Vice Archon Recruitment Manual - Pi Kappa Phi Fraternity

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Doing Your Part Below, we’ve broken down the Chapter-Shared level of the Ideal Chapter Recruitment Model to give you an idea of where some important responsibilities fall. Keep in mind that this is meant to give you an idea of what to do, but may look different in your chapter. Who’s On Your Team? Now that you’ve seen the level of responsibility involved in a full recruitment process, you can hopefully understand the need to have a good committee supporting the Vice Archon. Having a skilled team in place can make the difference between any number of men that your chapter could potentially recruit. When creating a recruitment committee, it is the Vice Archon’s job to be clear about what to expect of himself and of each member including duties of each role, how often the team will meet etc. The Vice Archon can structure the committee however he sees fit; the sample below is one that fits the ICRM. Keep in mind that you can customize as needed. For example, you may add a Formal Recruitment chair base on how important it may be on your campus. Strategic Planning – Who’s On Your Team? Position People Chair Message Chair Venue Chair Possible Chair Positions (Already in your chapter) Secretary, member education, PR, Sorority Relations, Media or Technology Possible Majors Business, Communications PR, Communications Skills People in my chapter that May be a good fit: Organization, good communicator. Good communicator, artistic, sense of visual design Brotherhood, Intramural, Scholarship, Social Event Planning, Hospitality Services Organized, good strategic thinking PI KAPPA PHI VICE ARCHON RECRUITMENT GUIDE |!15!
Motivating the Chapter – Empowered, Informed, Appreciated One of the most difficult parts of the recruitment process can be getting enough of the chapter involved. When recruitment efforts lack the support of the general chapter, it puts far too much responsibility on the Vice Archon and his team, limiting the end result of your efforts. Rather than seeing the chapter’s involvement as how they must contribute, the Vice Archon needs to focus on how to get them to want to contribute. There are some key actions that can make a difference in your chapter’s willingness volunteer their time to be good recruiters. Empower Them While the Vice Archon will have the final say over what the recruitment process looks like, it was the chapter that voted for him to be in that position. Its important to make them feel like they have a spot in the drivers seat on bigger items. Allowing the people to have input is proven to be a more powerful motivator than external rewards. When people feel as though they’ve contributed to something, they are naturally more supportive. As Vice Archon, you can choose a number of options that fit and let the chapter decide which of these they like best. For instance: • The Vice Archon can find multiple options on items related to the message, like the tagline used for marketing, but let the chapter vote on the final decision, allowing you to control the quality while giving the chapter a voice. • The Vice Archon seeks the advise of other chapter leaders; have the Push America, intramural, scholarship or other chairmen select events from their schedule that would work for recruitment. This way when you present the calendar, these other leaders are in support of it as well. Set Expectations Just as some of the items in this manual may be new to you, they are likely new to your members as well. You cannot assume that everyone knows what is needed to be done or how to do it. At the beginning of each semester, it is your job to make it clear to the chapter what they can expect from you as well as what they are expected to do. This tells members that you respect them and that you are accountable. Allow them to have some say in what this relationship looks like, but spell it out for them. For Instance: • Break down the responsibilities of who does what – Vice Archon, committee members or the chapter – in a duties list that everyone agree upon that is available for anyone to access. • Work with other officers to reinforce expectations. One example would be setting standards for minimum involvement with recruitment for those who wish to be big brothers of those being recruited. Inform Them Once they know what they are expected to do, make sure they know how to do it. For instance: • Host a recruitment workshop at the beginning of each semester. • Do an activity with them on the basics of meeting new people and having a good conversation. • During the Vice Archon’s report, give a 15-minute rundown on how to use the names list. • Have them come up describe their personal experiences similar to the questions from page 3 and explain how they can tie these back to the identity of the chapter and share with others. Its important to keep training fun, light and active. Keep it simple: teach them only what they need to learn and give more to those who want to know about it, like future Vice Archon candidates. The other component to informing the chapter is making sure they know how far they are to their goals. Each week, breakdown how many people are on each stage of the recruitment cycle and how close they are to the chapter goal. Give them a benchmark to hit the following week. Get Them Involved Early When a chapter lacks enthusiasm or a sense of duty to recruit, it can be an issue with the culture of the chapter. In this kind of situation, its especially important to involve the new members as soon as possible. Chances are, these men are looking for ways to be involved with the chapter and therefore more willing to help. And by setting the expectation of involvement from the beginning, these new members will have more of an on-going sense of obligation. Work with your Warden to include one or two training sessions in new member education. Use Competition One of the greatest motivators of men is competition. It taps into many key facets of masculinity and therefore can have big results with small effort. For example break the chapter into teams and keep score based on number of people they help find, recruit and see through to a bid. At the end of the semester, provide a good reward for the winning team. Encourage Them Rewards are a powerful tool in motivation. Use a good portion of your budget to provide rewards to those who help recruit for the chapter. You can use anything from $5 gift cards to a home cooked meal to a free round of golf. It does not have to be incredibly structured or spelled out, it just has to be something that excites the chapter and shows them that you appreciate what they are doing to help out. Make sure to allow the chapter to decide what these rewards might be. PI KAPPA PHI VICE ARCHON RECRUITMENT GUIDE |!16!
Page 1 and 2: THE VICE ARCHON RECRUITMENT GUIDE
Page 3 and 4: THE IDEAL CHAPTER RECRUITMENT MODEL
Page 5 and 6: INFLUENCES ON CHOOSING TO BE GREEK
Page 7 and 8: PEOPLE (PART 1) One-on-One Recruitm
Page 9 and 10: Step 3: Meet the Brotherhood Buildi
Page 11 and 12: Names Generation Getting Referrals
Page 13 and 14: Step 3: Broadcast Your Message If y
Page 15: CHAPTER - SHARED One of the easiest

Vice Archon Recruitment Manual - Pi Kappa Phi Fraternity

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