 

• 

• 

• 

• 

• 

• 

• 

• 

The Clackamas ESD superintendent conducts focus group 

sessions with component school district leadership teams. 

Information gathered is summarized and presented to CESD 

directors and component school district superintendents. 

Clackamas ESD directors meet with advisory committees to 

discuss any recommended changes to the new plan. 

The Clackamas ESD superintendent and directors 

present recommendations to component school district 

superintendents. 

Superintendents take formal action recommending to the 

CESD Board services to be offered. 

The CESD Board takes formal action approving the Local 

Service Plan. 

The Clackamas ESD superintendent, directors, and Board 

members present the proposed Local Service Plan to 

component school district boards. 

Boards take action to approve the new plan. 

The Clackamas ESD superintendent and directors develop a 

budget that will support the services contained in the Local 

Service Plan. 

The Clackamas ESD Budget Committee convenes to review 

and approve the budget for the new school year. 

A summative evaluation of the Local Service Plan performance 

goals is completed. 

The new Local Service Plan is implemented. 


2010-2011 Advisory Committees 

Advisory committees in effect for 2010-2011, which are comprised of representatives from each district, meet with 

Clackamas ESD directors to make recommendations for the 2011-2012 Local Service Plan. 

NIS 

Finance 

NIS 

School 

CESD Joe Austin Joe Austin Barbara Bolstad 

CANBY David Moore Joe Morelock Sondra Strong 

Special 

Education CIE 

Carol 

Middleton 

Maureen 

Callahan 

Migrant 


Carol 

Middleton/ 

Elaine Morelock 

Cindy Bauer 

COLTON Linda Johnson Linda Johnson Linda Johnson Linda Johnson Linda Johnson 

ESTACADA 

GLADSTONE 

LAKE OSWEGO 

Rick Slater/ 

Donna Cancio 

John Kinden/ 

Darwin 

Dittmar/ 

Glenda 

Schmutzler/ 

Maryellen Means 

Stuart Ketzler/ 

Jeff Kelso 

Rick Slater/ 

Bernie Fetz 

Ryan Johnson/ 

Ellen Gaynor 

MOLALLA RIVER Rick Gill Gary Dix 

NORTH 

CLACKAMAS 

Diane Larson/ 

Tim Witcher 

Terri Lloyd/ 

Shannon Powell 

Jeff Kelso Patrick Tomblin 

Dave Frick-Wright/ 

Doug Salyers 

OREGON CITY Wes Rogers David Klusmann 

Tina Rhue 

Dan Draper/ 

Cheryl Renton 

Joni Cesario Bee Holliman Petra Hoghava 

Danielle 

Sheldrake 

Vivian Garrison 

Verne Ferguson/ 

Kristin Sievers 

Jonnie Shobaki/ 

Donna Atherton 

Wayne Kostur/ 

Tony Valley 

Vicki 

Chambers/ 

Aeylin 

Summers 

Roberta 

Herndon 

Jonnie Shobaki 

Tony Valley/ 

Alan Willey 

Shelley Reggiani/ 

Leigh Anne Scherer 

Ginger Redlinger 

OREGON TRAIL Tim Belanger Janice Hughes Paula Epp Debbie Johnson Debbie Johnson 

WEST LINN- 

WILSONVILLE 

Bill Knowles Curt Nelson Ken Welch Jane Stickney Ken Welch 


Programs for Children with Special Needs 

Overview 

Clackamas ESD provides special education services for eligible 

children ages birth to twenty-one with a range of learning needs. 

These services are provided in age appropriate settings including 

family homes, community settings, and public school classrooms. 

Related services, specialized consultation, case management 

services, and education and support services for families are 

also offered. The Departments of Early Childhood and Special 

Education anticipate providing direct services to over 1,400 

students and their families in the 2010-2011 school year and 

will complete approximately 1,500 evaluations. 

Resolution Services 

Child Evaluation and Service Center 

The Child Evaluation and Service Center provides evaluation 

services for students suspected of or identified as having a 

disability under the Individuals with Disabilities Education 

Act (IDEA). Multidisciplinary 

evaluations are designed to 

determine the learning needs 

of the student and provide the 

resident district information to 

establish whether the student 

has a disability and is in need 

of special education, or to 

provide information designed 

to improve instruction and 

increase school success for 

students already identified as 

eligible for special education 

services. Areas of evaluation 

are individualized for each 

student. The Center provides 

evaluations in the following 

areas: academic skills, speech/language communication, 

cognitive function (intelligence), social-emotional/behavioral, 

adaptive behavior, language proficiency, and attentional 

capacity. Bilingual evaluations are provided for students whose 

first language is Spanish or Russian. For other languages, 

evaluations for students with limited English are accomplished 

through the use of interpreters. 

The results of these evaluations are written in a multidisciplinary 

team report and shared during a conference with the student’s 

parents and school personnel. The Center provides assistance to 

school teams for functional behavioral assessment and behavior 

plan development. In addition, school or district development of 

Positive Behavior Intervention Supports and Behavior Prevention/ 

12 

Crisis Intervention are provided through professional development 

and technical assistance. 

Evaluations and consultation for students with unique medical 

or dietary needs who require specific individualized feeding 

procedures at school will be available through a trained multidisciplinary 

team through a collaboration with the Columbia 

Regional Program or by contract with a qualified community 

agency with expertise in feeding services. 

Early Intervention Early Childhood Special Education 

Evaluation Center 

Initial evaluation services are provided for young children birth to 

school age suspected of having a disability under the Individuals 

with Disabilities Act (IDEA). Evaluations are completed by a 

team of professionals knowledgeable in the evaluation of young 

children and may include an early childhood specialist, speech 

and language pathologist, occupational therapist, and physical 

therapist. Evaluations include an observation of the child in a 

comfortable setting, in-depth interviews with family members, and 

an evaluation in all developmental areas of concern, including 

receptive and expressive communication, adaptive, social/emotional, 

fine and gross motor skills, and cognitive skills. A written 

report including planning suggestions is prepared, and results 

of the assessment are shared with the family. Determination of 

eligibility for early intervention/early childhood special education 

services is made through this evaluation process. 

Life Enrichment Education Program 

Students age five through twenty-one receive specially designed 

instruction and related services through the Life Enrichment Education 

Program (LEEP). Eligible students referred by their local 

school district have moderate to profound levels of mental retardation, 

which also may be accompanied by secondary disabilities 

including autism, vision, hearing, other health impairments, or 

orthopedic impairments. The curriculum focuses on personal 

management, communication, 

functional 

living skills, vocational 

skills, leisure and 

recreation activities, 

and social/behavioral 

skills. Based on the individual 

needs of each 

student, CESD offers 

speech and language 

therapy, occupational therapy, physical therapy, adaptive PE, 

specialized behavioral consultation, and nursing support. The 

LEEP program also provides an extended school year program 

in the summer for students who would regress during a lengthy 

educational recess. Excess special education costs due to the 


unique needs and disabling conditions of specific students are 

the responsibility of the resident school district. The cost of providing 

one-to-one student-staff ratio required by a student is the 

responsibility of the resident school district. CESD reimburses 

local school districts for the cost of mid-day transportation required 

for students to receive instruction in community settings 

prescribed in individualized education programs. 

