The Swallows Head & Neck Cancer Charity Constitution 2012

Page 5 of 11
The Board of Trustees
8.1 The Board of Trustees as charity trustees have control of the Swallows Head and Neck
Cancer Support Group and its property and funds.
8.2 The Board of Trustees shall consist of the Chairperson, Treasurer and the other Elected Officers
(but not paid employees) of the Swallows.
8.3 The Board of Trustees shall have the power to co-opt additional members as they consider fit.
Such co-opted members shall at no time exceed three in number and shall serve until the next
Annual General Meeting.
8.4 A Trustee automatically ceases to be a member of the Board of Trustees if he or she:
8.4.1 Is disqualified under the Charities Act 2006 from acting as a charity trustee.
8.4.2 Is incapable, whether mentally or physically, of managing his or her own affairs.
8.4.3 Is absent from three consecutive meetings of the Board of Trustees unless such absence is
accepted by the Trustees as reasonable.
8.4.4 Ceases to be a Member of the Swallows.
8.4.5 Resigns by written notice to the Swallows Secretary (but only if at least two Trustees will remain
in office).
8.4.6 Is removed by a resolution passed by four-fifths of the other Trustees after inviting the
views of the Trustee concerned and considering the matter in the light of any such views.
8.5 A retiring Trustee is entitled to an indemnity from the continuing Board of Trustees, at the
expense of the Swallows, in respect of any liabilities properly incurred while he or she held
office.
8.6 Technical defects in the appointment of a Trustee, of which the Board of Trustees was unaware
at the time, does not invalidate decisions taken at a meeting
Meetings of the Board of Trustees
9.1 The Trustees shall hold at least two meetings each year.
9.2 The quorum at a Trustee meeting shall be 5 voting members.
9.3 At all meetings of the Trustees the Chairperson of the Swallows or in his or her absence, the
Vice-Chairperson or any member of the Board whom the meeting may elect shall take the chair.
9.4 Every issue may be determined by a simple majority of the votes cast at a Trustees’ meeting but
a resolution which is in writing and signed by all members of the Board of Trustees is as valid
as a resolution passed at a meeting and for this purpose the resolution may be contained in more
than one document and will be treated as passed on the date of the last signature.
9.5 Except for the Chair of the meeting, who may have a second or casting vote, every member of
the Board of Trustees shall have one vote on each issue.
| c/o 15 Widgeon Close, Thornton, Cleveleys, FY5 2HN | Email: info@theswallows.org.uk |
| Mobile: 07504 725 059 |
| Website: www.theswallows.org.uk | Charity Number: Applied 08.10.12 |