Electoral-Management-Reference-Model-v.1.0

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7.3.3.6 Training sessions and materials for political entities ...................................... 110 7.3.3.7 Referrals to outside investigators .................................................................... 110 7.4 Election Finance and the Business Cycle ..................................................................... 110 7.4.1 Pre-event phase ..................................................................................................... 111 7.4.2 Event phase ........................................................................................................... 111 7.4.3 Post-event phase .................................................................................................... 111 7.4.4 Inter-event phase ................................................................................................... 111 7.5 Relationship of Election Finance to Other Business Areas .......................................... 111 7.6 Current Issues Affecting the Election Finance Business Area ..................................... 112 7.6.1 Related to Political Entity Filing ........................................................................... 112 7.6.1.1 Lack of adherence to deadlines ....................................................................... 112 7.6.1.2 Quality of submissions .................................................................................... 112 7.6.1.3 Manual processing .......................................................................................... 112 7.6.1.4 Temporary staff needing specialized knowledge ............................................ 112 7.6.2 Related to Political Entity Support ....................................................................... 112 7.6.2.1 Poor attendance at regional training sessions ................................................. 112 7.7 Election Finance During the Next Ten Years .............................................................. 113 7.7.1 Online training (web seminars) ............................................................................. 113 7.7.2 Electronic registration and filing .......................................................................... 113 8.0 EVENTS ........................................................................................................................ 115 8.1 Overall Objectives for Events Business Area .............................................................. 115 8.2 Events Business Area Background .............................................................................. 118 8.2.1 Elections and Referenda Background ................................................................... 118 8.2.1.1 The writ ........................................................................................................... 118 8.2.1.2 The election calendar ...................................................................................... 118 8.2.1.3 Voting opportunities ....................................................................................... 119 8.2.1.4 Absentee ballots vs. “live” ballots .................................................................. 120 8.2.1.5 Accessibility of polling places ........................................................................ 121 8.2.1.6 Ballot box splits, combines, and results merges ............................................. 121 8.2.1.7 Spoiled ballots, declined ballots and rejected ballots ..................................... 122 8.2.1.8 Control systems for multiple voting ............................................................... 123 8.2.1.9 Registration at the polls .................................................................................. 123 8.3 8.2.1.10 Participation statistics ..................................................................................... 123 8.2.1.11 Election and referendum data elements .......................................................... 124 Events Business Area – Inputs, Business Processes, and Outputs ............................... 124 8.3.1 Inputs to Events business processes ..................................................................... 124 8.3.1.1 Lists of electors from Electors ....................................................................... 124 8.3.1.2 Registration statistics from Electors .............................................................. 125 8.3.1.3 Participation statistics from Electors .............................................................. 125 8.3.1.4 Elector mailing lists from Electors ................................................................. 125 8.3.1.5 Household mailing lists from Electoral Geography ..................................... 125 8.3.1.6 Polling division information from Electoral Geography .............................. 125 8.3.1.7 List of polling divisions requiring splits from Electors ................................. 125 8.3.1.8 Paper and electronic maps, on-line maps and geography products from Electoral Geography ..................................................................................... 125 8.3.1.9 Boundary transition products from Electoral Geography ............................ 125
8.3.1.10 Other geography products from Electoral Geography ................................. 125 8.3.1.11 List of candidates and ballot names from Political Entities .......................... 125 8.3.1.12 Event financing information from Election Finance ..................................... 126 8.3.1.13 Amendments to legislation from government ................................................. 126 8.3.1.14 Referendum questions from government ........................................................ 126 8.3.1.15 Political appointments from the Governor General or Lieutenant Governor in Council ........................................................................................................ 126 8.3.1.16 Temporary employee and election official applications from the public ....... 126 8.3.1.17 Potential field office and polling place locations from external stakeholders 126 8.3.1.18 Invoices/expense claims from contractors ...................................................... 126 8.3.1.19 Questions and complaints from external stakeholders .................................... 126 8.3.1.20 Event supplies from external suppliers ........................................................... 126 8.3.1.21 Quotes and proposals from external suppliers ................................................ 126 8.3.2 Business processes in Events ............................................................................... 126 8.3.2.1 Event Management ......................................................................................... 126 8.3.2.2 Elections and Referenda ................................................................................. 158 8.3.3 Outputs of Events business processes .................................................................. 172 8.3.3.1 Polling division assignments to polling places for Electoral Geography ..... 172 8.3.3.2 Address, boundary, settlement and other local information for Electoral Geography ..................................................................................................... 172 8.3.3.3 Confirmed field office and polling place addresses for Electoral Geography ..................................................................................................... 172 8.3.3.4 Returned Where to Vote Cards and other undeliverable mail for Electors ... 172 8.3.3.5 Registration information for Electors ............................................................ 172 8.3.3.6 Elector participation data for Electors ........................................................... 172 8.3.3.7 Candidate election results for Election Finance ............................................ 173 8.3.3.8 Signed leases for facility owners/managers .................................................... 173 8.3.3.9 Recruitment advertisements for potential employees and contractors ........... 173 8.3.3.10 Offers of employment to employees and signed contracts for contractors ..... 173 8.3.3.11 Compensation for employees and contractors ................................................ 173 8.3.3.12 Terminations of employment and contracts for employees and contractors .. 173 8.3.3.13 Records of Employment ................................................................................. 173 8.3.3.14 Mailed notifications to targeted electors and/or households ........................... 173 8.3.3.15 Various communications products for the media, electors, political entities and other interested stakeholders .................................................................... 173 8.3.3.16 Call centre for the public ................................................................................. 173 8.3.3.17 Post-event reports for the Speaker, the public, and the media ........................ 173 8.3.3.18 Election and referendum results for electors, the media, political entities and other interested stakeholders .................................................................... 174 8.4 Events and the Business Cycle ..................................................................................... 174 8.4.1 Pre-event phase ..................................................................................................... 174 8.4.2 Event phase ........................................................................................................... 175 8.4.3 Post-event phase .................................................................................................... 175 8.4.4 Inter-event phase ................................................................................................... 175 8.5 Relationship of Events to Other Business Areas .......................................................... 175 8.6 Current Issues Affecting Events Business Area ........................................................... 176
Page 1 and 2: Electoral Management Reference Mode
Page 3 and 4: Document Control Date of original v
Page 5 and 6: TABLE OF CONTENTS GLOSSARY ........
