attachment - City of Norwood Payneham and St Peters

CITY OF NORWOOD PAYNEHAM & 5T PETERS 

MINUTES OF THE MEETING OF COUNCIL HELD ON 7 NOVEMBER 2011 

INDEX PAGE 

Page No. 

1. OPENING PRAYER ................................................................................................................................................ 1 

2. CONFIRMATION OF THE MINUTES OF THE COUNCIL MEETING HELD ON 4 OCTOBER 2011 AND THE 

SPECIAL COUNCIL MEETING HELD ON 6 OCTOBER 2011 ................................................................................ 1 

3. MAYOR'S COMMUNiCATION ................................................................................................................................. 1 

4. DELEGATES COMMUNICATION ........................................................................................................................... 4 

5. QUESTIONS WITHOUT NOTICE ........................................................................................................................... 4 

6. QUESTIONS WITH NOTICE ................................................................................................................................... 4 

7. DEPUTATIONS ....................................................................................................................................................... 4 

7.1 DEPUTATION - TRAFFIC IN LlNDAS LANE, STEPNEY ............................................................................ 5 


7.3 DEPUTATION - TRAFFIC IN LlNDAS LANE , STEPNEy ............................................................................ 7 


8. PETITIONS .............................................................................................................................................................. 9 

8.1 PETITION - LlNDAS LANE, STEPNEY ..................................................................................................... 10 

9. WRITIEN NOTICES OF MOTION ........................................................................................................................ 15 

10. STAFF REPORTS ................................................................................................................................................. 15 

SECTION 1 . STRATEGY & POLiCy ........................................................................................................................................................... 16 

10.1 ELECTED MEMBER CODE OF CONDUCT 2011 ..................................................................................... 17 

SECTION2· CORPORATE & FINANCE ..................................................................................................................................................... 22 

10.2 MONTHLY FINANCIAL REPORT - SEPTEMBER 2011 ............................................................................ 23 

10.3 2010·2011 ANNUAL FINANCIAL STATEMENTS ...................................................................................... 29 

10.4 FINANCIAL SUMMARY - JUNE 2011 FINAL ............................................................................................ 33 

10.5 FINANCIAL REPORTS FROM REGIONAL SUBSIDIARIES ...................................................................... 41 

10.6 NORWOOD CONCERT HALL - QUARTERLY PERFORMANCE REPORT - 30 SEPTEMBER 2011 .... 44 

10.7 ST PETERS CHILD CARE CENTRE - QUARTERLY PERFORMANCE REPORT- 

30 SEPTEMBER 2011 ............................................................................................................................... 48 

10.8 LIBRARY SERVICES QUARTERLY REPORT .......................................................................................... 59 

10.9 BUS STOP SHELTERS 'WHOLE·OF·LlFE' STRATEGY ........................................................................... 65 

SECTION 3 • GOVERNANCE & GENERAL ................................................................................................................................................ 74 

10.10 REPORTS OUTSTANDING ....................................................................................................................... 75 

10.11 PRECINCT COMMITIEE MINUTES .......................................................................................................... 76 

10.12 MAGILL ROAD PRECINCT COMMITIEE MINUTES OF THE MEETING HELD ON 

21 SEPTEMBER 2011 ............................................................................................................................... 81 

10.13 CIRCUS RINGBARKUS ............................................................................................................................. 86 

10.14 DEVELOPMENT ASSESSMENT PANEL MEMBERSHiP .......................................................................... 92 

11 . COMMITIEE MINUTES ........................................................................................................................................ 98 

12. OTHER BUSiNESS ............................................................................................................................................... 98 

13. CONFIDENTIAL REPORTS .................................................................................................................................. 98 

13.1 TENDER SELECTION REPORT· TRASH RACK CLEANING IN SECOND, THIRD AND FOURTH 

CREEKS ............................................... ......................................................................... .. ........................... 99 

13.2 REQUEST TO PURCHASE COUNCIL PROPERTY ................................................................................ 101 

14. CLOSURE ........................................................................................................................................................... 103

VENUE Council Chambers, Norwood Town Hall 

HOUR 7.00pm 

PRESENT 

CITY OF NORWOOD PAYNEHAM & ST PETERS 


Council Members: Mayor Robert Bria 

Cr Lucy Marcuccilli 

Cr Geoff Rundle 

Cr Connie Granozio 

Cr Sophia MacRae 

Cr Vincent Tarzia 

Cr Carlo Dottore 

Cr Kevin Duke 

Cr Garry Knoblauch 

Cr John Minney (entered the meeting at 7.18pm) 

Cr Sue Whitington 

Cr Paul Wormald (entered the meeting at 7.28pm) 

Staff: Mario Barone (Chief Executive Officer) 

Peter Perilli (General Manager, Urban Services) 

Carlos Buzzelli (General Manager, Urban Planning & Environment) 

Gary Button (General Manager, Corporate Services) 

Lisa Mara (General Manager, Governance & Community Affairs) 

Claude Malak (Manager, City Assets) 

Sharon Perkins (Manager, Finance) 

Rachel Walker (Communications Officer) 

Suzanne Kennedy (Manager, Library Services & Lifelong Learning) 

Tina Zullo (Administration Officer, Governance & Community Affairs) 

APOLOGIES Cr Isaac Pasalidis, Cr John Frogley 

ABSENT Nil 

1. OPENING PRAYER 

The Opening Prayer was read by Cr Rundle. 

2. CONFIRMATION OF THE MINUTES OF THE COUNCIL MEETING HELD ON 4 OCTOBER 2011 

AND THE SPECIAL COUNCIL MEETING HELD ON 6 OCTOBER 2011 

Cr Dottore moved that the minutes of the Council meeting held on 4 October 2011 and the Special 

Council meeting held on 6 October 2011 be taken as read and confirmed. Seconded by Cr Rundle 

and carried unanimously. 

3. MAYOR'S COMMUNICATION 

Tuesday, 4 October 

Wednesday, 5 October 



• Council Meeting, Council Chamber, Norwood Town Hall. 

• Pre-recorded radio interview with Ian Henschke, ABC 

Radio. 

• Television interview with Stephen Smiley, ABC. 

• Official Opening of Coke Park, Norwood. 

Page 1

Thursday, 3 November 

Monday, 7 November 

Monday, 7 November 

• Adelaide Fashion Festival 



• Eastern Region Alliance meeting, Mayor's Parlour, 

Norwood Town Hall. --- - 

• Meeting with Chief Executive Officer; Manager, Business 

& Economic Development and Cr Sophia MacRae, 

Mayor's Office, Norwood Town Hall. 

----------------- 

•. Dinner and Presentation by the Hon Russell Wortley MLC, 

Minister for State/Local Government Relations, Mayor's 

Parlour, Norwood Town Hall. 

Mayor Bria congratulated and thanked all Council staff and Volunteers involved in the 

organisation and promotion of the 2011 Adelaide Fashion Festival. Mayor Bria noted that 6000- 

7000 people attended the Parades on Norwood Parade event and that the Gala Showcase was a 

sell-out. Mayor Bria thanked His Excellency Kevin Scarce, Governor of South Australia and Mrs 

Scarce, for attending the official launch of the Fashion Festival at the Adelaide Zoo and for 

agreeing to allow the opening to be held on the grounds of Government House. He also thanked 

all sponsors for their support of the event and Ms Jane Reilly, MC at the Official Launch and 

Ms Lucy Cornes, MC at the Gala Showcase. 

• Local Government Association Annual General Meeting, Adelaide Convention Centre, 

Adelaide 

Mayor Bria briefed the Council on the Local Government Association Annual General Meeting 

held on Friday 28 October 2011. 

• Kensington Gates Project 

Mayor Bria thanked all stakeholders involved in the Kensington Gates project: Zero Waste SA for 

its grant of $3,000 towards the project; KenSington Residents Association; Kensington Arts 

Group: St Jospeh's Memorial School, Norwood; Marryatville Primary School; McKellar Stewart 

Kindergarten and the KenSington Centre. In total, 47 residents and four schools (500 students) 

participated. He also thanked the many residents of Kensington who participated in the four-week 

event. 

• Eastern Region Alliance (ERA) meeting, Mayor's Parlour, Norwood Town Hall 

Eastern Region Alliance Federal Initiatives Group (ERAFIGl 

Mayor Bria provided an update regarding the formation of the Eastern Region Alliance Federal 

Initiatives Group (ERA FIG). The aim of ERA FIG is for the ERA councils to develop a formal 

relationship with South Australian Federal Parliamentarians whose Divisions cover the Local 

Government Areas of the seven (7) member councils. Mr Terry Bell attended the meeting to 

provide details of ERAFIG in regards to Communications, Media Protocols, Organisational 

Structure and Governance and the official launch of ERA FIG. A workshop will be held to 

determine the key issues that ERA FIG may want to bring to the attention of Federal 

Parliamentarians. 