Students with Disabilities Fund 

The Students with Disabilities Fund is for verified disabled students 

as defined in the Individuals with Disabilities Education Act (IDEA). 

The funds are distributed to each district, including Clackamas 

ESD, on a per-pupil basis upon receipt by Clackamas ESD of the 

State Allocation Report, which indicates the number of certified 

disabled pupils residing in each district as of December 1. In 

fiscal year 2009-2010, the distribution was $656 per child. 

Specifi c Services Off ered Including Contracts 

and Grants 

Early Childhood Special Education 

Specialized instruction is provided for eligible children, ages 

three until they begin kindergarten. Intervention may be 

provided through 

home visits, consultation 

with 

other community 

service providers, 

small groups, direct 

therapy, or 

special education 

preschool classrooms. 

Extended 

school year services 

are provided 

for those children who have significant regression during service 

breaks. 

This program also provides a collaborative service delivery model 

that reaches into the community to both private and publicly 

funded preschool and child care providers, including specialized 

consultation to Clackamas County Children’s Commission 

(Head Start) and Oregon Child Development Coalition (Migrant 

Head Start) through interagency service agreements. Services 

may include staff development, classroom support services, and 

individualized instruction for eligible children. 

Early Intervention Services 

Education and family support services are provided on a yearround 

basis for children with disabilities birth to age three. 


Services are provided in the child’s home or other typical setting 

with learning activities incorporated into the child’s and family’s 

daily routines. 

Heron Creek and Heron Creek Academy Th erapeutic 

Programs 

The Heron Creek Programs assess and develop collaborative 

plans, enabling eligible special education students with significant 

social, emotional, behavioral, and academic challenges to 

learn and use skills to meet their educational goals in the least 

restrictive environment. Students referred by their local district 

IEP teams have a history of emotional-behavioral difficulties 

and have not been successful in reaching their IEP goals. 

The program strategies are evidence-based with an emphasis 

on family participation, integration of academic education, 

functional behavior assessment and behavior support planning, 

as well as the maintenance of continuous connections among the 

student, family, and local school district personnel. The program 

emphasizes strength-based assessment and collaboration with 

local systems of care. 

Heron Creek serves students in grades K-6. Heron Creek 

Academy serves students in grades 7-12. See the Interagency 

Collaboration Section for more information about the agreement 

with ChristieCare for Heron Creek Academy. 

Medicaid Fee for Service Consortium 

The Medicaid Consortium provides participating districts 

training and technical assistance to bill and receive Medicaid 

reimbursement for school-based related services on eligible 

students’ IEPs. The service also includes coordination of districts’ 

identification of eligible children with the Office of Medical 

Assistance and provides support to electronically submit claims. 

On-site consultation is an ongoing role of CESD to assist districts 

in using billing procedures according to the program’s federal 

requirements. 

Medicaid Administrative Claiming Consortium 

Clackamas ESD collaborates with school districts and the Oregon 

Department of Human Services to design and implement a system 

that identifies and accounts for the time spent in schools on 

medically-related activities reimbursable by Title XIX of the Social 

Security Act (Medicaid). Clackamas ESD provides coordination 

and training for school districts and contracts with Multnomah 

ESD (MESD) to use technology tools that MESD has developed 

for efficient collection of data, claims submission, and other 

necessary management reports. 

Merrick School and Cedar Bough Long Term Care and 

Treatment 

ChristieCare is a residential mental health facility for children 

ages 8-18. Clackamas ESD provides education services to 



children at Merrick School and Cedar Bough while they are in 

residential care. The program offers a continuum of services 

and specialized instruction based on the individual needs of 

the children. 

Migrant Education—Title IC Contract with ODE 

The Curriculum, Instruction, and Evaluation (CIE) Services Department 

of Clackamas ESD manages the consortium for the 

federal Migrant Education Title IC funds, and coordinates local 

district efforts to provide supplementary instructional and support 

services, including summer school. Eight out of the ten component 

districts participate in the consortium, and all component districts 

receive technical 

support 

for recruitment 

and compliance 

with state 

and federal requirements. 

As 

an adjunct to 

this grant, CIE 

Services Departmentprovides 

technical 

assistance for 

the federally 

required district Title III Lau plans and extensive professional 

development to improve student achievement for Limited English 

Proficient/English Language Learners (LEP/ELL) students through 

resolution funding. This provides a rich opportunity for districts 

to integrate services and better address needs of students who 

qualify for Migrant services and English Language Learners who 

are not eligible for Migrant Title IC services. 

Migrant Preschool Program 

Clackamas ESD manages the Title IC Federal Migrant Grant 

funding for students who qualify for Migrant services at the 

preschool level. Services through the grant include recruitment, 

referrals to available community services including preschools 

and Head Start, and support in accessing these services. 

Occupational and Physical Th erapy (OT/PT) Program 

The OT/PT Program provides personnel to work in local school 

districts to meet the unique needs of students whose IEPs contain 

OT or PT as related services. 

Oregon Head Start Prekindergarten Program 

Three- and four-year old children who are at risk for school failure 

receive comprehensive preschool services organized to prepare 

them to enter school ready to learn. Program specialists work 

with each family to develop an individualized plan for services 

which includes placement in a community preschool, medical, 

14 

dental, nutrition, mental health, and social services, as well as 

parent education activities. 

Th erapeutic Preschool 

Specialized instruction services are provided for preschool age 

children with social/emotional/behavioral concerns. Children 

participate in intensive classroom services. They receive weekly 

home visits which focus on parent education and support. 

Collaboration with multiple providers that serve these families 

through service coordination by a social worker is a valuable 

part of this program as well. 

Workforce Investment Act Youth Program 

The Curriculum, Instruction and Evaluation (CIE) Services 

Department facilitates the Workforce Investment Act Youth 

Program. This program is designed to assist Clackamas County 

in-school and out-of-school youth in obtaining ongoing schooling 

and/or employment. The program emphasizes connections and 

partnerships between Clackamas County school districts, the 

Career and Technical Education Consortium (C-TEC), and 

other Clackamas County agency programs for the targeted 

population. 

Interagency Collaboration 

Child Care Resource and Referral of Clackamas 

County 

Services designed to develop and support high quality child 

care are offered in partnership with the Department of Human 

Services and the Child Care Division of the Oregon Employment 

Office. Parents seeking care receive information about 

selecting a child care 

provider who will provide 

their child with a safe, 

supportive, and nurturing 

environment, as well as 

referrals to child care 

providers in their area. 

A resource team of child 

care specialists, monthly 

training, a quarterly 

newsletter, information 

on current regulations, specialized child care support networks, 

and other resources are available to child care providers in the 

county. Businesses receive information on the benefits of stable 

child care to the workforce in Clackamas County. 


Clackamas County Interagency Coordinating Council 

Clackamas ESD chairs this council of participating agencies and 

individuals whose mission is to function as a networking body 

and to act as advisors around early childhood issues. 

ChristieCare 

Classroom space and mental health personnel are provided by 

ChristieCare for services at Heron Creek Academy, described 

under the section above on contracts and grants. 

Clackamas Mental Health Organization Coordinating 

Committee 

Clackamas ESD participates in the Mental Health Organization 

Coordinating Committee. The Coordinating Committee 

represents a network of organizations including families, schools, 

mental and public health, juvenile justice, and child welfare, 

working collaboratively to support a system of care. 

