Electoral-Management-Reference-Model-v.1.0

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8.6.1 Declining elector turnout ...................................................................................... 176 8.6.2 Changing role of electoral agencies with respect to elector education ................. 177 8.6.3 Expanded advance voting opportunities and voter turnout ................................... 177 8.6.4 Access for all electors ........................................................................................... 177 8.6.5 Project management and continuous improvement .............................................. 178 8.6.6 Elector identification ............................................................................................. 178 8.6.7 Availability of field facilities ................................................................................ 179 8.6.8 Political appointments of Returning Officers ....................................................... 179 8.6.9 Cross appointments for Returning Officers .......................................................... 179 8.6.10 Managing a dispersed workforce .......................................................................... 180 8.6.11 Election official training ....................................................................................... 180 8.6.12 Potential changes to elector flow .......................................................................... 181 8.7 Events During the Next Ten Years .............................................................................. 181 8.7.1 Online training (web seminars) ............................................................................. 181 8.7.2 Application of technology to voting and counting ............................................... 181 9.0 CONSIDERATIONS FOR INFORMATION TECHNOLOGY PLANNING ....... 185 9.1 Introduction .................................................................................................................. 185 9.2 Business Characteristics that Influence Technology .................................................... 185 9.3 Technical Principles ..................................................................................................... 186 9.3.1 Performance – gets the job done in the required time .......................................... 186 9.3.2 Scalable – grows and shrinks to control on-going costs ....................................... 186 9.3.3 Logistics – deploys quickly and effectively ........................................................... 187 9.3.4 Secure and Private – limits access to those with permission ................................ 188 9.3.5 Longevity – designed with adaptability and maintainability in mind .................. 188 9.3.6 Reliable – gets the job done right ......................................................................... 189 9.3.7 Available – accessible when needed ..................................................................... 189 9.3.8 Interoperable – exchanges information between components .............................. 189 9.3.9 Accessible – user-friendly ..................................................................................... 189 9.3.10 Energy Efficient – environmentally-friendly ........................................................ 190
LIST OF FIGURES Figure 1 The EMRM: A High-Level View ................................................................................... 3 Figure 2 Roadmap to this Document ............................................................................................ 5 Figure 3 Variation in Level of Effort, By Business Cycle Phase ............................................... 10 Figure 4 Electoral Agency Stakeholders ..................................................................................... 14 Figure 5 Business Areas and Presentation Standards ................................................................. 16 Figure 6 The EMRM: Business Areas, Business Processes, Inputs and Outputs ....................... 18 Figure 7 Electors Business Processes and Interactions ............................................................... 19 Figure 8 Elector Registration Processes – Inputs, Outputs and Destinations ............................. 26 Figure 9 Secondary Source Registration Processes – Inputs, Outputs and Destinations ............ 28 Figure 10 Register Maintenance Processes – Inputs, Outputs and Destinations ......................... 30 Figure 11 Reporting and Statistics Processes - Inputs, Outputs and Destinations ....................... 33 Figure 12 Variation in Level of Effort Through the Business Cycle, By Elector Business Process ........................................................................................................................ 36 Figure 13 Electoral Geography Business Processes and Interactions ......................................... 45 Figure 14 Relationship Between Polling Divisions and Voting Administration ......................... 49 Figure 15 Relationship Between Register of Electors and Address Register .............................. 51 Figure 16 Polling Division Management - Inputs, Outputs and Destinations ............................. 54 Figure 17 Address Register Management - Inputs, Outputs and Destinations ............................ 58 Figure 18 Work Processes within Address Register Management .............................................. 59 Figure 19 Mapping and Related Products - Inputs, Outputs and Destinations ............................ 61 Figure 20 Variation in Level of Effort Through the Business Cycle, By Electoral Geography Business Process ......................................................................................................... 65 Figure 21 Political Entities Business Processes and Interactions ................................................ 71 Figure 22 Registered Political Parties and Their Affiliations ...................................................... 73 Figure 23 ED Associations and Affiliations ................................................................................ 74 Figure 24 Leadership Contestants and Their Affiliations ............................................................ 75 Figure 25 Candidates and Their Affiliations ............................................................................... 76 Figure 26 Third Party Advertising Sponsors ............................................................................... 77 Figure 27 Proponent and Opponent Groups and Their Affiliations ............................................ 77 Figure 28 Registration and Deregistration of Political Parties - Inputs, Outputs and Destinations .................................................................................................................. 80 Figure 29 Registration and Deregistration of ED Associations - Inputs, Outputs and Destinations .................................................................................................................. 83 Figure 30 Registration of Candidates – Inputs, Outputs and Destinations ................................... 85 Figure 31 Registration of Leadership Contestants – Inputs, Outputs, and Destinations .............. 87 Figure 32 Registration and Deregistration of Third-Party Advertising Sponsors - Inputs, Outputs and Destinations ............................................................................................. 89 Figure 33 Registration of Proponents and Opponents - Inputs, Outputs and Destinations ......... 91 Figure 34 Compliance and Enforcement Related to Political Entities - Inputs, Outputs and Destinations ........................................................................................................... 92 Figure 35 Variation in Level of Effort Through the Business Cycle, By Political Entity Business Process ......................................................................................................... 95 Figure 36 Election Finance Business Processes and Interactions ................................................ 99 Figure 37 Political Entity Filing - Inputs, Outputs and Destinations ......................................... 104
Page 1 and 2: Electoral Management Reference Mode
Page 3 and 4: Document Control Date of original v
Page 5 and 6: TABLE OF CONTENTS GLOSSARY ........
