2011-2012 CATALOG - Ozarks Technical Community College

ACADEMIC INFORMATION
( HARDSHIP WITHDRAWAL CONTINUED)
3. Required supporting documentation:
a. Medical (e.g., physical or psychological emergencies):
Type-written correspondence on office letterhead from
a physician, psychologist, psychiatrist, or any licensed
healthcare professional should be submitted as part of the
documentation. The letter should include the dates the student
was under the doctor’s care, a statement of how the illness/
condition interfered with the completion of coursework, and
the name-title-phone number of the offi ce representative who
can verify the authenticity of the letter. Notes on prescription
pads, appointment slips, and/or medical consultation forms
are not acceptable in lieu of a doctor’s letter.
b. Personal (e.g., death in the family, family crisis, etc.): All family
emergencies require offi cial and/or notarized forms, documents,
or correspondence from a state agency, governmental entity,
or reputable business. For example, death of a close family
relative requires a death certifi cate and/or obituary with the
name/date of the publication.
c. Financial (e.g., loss of sole-supporting job, head of household
challenges, mandatory job changes): Financial emergencies
require the student’s employer or supervisor to document
the mandatory change(s), the date of the change(s), and the
organizational representative who can verify the circumstances
of the job change(s), preferably a human resource professional.
The Dean of Students will present all submitted paperwork to the
Academic Review Committee. The committee will review the application
and submitted paperwork and notify the student in writing of its decision
within 30 days after the committee meets.
INVOLUNTARY MEDICAL LEAVE
When a student’s health challenges preclude successful completion of
his/her academic course work, the student may be withdrawn from all
course work. Normally, a Withdrawal from College will result from the
student’s voluntary efforts. In exceptional circumstances involving lifethreatening
behaviors, a student may be required to leave the College
involuntarily until life-threatening circumstances have been resolved. In
accordance with College policy and applicable federal and state laws, a
student whose behavior or health status meets the established criteria
may be subject to an Involuntary Medical Leave. More information
regarding the Involuntary Medical Leave procedures may be found in
the Student Handbook section of this publication.
FINAL EXAMINATIONS
During fi nal examinations, a two (2) hour comprehensive examination
or educationally related activity will take place.
G RADUATION REQUIREMENTS
Successful candidates for graduation will:
• Complete all degree or certifi cate requirements for his or her chosen
fi eld of study.
• Have a minimum cumulative 2.00 GPA after his or her fi nal
semester.
• Take the fi nal fi fteen semester credit hours in residence at OTC.
Certifi cate programs will require the number of credit hours in
residence proportional to the associate degree.
• Complete all steps in the application for graduation process.
Steps for Application for Graduation
1. Application for Graduation: Candidates for graduation must make
formal application to the Registrar’s Offi ce for the degree or certifi cate
they intend to receive by the following deadlines:
• April 1st to graduate after the spring semester
• July 1st to graduate after the summer term
• November 1st to graduate after the fall semester
2. Register for and take an exit assessment:
General Education skills of all students completing the A.A. or A.S.
degree are evaluated by the CAAP exam during the last semester of
enrollment prior to graduation. General Education skills of students
completing a Certifi cate, A.S.N. or A.A.S. degree are evaluated by
the WorkKeys exam during the last semester of enrollment prior to
graduation. Certain A.A.S. and certifi cate graduates will complete
industry recognized certifi cation exams in lieu of WorkKeys. Students
completing the A.A.T. degree may use the C-Base exam as their exit
assessment.
See the college calendar for exit assessment dates and the OTC website
for additional information.
3. Pay the $30 Graduation Fee to the Cashier’s Offi ce.
4. Attend Financial Aid Exit Counseling: All students graduating from
OTC who have borrowed from the Federal Family Education Loan
Program (FFEL) are required to complete a student loan exit counseling
session.
32 Ozarks Technical Community College Catalog and Student Handbook 2011-2012