Nursing Services 

Clackamas ESD and several component school districts contract 

with Multnomah ESD for special education nursing services, 

including RN and LPN personnel. Nursing personnel provide 

assessments and develop comprehensive health protocols for 

students who are medically fragile. For students who have 

procedures that cannot be delegated to an educator, LPNs work 

in the classroom to provide the health care services the child 

needs while in school. 

Performance Measures for Programs for 

Children with Special Needs 

Meeting District Needs 

District staff will be asked to complete a survey reporting on 

their level of satisfaction with CESD services offered for children 

with special needs. District staff will also be asked to rate the 

importance of each service to the component school district. This 

will be accomplished formally each school year and through 

ongoing informal meetings and discussions. 

Impact on Student Achievement 

Individually designed programs will be implemented to meet the 

unique needs of students and, as a result, all students will show 

academic and social growth based on appropriate measurement 

strategies. 

Compliance 

Procedures and practices implemented by Clackamas ESD will be 

100 percent in compliance with IDEA (Individuals with Disabilities 

and Education Act) and other applicable state and federal 

regulations. Various monitoring strategies will be implemented 

to assure that this level of compliance is met. 



Technology Support 

Overview 

The Clackamas ESD Network and Information Services (NIS) 

program provides many regional services that support the needs 

of local schools, district offices, and Clackamas ESD. These 

are broken into four primary service areas: Network Services, 

Finance System, Student Information and Management System, 

and Technical Repair 

Services. Other service 

areas are being 

developed and/or 

expanded. 

Necessary personnel 

to support these services 

through application 

programming, 

customer support, 

scheduled training sessions, user group meetings, network 

operations, server administration, and technical repair are 

provided by CESD. 

Consulting services are provided to local school districts 

in network capacity analysis, problem resolution, network 

redesign, evaluating needs for technology, and how to use the 

available services. 


Network Services 

Network Services provides services listed below as well as 

support for the following other services: Finance System, Student 

System, and CESD Internal Services. These services are 

used by ten districts and 

CESD, representing over 

58,000 students. Network 

Services includes 

internet access, network 

design, firewall, network 

monitoring, network security, 

traffic shaping, 

and web and spam filtering. 

System Services 

includes computer server administration and disaster recovery 

of critical CESD computer systems. 

Finance System 

The Finance System includes Lawson Software applications and 

is used by ten districts and CESD, representing over 58,000 

students. The Lawson Software application is a comprehensive 

financial management system. 

16 

The Financial and Human Resources Suite includes general 

ledger, project/activity accounting, budget and planning, asset 

management, billing, accounts payable, accounts receivable, 

personnel, employee benefits, payroll, and employee selfservice. 

The Procurement Suite includes purchase orders, requisitions, 

inventory control, and requisition self-service. 

During the past three years, Lawson has implemented their 

Business Intelligence Suite which includes Dashboards, Crystal 

Enterprise Reporting, Web-based Portal, and Business Process 

Flow. 

Student Information and Management System 

The Student Information and Management System includes eSIS 

(electronic Student Information System) applications and is used 

by eight out of ten districts and CESD, representing approximately 

46,000 students. eSIS is an enterprise web-based educational 

management solution providing support in managing student 

information, complex 

reporting, and datadriven 

decision making. 

The core eSIS 

system is a complete 

bundle containing 

all the fundamentals 

required for a student 

information and 

management system. 

It includes a comprehensive 

list of feature 

rich modules including basic student demographics, admission/ 

registration and attendance, master timetable/scheduling, grade 

reporting, transcripts, diploma management, incidents/discipline, 

standardized testing, special education, and many others. 

Technical Repair Services 

This service provides for the repair and maintenance of 

computers, peripherals, and audio-visual equipment for all public 

schools in Clackamas County, as well as service for Clackamas 

ESD programs. Labor is provided under resolution with parts 

being charged at cost. 

This service also provides the research and evaluation for 

equipment that supports the teaching and learning process 

within the schools. 

Document Image/Storage System 

This service includes the ability to capture and store documents 

for archival. Paper documents associated with Lawson and eSIS 


can be stored and related to their appropriate data in each 

application. Districts are then able to reduce storage of paper 

at districts or schools and its associated costs. 

Other Services 

Dashboard—Beginning with the 2010-11 academic year, 

Clackamas ESD will partner with Northwest Regional ESD, 

Multnomah ESD, and Willamette ESD to provide access to 

teacher/administrator Dashboards. Initial Dashboard design 

goals provide useful data and metrics to both administrators 

and teachers. 

Data File Backup System includes the ability of several servers 

to back up to a data archival system. With one backup system, 

CESD is able to back up data for multiple servers in one action. 

For a small fee, Clackamas County districts are able to copy 

data from their systems to the CESD site for disaster recovery 

purposes. 

Data Center Hosting Service includes rack space in CESD’s data 

center that districts can rent to house their own servers. 

Cloud Computing Service includes the ability to share file server 

capacity (virtual servers) and data storage facilities. 

Specifi c Programs and Services Off ered 

Including Contracts, Grants, and 

Entrepreneurial Initiatives 

Clackamas ESD holds contracts with the governmental agencies 

listed below for the purpose of providing resources to offset 

equipment costs for our local component school districts. 

Network and Data Center Services 

Current contracts: 

• Clackamas County 

• Clackamas County Library System 

• Clackamas Community College 

• Portland Public Schools 

• Newberg School District 

• Marylhurst University 

• Yamhill-Carlton School District 

• Good Shepherd School 

• OETC (Organization for Educational Technology and 

Curriculum) 

• Merrick School 

Lawson 

Current contract: 

• Eugene School District 

CESD will continue to pursue opportunities to provide services 

to agencies inside and outside of Clackamas County which can 

be done economically without affecting current clients. 



Clackamas ESD is part of the Metro Partnership. Metro is 

a project with Multnomah ESD, Northwest Regional ESD, 

and Portland Public 

Schools to purchase 

internet access and to 

sell this access to other 

agencies. 

Clackamas ESD is also 

part of the eSIS Partnership 

Project (SISNet) 

with Multnomah ESD, 

Northwest Regional 

ESD, and Willamette ESD that offers eSIS Student System to 

school districts in the counties they serve. 

Performance Measures for Technology Support 


District staff will be asked to complete a survey reporting on their 

level of satisfaction with CESD technology services. District staff 

will also be asked to rate the importance of each service to the 

component school district. This will be accomplished formally 

each school year and through ongoing informal meetings and 

discussions. 

Network/Lawson/eSIS Availability 

The CESD network systems shall be available to clients 99.9 

percent of the time between the hours of 6 a.m. and 6 p.m., 

Monday through Friday. All systems shall be available 99 percent 

of the time between the hours of 6 p.m. and 11 p.m., Monday 

through Friday. All systems will be available 97 percent of the 

time between the hours of 11 p.m. and 6 a.m., Monday through 

Friday, and weekends. Performance will be measured through 

an analysis of system downtime. 

Technical Repair 

Repairs will be done in ten working days or less for all equipment 

repaired in house as measured by work tickets. 