Pag.3

'Waterproofing the East' 



Mayor Bria provided the Council with an update on the 'Waterproofing the East' stormwater 

harvesting project. He advised that Mr Nathan Silby of Wall bridge & Glibert Consultants, 

attended the meeting to provide the ERA group with findings of the drilling in various locations to 

measure underground waterfiows. Mr John Comrie, as part of the consultant team, has provided 

advice in respect to the financial viability of the project and options regarding governance 

arrangements in the event the project proceeds. Wallbridge and Gilbert are expected to finalise 

the water demands of the participating councils within the next fortnight to ensure the final report 

of the feasibility study is submitted to the Australian Government by the 12 December 2011 

deadline. Mayor Bria advised that staff will present a report to Council at its December 2011 

meeting regarding the final report of the feasibility study. 

4. DELEGATES COMMUNICATION 

• Cr Knoblauch advised that on Sunday 9 October 2011, he attended, on behalf of Mayor Bria, the 

Feast of Madonna Delle Grazie Di Panduri at Our Lady Queen of Peace Church, Payneham and 

participated in the procession and service that followed. 

Cr Knoblauch also advised that on Monday 31 October 2011, he attended the Marden Senior 

College Governing Council's monthly meeting. 

• Cr MacRae advised that she was not able to attend the last general meeting of the Eastern 

Business Enterprise Centre Board (EBEC) on Wednesday 19 October 2011, however, she did 

attend a Special Meeting of the Board held on Thursday 3 November 2011, regarding marketing 

and the ongoing sustainabilityof EBEC. 

5. QUESTIONS WITHOUT NOTICE 

Nil 

6. QUESTIONS WITH NOTICE 

Nil 

7. DEPUTATIONS 

Page 4

7.1 DEPUTATION - TRAFFIC IN LlNDAS LANE, STEPNEY 

REPORT AUTHOR: 

GENERAL MANAGER: 

CONTACT NUMBER: 

FILE REFERENCE: 

ATTACHMENTS: 

SPEAKERIS 

Ms Denise Maddigan of Bennett Street, Stepney. 

CITY OF NORWOOD PAYNEHAM & S1 PETERS 


ITEM 7.1 

General Manager, Governance & Community Affairs 

Chief Executive Officer 

83664549 

S/00207 S/00422 Rl00611 

Nil 

ORGANISATION/GROUP REPRESENTED BY SPEAKERIS 

Not applicable. 

COMMENTS 

The Council will be considering a report in relation to Traffic in Undas Lane, Stepney (Item 8.1 of this agenda) 

at the meeting. 

Ms Denise Maddigan wrote to the Council requesting that she be permHted to address the Council in respect 

to traffic in Lindas Lane, Stepney. 

In accordance with the Local Government (Procedures at Meetings) Regulations 2000, Ms Denise Maddigan 

has been given approval to address the Council. 

Ms Denise Maddigan addressed the Council in relation to Traffic in Lindas Lane, Stepney. 

Page 5

7.3 DEPUTATION - TRAFFIC IN LINDAS LANE, STEPNEY 





ATTACHMENTS: 

SPEAKERIS 

Ms Kyrstyan Mcleod. 

CITY OF NORWOOD PAYNEHAM & Sr PETERS 


ITEM 7.3 



83664549 

5/00207 5/00422 Rl00611 

Nil 



COMMENTS 

The Council will be considering a report in relation to Traffic in Lindas Lane, Stepney (Item 8.1 of this agenda) 


Ms Kyrstyan Mcleod wrote to the Council requesting that she be permitted to address the Council in respect 

to traffic in Lindas Lane, Stepney. 

In accordance with the Local Government (Procedures at Meetings) Regulations 2000, Ms Kyrstyan Mcleod 

has been given approval to address the Council. 

Ms Kyrstyan Mcleod addressed the Council in relation to Traffic in Lindas Lane, Stepney. 

Page 7

7.4 DEPUTATION - TRAFFIC IN LlNDAS LANE, STEPNEY 





ATTACHMENTS: 

SPEAKERIS 

Mr Brendan Grigg of Ann Street, Stepney. 



ITEM 7.4 



83664549 

5/00207 S/00422 Rl00611 

Nil 



COMMENTS 

The Council will be considering a report In relation to Traffic in Lindas Lane, Stepney (Item 8.1 of this agenda) 


Mr Brendan Grigg wrote to the Council requesting that he be permitted to address the Council in respect to 

traffic in Lindas Lane, Stepney. 

In accordance with the Local Government (Procedures at Meetings) Regulations 2000, Mr Brendan Grigg has 

been given approval to address the Council. . 

Mr Brendan Grigg addressed the Council in relation to Traffic in Lindas Lane, Stepney. 

Pag&c

8. PETITIONS 



Page 9

8.1 PETITION - LlNDAS LANE, STEPNEY 





ATTACHMENTS: 

PURPOSE OF REPORT 

Manager, City Assets 

General Manager, Urban Services 

83664542 

S/00207 Rl00611 

A 

CITY OF NORWOOD PAYNE HAM & ST PETERS 


ITEM 8.1 

The purpose of this report is to inform the Council that a petition has been received, requesting that the 

Council address concerns regarding traffic movements and speeds along Lindas Lane, Stepney. 

BACKGROUND 

On 4 October 2011, the Council received a letter to which a petition was attached. The convenor of the 

petition is Ms Denise Maddigan of Bennett Street, Stepney. 

In the petition, the petitioners request that the Council make effective traffic management changes to Lindas 

Lane. The petition states that drivers travel at an inappropriate speed along Lindas Lane as well as when 

crossing the Morcomb StreeUBennett Street junction and when crossing Wells Street and Ann Street. 

The petition also states that the petitioners request that Lindas Lane be modified to be pedestrian, bicycle 

and resident-friendly. The petitioners have suggested that this could be achieved with the installation of 

bollards to narrow the widest sections of the lane and prevent straight, fast acceleration by drivers. The 

petitioners have also suggested that this could be achieved by the installation of speed humps, signposting 

the lane "10km/hr" and "Local Area Traffic Only" and the installation of parking controls adjacent to 

intersections. 

A copy of the letter which has been received from Ms Maddigan and the petition are contained in 

Attachment A. 

RELEVANT STRATEGIC DIRECTIONS & POLICIES 

The relevant Outcomes and Objectives of the Council's City Plan 2030, Shaping Our Future are provided 

below: 

Outcome 1: Social Equity 

A connected, accessible and pedestrian-friendly community. 

Objectives: 

2. A people-friendly, integrated and sustainable transport and pedestrian network. 

3. An engaged and participating community. 

The Council has received a request, through a petition, to address concerns regarding traffic movements and 

speeds along Lindas Lane. 

To this end, the Council is obligated to investigate the concerns which have been raised against the relevant 

Objectives and Goals of its Strategic Plan, in line with the necessary and required traffic management 

standards, codes and guidelines and within the Council's traffic management delegations as provided by the 

Minister for Transport. 

Page 10

FINANCIAL AND BUDGET IMPLICATIONS 



ITEM 8.1 

Similar concerns which have been raised previously, have been investigated and considered by Council staff. 

Notwithstanding that, if the Council wishes to pursue this matter further then it is recommended that a further 

investigation into the concerns which have been raised by the petitioners will need to be undertaken, to 

ascertain whether any issues exist along Lindas Lane and if so, how best to address those issues. The 

details of this investigation are outlined in the Resources Issues section of this report. Given the current work 

load, the investigation will need to be undertaken by a Traffic Management Consultant. 

The cost associated with engaging a Traffic Management Consultant, for the purpose of undertaking the 

necessary and required investigation into the petitioners' concerns is likely to be in the order of approximately 

$3,000 to $5;000 (GST Exclusive). 

EXTERNAL ECONOMIC IMPLICATIONS 


SOCIAL ISSUES 

In the letter which has been provided by the convenor of the petition, Ms Maddigan states that on-going 

concerns have been raised with current and previous Elected Members for the Ward and with Council staff. 

Whilst these previous concerns have been investigated and responded to Ms Maddigan and the petitioners 

feel that the Council needs to take action, as stated in the petition, in order to address their concerns albeit 

that the Investigations to date have not revealed any issues. 

