2011-2012 CATALOG - Ozarks Technical Community College

ACADEMIC INFORMATION
( PROBATION AND SUSPENSION CONTINUED)
The Cumulative Grade Point Average Schedule
Cumulative Hours Attempted GPA Satisfactory Level
6-25 1.50
26-40 1.75
41+ 2.00
Probationary students who have not attained satisfactory progress levels
will be suspended for one semester at the end of three consecutive
probationary semesters of enrollment. Students on academic suspension
are not eligible for re-enrollment at OTC the following full semester. They
may be re-admitted on probation after one semester’s suspension.
ACADEMIC & COURSE GRADE APPEAL PROCEDURE
The College has established an equitable and orderly process to resolve
academic dissatisfaction. This may include fi nal grades, instructional
procedures, attendance, instructional quality and situations related to
academic issues.
Procedure:
In appeals related to fi nal grades, it shall be the responsibility of the
student to prove that the grade is incorrect or unjustifi ed. A grade of
“F” received due to improper course withdrawal is not subject to this
procedure.
Step 1: Informal Resolution: Every reasonable effort should be made by
both parties (i.e. student and instructor) to resolve the matter through
informal discussion.
Step 2: If adequate resolution is not obtained through informal discussion,
the student should proceed as follows:
1. The student will complete a Student Academic/Course Grade
Appeal form.
2. A copy of this form will be submitted electronically to appeals@
otc.edu. The form will be distributed to the instructor and
appropriate administrators.
i. For non-fi nal grade appeals this should occur within thirty
calendar days following the event
ii. For appeals that involve fi nal grades, this should occur by
the Friday of the fourth week of the next term.
A written decision will be rendered by the instructor electronically to
all involved parties within ten college business days following the fi ling
of the appeal.
Step 3: If the student is not satisfi ed with the disposition of the appeal
at Step 2, within ten college business days after receipt of the Step 2
response the following information can be submitted electronically to
appeals@otc.edu. The documents will be distributed to the appropriate
Dean and administrators.
1. A copy of the written appeal submitted in Step 2
2. Instructor’s written response
A written decision will be rendered by the Dean to all involved
parties within ten college business days following the fi ling of
the appeal.
Step 4: If the student is not satisfi ed with the disposition of the appeal at
Step 3, a request for an evaluation by the Academic Appeals Committee
can be submitted, within ten college business days after receipt of the
Step 3 response. The following information should be submitted to
appeals@otc.edu
1. A copy of the written appeal submitted in Step 2
2. Instructor’s written response
3. Dean’s written response
Upon the determination by the committee, the Chair of the Academic
Appeals Committee will provide recommendation for resolution to the
Vice President for Academic and Student Affairs within fi ve college
business days after the completion of the evaluation.
The Vice President for Academic and Student Affairs shall make a ruling
regarding the appeal within ten college business days after receipt of
the documentation. The Vice President’s decision shall be fi nal and will
be delivered in written form to all involved parties.
General Provisions:
In no case may an individual involved at an earlier level of the grievance
serve on the Academic Appeals Committee. The committee, Dean, and/
or Vice President has the responsibility to interpret the appeal in light
of established laws, rules, policies, procedures, and regulations. Copies
of the fi nal resolution of the appeal shall be forwarded to the involved
parties and to all administrative offi cials involved in the appeal. Files of
resolved appeals shall be maintained in the offi ce of the Vice President
for Academic and Student Affairs.
R EPEATING COURSES
Credit Courses: Courses with earned grades of “D” or “F” may be
repeated once to allow students to improve grade point averages.
The fi rst repetition replaces the original “D” or “F” grade in the grade
point average. The fi rst course (grade and hours) will be shown on the
transcript with an “R code” and will not be included in the semester or
cumulative grade point average calculations. All subsequent repeats of
the course will be calculated in the grade point average.
Community Enrichment Courses: Students may enroll in Community
Enrichment courses as many times as necessary to accomplish their
individual goals provided they continue to show progress, do not prohibit
others from participating, and pay the required fees.
30 Ozarks Technical Community College Catalog and Student Handbook 2011-2012