School Improvement Services 

Overview 

The Clackamas ESD Curriculum, Instruction, and Evaluation 

(CIE) Services Department supports component districts to 

increase achievement for all students through standards based 

curriculum, instruction, and assessment. CIE Services utilizes 

research-evidenced based best practices to provide: sustained 

professional development, consultation, coaching curriculum 

renewal, work group facilitation, grant coordination, and contract 

services. Grant and contract coordination includes: Migrant 

Education Consortium, Title IC, Clackamas Career Technical 

Education Consortium (C-TEC), Workforce Investment Act 

(WIA) Youth Program, State Assessment contract, CLASS Mentor 

contract, OETC Educational Technology Cadre Grant (Ed. Tech. 

Cadre), and the Direct Access to Achievement (D.A.T.A.) Project 

Regional Sustain Grant. 


Improvement of Instruction Services 

Improvement of Instruction Services endeavors to: 

• Provide direct access to achievement for all students through 

the effective use of student data to inform instruction; 

• Provide research-evidenced based best practice consultation, 

facilitation, and professional development to improve core 

instruction and alignment of instructional interventions which 

result in direct access to achievement for all students; 

• Increase options for meeting the instructional needs of 

diverse learners, with emphasis on differentiated instruction 

and other research-validated strategies to meet the needs of 

all student groups including, but not limited to: economically 

disadvantaged students, limited English proficient students, 

students who are migrant, students with disabilities, and 

students who are deemed to be talented and gifted; 

• Collect, organize, and communicate relevant educational 

reforms and effective research-validated curriculum, 

instruction, and assessment practices to increase student 

learning outcomes; 

• Assist district and school educators in implementing state and 

federal regulations and policies including, but not limited 

to: state assessments, graduation requirements, federal 

and state laws, curriculum adoption, and the continuous 

improvement planning and implementation (eCIP) cycle; 

• Provide for the integration of online resources into the 

classroom and improve technology and information literacy 

in collaboration with the Media Specialist Work Group; 

18 

• 

• 

• 

• 

Provide opportunities for teachers and administrators to 

increase instructional leadership skills to improve student 

learning; 

Provide representation on state and local committees and 

advocacy for districts as identified by the CIE Services 

Advisory; 

Sustain capacity to provide professional development services 

previously supported through the SIF grant by extending 

services beyond the life of the grant through continued 

certification and skill renewal for professional development 

identified as most useful to our component districts; 

Facilitate work groups and task forces identified by CIE 

Services Advisory to include: English Language Learners 

Work Group; Media Specialist Work Group, and the Charter 

School Authorizers Network. 

Professional Development Services 

CIE Services assists districts and schools in data analysis and 

action planning for professional development needs; provides 

sustained professional 

development at the 

local school level and 

county wide; demonstrates 

lessons in classrooms; 

and observes 

and provides feedback 

to teachers and mentor 

teachers. Areas 

of expertise include, 

but are not limited 

to: using data to inform 

instruction, data 

driven decision making; 

standards-based 

curriculum and lesson 

plan development; formative 

and summative 

assessment; curriculum 

renewal processes 

for all subject areas; and specific use of effective instructional 

strategies in the classroom. 

Professional development is aligned with state standards 

and adheres to national standards adopted by the Oregon 

Department of Education (ODE). 

Consultation, Technical Assistance, and 

Representation Services 

CIE Services works with district administrators, teachers, and 

teacher teams (Professional Learning Communities, Grade Level 

teams, Teacher Leadership teams, etc.) on instructional 


improvement strategies to facilitate school improvement. 

Technical assistance includes, but is not limited to: the continuous 

improvement cycle, federal grant requirements, and other local 

and federal mandates. CIE Services provides representation on 

local, regional, and state level committees and work groups, and 

stays current on educational initiatives in support and advocacy 

of our component districts. 

English Language Learner (ELL) Work Group 

The ELL Work Group sets yearly goals to support district 

improvement of services for students learning English as a Second 

Language. The group serves as a network to share best practices 

and to prioritize and 

determine the focus 

of ELL professional 

development 

and consultation 

provided by CIE 

Services through 

resolution services. 

The ELL Work 

Group and Migrant 

Education Advisory 

combine efforts to provide integrated, relevant services and 

learning for these subgroups in an efficient and cost effective 

manner. 

Instructional Media Services 

The Media Specialist Work Group sets goals each year focused 

on increasing student learning. CIE Services subscribes to 

instructional media resources that support instruction. These 

subscriptions include: Learn 360, SIRS, and Novelist. CIE Services 

provides administrative services for Moodle, a teaching tool that 

provides a variety of online options for teachers and students. 

Alternative Education Consortium 

CIE Services coordinates general education evaluations of 

alternative programs for component districts through the 

Alternative Education Consortium. School districts are required 

by law to annually evaluate alternative education settings in which 

they place students. Through the consortium, districts are able to 

cooperatively complete the evaluations in a more efficient, cost 

effective manner that promotes higher quality services overall. 

Specifi c Services Including Contracts and 

Grants 

Career and Technical Education Consortium – ODE 

Federal Grant 

The Clackamas Career Technical Education Consortium (C-TEC) 

is coordinated through CIE Services. The primary funding source 


is Federal Carl Perkins. C-TEC coordinates activities that support 

career education and work experience for high school students 

within K-12 districts and in collaboration with Clackamas 

Community College. The activities are coordinated through 

C-TEC, a group of community representatives and educators who 

share resources to integrate professional-technical education 

and academics. The C-TEC consortium, through youth services 

grant funds (WIA), also provides services that help at-risk youth 

gain the career preparation skills they need to enter and stay in 

the workforce. 

Coaching Leaders to Attain Student Success 

This is the third year CIE Services has hosted this professional 

development for experienced educational administrators 

to become coaches for novice and other administrators in 

educational settings. This training is required for school and 

district coaches hired through the Oregon Department of 

Education, Office of School Improvement. Hosting this contract 

has provided the opportunity for more administrators within 

Clackamas County to participate in this valuable training at 

no cost. 

Direct Access to Achievement (D.A.T.A.) Project 

Regional Sustain Grant – ODE Grant 

The CIE Services Department provides D.A.T.A. professional 

development to build local capacity to implement effective 

systemic systems based 

process of effective 

school-wide instruction 

to improve learning 

outcomes for all students. 

Teams from participating 

schools learn to use data 

to inform instruction in 

the classroom and to 

align tier two and three 

instruction for students with 

classroom instruction. CIE 

Services coordinates and 

facilitates the Regional 

Sustain Grant for Direct 

Access to Achievement 

(D.A.T.A.) Project for 

CESD, Multnomah ESD, and Columbia Regional ESD. This is 

a two-year grant, 2009-2011, to sustain systemic use of the 

D.A.T.A. process as a scale up initiative of ODE. 

Migrant Education Consortium – ODE Federal Grant 

CIE Services coordinates and facilitates the Migrant Education 

Consortium (Title IC). This funding is used to provide 

supplemental services to eligible students in Clackamas County 



school districts. The following school districts are members of 

the CESD Migrant Consortium: Canby, Estacada, Gladstone, 

Molalla River, North Clackamas, Oregon City, Oregon Trail, and 

West Linn-Wilsonville. Services include: recruitment, federal and 

state accountability, Migrant preschool, summer programs, and 

coordination/facilitation of the Migrant Steering Committee. The 

Migrant Education Consortium works closely with the English 

Language Learner Work Group facilitated by CIE Services to 

coordinate efforts in accordance with best practice. 