At the time of writing this report, requests for Deputations to be made to the Council at its meeting to be held 

on 7 November 2011, had been received from the convenor of the petition, Ms Maddigan and also from Mr 

Brendan Grigg of Anne Street and Mr Malcolm Mickan of Anne Street. 

CULTURAL ISSUES 


ENVIRONMENTAL ISSUES 


RESOURCE ISSUES 

If it is recommended that if an investigation into the concerns which have been raised by the petitioners be 

undertaken. This is to ascertain whether any issues exist along Lindas Lane and if so, how best to address 

those issues. This investigation will be outsourced. 

This investigation will entail the collection of certain traffic data and will include the collation and analysis of 

vehicular volumes, speeds and turning movement counts. 

Traffic data for Lindas Lane was collected some years ago and it is appropriate therefore to undertake new 

surveys. In addition to traffic movement surveys, there is a need to analyse accident statistics which have 

been reported and recorded for Lindas Lane, which is an essential part of this type of investigation. 

The investigation will also require the development of site plans, drawings (as required) which are necessary 

in order to outline the relevant intersections, which the petitioners have raised concerns regarding. 

Page 11

OPTIONS 



ITEM 8.1 

The Council can determine to proceed with a decision at this time (ie introduce traffic management changes 

or not). 

However, it is considered appropriate to undertake another investigation into the concerns which have been 

raised by the petitioners, considering up-to-date traffic data and that a further report be presented to the 

Council outlining the latest information as ascertained by the investigation which is to be undertaken. At that 

time, the Council can make an informed decision regarding the petitioners' request. 

CONCLUSION 

The petitioners' concerns which have been raised will be investigated as outlined in this report. A further 

report, outlining the results of the latest investigation which is to be undertaken will be presented to the 

Council for its consideration. At that time, the Council can make an informed deciSion regarding the 

petitioners' requests. 

A letter has been sent by Council staff to the convenor of the petition, Ms Maddigan, thanking her for bringing 

the petitioners concerns to the attention of the Council and advising her that the petition will be considered by 

the Council at its meeting to be held on 7 November 2011. 

COMMENTS 

Nil. 

RECOMMENDATION 

1. That the petition is received and noted. 

2. That the Council notes that a Traffic Management Consultant will be engaged for the purpose of 

undertaking the necessary and required investigations, into the concerns which have been raised by the 

petitioners, regarding traffic management along l indas lane, Stepney. 

3. That following the completion of the investigations, as stated in (2) above, Council staff prepare a report 

for the Council's consideration, outlining the results of the latest investigations which are to be 

undertaken by the Council's Traffic Management Consultant. 

4. That Ms Denise Maddigan, the convenor of the petition, is advised of the Council's decision regarding 

this matter. 

?age i3

Cr Granozio moved: 




ITEM 8.1 

2. That the Council notes that a Traffic Management Consultant will be engaged for the purpose of 


petitioners, regarding traffic management along Lindas Lane, Stepney. 

3. That following the completion of the investigations, as stated in (2) above, Councif staff prepare a report 

for the Councif's consideration, outlining the results of the latest investigations which are to be undertaken 

by the Council'S Traffic Management Consultant. 

4. That Ms Denise Maddigan, the convenor of the petition, is advised of the Council's decision regarding this 

matter. 

Seconded by Cr Minney. 

Amendment 

Cr Wormald moved: 


2. That the Councif notes that a Traffic Management Consultant will be engaged for the purpose of 


petitioners, regarding traffic management along Lindas Lane, Stepney and include options for the 

Councif to 'address them. 

3. That following the completion of the investigations, as stated in (2) above, Councif staff prepare a report 

for the Councif's consideration, within six (6) months of this meeting, outfining the results of the latest 

investigations which are to be undertaken by the Council's Traffic Management Consultant. 

4. That Ms Denise Maddigan, the convenor of the petition, is advised of the Council'S decision regarding 

this matter. 

Seconded by Cr MacRae. 

The amendment was put and carried and on becoming the motion was again put and carried unanimously. 

Pagc i4

9. WRITTEN NOTICES OF MOTION 

Nil 

10. STAFF REPORTS 



Page 15

10.1 ELECTED MEMBER CODE OF CONDUCT 2011 





ATTACHMENTS: 




STRATEGY & POLICY -ITEM 10.1 



83664549 

S/871 

A 

The purpose of this report is to present the Elected Member Code of Conduct 2011, to the Council for 

adoption in accordance with Section 63 of the local Government Act 1999. 

BACKGROUND 

Section 63 of the local Government Act 1999, provides that: 

(1) A council must prepare and adopt a code of conduct to be observed by the members of the council. 

(2) A council must, within 12 months after each general election of the council, complete (and, as 

appropriate, implement) a review of its code of conduct under this section. 

(3) A council may at any time alter its code of conduct, or substitute a new code of conduct. 

The last review of the Elected Member Code of Conduct was undertaken in November 2007. 


Not Applicable. 


Not AppliCable. 



SOCIAL ISSUES 








Pago 17

RISK MANAGEMENT 


MINUTES OF THE MEETING OF COUNCIL HELP ON 7 NOVEMBER 2011 

STRATEGY & POLICY • ITEM 10.1 

Adoption of the Elected Member Code of Conduct 2011 , satisfies compliance with the provisions of the Local 

Government Act 1999, therefore ensuring the Council meets its legislative obligations. 

CONSULTATION 

• Elected Members 

Elected Members were provided with a copy of the Elected Member Code of Conduct following the 2010 

Local Government Election. 

• Community 


• Staff 


• Other Agencies 


DISCUSSION 

Section 59 of the Local Government Act 1999, defines the role of an Elected Member as follows: 

The role of a Member of the Council is: 

(a) as a member of the governing body oftha Council- 

(I) to participate in the deliberations and civic activities of the Council; 

(ii) to keep the Council's objectives and policies under review to ensure that they are appropriate 

and effective; 

(iii) to keep the Council's resource allocation, expenditure and activities and the efficiency and 

effectiveness of its service delivery under review. 

(b) as a person elected to the Council- to reprasent the interests of residents and ratepayers, to provide 

community leadership and guidance, and to facilitate communication between the community and the 

Council. 

Section 62 of the Local Government Act 1999, sets out the General Duties of an Elected Member and these 

are: 

• a member of a Council must at all times act honestly in the performance and discharge of official 

functions and duties; 

• a member of a Council must at all times act with reasonable care and diligence in the performance and 

discharge of official functions and duties; 

• a member, or former member of a Council must not, whether within or outside the Stata, make improper 

use of Information, acquired by virtue of his or her position as a member of the Council to gain, directly or 

indirecHy, an advantage for himself or herself or another person or cause detriment to the Council; and 

• a member of a council must not, whether within or outside the state, make improper use of his or her 

position as a member of the Council to gain, directly or indirectly, an advantage for himself or herself or 

for another person or to cause detriment to the Council. 

Page 18

The purpose therefore of a Code of Conduct is to provide: 



STRATEGY & POLICY -ITEM 10.1 

• a statement of the desired behaviour to be observed by Elected Members - not a statement of the role 

and responsibilities of Members; 

• a public declaration of the principles of good conduct and standards of behaviour, which the Council's 

stakeholders could reasonably expect of the Members of the Council; 

• a statement of the desired standards of behaviour which the Council has agreed an individual should 

demonstrate when carrying out his or her role as an Elected Member; 

• the manner in which the Council expects the Elected Members to behave in respect to all facets of their 

role; and 

• guidance to Elected Members to assist them to carry out their duties in an appropriate manner and 

Information for the community as to the manner in which Elected Members are expected to conduct 

themselves. 

The Local Government Act 1999, is silent in respect to any alleged non-compliance with the Code of 

Conduct, with the responsibility for ensuring compliance with the Code resting with the Council itself. 

This presents a number of issues in respect to the reporting of a breach and in turn the process of how such 

a report is dealt with. 

As such, in 2009, the LGA established the Local Government Governance Panel (LGGP), an independent 

resource for councils to use to assist them in dealing with complaints about the conduct of Council Members. 

The establishment of the LGGP was the culmination of substantial research and policy developmenlwork 

undertaken by the LGA. The LGA's "Strengthening Public Confidence in Local Government - Position & 

Options" paper dated July 2008, included an indicative arrangement for a Local Government Governance 

Panel. 

Notwithstanding the work undertaken by the LGA and the establishment of the LGGP, in November 2010, the 

Attorney-General released a Discussion Paper: An Integrated Model: A Review of the Public Integrity 

Institutions in South Australia and an integrated model for the future. The Discussion Paper reviews the 

Public Integrity Institutions in South Australia and provides a model for the future. 