Page 7 and 8: 5.2.6 Relationship between the addr
Page 9: 6.4.3 Post-event phase ............
Page 13 and 14: LIST OF FIGURES Figure 1 The EMRM:
Page 15 and 16: GLOSSARY Absentee ballot - A ballot
Page 17 and 18: Enumeration - An intensive outreach
Page 19 and 20: Preliminary list - The list of elec
Page 21 and 22: 1.0 INTRODUCTION “Election manage
Page 23 and 24: Figure 1 The EMRM: A High-Level Vie
Page 25 and 26: Figure 2 Roadmap to this Document I
Page 27 and 28: • inform and monitor the media;
Page 29 and 30: elector registrations from the poll
Page 31 and 32: Returning Officers are appointed by
Page 33 and 34: Figure 4 Electoral Agency Stakehold
Page 35 and 36: usiness areas having an assigned co
Page 37 and 38: Figure 6 The EMRM: Business Areas,
Page 39 and 40: 4.1 Overall Objectives for Electors
Page 41 and 42: 4.2.5 Types of lists of electors us
Page 43 and 44: helpful tools for identifying sourc
Page 45 and 46: 4.3.2 Business Processes in Elector
Page 47 and 48: Figure 9 Secondary Source Registrat
Page 49 and 50: Figure 10 Register Maintenance Proc
Page 51 and 52: notifications mailed through proces
Page 53 and 54: (elector name, residential address,
Page 55 and 56: determine whether a team of two ele
Page 57 and 58: and Secondary Source Registration b
Page 59 and 60: 4.6.2.3 Registration of electors wh
Page 61 and 62:
• sharing of data will reduce dup
Page 63 and 64:
5.0 ELECTORAL GEOGRAPHY This chapte
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Table 2 Number of electoral distric
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accessibility and to comply with le
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Figure 15 Relationship Between Regi
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5.3 Electoral Geography Business Ar
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Triggers for a review of polling di
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are identified as new to the addres
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Figure 18 Work Processes within Add
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Figure 19 summarizes the inputs, ou
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Examples include: • maps that sho
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Figure 20 Variation in Level of Eff
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5.6.2 Related to address register 5
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5.7 Electoral Geography During the
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2. To maintain a complete and curre
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Registered political parties are no
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Figure 25 Candidates and Their Affi
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6.2.4 Fairness in application of re
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6.3.2.1 Registration and Deregistra
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ED Associations. The Election Finan
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Destinations As illustrated in Figu
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signatures from electors who reside
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Destinations Information about lead
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Deregistration At the federal level
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proponent/proponent group and oppon
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6.3.3.5 Notifications of denial or
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6.4.4 Inter-event phase During the
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98 April 9, 2010
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7.2 Election Finance Business Area
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particular report include, but are
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Figure 37 Political Entity Filing -
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Figure 38 Political Entity Support
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Figure 39 Compliance and Enforcemen
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7.3.3.5 Lists of entities failing t
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7.6 Current Issues Affecting the El
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8.0 EVENTS The outputs produced by
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Figure 41 Events Business Processes
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When election dates are not fixed b
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• electors are registered to vote
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the elector has signed the ballot o
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8.3.1.2 Registration statistics fro
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1. Planning and Event Management 2.
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Figure 43 Planning and Event Manage
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Table 3 Example of a WBS and Activi
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Orders During the delivery of the e
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• cultural groups/demographics;
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• ballot printing; • photo-copy
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either a negotiated flat fee or a v
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processes, which link into Recruitm
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perceptions of their voting or regi
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Figure 49 Mailed Notifications - In
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Figure 50 Advertising and Communica
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Advertising and Communications proc
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The content of forms and guides is
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Figure 52 Procurement, Storage, and
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surveys, meetings, reports, etc. In
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Lessons learned from all sources ar
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maximum allowable number of registe
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• what should be printed on the c
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Electors must register at the time
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Figure 57 Voting - Inputs, Outputs
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mail envelope and must be received
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number to the number of electors wh
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Figure 59 Results Reporting - Input
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8.3.3.7 Candidate election results
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about potential polling places, pol
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The act of voting is a fundamental
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identification documents raises acc
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electors they serve and to train an
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a list of some of the questions tha
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Firm, legislated deadlines that mus
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9.3.4 Secure and Private - limits a
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9.3.10 Energy Efficient - environme
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