Positive Behavior Intervention Supports - Contracts 

with ODE 

The Special Education Department provides Positive Behavior 

Intervention Support training to build local capacity to implement 

effective systems of school-wide behavior supports for all students. 

Teams from participating schools learn to collect and use data to 

make decisions about behavioral supports and interventions that 

contribute to an orderly, safe learning environment for students. 

For students who have more specialized needs, participants learn 

how to select and implement group and individual behavior 

interventions that are data driven and evidence based. 

State Assessment - Contract with ODE/MESD 

CIE Services provides support to Clackamas County users of Oregon 

Assessment of Knowledge and Skills/Technology Enhanced 

Student Assessment 

(OAKS/TESA); 

sponsors a regional 

scoring site for the 

Oregon Statewide 

Writing Assessment; 

and provides training, 

consultation, 

and assistance to 

districts in the implementation 

of state 

assessments. 

School Improvement Services Performance 

Measures 


Component school district staff will be asked to report on the 

quality and effectiveness of CESD school improvement services. 

This will be accomplished formally each school year and during 

the year through ongoing informal meetings and discussions. 

CIE Services will provide periodic reports on services, impact, 

and costs to the CIE Advisory Committee. 

20 

Staff Development/Technical Assistance Services 

CIE Services will use a comprehensive evaluation of professional 

development based on the National Staff Development Council 

Standards for Professional Development (NSDC – Learning 

Forward) to evaluate the effectiveness of staff development 

and technical assistance services. A variety of data, inclusive of 

advisory committee and work committee input, and teacher and 

administrator participant surveys, are used to determine impact 

on district, school, and classroom level goals. 


Overview 

Clackamas ESD provides administrative services to all local 

component school districts for those areas approved by the district 

superintendents as a resolution service and for other services 

as requested by the districts. The Human Resource Services 

Department is available to provide assistance in personnel 

management and employee contract management. The Human 

Resource Services Department provides customer service in the 

human resources data system to all local school districts. The 

Fiscal Services Department provides customer service to all local 

school districts within Clackamas County for the finance system, 

including payroll, accounts payable, and fixed asset accounting. 

The Fiscal Services Department also assists local districts with 

general accounting matters, fiscal analysis, and interpretation of 

local budget law and public bidding rules. At the request of the 

local school districts, the Fiscal Services Department will assist 

with the preparation, review, and filing of budget documents with 

the appropriate agencies. 


Printing Services 

The Printing Services program provides all local component 

school districts with professional-quality printing, copy work, and 

graphic pre-press assistance for 

brochures, flyers, yearbooks, 

and other specialty work. Data 

imaging services are available 

to local school districts through 

Network and Information 

Services. As part of this service, 

the Printing Services program 

is available to assist the local 

school districts in scanning 

archival materials that will be 

stored electronically. Printing 

Services also provides service 

to ESD programs. Last year, 

printing impressions totaled 

10,061,209. 

Delivery Services 

The Delivery Services program provides delivery three days a 

week of instructional materials, printing, data, testing materials, 

and correspondence to all school districts. In addition, delivery 

service is provided to Multnomah and Washington County 

schools via their respective ESDs. 

Administrative Services 

Substitute Teacher Registration 

This service provides for registration of qualified substitutes for 

local districts. The system allows a district to search for teachers 

with particular license endorsements or teaching preferences. 

Because this system is integrated with the payroll system, districts 

may also monitor the PERS status of the teachers to begin 

withholding for retirement when appropriate and track license 

renewal requirements. The system is being expanded to include 

mandatory background checks and to provide required trainings 

for substitutes. Access to the substitute teacher file is provided to 

all districts via CESD’s computer system. 

School Announcement Network 

The school announcement network enables school district administrators 

to announce emergency school closures via a network of 

radio and television 

stations throughout 

the Portland Metropolitan 

Area. A 

single telephone call 

or e-mail to the network 

service initiates 

an electronicallytransmitted 

written 

message to all participating 

stations 

for broadcast. The network eliminates the need for multiple 

telephone calls, reduces the risk of message errors, and provides 

security against unauthorized calls. 

The network serves all school districts in Clackamas County, as 

well as many others, and is managed by FlashAlert News. The 

cost of providing the service to school districts in Clackamas 

County is carried by Clackamas ESD. 

District Selected Services 

This resolution allows CESD and individual districts to partner 

on services that are not covered by other resolutions. Until the 

status of the CESD budget is known in the late spring of each 

year, this resolution remains unfunded. 

Specifi c Programs and Services Off ered 

Including Contracts, Grants, and 

Entrepreneurial Initiatives 

Home School 

Oregon Revised Statute requires education service districts to 

maintain records of students who are home schooled. In 2009- 

2010, Clackamas ESD maintained records for approximately 

2,230 students. 



Printing Services 

Printing Services is also available to non-profit organizations, 

mainly within the Metro area. Services to such organizations 

are charged at an increased rate to cover the cost of service as 

well as generate additional funds to reduce the cost to the local 

component school districts. Approximately four percent of total 

production is for outside agencies. 


The Fiscal Services Department, in a cooperative effort with the 

Oregon Department of Energy, manages the funds collected 

from Portland General 

Electric and PacifiCorp 

through SB 1149 and 

provides the required 

documentation for 

local component 

schools to fund 

energy efficiency 

improvements in the 

schools. 

Administrative Services Performance Measures 


District staff will be asked to complete a survey reporting on their 

level of satisfaction with CESD administrative services. District 

staff will also be asked to rate the importance of each service to 

the component school district. This will be accomplished formally 

at the end of each school year and through ongoing informal 

meetings and discussions. 

Business Services 

Efficiency will be measured through an analysis of days aged 

payable, days aged receivable, and percentage of correct pay 

checks. CESD internal audit comments and management letters 

will also be analyzed to assess efficiency. 

Printing 

On an annual basis, the cost per print impression will be 

compared to the costs provided by private print shops. Print 

orders will be done in ten working days or less as measured by 

work tickets. Service quality and importance will be measured by 

survey response from component school district users. 

22 

Courier Service 

Cost effectiveness will be measured through an analysis of 

cost-per-drive-mile and cost-per-package delivery. If available, 

cost comparisons with private delivery services will be used 

to determine cost efficiency. Service quality will be measured 

using the percentage of on-time deliveries, as well as by survey 

response from component school district users. 


