Electoral-Management-Reference-Model-v.1.0

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Electoral Management Reference Model A description of the business of delivering elections in Canada Prepared by Elections BC April 9, 2010 Version 1.0
Document Control Date of original version: June 30, 2009 Last updated: April 9, 2010 Elections BC Sponsor: Harry Neufeld, Chief Electoral Officer Elections BC Project Manager Bob Jasperse, Director, Information Technology Agility Consulting Project Manager Jill Lawrance, Principal Elections BC Project Team: Corporate Planning and Event Management Anton Boegman, Executive Director Contact Information For additional information, please contact: Bob Jasperse Director, Information Technology Elections BC 333 Quebec Street, Victoria, B.C. V8W 9J6 Phone: 250-387-4139 Toll free: 1-800-661-8683 / TTY 1-888-456-5448 Fax: 250-387-3578 Email: Bob.Jasperse@elections.bc.ca Electoral Finance and Corporate Administration Nola Western, Executive Director Louise Sawdon, Manager, Electoral Finance Jodi Cooke, Electoral Finance Officer Information Technology Yvonne Koehn, Manager, Application Services David Lazarz, Manager, Technical Services Voter Registration and Boundaries Peter Gzowksi, Director April 9, 2010
Page 1: Electoral Management Reference Mode
Page 5 and 6: TABLE OF CONTENTS GLOSSARY ........
Page 7 and 8: 5.2.6 Relationship between the addr
Page 9 and 10: 6.4.3 Post-event phase ............
Page 11 and 12: 8.3.1.10 Other geography products f
Page 13 and 14: LIST OF FIGURES Figure 1 The EMRM:
Page 15 and 16: GLOSSARY Absentee ballot - A ballot
Page 17 and 18: Enumeration - An intensive outreach
Page 19 and 20: Preliminary list - The list of elec
Page 21 and 22: 1.0 INTRODUCTION “Election manage
Page 23 and 24: Figure 1 The EMRM: A High-Level Vie
Page 25 and 26: Figure 2 Roadmap to this Document I
Page 27 and 28: • inform and monitor the media;
Page 29 and 30: elector registrations from the poll
Page 31 and 32: Returning Officers are appointed by
Page 33 and 34: Figure 4 Electoral Agency Stakehold
Page 35 and 36: usiness areas having an assigned co
Page 37 and 38: Figure 6 The EMRM: Business Areas,
Page 39 and 40: 4.1 Overall Objectives for Electors
Page 41 and 42: 4.2.5 Types of lists of electors us
Page 43 and 44: helpful tools for identifying sourc
Page 45 and 46: 4.3.2 Business Processes in Elector
Page 47 and 48: Figure 9 Secondary Source Registrat
Page 49 and 50: Figure 10 Register Maintenance Proc
Page 51 and 52: notifications mailed through proces
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(elector name, residential address,
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determine whether a team of two ele
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and Secondary Source Registration b
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4.6.2.3 Registration of electors wh
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• sharing of data will reduce dup
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5.0 ELECTORAL GEOGRAPHY This chapte
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Table 2 Number of electoral distric
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accessibility and to comply with le
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Figure 15 Relationship Between Regi
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5.3 Electoral Geography Business Ar
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Triggers for a review of polling di
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are identified as new to the addres
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Figure 18 Work Processes within Add
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Figure 19 summarizes the inputs, ou
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Examples include: • maps that sho
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Figure 20 Variation in Level of Eff
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5.6.2 Related to address register 5
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5.7 Electoral Geography During the
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2. To maintain a complete and curre
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Registered political parties are no
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Figure 25 Candidates and Their Affi
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6.2.4 Fairness in application of re
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6.3.2.1 Registration and Deregistra
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ED Associations. The Election Finan
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Destinations As illustrated in Figu
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signatures from electors who reside
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Destinations Information about lead
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Deregistration At the federal level
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proponent/proponent group and oppon
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6.3.3.5 Notifications of denial or
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6.4.4 Inter-event phase During the
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98 April 9, 2010
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7.2 Election Finance Business Area
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particular report include, but are
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Figure 37 Political Entity Filing -
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Figure 38 Political Entity Support
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Figure 39 Compliance and Enforcemen
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7.3.3.5 Lists of entities failing t
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7.6 Current Issues Affecting the El
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8.0 EVENTS The outputs produced by
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Figure 41 Events Business Processes
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When election dates are not fixed b
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• electors are registered to vote
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the elector has signed the ballot o
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8.3.1.2 Registration statistics fro
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1. Planning and Event Management 2.
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Figure 43 Planning and Event Manage
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Table 3 Example of a WBS and Activi
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Orders During the delivery of the e
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• cultural groups/demographics;
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• ballot printing; • photo-copy
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either a negotiated flat fee or a v
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processes, which link into Recruitm
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perceptions of their voting or regi
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Figure 49 Mailed Notifications - In
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Figure 50 Advertising and Communica
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Advertising and Communications proc
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The content of forms and guides is
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Figure 52 Procurement, Storage, and
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surveys, meetings, reports, etc. In
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Lessons learned from all sources ar
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maximum allowable number of registe
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• what should be printed on the c
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Electors must register at the time
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Figure 57 Voting - Inputs, Outputs
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mail envelope and must be received
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number to the number of electors wh
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Figure 59 Results Reporting - Input
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8.3.3.7 Candidate election results
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about potential polling places, pol
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The act of voting is a fundamental
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identification documents raises acc
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electors they serve and to train an
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a list of some of the questions tha
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Firm, legislated deadlines that mus
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9.3.4 Secure and Private - limits a
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9.3.10 Energy Efficient - environme
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