The Discussion Paper proposes the establishment of a Commissioner for Public Integrity to oversee public 

integrity structures. In addition, it proposes to strengthen and co-ordinate existing structures, with a one-stopshop 

for handling public complaints. 

At the time, the Local Government Association of South Australia (LGA), made a submission on behalf of 

Local Government in respect to the recommendations contained within the Discussion Paper which directly 

affected Local Government. In principle, the LGA supported the establishment of a Public Integrity 

Commission to operate as a 'one-stop-shop' and to strengthen and enhance the public integrity structures. 

However, many of the recommendations contain little detail about their implementation and therefore, it is 

expected that further consultation will be undertaken with the LGA prior to any proposed changes to 

legislation. 

The specifiC recommendations contained within the Report that relate to Elected Member Codes of Conduct 

and associated complaint handling procedures in respect to alleged breaches of the Code of Conduct, are as 

follows: 

"Recommendations 6-8 

These recommendations concern the proposal to mandate in regulations a single model code of conduct for 

Elected Members and a single model code for Council employees, which could only be modified by Councils 

to make them more stringent. 

Page 19

Cr Marcuccitti left the meeting at 8.33pm. 

Cr Whitington left the meeting at 8.33pm. 

Cr Granozio left the meeting at 8.33pm. 

Cr Rundle left the meeting at 8.33pm. 

Cr Marcuccitti returned to the meeting at 8.34pm. 

Cr Whitington returned to the meeting at 8.34pm. 

Cr Rundle returned to the meeting at 8.35pm. 

Cr Granozio returned to the meeting at 8.35pm . 

Cr Minney left the meeting at 8.36pm. 

Cr Minney returned to the meeting at 8.37pm. 

Cr MacRae left the meeting at 8.40pm. 

Cr MacRae returned to the meeting at 8.43pm . 

Cr Dottore left the meeting at 8.46pm. 

Cr Dottore returned to the meeting at 8.47pm . 

Cr Duke moved: 

That the Elected Member Code of Conduct 2011, as amended, be adopted. 

Seconded by Cr Dot/ore and carried. 


MINUTES OF THE MEET1NG OF COUNCIL HELD ON 7 NOVEMBER 2011 

STRATEGY & POLICY • ITEM 10.1 

Pap. :1

Elected Member'l Code of Conduct 

Adoption ofthe Policy: 

This Policy W

Elected Member - Code of Conduct 

Policy Manual - Codes 

INTRODUCTION 

ATIACHalENT f\L 

The Norwood Payneham & St Peters Council is committed to providing open, responsive and accountable 

government and values its tradition of integrity, responsibility and fair dealing, and will continue to strive to 

maintain the highest standards in its relations with the community and the services it provides to the 

community. 

In the performance of its roles and functions, the Council will: 

(a) provide open, responsive and accountable government; 

(b) be sensitive to the needs, interests and aspirations of individuals and groups within the City of 

Norwood, Payneham & St Peters; 

(c) participate with other councils, and with the State and Federal governments, in setting regional, State 

and national objectives; 

(d) give due weight, in all its plans, policies and activities, to regional, State and national objectives and 

.strategies concerning the economic, social, physical and environmental development and 

management of the City of Norwood Payneham & St Peters; 

(e) seek to coordinate with State and Federal governments in the planning and delivery of services in 

which those governments have an interest; 

(f) seek to ensure a proper balance within its community between economic, social, environmental and 

cultural considerations; 

(g) manage its operations and affairs in a manner that emphasises the importance of service to the 

community; 

(h) seek to ensure that Council resources are used fairly, effectively and efficiently; and 

(i) seek to ensure equitable access to its services, facilities and programmes. 

In accordance with Section 63 of the Local Government Act 1999 and in the interests of good governance, the 

Council has developed this Code of Conduct. 

Pursuant to Section 63 of the Local Government Act 1999 the Council must prepare and adopt a Code of 

Conduct and must revise its Code within 12 months of any general election. The Code is available for 

inspection by the public at the Council's offICeS. 

This Code of Conduct sets out principles of good conduct and standards of behaviour which the Elected 

Members of the Norwood Payneham & St Peters Council have agreed will guide them in performing their roles 

and functions. Specific roles of Elected Members and the Mayor have been set out in Schedule 1 to this 

Code. 

The Code is comprised of Fundamental Principles and Specific Rules of Good Conduct. 

S:ICEO OfflCe\Govemance & CiviC AffairslGovernancelCodes\El6cted Member Code of Conquet 2011.doc Page 2019

FUNDAMENTAL PRINCIPLES 

As Elected Members, we will: 

AHACHtJl!:W; A. s 

• provide leadership and guidance to the City of Norwood Payneham & St Peters community through the 

creation of a vision, the development of policies and strategies and by being an active advocate on behalf 

of the community; 

• observe the highest standards of honesty, propriety and integrity in the pursuit and performance of our 

requisite roles, functions and duties; 

• act with due care and diligence when making decisions affecting the Council and others; 

• respect diversity of opinion and roles both within Council and in the community; and 

• comply with relevant legislation and Council policies. 

1. THE ROLE OF MEMBERS AND CONDUCT WITH OTHER MEMBERS 


• acknowledge that our role is particularly defined in the Local Government Act 1999 and we will use our 

best endeavours to fulfill that role to the highest standard expected of a Member of the Council; 

• will focus on the interests of the City of Norwood Payneham .& St Peters by working with our colleagues 

and respecting the opinions of others; 

• will strive to achieve the best outcomes for the City of Norwood Payneham & St Peters by working with our 

colleagues and respecting the opinions of others; 

• will be honest and open with other Members ; 

• believe in encouraging and supporting each other in a manner which recognises and respects our 

Individual strengths and weaknesses; 

• will not engage in personal attacks on other Members and will focus on the issue not the person; and 

• will observe high ethical standards during any election campaign and will comply with applicable 

legislation, including provisions governing campaign donations. 

2. RELATIONSHIPS WITH THE COMMUNITY 


• deal with members of the community in a fair, equitable and honest manner; 

• strive to understand different points of view within the cOmmunity; 

• be available to listen and respond to community concerns, but will avoid promising things we cannot 

deliver; 

• make decisions which affect the community after considering all relevant interests and issues, arriving at 

balanced and sustainable decisions; 

S;\CEO OffiC8\Governence & Civic AffairslGovernanc6\CodeslElBcted Member Gode of Conduct 2011.doc Page 3 of9

• encourage the use of the Council's Community Consultation Policy as an important tool for building strong 

community relationships; and 

• encourage partnerships with the community so that mutual strengths can be utilised to achieve common 

goals. 

3. RELATIONSHIPS WITH STAFF 

As Elected Members, we: 

• are committed to working cooperatively with staff to achieve the Council's goals; 

• will develop mature and constructive working relationships based on mutual trust and respect; 

• will be clear about and respect the distinction in roles of Elected Members and employees, as particularly 

described in the Local Government Act 1999; 

• will not publicly criticise employees in a way that casts doubt on their competence or integrity; 

• will not use our position to improperly influence employees in a way that may result in an advantage to 

ourselves or others; 

• will not seek or receive information or advice from employees that is not available to all Elected Members; 

• recognise that the power to direct an employee is the function of the Chief Executive Officer as prescribed 

by the Local Government Act 1999; 

• will observe any guidelines which the Chief Executive Officer may put in place regarding contact with 

particular staff in relation to a specific issue; 

• expect that employees will give objective and timely advice to the Council which assists in the 

performance of our functions and duties. 

4. USE OF CONFIDENTIAL INFORMATION 

From time to time Elected Members will be provided with information that may need to be considered or 

handled in a confidential manner, both inside and outside of the Council. 

(a) An Elected Member shall not use or disclose information that confers an unfair commercial or financial 

benefit or detriment on a person or body. 

(b) (i) In other cases, where the disclosure of confidential infonmation may result in damage to the 

interests of the Council, an Elected Member shall not disclose such information unless the nature 

of the matter is of significant overriding and critical importance to the interests of the community 

as a whole. 

(ii) In determining what is of significant overriding or critical importance to the interests of the 

community as a whole to support the disclosure of information, an Elected Member must be able 

to demonstrate that helshe took a reasonable approach, took into account all relevant issues and 

weighed up all arguments for and against disclosure and applied the highest ethical standards in 

arriving at the decision. 

(* Members are advised that where a breach of confidence may result in legal action against the Member or 

the Council in circumstances where legislation or a duty of confidence may apply which prevents disclosure, 

they are to seek legal advice prior to any action under this section.) 