Schedule Supporting LSP Expenditure Requirements 

State School Support Funds for FY 09-10 

Local Property Taxes ..........................$11,788,577 57.14% 

State Sources. ......................................8,356,505 40.51% 

Federal Sources .......................................484,315 2.35% 

Total State School Support Funds .......$20,629,397 100.0% 

Percentage Dedicated to Resolution ................ 90% 

2009-2010 Resolution Services 

Funding ...........................................$18,566,457 

Net Difference Carried Over from 

FY 08-09 ..............................................$568,524 

Total Resolution Services Funding .......$19,134,981 

Actual Resolution Services: Expenditures for 

FY 09-10 

Programs for Children with Special 

Needs .............................................$12,856,045 70.43% 

Technology Support. .............................4,168,072 22.83% 

School Improvement Services ...................846,929 4.64% 

Administrative Services .............................382,177 2.09% 

Total Resolution Services 

Expenditures ....................................$18,253,223 100.0% 

Net Difference Carried over to 

FY 10-11 ..............................................$881,758 

Budgeted FY 10-11 State School 

Support Funds @ 90% ......................$18,164,273 

Total FY 10-11 Resolution Services 

Funding ...........................................$19,046,031 

Total FY 10-11 Budgeted 

Resolution Services ...........................$20,371,395 

Net Difference Projected for 

FY 10-11 .........................................$(1,325,364) 


Regional ESDs: Shared Services Cooperative 

The Shared Services Cooperative is an effort to not only 

operate within today’s reality, but also to look ahead to an 

educational funding environment that may never be the same 

again. A collaborative venture of five education service districts, 

the Cooperative seeks to help school districts safeguard the 

classroom by reducing the cost of administrative and support 

services. 

The Cooperative represents the shared commitment of five 

ESDs: Clackamas ESD, Columbia Gorge ESD, Multnomah 

ESD, Northwest Regional ESD, and Willamette ESD. Together, 

these agencies service 45 school districts, which enroll 400,000 

students. 

The mission of the Shared Services Cooperative is to develop 

and sustain a viable, innovative approach to service provision 

that both responds to our economic environment and delivers 

on the fundamental promises of the education service district 

concept: to reduce cost, to enhance services, and to support 

program equity across school districts. 

Phase I Shared Services Include: 

• Student Information System—To reduce student information 

system costs by consolidating services, while maintaining or 

enhancing quality. 

• Fiscal and Human Resources Systems—To reduce fiscal and 

human resources system costs by consolidating services, 

while maintaining or enhancing quality. 

• Data Warehouse—To consolidate efforts to provide a single 

data warehouse system designed to support instructional 

decisions at both the school and classroom levels. 

• Printing—To reduce the cost of printing services through 

consolidation, while maintaining or enhancing production 

quality and customer service. 

• School Nursing—To reduce the cost of school nursing 

services by consolidating systems and to enhance the 

quality of school nursing services by providing training and 

supplemental services. 

• Legal—To provide quality basic legal services at a 

significantly lower cost. 

It is anticipated that Student Information System, Data Warehouse, 

Printing, School Nursing, and Legal Services will be implemented 

on, or shortly after, July 1, 2011. 

Phase II—Enhanced Choice 

The goal of this phase is to expand the range of services available 

to school districts, schools, and students by making the services 

of all five ESDs available to all districts within the five ESD service 

areas. 

24 

The five ESDs will place announcements to this effect on the 

Local Service Plan pages of their websites, along with links to 

the service catalogs of the five ESDs. 

If a school district wants to utilize a service from another member 

ESD, funding will come from the school district budget or 

portability funds offered through the district’s ESD. 

The Shared Services Cooperative is striving for Quality, Capacity, 

and Efficiency. 



2009-2010 

ANNUAL 

REPORT 

The Clackamas ESD Annual Report includes a wealth of information on usage 

of Clackamas ESD services by our ten component school districts. You will 

also find audited financial data for the 2009-2010 school years that includes: 

• Resolution services by category 

• Resolution services by district 

• Average daily student membership by district 

• Total services provided through resolution, grant, and contracts 

• Summaries of Clackamas ESD services provided to each of the local 

component school districts 

Following the 2009-2010 fiscal summaries, you will find the adopted budget 

for the 2010-2011 school year. 

Questions regarding the fiscal reports may be directed to: 

Milt Dennison 

Superintendent 

503-675-4003 

Don Staehely 

Chief Finance Officer 

503-675-4035

2009-2010 Resolution Services by District 

Canby $1,527,606 

Colton 396,697 

Estacada 1,020,978 

Gladstone 844,347 

Lake Oswego 1,535,145 

Molalla River 1,418,784 

North Clackamas 5,213,237 

Oregon City 3,066,928 

Oregon Trail 1,734,910 

West Linn-Wilsonville 1,494,592 

TOTAL $18,253,223 

26 

Oregon City 16.8% 

North Clackamas 28.6% 

Molalla River 7.8% 

Oregon Trail 9.5% 

West Linn-Wilsonville 8.2% 

Lake Oswego 8.4% 

Canby 8.4% 

Colton 2.2% 

Estacada 5.6% 

Gladstone 4.6% 

CESD Annual Report 2009-2010

North Clackamas 30.1% 

Molalla River 4.7% 

2009-2010 Average Daily Membership by District 

Lake Oswego 11.6% 

Gladstone 3.6% 

Canby 4,779 

Colton 654 

Estacada 2,744 

Gladstone 2,001 

Lake Oswego 6,473 

Molalla River 2,655 

North Clackamas 16,853 

Oregon City 7,860 

Oregon Trail 3,907 

West Linn-Wilsonville 8,065 

TOTAL 55,991 

Oregon City 14.0% 

Colton 1.2% 

Estacada 4.9% 

Canby 8.5% 

Oregon Trail 7.0% 

West Linn- 

Wilsonville 14.4% 

CESD Annual Report 2010-2011 27

2009-2010 Resolution Services by Category 


Evaluation Services–Ages 0-5 $1,115,527 

Evaluation Services–Grades K-12 1,540,859 

LEEP Continuation 59,830 

LEEP Instruction 4,947,518 

Students with Disabilities Fund 4,309,556 

Medicaid Administrative Claiming 235,870 

Transportation Services 14,556 

eSIS Special Education Services 


101,872 

Network and Information Services $3,952,339 

Technical Services 


169,527 

Improvement of Instruction 


$846,929 

Printing Services $284,399 

Delivery Services 68,791 

Substitute Teacher Registration 2,650 

School Announcement Services 3,000 

District Selected Services 600,000 

TOTAL $18,253,223 

28 

Programs for Children with 

Special Needs 

67.5% 


5.3% 


4.6% 


22.6% 


CESD - TOTAL SERVICES BY LSP AREA RESOLUTION GRANT CONTRACT 


Childcare Resource and Referral Network 461,649 

Christie Educational Center 856,982 

Contracted Support Services 1:1 Regular Program 818,825 

Contracted Support Services 1:1 Summer Program 24,239 

Early Intervention Early Childhood Special Education 7,566,963 

ESDR Records Management 13,846 

eSIS Special Education Services 101,872 

Evaluation Services Ages 0-5 1,115,527 

Evaluation Services Grades K-12 1,540,859 

Heron Creek Grades K-6 885,098 

Heron Creek Academy Grades 7-12 695,058 

LEEP Continuation Services 59,830 

LEEP Instruction Services 4,947,518 

Medicaid Administrative Claiming Consortium 235,870 

Migrant Education - Regular 246,747 

Migrant Education - Summer 109,490 

Migrant Preschool Program 12,429 

Occupational/Physical Therapy Program 511,006 

Oregon Head Start Pre-kindergarten Program 1,377,705 

Students with Disabilities Funds 4,309,556 



Network and Information Services 3,952,339 

Technical Services 169,527 

Technology Support 43,925 


Career and Technical Education Consortium 738,433 

Improvement of Instruction 846,929 

Mentor Project Director Training 4,426 

Mentor Training 101,132 

Positive Behavior Supports 75,000 

School Improvement Fund 571,390 

Teacher Mentoring 161,607 

WIA AARA Grant 738,352 

Workforce Investment Act Youth Program 573,250 




Fiscal Services 39,769 

Printing Services 284,399 

SB1149 School Energy Program 826,383 

School Announcement Services 3,000 

Substitute Teacher Registration 2,650 

TOTALS 

GRAND TOTAL: $35,706,927 

$18,253,223 $14,421,938 $3,031,766 


Canby School District #86 

1130 S Ivy Street � Canby, OR 97013 � Jeff Rose, Superintendent 

USE OF CESD SERVICES FOR 2009-2010 

Curriculum, Instruction and Evaluation Services 

Professional Development Workshops ............................. 41 

Professional Development Participant Hours ................ 2,273 

Consultations ................................................................ 63 