Page 7 and 8: 5.2.6 Relationship between the addr
Page 9 and 10: 6.4.3 Post-event phase ............
Page 11: 8.3.1.10 Other geography products f
Page 15 and 16: GLOSSARY Absentee ballot - A ballot
Page 17 and 18: Enumeration - An intensive outreach
Page 19 and 20: Preliminary list - The list of elec
Page 21 and 22: 1.0 INTRODUCTION “Election manage
Page 23 and 24: Figure 1 The EMRM: A High-Level Vie
Page 25 and 26: Figure 2 Roadmap to this Document I
Page 27 and 28: • inform and monitor the media;
Page 29 and 30: elector registrations from the poll
Page 31 and 32: Returning Officers are appointed by
Page 33 and 34: Figure 4 Electoral Agency Stakehold
Page 35 and 36: usiness areas having an assigned co
Page 37 and 38: Figure 6 The EMRM: Business Areas,
Page 39 and 40: 4.1 Overall Objectives for Electors
Page 41 and 42: 4.2.5 Types of lists of electors us
Page 43 and 44: helpful tools for identifying sourc
Page 45 and 46: 4.3.2 Business Processes in Elector
Page 47 and 48: Figure 9 Secondary Source Registrat
Page 49 and 50: Figure 10 Register Maintenance Proc
Page 51 and 52: notifications mailed through proces
Page 53 and 54: (elector name, residential address,
Page 55 and 56: determine whether a team of two ele
Page 57 and 58: and Secondary Source Registration b
Page 59 and 60: 4.6.2.3 Registration of electors wh
Page 61 and 62: • sharing of data will reduce dup
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5.0 ELECTORAL GEOGRAPHY This chapte
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Table 2 Number of electoral distric
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accessibility and to comply with le
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Figure 15 Relationship Between Regi
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5.3 Electoral Geography Business Ar
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Triggers for a review of polling di
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are identified as new to the addres
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Figure 18 Work Processes within Add
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Figure 19 summarizes the inputs, ou
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Examples include: • maps that sho
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Figure 20 Variation in Level of Eff
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5.6.2 Related to address register 5
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5.7 Electoral Geography During the
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2. To maintain a complete and curre
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Registered political parties are no
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Figure 25 Candidates and Their Affi
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6.2.4 Fairness in application of re
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6.3.2.1 Registration and Deregistra
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ED Associations. The Election Finan
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Destinations As illustrated in Figu
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signatures from electors who reside
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Destinations Information about lead
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Deregistration At the federal level
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proponent/proponent group and oppon
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6.3.3.5 Notifications of denial or
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6.4.4 Inter-event phase During the
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98 April 9, 2010
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7.2 Election Finance Business Area
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particular report include, but are
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Figure 37 Political Entity Filing -
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Figure 38 Political Entity Support
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Figure 39 Compliance and Enforcemen
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7.3.3.5 Lists of entities failing t
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7.6 Current Issues Affecting the El
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8.0 EVENTS The outputs produced by
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Figure 41 Events Business Processes
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When election dates are not fixed b
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• electors are registered to vote
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the elector has signed the ballot o
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8.3.1.2 Registration statistics fro
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1. Planning and Event Management 2.
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Figure 43 Planning and Event Manage
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Table 3 Example of a WBS and Activi
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Orders During the delivery of the e
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• cultural groups/demographics;
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• ballot printing; • photo-copy
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either a negotiated flat fee or a v
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processes, which link into Recruitm
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perceptions of their voting or regi
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Figure 49 Mailed Notifications - In
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Figure 50 Advertising and Communica
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Advertising and Communications proc
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The content of forms and guides is
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Figure 52 Procurement, Storage, and
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surveys, meetings, reports, etc. In
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Lessons learned from all sources ar
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maximum allowable number of registe
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• what should be printed on the c
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Electors must register at the time
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Figure 57 Voting - Inputs, Outputs
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mail envelope and must be received
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number to the number of electors wh
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Figure 59 Results Reporting - Input
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8.3.3.7 Candidate election results
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about potential polling places, pol
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The act of voting is a fundamental
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identification documents raises acc
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electors they serve and to train an
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a list of some of the questions tha
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Firm, legislated deadlines that mus
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9.3.4 Secure and Private - limits a
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9.3.10 Energy Efficient - environme
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