Chair: Elizabeth Limn Minutes: Bernadette McCormack A ...

WUPA Council Meeting Minutes
- 12.30pm, Thursday, March 3rd 2011
- Building 19.G028, University of Wollongong.
Chair: Elizabeth Limn Minutes:
Bernadette McCormack
A PRELIMINARY BUSINESS
A1 Present and Apologies
Present: Elizabeth Limm, President;
Alfredo Amor, (Vice-president Coursework),
Bernadette McCormack (Secretary/Treasurer),
Apologies:
Hanh Nguyen (Vice-President Research),
Eliza Shreshtha (International Students Officer)
Absent:
Nathan Siagian (Activities Officer)
A2 Confirmation of Minutes from the previous Meeting
Minutes of the previous meeting were confirmed without amendment.
A3 Business Arising from the Minutes
No business arising. New contacts list to be put together representing the new elected council and
vacancies are to be filled as appropriate.
B GENERAL BUSINESS
B1 Presidents Report
WUPA 2011 goals
Elizabeth to develop a mission statement with input from other council members.
New Council Roles
Proposal to create additional council roles, one liaison officer principally for PR and
marketing of WUPA. The main focus of the role would be to provide and seek
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information on behalf of WUPA. A mature officer role is also a possibility as mature
age students have different needs to the younger students, e.g. a parent’s room,
activites etc. It was agreed that filling existing positions would be a priority,
especially a Media Officer to oversee WUPAs Constitutional obligation for
transparency and availability of agenda items, minutes, and financial reports.
Elizabeth would also like to provide event management training and effective teamwork
training. This type of training would have been most useful for those officers who had
event proposals for 2011. They were not present for the meeting, action pending schedule
coordination of those officers not present.
At future meetings it is suggested that invited speakers attend and share information, such
as advocacy services, as WUPA often gets inquiries on advocacy. Elizabeth to ask Siobhan
Christian, UOW Advocacy Officer, to speak at the next meeting or other arranged time.
A list of office hours is to be posted up on the notice board and council members will be
available at times between Mon- Thurs.
B2 Unresolved matters
Council Service Representative, according the WUPA and WUSA Presidents of 2010,
this role has the approval of Chris Grange however this has not been implemented as
there is an issue around supervision. Siobhan Christian was contacted, though without
having the information on what a supervisors role was she declined. Elizabeth to
follow up with the current WUSA President, and also with Siobhan Christian.
CAPA invoice has been received for $9,000 approx. This will not be paid but there
was discussion and agreement that some amount will be paid. Elizabeth will contact
CAPA and the aim is to negotiate a reasonable affiliation amount that is affordable
given the WUPA budget.
B3 Vice-President’s Report
Alfredo reported on ‘O’ week events which worked very well on a limited budget. Stalls
were staffed for the day’s event during the week and the evening event in Building 67. We
were successful in obtaining 300 new members for our data base
Alfredo has obtained 300 WUPA t-shirts some of which were given out as prizes for ‘O’
week.
The year planner is now available for distribution and the WUPA advertising has been paid.
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Alfredo is organising Fridays at Unibar again this session. WUPA will provide pizzas and
some drinks. It is intended that these events will be held every 3 weeks during session.
B4 Secretary/Treasurer Report
WUPA 2011 budget has been approved 4 th February 2011. No financial report has been received
this year as to spending. It is intended that we will budget against actual on a quarterly basis to
manage the finances closely.
Bernadette will forward University Education Committee Agenda.
B5 Representation Issues
Contact is to be established on the external campuses.
B6 Activities and Promotions
There was much discussion about Council officer Polo shirts. Elizabeth and Alfredo will
consult and make a decision. These are to be worn at official WUPA functions for
identification purposes.
C OTHER BUSINESS
C1 Other Business
No other business.
C2 Next meeting –
Wednesday March 23 rd , 2011 at 12pm in WUPA offices.
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