Consultation Participant Hours ...................................... 286 

Advocacy and Representation ......................................... 25 

Advocacy and Representation Participant Hours ............. 436 

Early Childhood Education Services 

Early Intervention ........................................................... 19 

Early Childhood Special Education (ECSE) ....................... 55 

ECSE/OHSPP .................................................................. 2 

OHSPP ......................................................................... 13 

EI Evaluations for Year ................................................... 28 

ECSE Evaluations for Year .............................................. 45 

Child Care Resource & Referral 

Number of Family Care Providers ................................ 40 

Number of Center Care Providers .................................. 4 

Number of Parents Requesting Referrals ....................... 60 


Printing Impressions ........................................... 1,499,110 

Network and Information Services 

Financial 

Computer Time (in seconds) ............................... 110,135 

Student 

Enrollment ............................................................ 4,884 

Network Volume (Gigabits) ...................................... 15,829 

A/V Repair, Units ......................................................... 251 

30 

Special Education Services 

Child Evaluation & Service Center (K-12) ......................... 98 

Heron Creek - Grades K-6 ............................................... 0 

Heron Creek Academy - Grades 7-12............................... 0 

Life Enrichment Education Program (LEEP) 

School Year ................................................................. 8 

Extended School Year ................................................... 2 


Dollars Received ................................................. $320,969 


Dollars Distributed ................................................ $53,522 


CANBY - SERVICES BY LSP AREA RESOLUTION GRANT CONTRACT 




Early Intervention Early Childhood Special Education 476,964 


Evaluation Services Ages 0-5 97,408 

Evaluation Services Grades K-12 179,981 


LEEP Instruction Services 297,408 




Oregon Head Start Pre-kindergarten Program 114,809 

Students with Disabilities Funds 320,969 

Transportation Services 820 


Network and Information Services 383,919 







Work Force Investment Act Youth Program 37,682 





SB1149 School Energy Program 638 

School Announcement Services 300 

Substitute Teacher Registration 226 

TOTALS 


$1,527,605 $981,540 $10,241 


Colton School District #53 

30429 S Grays Hill Road � Colton, OR 97017 � Linda Johnson, Superintendent 



Professional Development Workshops .............................. 16 

Professional Development Participant Hours .................... 198 

Consultations ................................................................. 37 

Consultation Participant Hours ....................................... 220 

Advocacy and Representation .......................................... 25 

Advocacy and Representation Participant Hours .............. 436 


Early Intervention .............................................................. 3 

Early Childhood Special Education (ECSE) ......................... 9 

ECSE/OHSPP ................................................................... 0 

OHSPP ............................................................................ 3 

EI Evaluations for Year ...................................................... 1 

ECSE Evaluations for Year ................................................. 5 


Number of Family Care Providers ................................... 2 

Number of Center Care Providers ................................... 0 

Number of Parents Requesting Referrals .......................... 5 


Printing Impressions ................................................. 31,129 

Network & Information Services 

Financial 

Computer Time (in seconds) .................................. 33,230 

Student 

Enrollment ............................................................... 686 

Network Volume (Gigabits) ............................................ 882 

A/V Repair, Units .............................................................. 8 

32 


Child Evaluation & Service Center School Age (K-12) ........ 11 

Heron Creek - Grades K-6 ................................................ 1 

Heron Creek Academy - Grades 7-12................................ 0 


School Year .................................................................. 5 

Extended School Year .................................................... 0 


Dollars Received .................................................... $61,043 


Dollars Distributed ................................................. $16,397 


COLTON - SERVICES BY LSP AREA RESOLUTION GRANT CONTRACT 




eSIS Special Education Services 123 











Technical Services 899 






Delivery Services 803 


Fiscal/Payroll Services 39,769 


SB1149 School Energy Program 543 



TOTALS 

GRAND TOTAL: $627,265 

$396,697 $128,464 $102,104 


Estacada School District #108 

255 NE 6th Avenue � Estacada, OR 97023 � Howard Fetz, Superintendent 










Early Intervention ............................................................ 15 

Early Childhood Special Education (ECSE) ........................ 44 

ECSE/OHSPP ................................................................... 3 

OHSPP ............................................................................ 4 

EI Evaluations for Year .................................................... 14 

ECSE Evaluations for Year ............................................... 30 


Number of Family Care Providers ................................... 8 


Number of Parents Requesting Referrals ........................ 26 


Printing Impressions ............................................... 218,263 


Financial 


Network Volume (Gigabits) ....................................... 13,403 

A/V Repair, Units ............................................................ 16 

34 


Alternative Instruction Methods (AIM) Program .................... 0 

Child Evaluation & Service Center 

School Age (K-12) ....................................................... 52 




School Year ................................................................ 11 



Dollars Received .................................................. $235,640 




ESTACADA - SERVICES BY LSP AREA RESOLUTION GRANT CONTRACT 












Migrant Education - Summer 509 

Migrant Preschool Program 297 





















TOTALS 


$1,020,977 $707,334 $88,727 


Gladstone School District #115 

17789 Webster Road � Gladstone, OR 97027 � Bob Stewart, Superintendent 












ECSE/OHSPP ................................................................... 0 

OHSPP ............................................................................ 0 

EI Evaluations for Year ................................................... 12 



Number of Family Care Providers ................................. 26 






Financial 


Student 

Enrollment ............................................................. 2,068 

Network Volume (Gigabits) ......................................... 3,243 


36 


Alternative Instruction Methods (AIM) Program .................... 2 


School Age (K-12) ..................................................... 61 




School Year .................................................................. 8 


Medicaid Administrative Claiming ............................ $5,462 






GLADSTONE - SERVICES BY LSP AREA RESOLUTION GRANT CONTRACT 





Early Intervention Early Childhood Special Education 

ESDR Records Management 

257,818 








Medicaid Administrative Claiming Consortium (MAC) 5,462 

Migrant Education - Regular 365 





















TOTALS 


$844,347 $447,962 $195,138 


Lake Oswego School District #7J 

2455 Country Club Road � Lake Oswego, OR 97034 � Bill Korach, Superintendent 












ECSE/OHSPP ................................................................... 0 

OHSPP ............................................................................ 3 





Number of Center Care Providers ................................. 26 





Financial 

Computer Time (in seconds) ................................ 171,865 

Student 

Enrollment ............................................................. 6,695 



38 



School Age (K-12) ....................................................... 42 




School Year .................................................................. 9 







LAKE OSWEGO - SERVICES BY LSP AREA RESOLUTION GRANT CONTRACT 






























TOTALS 


$1,535,145 $600,925 $146,035 


Molalla River School District #35 

412 S Swiegle Avenue � Molalla, OR 97038 � Wayne Kostur, Superintendent 




Professional Development Participant Hours ................. 2,497 








ECSE/OHSPP ................................................................... 2 

OHSPP .......................................................................... 11 





Numbrer of Center Care Providers ................................. 3 

Numbr of Parents Requesting Referrals .......................... 47 




Financial 


Student 

Enrollment ............................................................. 2,681 


A/V Repair, Units .............................................................. 5 

