14 CONFERENCES MAY <strong>2024</strong>
MAY <strong>2024</strong> CONFERENCES Your guide to: Conference, Venues and Events 15 The venue is pivotal for a fantastic wedding The factors that you need to take into account in choosing a venue for your wedding can’t be underestimated. Finally settling on one is a pivotal decision that will set the tone for your big day – and no matter where you choose to hold it, there are plenty of variations out there. From grand ballrooms to rustic barns, the options are endless, but finding the one that aligns with your vision, budget, and practical needs requires careful research. The basis for any choice will be the size of your guest list. The venue has to comfortably accommodate your expected number of attendees without feeling overcrowded or empty. Then there is the location. Consider the convenience and accessibility for both you and your guests. Is it easily reachable from major highways or airports? Is there ample parking or transportation options available and how far is it to accommodation providers? Additionally, think about the surrounding scenery and ambiance—whether you prefer a cityscape backdrop, a beachfront view, or a picturesque countryside setting. Is privacy important? Your venue should reflect your personal style and the atmosphere you want to create on your wedding day, so you need to think about the style you want. Whether you envision an elegant affair in a historic mansion, a whimsical celebration in a garden, or a modern event in an industrial loft, choose a venue that resonates with your aesthetic preferences. Narrow these down and actually spend time going and visiting, if you can the final shortlist – sometimes the reality doesn’t meet with the photos – and sometimes the reverse is true too. Consider what amenities and services are included in the venue package, be cause this can make or break your day. Does it provide tables, chairs, linens, and tableware? Are there on-site catering options, or can you bring in your own vendors? Some venues offer additional perks such as bridal suites, on-site coordinators, or audiovisual equipment, which can streamline the planning process. Establish a clear budget for your venue expenses - and stick to it. Weddings can be like home renovations, there is always something overlooked or can cost more than originally thought – or you want changed. Remember to account for any additional fees such overtime charges. Look for venues that offer flexibility in pricing or customizable packages to accommodate your financial constraints. Don’t forget an important aspect - weather contingency plans. If you're planning an outdoor wedding, have a backup plan in case of inclement weather. Choose a venue that offers indoor options or has a marquee available for rent to ensure your celebration can proceed smoothly regardless of the weather conditions. Enquire about any restrictions or regulations imposed by the venue, such as noise control curfews, or decor limitations. Ensure they align with your vision and any cultural or religious requirements you may have. Additionally, seek venues that are open to customization and willing to accommodate your unique requests. The big one is reviews and recommendations. Research the venue thoroughly by reading reviews from past couples and, as mentioned above, visiting in person if possible. Seek recommendations from friends, family, or wedding planners who have experience with the venue. Their insights can provide valuable perspective and help you make an informed decision.