S;\CEO OfficelGovemance & Civic Affairs\Governance\Codes\Elected Member Code of Conduct 2011.doc Page 4 0'9

5. COMMUNICATION AND THE MEDIA 

JI.TiACHM::NT A'S' 

When dealing with the media. Elected Members must ensure that information conceming adopted policies, 

procedures and decisions of the Council are conveyed accurately and that confidential information is not 

released or commented upon. 

Recognition is to be given by Elected Members that the Mayor and the Chief Executive Officer are the 

spokespeople of the City of Norwood Payneham and 5t Peters. 

Elected Members may only speak publicly on behalf of the Council, if they have been specifically authorised to 

do so by resolution of the Councilor by the Mayor. This provision does not and is not intended to curtail, or 

restrict in any way, the rights of Elected Members to express their personal views. 

When making comment to the media, Elected Members are to make clear whether or not they are 

representing the Council in accordance with an adopted Council position or policy, or if they are expressing a 

personal view as an individual. 

When expressing personal views, care is to be taken to show respect for the Council, Its deciSions, other 

Elected Members and employees. 

An Elected Member will not seek or obtain media advice or assistance from employees in relation to election 

campaign matters. 

An Elected Member will not use their position as an elected representative or their access to employees to 

gain media attention in support of an election campaign. 

6. USE OF COUNCIL RESOURCES 

Elected Members shall: 

• be scrupulously honest in their use of Council facilities, funds and equipment and shall not misuse them or 

permit their misuse (or the appearance of misuse) by any other person or body; 

• only use Council resources (including facilities. staff, equipment and supplies) effectively and economically 

in the course of their duties, and not in connection with any election campaign or other 'personal business; 

• not use Council logos or letterheads for the purposes of an election campaign; and 

• not use their position of office in an official capacity on any committee, organisation or group, unless 

formally appointed to that committee, organisation or group by the Council. 

7. CONFLICT OF INTEREST 

Elected Members must comply with the legislative provisions governing conflict of interest within the local 

Government Act 1999, applicable to matters which may be raised in Councilor Committee Meetings. 

In addition, Elected Members should take care to ensure that there is no real or perceived conflict or 

incompatibility between their personal interests and the impartial fulfillment of their public duties. 

In order to assist Elected Members determining whether they have a conflict of interest, access is available to 

the Council's solicitors, through the Council's General Manager, Governance & Community Affairs. 

S:ICEO Office\Governance & Civic AffaksIGovemanceICodes\E/ected Member Code of Conduct 2011.doc Page 50f9

8. GIFTS AND BENEFITS 

Elected Members shall not: 

ATTACHMENT PIo 

(1) seek or accept a bribe or other improper inducement to act in a particular manner in relation to Council 

business or Elected Members' functions and duties; 

(2) accept any benefit from any person if there may be a real or potential risk of compromise or conflict of 

interest relevant to the Elected Members' duties or functions. 

(3) solicit or accept any benefit, advantage or promise of future benefit or advantage for themselves or 

any person with whom they are closely associated, from any person or body whom they know or could 

have reasonably been expected to know, is in, or seeks to be in, any contractual or special 

relationship with the Council subject to the exception as set out below. 

Note: Subsection (3) shall not apply where the Elected Member has derived or will derive e benefit by virtue of 

the Council's support of particular events or functions; where the benefit has been officially entered in the 

Registar of Members' Allowances and Benefits, or where the gift has been accepted on behalf of the Council 

and has been or will be donated to the Civic Collection. 

For the purposes of this Code 'benefits' include: 

• hospitality e.g. meals/drinks; 

• entertainment; 

• airfares and accommodation; 

• goods in the form of gifts; tickets. 

9. DECISION MAKING 

This Council is committed to open and transparent decision making as a primary principle and, in doing so, 

views reasonable and informed discussion and debate as an aid to decision making. 

Elected Members shall approach decision making with an open mind, taking into account only relevant 

considerations arriving at decisions based upon the individual merits of a matter. 

At all times, the process of decision making is to be free from actual or perceived bias on behalf of individual 

Elected Members and the Council as a whole. 

Elected Members shall ensure that where present at a meeting of the Councilor a Committee they vote on 

matters arising for decision unless they have a conflict of interest under the Local Government Act 1999 or a 

matter of urgency arises. 

Elected Members accept that decisions of the Council are binding on the Council and the organisation. 

10. LEGAL SUPPORT 

In instances where Elected Members in discharging their duties and responsibilities in accordance with the 

Local Government Act 1999, require legal advice, such advice will be made available and the Council shall 

meet the reasonable cost of such advice and assistance. 

S:ICEO Office\Governance & Civic AffairslGovernancelCodeslE/Bcted Member Code of Conduct 2011.doc Page60fg

11. BREACHES OF THIS CODE 

ATTACHMENT A 1 

Compliance with this Code shall be monitored by the Council. Alleged breaches of the Code shall be reported 

to the General Manager, Govemance & Community Affairs and where, after consideration. it is determined 

that the matter is of substance. a Report shall be submitted for the consideration of the Council. 

Alleged breaches or failure to comply with the Code of Conduct that are not the subject of statutory provisions 

will be dealt with internally by the Council. Sanctions will be determined by the Council, based on an 

assessment of the nature of any breach and all relevant circumstances. Sanctions shall not include the 

imposition of monetary penalties or suspension from Councilor Committee meetings, unless a breach of 

legislation which imposes such penalties is established. 

An Elected Member who is aware of possible corrupt or unethical conduct should report it immediately to the 

Council's General Manager. Govemance & Community Affairs. 

Any person who reports possible corrupt or unethical conduct will not be disadvantaged because of such 

reporting . 

12. APPLICATIONS OF THIS CODE 

Nothing in this Code overrides, prevails or amends the provisions of the Local Government Act 1999, or any 

other legislation applicable to the role and duties of Elected Members of this Council. 

This Code shall at all times be subject to the requirements, qualifications. rights and duties provided by law 

with respect to the conduct of all Elected Members, but is intended to set a Code of Conduct superior to the 

basic legislative requirements. 

13. ADVICE AS TO APPLICATION OF THIS CODE 

Elected Members shall be individually responsible for seeking relevant advice as to the application of this 

Code from the Council's General Manager, Governance & Community Affairs. 

REVIEW PROCESS 

Section 63 (2) of The Local Government Act 1999 stipulates that the Elected Member Code of Conduct must 

be reviewed within twelve (12) months of each general election, ie within 12 months of November 2014. 

The Council may however review the Code at any time. In addition, external influences such as potential 

legislative changes may necessitate a review prior to the scheduled date. 

INFORMATION 

The contact officer for further information at the City of Norwood Payneham & St Peters is the Council's 

General Manager, Governance & Community Affairs, telephone 8366 4549. 

ADOPTION OFTHE POLICY 

This Policy was adopted by the Council on 2 June 2003. 

This Policy was reviewed by the Council on 1 March 2004. 

This Policy was reviewed and amended by the Council on 5 November 2007. 

This Policy was reviewed by the Council on 7 November 2011. 

TO BE REVIEWED 

November 2015 

S:\CEO Office\Governance & Civic AffairslGovernancelCodeslEl8cted Member Code of Conduct 2011.doc Page 7019

SCHEDULE 1 

ROLE OF THE MAYOR (Principal Member) 

The role of the Mayor (Principal Member) is: 

ATIACHMENT M 

(a) as the Principal Member of the Council representing the City of Norwood Payneham & St Peters 

(i) to provide leadership and guidance to the City of Norwood Payneham & St Peters; 

(ii) to participate in the maintenance of inter-governmental relationships at regional , State and National 

levels; 

(iii) to carry out civic and ceremonial duties associated with the office of Mayor; and 

(b) as the Principal Member of the Council: (section 58 of the Local Government Act 1999) 

(i) to provide leadership and guidance to the Council; 

(ii) to preside at meetings of the Council; 

(iii) to advise, if required, the Chief Executive Officer, between Council meetings, on the implementation of 

decisions of the Council; 

(iv) to act as the principal spokesperson of the Council; and 

(v) to exercise other functions of the Council as the Council determines. 

ROLE OF ELECTED MEMBERS 

(1) The role of a Member of the Council is: 

(a) as a member of the governing body of the Council: 

(i) to participate in the deliberations and civic activities of the Council; 

(ii) to provide community leadership and guidance to the City of Norwood Payneham & St Peters 

community and to participate in achieving a vision for the desired future of the City through the 

formulation of strategic plans and policies; 

(iii) to keep the Council's objectives and policies under review to ensure that they are appropriate and 

effective; 

(iv) to keep the Council's resource allocation, expenditure and activities and the efficiency and 

effectiveness of its service delivery, under review; and 

(v) to serve the overall public Interest of the City of Norwood Payneham & St Peters. 

