WUPA COUNCIL MEETING AGENDA

MINUTES OF THE WUPA COUNCIL MEETING
HELD AT 5.00 PM TUESDAY 25 SEPTEMBER 2007 IN BUILDING 115.
Opened 5.20 PM
Meeting chaired by Steven Thor Gunnin
Minutes taken by Ken Finlayson
PART A. PRELIMINARY BUSINESS
A1 Attendance
President Steven Thor Gunnin PRESENT
Vice-President (Coursework) VACANT
Vice-President (Research) Mark Havryliv PRESENT
Secretary-Treasurer Ken Finlayson PRESENT
Women’s Officer Michelle Richards PRESENT
International Students’ Officer Pamela Schoen APOLOGIES
Indigenous Officer VACANT
Activities Officer Sophie Yorkston APOLOGIES
Media Officer VACANT
Honours Students’ Officer VACANT
External Students’ Officer Kerryn Hopkins ABSENT
General Representatives THREE VACANCIES
A2 Minutes of the Previous Meeting ATTACHMENT 1
Motion 1-25/09/2007:
That the minutes of the WUPA Council meeting of 22 June 2007 be
confirmed.
MOVER: Steven Thor Gunnin SECONDER: Ken Finlayson
CARRIED
A3 Business Arising from the Minutes ATTACHMENT 2
Re Motion 2-03/06/2007: Operations Manager has supplied to Council details
of the NAB Business Deposits accounts, and their corresponding interest rates
(Attachment 2).
Motion 2-25/09/2007:
That $10,000.00 from WUPA's NAB bank account be placed in an NAB
Business Cash Maximiser account.
MOVER: Steven Thor Gunnin SECONDER: Mark Havryliv
A4 Correspondence Received ATTACHMENTS 3–7
A4.1 Letter from Bruce Flint, Director of Buildings and Grounds, dated 18
June 2007. (Attachment 3.)
A4.2 Position Application from Miriam Cavanagh, dated 16 August 2007.
(Attachment 4.)
A4.3 Position Application from Zhiyun Wang, dated 24 August 2007.
(Attachment 5.)
A4.4 Resignation of Emilie-Jane Ens, WUPA General Representative, dated
24 September 2007. (Attachment 6.)
A4.5 Resignation of Pradeepa Jayaratne, WUPA Vice-President
(Coursework), dated 25 September 2007. (Attachment 7.)
A5 Arrangement of the Agenda
Council Minutes 25 September 2007 Page 1 of 4

PART B. REPORTS
B1 President's Report
B2 Presentation of Financial Reports ATTACHMENT 8
B2.1 Year-to-Date Budget Performance Report
B2.2 NAB Cheque Account Revenue/Expense Report
B2.3 Petty Cash Revenue/Expense Report
B3 Office Bearer Reports ATTACHMENT 9
B3.1 Vice-President (Research)
B3.2 Vice-President (Coursework)
B3.4 Secretary-Treasurer
July report. (Attachment 9.)
B3.5 Women's Officer
B3.6 International Students' Officer
B3.7 Indigenous Officer
B3.8 Activities Officer
B3.9 Media Officer
B3.10 Honours Students' Officer
B3.11 External Students' Officer
B4 Staff Reports ATTACHMENTS 10–18
B4.1 Operations Manager's Report
July and August reports. (Attachments 10–11.)
B4.2 Advocacy Officer's Report
July and August reports. (Attachments 12–13.)
B4.3 Marketing Officer's Report
July and August reports. (Attachments 14–15.)
B4.4 Momentum Coordinator's Report
July and August reports. (Attachments 16–17.)
B4.5 Rhizome Magazine Editor's Report
August report. (Attachment 18.)
B5 Business Arising from the Reports
None arising.
PART C. GENERAL BUSINESS
C1 Danial Morgan's Status
Motion 3-25/09/2007:
That Danial Morgan be recognised as a permanent part-time employee for the
entire period of employment at WUPA for purposes of calculating severance
payment for any potential redundancy.
Person Responsible: N/A
Budget Line: Contingencies (Staff Entitlements).
Action Due: N/A (conditional)
MOVER: Steven Thor Gunnin SECONDER: Mark Havryliv
CARRIED
The Council notes that if there are additional aspects of redundancy unreasonably
Council Minutes 25 September 2007 Page 2 of 4

omitted by this motion, it is glad to consider further motions to correct any mistake or
shortcoming.
C2 Changes to Standing Orders
Draft Motion:
That standing orders be amended as follows:
A member of the Council who on the day of a Council meeting is more than
60 kilometres’ travel from the location of the meeting may, with the Chair’s
approval, be permitted to participate via telephone, video conferencing or
other appropriate electronic means. A member of the Council who
participates in this way shall be considered present at the meeting, and shall
count towards quorum.
WITHDRAWN
Reason for Withdrawal: Need three-quarters of the full Council to approve
amendments to the standing orders. Insufficient Council members present.
PART D. OTHER BUSINESS.
D1 Budget 2008 Planning Meeting
A meeting to prepare the 2008 WUPA budget was scheduled for 10.30 AM
Thursday 27 September 2007, to be held in Building 115.
D2 Applications to Fill Council Vacancies
Council has received two applications to fill vacant positions (refer to
attachments 4–5). Council will invite the applicants to attend the next Council
meeting, where a decision will be made.
D3 Next Meeting
The time of next meeting is to be determined.
Meeting closed at 6.00 PM.
This is a true and accurate record of the meeting.
................................................... ...................................................
Steven Thor Gunnin Ken Finlayson
President Secretary-Treasurer
APPENDIX. ATTACHMENTS
1. Minutes of the WUPA Council meeting of 2.00 PM 22 June 2007.
2. Details of the NAB Business Deposits accounts.
3. Letter from Bruce Flint, Director of Buildings and Grounds, regarding space
in Building 115.
4. Council Position Application from Miriam Cavanagh.
5. Council Position Application from Zhiyun Wang.
6. Letter of Resignation from Emilie-Jane Ens, WUPA General Representative.
7. Letter of Resignation of Pradeepa Jayaratne, WUPA Vice-President
(Coursework).
8. YTD Financial Report (Jan–Aug 2007), including Petty Cash and Bank
Account Report.
Council Minutes 25 September 2007 Page 3 of 4

9. Secretary-Treasurer’s Report (July 2007).
10. Operations Manager's Report (July 2007).
11. Operations Manager's Report (August 2007).
12. Advocacy Officer's Report (July 2007).
13. Advocacy Officer's Report (August 2007).
14. Marketing Officer's Report (July 2007).
15. Marketing Officer's Report (August 2007).
16. Momentum Coordinator's Report (July 2007).
17. Momentum Coordinator's Report (August 2007).
18. Rhizome Magazine Editor's Report (August 2007).
Council Minutes 25 September 2007 Page 4 of 4