Vice Archon Recruitment Manual - Pi Kappa Phi Fraternity

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PEOPLE (PART 2) Large Scale Recruitment Its one thing to take a potential new member through the recruitment cycle, but its something entirely different to oversee the recruitment cycle for hundreds of potential new members. It requires good strategy in order to generate names and track potential new members, but with a good plan, the right tools and a skilled committee, you can put a system in place to recruit great members year-round. The Steps of Large-Scale People-Centered Recruitment 1. Set Your Goals – Look at not only the men you want to add to the chapter, but be realistic in how many men you’ll have to reach out to in order to reach that goal. 2. Target Your Audience – Once you’ve figured out how many men you need to recruit, think about where you go to reach out to them. 3. Names Generation – The driving force behind recruitment is names generation, meaning that you need to plan a strategy to get new referrals throughout the year. 4. Manage Your List – Using your names list, you can track all the men you are recruiting as they go through the stages of the recruitment cycle. By using it the right way, you can actively monitor your progress with the recruitment goals you set. Set Your Goals - The Recruitment Cycle by the Numbers Its important to understand that when figuring out how many men you’ll need to recruit in a year that the number you’ll need to reach out to is something much larger. When you break down the numbers related to your recruitment goals, its noticeable the difference in the size of the prospect pool from the end number of men who end up signing a bid. How do you think these numbers effect your recruitment efforts? PI KAPPA PHI VICE ARCHON RECRUITMENT GUIDE |! 9!
Names Generation Getting Referrals The main objective of names generation is gaining as many referrals as you can. These can come from a variety of sources, such as your own chapter members, Fraternity / Sorority Life Office, alumni, sororities or simply meeting new people on campus. Keep in mind the sources that you listed on page 13 as well. The ways that you solicit names can vary depending on the group that your soliciting to. For sororities and student organizations, you’ll likely want to do a presentation. As for alumni, you’ll likely want to do a mass mailing or email asking for referrals. If your Fraternity / Sorority Life Office can usually provide you a list of non-Greek students, if not than you can either try to work with your IFC to make this happen or reach out to the national headquarters for assistance. The chapter can also do things to get potential new member to come to them. One of the best ways to do this is to establish a scholarship for non-Greek students. By doing this, applicants willing provide information about themselves that can help you in the recruitment process later on. Tabling is also a good way to get names if done correctly. Tips for Getting Referrals Presentations • Dress professionally – showing up in a suit will go a long way. • Command the room – show confidence, set a good tone, make them laugh. • Connect with your audience - show that you know about their organization, highlight your similarities • Tell the story – Tell them your identity, describe your ideal recruit • Ask for names – give them something to write down referrals, ask them to pull out their phones and look people up • Collect the names – DON’T WALK AWAY without getting some referrals in hand • Follow up – send thank you notes, reward individuals that give you a lot of names. Tabling • Lose the chairs – sitting behind the table is passive, don’t just expect people to come to you • Be seen by what you do – not how you decorate your table; simply have a sign or banner, some info to hand out and a sheet to collect names. • Have fun – use contests, games to collect more names • Walk away – don’t expect people to come to your table, walk around and meet people to bring over. • Manage your expectations – Tabling can be effective when its done on a regular basis, don’t expect big returns when done once in a while. Scholarships • Market – work with the university and the national organization to help advertise it to non-Greeks. • Tailor your application – ask questions that help you seek out your ‘ideal recruits’ • Hold interviews – Setting up a day or two of interviews allows you to meet with dozens for PNMs and ask them upfront about their values, hobbies interests. • Get them to other events – be sure to follow up and get them to meet the guys in another setting. • *It may be difficult to get the names upfront, but it is a great way to meet ‘ideal recruits’ on your own terms. Names List Using a names list provides an organized way of collecting names and updating information about people you are trying to recruit. Using this list will make it easy for anyone in the chapter to contact potential new members or add new ones to the list. When you track all the information for PNMs on one document, it makes it much easier to track large number numbers of men as they progress through the recruitment cycle. When you use a grading scale that correlates to the recruitment cycle, you can actively track where individual PNMs are on in the cycle as well as how close you are in reaching your recruitment goals. Check out the example below that includes the information that you want to have on your names list. PI KAPPA PHI VICE ARCHON RECRUITMENT GUIDE |!10!
Page 1 and 2: THE VICE ARCHON RECRUITMENT GUIDE
Page 3 and 4: THE IDEAL CHAPTER RECRUITMENT MODEL
Page 5 and 6: INFLUENCES ON CHOOSING TO BE GREEK
Page 7 and 8: PEOPLE (PART 1) One-on-One Recruitm
Page 9: Step 3: Meet the Brotherhood Buildi
Page 13 and 14: Step 3: Broadcast Your Message If y
Page 15 and 16: CHAPTER - SHARED One of the easiest
Page 17: Motivating the Chapter - Empowered,

Vice Archon Recruitment Manual - Pi Kappa Phi Fraternity

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