(b) as a person elected to the Council - to represent the interests of residents and rate payers, to provide 

community leadership and guidance and to facilitate communication between the community and 

Council. 

(2) The Mayor may authorise another Member of the Council to act in place of, or to represent, the Mayor in 

the performance of a particular function . 

(3) A Member of the Council has no direct authority over an employee of the Council with respect to the way 

in which the employee performs his or her duties. 

8:\CEO Off/Ce\Govemance & Civic AffBirsIGovernance\Codes\Elected Memoor Code of Conduct 2011.doc Page Bof9

CllY OF NORWOOD PAYNEHAM & ST PETERS 


SECTION 2 - CORPORATE & FINANCE 

REPORTS

10.2 MONTHLY FINANCIAL REPORT - SEPTEMBER 2011 





ATTACHMENTS: 



MINUTES (iF THE MEETING (iF COUNCIL HELD ON 7 NOVEMBER 2011 

CORPORATE & FINANCE -ITEM 10,2 

Accountant 

General Manager. Corporate Services 

83664585 

S/00697 

A 

The purpose of this report is to provide the Council with information regarding its financial performance for 

the year-tCHlate (to September 2011). 

BACKGROUND 

Section 59 of the Local Government Act 1999 (the Act), requires the Council to keep its resource allocation, 

expenditure and activities and the efficiency and effectiveness of its service delivery, under review. 

To assist the Council in complying with these legislative requirements and the principles of good corporate 

financial governance, the Council is provided with monthly financial reports detailing its financial performance. 

RELEVANT STRATEGIC DIRECTIONS and POLICIES 



Financial sustainability has been highlighted as a high priority for the Council. The Council adopted a Budget 

which forecast an Operating Surplus of $0.063 million for the 2011-2012 Financial Year. Year-to-date (to 

September 2011) Operating Deficit is $0.606 million against a budgeted Operating Deficit of $1.040 million. 

The reasons for this favourable variance are explained in the Discussion section of this report. 

Materiality is defined as an amount of $10,000 or greater, or having a significant effect on Council's decision 

making process. 


This report provides information on the financial performance of the Council for the year-tCHlate to 

September 2011 and has no direct external economic impact. 

SOCIAL ISSUES 

Nil. 


Nil. 


Nil. 


Nil. 


There are no risk management issues arising from this report which has been prepared in accordance with 

the statutory requirements. 

Page 23

CITY.:IF NORWOOD PAYNEHAM & 5T PETERS 


CORPORATE & FINANCE - ITEM 10.2 

September and the invoices processed in October. 

However. the expense was budgeted in July. 

Annual E-Waste Collection was carried out In September 

and the invoices processed in October. The expense was 

budgeted in July. 

Total member subscription for Waste Care SA reduced to 

$50,000 for 2011-2012 from $134,316 in 2010-2011. For 

this Council the subscription reduced from $22,238 in 2010- 

2011 to $8,278 in 2011-2012. 

Creek Maintenance - Higher than budgeted due storm. 

$19,833 of extra cost was reimbursed in September from 

Adelaide and Mt Lofty Ranges Natural Resources 

Management Board. 

Contract General Inspectors are being engaged to back fill 

vacant positions. It is anticipated that the Council will use 

contract General Inspectors until December. This 

expenditure is offset by reduced employee expenses. 

Use of higher than budgeted contract and temporary staff at 

Child Care Centre to cover Annual Leave taken by Child 

Care staff members - This expendilure is offset by savings 

in employee costs. 

Footways Surface Maintenance - Use of contract staff due 

to delays in filling vacant positions. Vacant positions were 

filled from September. 'Expenditure is offset by reduced 

employee expenses. 

Payment of East Waste Collection and Disposal fee is paid 

quarterly in advance. The Budget assumed that the 

payment Is made monthly. 

Material Expenses 

Public Lighting - Higher than budgted expenditure. Potential 

to be a permanent difference 

435,793 441,710 

Finance Costs 

Interest Paid to Local Government Finance Authority on 

borrowings - Higher than budgeted due to increased short 

term cash advances. 

61,621 49,915 

Other Expenses 

Seminar and Conference Expenses - Number of training 

courses and seminars attended year-to-date is less than 

anticipated. 

Actual spend on legal advice less than antiCipated. 

Contribution to Dog and Cat Management Board yet to be 

made. 

Public Liability Insurance - Actual expenditure for 2011- 

2012 is less than Budgeted. 

Postage costs associated with distribution of "LOOK 

EAST" magazine less than antiCipated. 

Advertising Expenses - Invoices for Messenger Column 

yet to be received and advertising placements for 

recruitment opportunities and community forums and 

consultations being less than anticipated. 

IT Software subscriptionilicences - Expendilure Incurred 

earlier than antiCipated. 

Budgeted savings in expendilure - Actual savings will be' 

identified during First Budget Revision in October. 

1,205,591 1,227,185 

Operating Projects 

Unfinished building painting works at 30 June 2011 of 

171,792 100,783 

$11,000 have been carried forward to this year. in 

addition, further work to Clock Tower roof of $39,634 has 

resulted in a budget increase of $50,634. This will be 

reflected in the First Budget Review and is a permanent 

27,545 

15,611 

13,960 

(23,558) 

(24,780) 

(27,931 ) 

(29,280) 

(29,657) 

5,917 

(18,368) 

(11,706) 

(11,706) 

21,594 

22,840 

17,618 

17,600 

15,896 

12,119 

11,094 

(12,350) 

(57,329) 

(71,009) 

(50,634) 

P-3.9E: 26

10.3 2010-2011 ANNUAL FINANCIAl STATEMENTS 





ATTACHMENTS: 




CORPORATE & FINANCE -ITEM 10.3 

Manager, Finance 

General Manager, Corporate Services 

83664585 

S/00238 

A-C 

The purpose of this report is to present the audited Annual Financial Statements for adoption by the Council 

and signing by the Mayor. 

BACKGROUND 

Pursuant to Section 127 of the Local Government Act 1999 (the Act), the Council must prepare Annual 

Financial Statements in accordance with the Local Government (Financial Management) Regulations 2011 

(the Regulations). 

Section 13 of the Regulations requires that the Financial Statements of a Council be prepared in accordance 

with the requirements set out in the Model Financial Statements. The City of Norwood, Payneham & St 

Peters has prepared the Annual Financial Statements in accordance with the Coalface Model Financial 

Statements. 

Section 126 (4) (a) of the Act requires that the functions of an Audit Committee to include "reviewing annual 

finencial statements to ensure that they present fairly the state of affairs of the counc"'. 

At its meeting held on 19 October 2011 , the Council's Audit Committee considered the 2010-2011 Financial 

Statements, together with a covering report. Following consideration of the documents, the Audit Committee 

resolved to recommend to the Council that the Annual Financial Statements for the year ended 30 June 

2011 , be adopted by the Council and the Mayor be authorised to sign the Statements. A copy of the report 

which was considered by the Audit Committee is contained in Attachment A. 


The Council highlighted in the 2010-2011 Annual Business Plan, that financial sustainability was a high 

priority and was planning for an Operating Surplus by the 2010-2011 financial year. 


Statement of Comprehensive Income 

The Council concluded the financial year with an Operating Deficit of $0.421 m (2009-2010: $0.639m Deficit), 

compared to the budgeted Operating Deficit of $0.786m, following the Budget Review at the end of March 

2011. The Council adopted an Operating Budget which planned to deliver an Operating Surplus of $0.040m . 

After capital items, the Council is reporting a Net Surplus of $4.41 Om (2009-2010: $0.817m). 

Attachment B contains details of the material movements from 2009-2010 to 2010-2011 . 


This report provides information on the financial performance of the Council for the year ended 30 June 201 1 

and has no direct external economic impact. 

Page 29

SOCIAL ISSUES 

There are no social issues arising from this issue. 


There are no cultural issues arising from this issue. 


There are no environmental issues arising from this issue. 


There are no resource issues ansing from this issue. 


There are no risk management issues arising from this issue. 


MINUTES OF THE MEEllNG OF COUNCIL HELD ON 7 NOVEMBER 2011 


The Financial Statements have been prepared in accordance with the relevant statutory requirements and 

standards. 

