Vice Archon Recruitment Manual - Pi Kappa Phi Fraternity

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Once you generate PNM referrals from your network, the chapter must reach out to those interested to arrange a meeting and establish a relationship. This often means cold-calling someone you don’t know. While it can be strange to call someone you’ve never met and ask them to meet with you, there are ways to make this easier. Get some information about them. When you seek referrals, try to get some of the following information. All of this can help build the connection and ‘warm the cold call’. a. Who referred them – when you can tell them who suggested them, it establishes a common bond between you and them. b. Why they were referred – If you can get the referral source to tell you what makes them a good fit, it will often be something that reflects the values that they share with our organization. c. Interests, hobbies, etc – depending on where you get your referrals from, you can find out additional information about them, sometimes, you can simply looking them up on social media will tell you what their interests are or what other friends to have in common. 1. Establish the connection. Use what you know to help establish a commonality. a. “Hey this is _________, do you know ________? I was talking to her sorority the other day and she told me that I should get a hold of you… 2. Explain their value – what important feature made you want to contact them? a. “When I was talking to _______, she described you as a leader and a quality guy…” 3. Present an opportunity – what can you do for them? a. When I was talking to ________, he said that you were looking to get involved in the community. I actually work with a group that serves people with disabilities, maybe it’d be a good placed for you to get involved. b. “__________ said he played football with you in high school, do you play intramurals? We have an open spot on our team and we were looking for someone who could fill it.” c. “I belong to a group that is leadership oriented and it sounds like you would be a good fit.” 4. Get a meeting – be flexible, but get a face to face in the next few days. a. “Do you think you’d want to meet up in the next few days for ten minutes or so to talk more about this?” b. “Are to going to be at the union this week? Maybe we could be up for a cup of coffee on Tuesday.” By following these steps, you can go from being complete strangers to having a connection and having a meeting. Keep in mind that many times when you make these calls, you’ll meet rejection, but just like anything else, the more you do the better you’ll get. Step 2: Meet the Brothers If you can make a connection during a cold call, the next step is to meet in person. This can be just the two of you, or in a small group (come with another brother, have him bring other people that might be interested, or arrange for the person who referred him to come with him); the point is to meet in a neutral location where you can get to know eachother. Avoid having your first meeting at the house or a ‘Greek-heavy’ locations as it may be intimidating for those who aren’t used to Greek life. Use the following techniques to get to know new people. Open-Ended Questions Once you have a conversation started the key is to keep it going. You do this by asking open-ended questions, which are questions that cannot be answered with a “yes” or “no.” • “What sort of things are you interested in doing after college?” is better than “What is your major?” • “What do you like about living in ________?” is better than “Where are you from?” • “Tell me what you like about (our college)?” is better than “So, do you like it here?” • “What other activities are you interested in on campus?” • “I hear you’re on the swim team. How did you get into swimming?” • “Why did you pick ___________ University?” If you just have to use an “old standby” question, make it a two-part question. • “Where are you from?”… “What was it like growing up there? “What’s your major?” … “That’s interesting, what do you like about that? The 5 F-In’ Topics To Start a Conversation Each of the following topics are typically good ways to get someone to open up and talk about themselves. Asking questions about these topics and showing true interest in what the person has to saw is a great way to get to know them. ! Family ! Friends ! Favorites ! Where They’re From ! What They Do for Fun PI KAPPA PHI VICE ARCHON RECRUITMENT GUIDE |! 7!
Step 3: Meet the Brotherhood Building off of this friendship, PNMs are gradually introduced into more of the fraternity, from meeting one or a few brothers the first time to meeting more of the group. Think about the settings or activities that your chapter is already involved in. Using study groups, intramurals, or Push events not only helps introduce potential new members to the larger brotherhood, but also helps them gain insight as to what its like to be a member. This will also allow you to see how they acclimate to the members of the fraternity. Step 4: Meet the Fraternity Once a PNM becomes acquainted with the men, the next step is to introduce them to the fraternity. This means telling about our identity, our history and the opportunities available to them if they become a member. At this point it is important that the PNM agrees with the values of the organization and understands the obligations required for membership. The ‘Pi Kapp Conversation’ Questions Remember to ask open-ended questions to have a real conversation. If done right it should be a heart-to-heart, not an interview. “So what makes you interested in fraternity?” “What do you think makes Pi Kappa Phi stand out to you?” “What would you hope to gain from being a part of a fraternity?” “Is there anything that you think would make it hard for you to join a fraternity?” Explaining the Tangible Benefits of Pi Kappa Phi Tangible Benefit – a feature of fraternity life in with Pi Kappa Phi that directly benefits someone in a measurable way. A tangible benefit should explain both why, how and what we do in ways that actually benefit the individual. Example: (What we do): Each year our chapter attends national leadership conferences. (Tangible Benefit): We believe helping you become a leader on campus and beyond. Our fraternity offers programming at the local and national level to achieve this. Each year our chapter attend national leadership conferences to develop better leadership skills. By explaining how fraternity life can directly benefit them as an individual and helping them understand the intent behind it, you give them direct by-in to fraternity life. What Every Potential New Member Needs to Know When looking at retention issues with men going through the new member process, much of it can be drawn back to a lack of understand of expectations prior to signing a bid. When potential new members get to this stage of the recruitment cycle, it is your job to make sure they understand the following obligations: • Financial Responsibility – How much is required each semester. • Academic Achievement - The minimum GPA for a bid, initiation and to be in good standing. • Time Requirements – The amount of time required each week, the length of the pledging period. • Other Obligations – Rules about living in the house, mandatory events, and any other obligations for membership. Step 5: Seal the Deal – Confirming Values and Obligations Before giving a bid, it is important to make sure that you are bringing in people that share the same values that you have as an organization. There are ways to have a conversation about this as well. One way is a discussion about the creed. Have the new member look at our student creed and have a conversation where he can discuss how he feels about it. Below are some questions to ask: “One of main parts of our creed talks about financial responsibility. Part of being in a fraternity is contributing to a budget. How do you feel about this? Do you consider yourself financially responsible?” “Can you read this part of the creed that talks about citizenship for me? What do you think being in a fraternity has to do with citizenship? How do you feel about taking on a leadership role in the chapter?” By discussing our values openly with the individual and asking for feedback, he can give you indication of his feeling as well as whether or not he agrees with our beliefs. PI KAPPA PHI VICE ARCHON RECRUITMENT GUIDE |! 8!
Page 1 and 2: THE VICE ARCHON RECRUITMENT GUIDE
Page 3 and 4: THE IDEAL CHAPTER RECRUITMENT MODEL
Page 5 and 6: INFLUENCES ON CHOOSING TO BE GREEK
Page 7: PEOPLE (PART 1) One-on-One Recruitm
Page 11 and 12: Names Generation Getting Referrals
Page 13 and 14: Step 3: Broadcast Your Message If y
Page 15 and 16: CHAPTER - SHARED One of the easiest
Page 17: Motivating the Chapter - Empowered,

Vice Archon Recruitment Manual - Pi Kappa Phi Fraternity

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