40 



School Age (K-12) ..................................................... 159 




School Year ................................................................ 10 







MOLALLA RIVER - SERVICES BY LSP AREA RESOLUTION GRANT CONTRACT 




















Technical Services 562 












TOTALS 


$1,418,784 $868,093 $344,258 


North Clackamas School District #12 

4444 SE Lake Road � Milwaukie, OR 97222 � Tim Mills, Superintendent 











Early Childhood Special Education (ECSE) ...................... 298 

ECSE/OHSPP ................................................................. 14 

OHSPP .......................................................................... 58 


ECSE Evaluations for Year ............................................. 179 


Number of Family Care Providers ............................... 136 


Number of Parents Requesting Referrals ...................... 469 


Printing Impressions ............................................ 2,528,823 


Financial 

Computer Time (in seconds) ............................... 288,412 

Student 

Enrollment .......................................................... 17,203 


A/V Repair, Units .......................................................... 466 

42 



School Age (K-12) ..................................................... 124 




School Year ................................................................ 50 

Extended School Year .................................................. 23 

Medicaid Administrative Claiming ........................... $98,271 


Dollars Received ............................................... $1,243,368 


Dollars Distributed ............................................... $163,871 


NORTH CLACKAMAS - SERVICES BY LSP AREA 


RESOLUTION GRANT CONTRACT 











LEEP Instruction Services 1,589,129 






Students with Disabilities Funds 1,243,368 

Transportation Services 


5,121 

Network and Information Services 1,111,783 



52,352 




Work Force Investment Act Youth Program 


135,257 







TOTALS 


$5,213,238 $3,997,260 $1,016,920 


Oregon City School District #62 

1417 12th Street � Oregon City, OR 97045 � Roger Rada, Superintendent 











Early Childhood Special Education (ECSE) ...................... 155 

ECSE/OHSPP ................................................................... 6 

OHSPP .......................................................................... 19 






Number of Parents Requesting Referrals ...................... 164 

Media Technology Services 



Financial 


Student 

Enrollment ............................................................. 7,674 

Network Volume (Gigabits) ................................... 24,901 


44 



School Age (K-12) ..................................................... 102 


Heron Creek Academy - Grades 7-12.............................. 10 


School Year ................................................................ 30 








OREGON CITY - SERVICES BY LSP AREA 


RESOLUTION GRANT CONTRACT 





ESDR Records Management 13,846 















Transportation Services 


3,069 




59,542 



Positive Behavior Supports 75,000 



Work Force Investment Act Youth Program 


63,075 







TOTALS 


$3,066,928 $2,009,829 $901,624 


Oregon Trail School District #46 

36525 SE Industrial Way � Sandy, OR 97055 � Shelley Redinger, Superintendent 












ECSE/OHSPP ................................................................... 0 

OHSPP ........................................................................... 0 










Financial 


Student 

Enrollment ............................................................. 3,974 



46 



School Age (K-12) ..................................................... 160 




School Year .................................................................. 8 








OREGON TRAIL - SERVICES BY LSP AREA RESOLUTION GRANT CONTRACT 




















Technology Support 43,925 












TOTALS 


$1,734,911 $934,561 $104,782 


West Linn-Wilsonville School District #3J 

22210 SW Stafford Road � Tualatin, OR 97062 � Roger Woehl, Superintendent 







Gradebook and CCP Trainings ........................................ 25 

Gradebook and CCP Training Participant Hours ............. 436 




ECSE/OHSPP ................................................................. 13 

OHSPP .......................................................................... 29 








Printing Impressions ............................................ 1,191,945 


Financial 




48 



School Age (K-12) ....................................................... 30 




School Year .................................................................. 4 







WEST LINN-WILSONVILLE - SERVICES BY LSP AREA RESOLUTION GRANT CONTRACT 












Migrant Education - Regular 638 




















TOTALS 


$1,494,593 $1,315,648 $121,938 


Adopted Budget for 2010-2011 

Introduction 

The Clackamas ESD General Fund Budget supports the funding 

necessary for delivering the Resolution Services to component 

school districts. 

In June, 2010, the Clackamas ESD Board approved the budget 

submitted by the CESD Budget Committee. Resources and 

requirements for the 2010-2011 school year are outlined 

below. 

Budget Committee 

The Budget Committee consists of the Clackamas ESD Board and 

members chosen from Clackamas County School Boards. The 

Budget Committee reviews and approves the proposed budget 

and ensures that CESD is fiscally responsible to the citizens and 

taxpayers of Clackamas County. 

The budget process is governed by state budget laws, beginning 

with preparation of the proposed budget, a public hearing, and 

Board adoption in June. Public comments are received at each 

stage of the budget process. 

General Fund–Budget 

Resources 

Local ....................................$13,078,000 45.36% 

State. .......................................8,070,002 27.99% 

Federal ........................................312,524 1.08% 

Beginning Fund Balance ............7,372,412 25.57% 

Total Resources .....................$28,832,938 100.0% 

Requirements 

Resolution Programs ..............$20,371,395 70.65% 

Administrative Support ..............1,721,611 5.97% 

Home Instruction Services ...............18,307 0.06% 

Debt Service ................................521,469 1.81% 

Transfers ......................................100,000 0.35% 

Contingency .............................1,000,000 3.47% 

Unappropriated Fund Balance ....5,100,156 17.69% 

Total Requirements ................$28,832,938 100.0% 

50 

Resolution Programs - Budget 

Resolution programs are approved by two-thirds of the component 

districts representing at least 50 percent of the students enrolled 

in Clackamas County school districts. 


Evaluation Services–Ages 0-5 .........................$1,255,403 

Evaluation Services–Grades K-12 .....................1,760,534 

LEEP Continuation Services ...................................64,739 

LEEP Instruction ...............................................6,232,246 

Students with Disabilities Fund ..........................4,237,975 

Medicaid Administrative Claiming ........................400,000 

Transportation Services .........................................11,200 

eSIS Special Education ........................................104,961 


Network and Information Services ...................$4,715,982 

Technical Services ...............................................187,694 


Improvement of Instruction ................................$987,050 


Printing Services ..............................................$333,588 

Delivery Services ..................................................74,373 

Substitute Teacher Registration .................................2,650 

School Announcement Network ...............................3,000 

Total Resolution Services ..................................$20,371,395 



13455 SE 97th Avenue 

Clackamas, Oregon 97015 

ph. 503-675-4000 

f. 503-675-4200 

www.clackesd.k12.or.us 

Departments and Programs 

Human Resource Services 


Fiscal Services and Operations 

Network and Information Services 


Curriculum, Instruction and Evaluation Services

LSP1112_Annual Rpt0910Rev.indd - Clackamas Education Service ...

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