CONSULTATION 


The Council's Audit Committee which comprises Mayor Robert Bria, Councillor John Frogley and 

Councillor Vincent Tarzia (and two (2) External Specialist Members), has considered this Issue and is 

aware of the relevant issues. 

• Community 

Not applicable 


Responsible Officers and General Managers and Council's External Auditor. 



DISCUSSION 

2010-2011 Annual Financial Statements 

The 2010-2011 Financial Report has been prepared in accordance with Australian Accounting Standards as 

they apply to not-for-profit entities, other authoritative pronouncements of the Australian Accounting 

Standards Board, Interpretations and relevant South Australian legislation. A copy of the Financial 

Statements is contained in Attachment C. 

In preparing the Financial Statements, the overnding requirement for all non-current assets, is that they be 

reviewed to determine whether they are in excess of their recoverable amount at balance date. The Council 

has adopted a policy that aI/ major classes of non current assets are independently valued every five (5) 

years. In the interim years, annual assessments are undertaken and where appropnate unit costs are 

revised based on the independent assessment of the unit rates. For the 2010-2011 Financial Year, the 

following valuations were undertaken. 

Page .lO

Valuations 


MINUTES OF THE MEEnNG OF COUNCIL HELD ON 7 NOVEMBER 2011 


During 2010-2011. the Council undertook an asset "pick up' and intemal valuation of Open Space Assets. 

The resultant increase in the Revaluation Reserve was $3.982m . The increase in asset values is the 

combined impact of reassessing the current replacement cost of the open space assets and the inclusion of 

assets not previously accounted for, (I.e. retaining walls.) 

Annual Assessments 

During 2010-2011, a unit cost assessment of the Council's Road Infrastructure Assets was undertaken by 

Tonkin Consulting. The Current Replacement costs for rOlid surfaces and pavement have remained relatively 

unchanged from the full independent valuation and condition assessment undertaken in 2008-2009, however 

the current replacement cost for kerbing and footpath assets have decreased by 10% and 13% respectively. 

The resultant impact on the Revaluation Reserve is a decrease of $8.2m, which represent a 5.5% reduction 

in the unit input price. 

Land and Buildings assets were reviewed and an update of replacement cost was undertaken based on the 

annual average movement in value of like assets. For the 2010-2011 Financial Year, Land assets were 

indexed by 10.9%, as verified by the Council's valuer, Liquid Pacific. Building assets were reviewed 

internally, with reference to information provided by the Council's valuer, Liquid Pacific and Indexed by 5%. 

The resultant increase in the Revaluation Reserve was $33.3m. 

Overall revaluation increase for the year was $29.1 m 

Bad Debts Written Off 

Bad debts were written off or provided for during the 2010-2011 financial year to the value of $5,760. These 

debt write offs did not require Council approval, as individually they were below the $5,000 threshold which is 

the Chief Executive Officer's delegation level. 

OPTIONS 

There are no options arising from the preparation of this report. 

CONCLUSION 

The Council concluded the year with an Operating Deficit of $0.421 m (2009-2010: $0.639m Deficit). After 

capital items, which includes grant funding specifically for asset upgrades or renewals and asset disposals, 

the Council is reporting a Net Surplus of$4.410m (2009-2010: $0.817m). 

Compared to 2009-2010, revenues received from all sources (excluding net gain on joint ventures and 

associates) increased by $1.118m, or 3.55%. During the same period, rate income which represents 77.7% 

of Councils total revenues increased by 5.24% to $25.3m. 

Non-Rate revenues declined by 2.7% ($0.193m), driven by a reduction in recurrent grant funding due to the 

deferral of the Roads-to-Recovery funding budgeted to be received in 2010-2011 , but as the project was 

deferred, receipt of funding has been deferred to 2011-2012. Excluding grant funding, non-rate revenue 

increased a modest 0.94% compared to 2009-2010. 

The cost to deliver the Council's continuing services (i.e. Recurrent Operating Costs) increased by 2.0% 

($0.617m) compared to 2009-2010. 

The Council's Audit Committee has considered the 2010-2011 Financial Statements and have resolved to 

recommend to the Council that the Annual Financial Statements for the year ended 30 June 2011, be 

adopted by the Council and the Mayor be authorised to sign the Statements. 

There were no significant issues raised during the audit of this year's financial statements which would 

prevent the Council from adopting the 2010-2011 Financial Statement. 

Pag& 31




Dean Newbery & Partners have completed their audit of the financial statements and they have advised that 

they will sign unqualified Independent Auditors' Reports in the form prescribed. 

COMMENTS 

Nil 


1. That the following revaluations for the year ended 30 June 2011, be adopted by the Council; 

a. Open Space Assets, re-valued internally by Urban Services staff be reflected in the Financial 

Statements at the Written Down Value of $ B.029m as at 30 June 2011; and 

b. Land and Building Assets are reflected in the Financial Statements at the written down value 

of $323.6m as per the annual review verified by Liquid Pacific as at 30 June 2011. 

c. Building and Other Structures be reflected in the Financial Statements at the written down 

value of $ 33. 7m. 

d. Road Infrastructure Assets is reflected in the Financial Statements at the written down value 

of $137.Bm as per the unit cost review undertaken by Tonkin Consulting as at 1 July 2010. 

2. That the Annual Financial Statements for the year ended 30 June 2011, be adopted and the Mayor be 

authorised to sign the Statements. 


1. That the following revaluations for the year ended 30 June 2011, be adopted by the Council; 

a. Open Space Assets, re-valued internally by Urban Services staff be reflected in the 

Financial Statements at the Written Down Value of $ B.029m as at 30 June 2011; and 

b. Land and Building Assets are reflected in the Financial Statements at the written down value 

of $323.6m as per the annual review verified by Liquid Pacific as at 30 June 2011. 

c. Building and Other Structures be reflected in the Financial Statements at the written down 

value of $ 33.7m. 

d. Road Infrastructure Assets is reflected in the Financial Statements at the written down value 

of $137.8m as per the unit cost review undertaken by Tonkin Consulting as at 1 July 2010. 

2. That the Annual Financial Statements for the year ended 30 June 2011, be adopted and the Mayor be 

authorised to sign the Statements. 

Seconded by Cr Rundle and carried. 

Page 3.:!

Net Financial Liabilities 


AGENDA FOR THE MEETING OF THE AUDIT COMMITTEE TO BE HELD ON 19 OCTOBER 2011 

ITEM 7.1 

Net financial liabilities measures the value of money owed by the Council to others (including provisions 

for employee entitlements) less money held invested or owed to the Council. . 

When adopting the Annual Budget, the Council budgeted for net financial liabilities of $ 29.3m and 

delivered net financial liabilities of $20.0m. The driver of the favourable variance is due to; 

• Actual trade payables being lower than the Adopted Budget; and 

• Opening outstanding borrowings being lower than anticipated, combined with the lower than 

anticipated new borrowings being taken out during the year. 

Net Financial Liabilities Ratio 

Net Financial Liabilities ratio measures the extent net financial liabilities of the Council are met by its 

Operating Revenue (net of NRM Levy). 

When adopting the Annual Budget, the Council budgeted for net financial liabilities ratio of 91% and 

delivered net financial liabilities ratio of 63%. The driver behind the better than planned outcome is 

outlined above under Net Financial Liabilities. 

Interest Cover Ratio 

Interest Cover ratio measures the extent Council's commitment to interest expense is met by total 

Operating Revenue (net of NRM Levy). 

When adopting the Annual Budget, the Council budgeted for interest cover ratio of 3% and delivered 

interest cover ratio of 2.5%. The favourable variance is due to interest on borrowings being less than 

the Adopted Budget. 

Asset Sustainability Ratio 

Asset Sustainability Ratio measures whether the Council is renewing or replacing existing physical 

assets (roads, footpaths, buildings etc.) at the same rate the stock of assets is wearing out. 

When adopting the Annual Budget, the Council proposed to spend $12.4m on the renewal and 

replacement of assets, whilst the depreciation proposed was $6.9m resulting in a ratio of 180%. 

The Council's net asset renewals for the year were $9.0m, whilst the depreciation proposed was $5.8m 

resulting in a ratio of 156%. 

Net asset renewals were below plan due to the combined impact of the reduced capital spend and the 

proceed from the sale of the former Growers Market property (adjacent to the Norwood Town Hall). 

Depreciation expense was below plan due to 

• unit price review for road infrastructure resulting in a revaluation decrement in the current 

replacement cost which has a flow on impact on depreciation. The adopted budget assumed 

there would be an increase in the current replacement cost of road infrastructure assets; 

• various assets being fully depreciated; and 

• adopted budget assumed that major capital works associated with Linde Reserve/Dunstone 

Grove redevelopment would be finalised and depreciated for the entire year. 

Page 8

Asset Consumption Ratio 


AGENDA FOR THE MEETING OF THE AUDIT COMMITTEE TO BE HELD ON 19 OCTOBER 2011 

ITEM 7.1 

Asset Consumption ratio measures the consumption of the Council's physical depreciating assets at a 

point in time. This ratio seeks to highlight the aged condition of a council's stock of physical assets. 

When adopting the Annual Budget, the Council budgeted to have utilised 72% of the value of its 

physical assets at 30 June 2011 and achieved 59%. 

Debt Servicing to Total Income Ratio 

At the Council meeting on 2 August 2010, when considering the Annual Borrowing and Investment 

Report, the Council requested that the Debt to Total Income Ratio be reported along with other financial 

indicators. The Debt Servicing to Total Income Ratio measures the percentages of annual debt 

servicing costs (interest and principal loan repayments) to total income. 

When adopting the Annual Budget, the Council budgeted for Debt to Total Operating Income of 7.1%. 

At 30 June 2011, Debt servicing to Total Income was 7.20%, driven by slight higher than anticipated 

principal repayments. 

OPTIONS 

Nil 

CONCLUSION 

The Council incurred an Operating Deficit of $0.427m (2009-2010: $0.639m Deficit), compared to the 

budgeted Operating Deficit of $0.786m following a budget review at the end of March 2011. The Council 

adopted an Operating Budget which planned to deliver an Operatfng Surplus of $0.040m. 

After capital items, which includes grant funding specifically for asset upgrades or renewals and asset 

disposals, the Council is reporting a Net Surplus of $4.402m (2009-2010: $0.817m). 

Dean Newbery & Partners, have completed their audit of the financial statements. They have advised 

that they will sign unqualified Independent Auditors' Reports in the form prescribed, upon the Presiding 

Member of the Audit Committee signing the "Council Certificate of Audit Independence". 

There were no significant issues raised during the audit of this year's financial statements which would 

prevent the Audit Committee recommending to the Council to adopt the 2010-2011 Financial Statement. 

COMMENTS 

Nil 


That the Audit Committee recommend to the Council; 

1. That the Annual Financial Statements for the year ended 30 June 2011, be adopted. 

2. That the Annual Financial Statements for the year ended 30 June 2011, be dated 7 November 

2011 and be signed on behalf of Elected Members by the Mayor, Robert Bria. . 

Page &

CERTIFICATION OF FINANCIAL STATEMENTS 

We have been authorised by the Council to certify the financial statements in their final form. In our opinion: 

ATTACHMENT C 2 

• the accompanying financial statements comply with the Local Government Act1999, Local Govemment (Financial 

Management) Regulations 2011 and Australian Accounting Standards. 

• the financial statements present a true and fair view olthe Council's financial position at 30 June 2011 and the 

results of its operations and cash flows for the financial year. 

• internal controls implemented by the Council provide a reasonable assurance that the Council's financial records 

are complete, accurate and reliable and were effective throughout the financial year. 

• the financial statements accurately reflect the Council's accounting and other records. 

Mario Barone 

CHIEF EXECUTIVE OFFICER 

Dated November 2011 

Robert Bria 

MAYOR

City of NOi'vJOod Payneham and St Peters 

BALANCE SHEET 

as at 30 June 2011 

ATTACHMENT C4 

2011 2010 

ASSETS Notes $ $ 

Current Assets 

Cash and cash equivalents 5 1,042,404 4,067,590 

Trade & other receivables 5,20 1,827,913 1,066,087 

Total Current Assets 2,870,317 5,133,677 

Non-current Assets 

Financial Assets 6 278,556 306,172 

Equity accounted investments in Council businesses 6,20 226,019 316,469 

Infrastructure, Property, Plant & Equipment 7 555,412,884 524,728,574 

other Non-current Assets 6 6,373,062 2,483,174 

Total Non-current Assets 562,290,522 527,834,389 

Total Assets 565,160,839 532,698,066 

LIABILITIES 

Current Liabilities 

Trade & other Payables 8 4,241,116 6,107,449 

Borrowings 8 2,680,078 3,701,368 

Provisions 8 1,273,993 1,189,359 

Total Current Liabilities 8,195,187 10,998,176 

Non-current Liabilities 

Borrowings 8 12,894,479 11,483,672 

Provisions 8 320,004 307,146 

Liability - Equity accounted Council businesses 8 1,787,958 1,689,325 

Total Non-current Liabilities 15,002,441 13,480,143 

Total Liabilities 23,197,628 24,478,319 

NET ASSETS 541,963,211 508,489,747 

EQUITY 

Accumulated Surplus 33,217,145 28,807,377 

Asset Revaluation Reserves 9 508,746,066 479,682,370 

TOTAL EQUITY 541,963,211 508,489,747 

This Statement is to be read in conjunction with the attached Notes. 

Page 14

2011 

Balance al end of previous reporting period 

Net Surplus I (Deficit) for Year 

Other Comprehensive Income 

Gain on revaluation of infrastruclure, property, planl & equipmenl 

Share of other comprehensive income -joinl ventures and 

associates 

Balance at end of period 

2010 

Balance at end of previous reporting period 

Adjustment to give effect to correction of prior year accounting error 

Restated opening balance 



Changes in revaluation surplus - infrastructure, property, plant & 

equipment 

Share of other comprehensive income - joint ventures and 

Associates 


This Statement is to be read in conjunction with the attached Notes 

City of Norwood Payne ham and St Peters 

STATEMENT OF CHANGES IN EQUITY 

for the year ended 30 June 2011 

Accumulated 

Surplus 

Notes $ 

9 

19 

28,807,377 

4,409,768 

33,217,145 

28,064,468 

20 (65,226) 

9 

27,999,242 

816,882 

19 (8,747) 

20 28,807,377 

ATTACHMENT C5 

Asset 

Revaluation TOTAL EQUITY 

Reserve 

$ $ 

479,682,370 508,489,747 

4,409,768 

29,081,506 29,081,506 

(17,810) (:7,810) 

508,746,066 541,963,212 

444,439,858 472,504,326 

(65,226) 

444,439,858 472,439,100 

816,882 

35,242,512 35,242,512 

(8,747) 

479,682,370 508,489,747 

Page 15

City of Nervl/ood Payneham and St Pfiters 

CASH FLOW STATEMENT 

for the year endsd 30 June 2011 

CASH FLOWS FROM OPERATING ACTIVITIES 

Receipts 

Notes 

2011 

$ 

Operating receipts 31,647,206 

Investment receipts 

Payments 

170,557 

Operating payments to suppliers & employees 

(27,385,203) 

Finance payments (961,657) 

Net Cash provided by (or used in) Operating Activities 3,470,903 

CASH FLOWS FROM INVESTING ACTIVITIES 

Receipts 

Amounts specifically for new or upgraded assets 3,473,725 

Sale of assets 2,006,627 

Repayments of loans by community groups 26,256 

Payments 

Expenditure on renewal/replacement of assets (8,271,331 ) 

Expenditure on new/upgraded assets (2,731,409) 

Loans made to community groups 

Capital contributed to associated entities (139,474) 

Net Cash provided by (or used in) Investing Activities (5,635,606) 

CASH FLOWS FROM FINANCING ACTIVITIES 

Receipts 

Proceeds from Borrowings 

Payments 

Repayments of Borrowings 

3,000,000 

(2,610,483) 

Net Cash provided by (or used in) Financing Activities 389,517 

Net Increase (Decrease) in cash held 

(1,775,186) 

Cash & cash equivalents al beginning of period 11 1,617,590 

Cash & cash equivalents at end of period 11 (157,596) 


ATTACHMENT CS 

2010 

$ 

31,220,372 

192,448 

(24,729,367) 

(1,008,766) 

5,674,687 

778,810 

4,600 

15,895 

(7,067,364) 

(504,911) 

(262,576) 

(201,785) 

(7,237,331) 

262,576 

(3,317,255) 

(3,054,679) 

(4,617,323) 

6,234,913 

1,617,590 

Page 16

City of Non.Mood Paynehnm and St Petars 

NOTES TO AND FORMING PART OF THE FINAN CIAL STATEMENTS 

for tile year ended 30 JUrie 2011 

NOTE 1 • SIGNIFICANT ACCOUNTING POLICIES 

ATTACHMENT C7 

The principal accounting policies adopted in the preparation of the financial report are set out below. These policies have been 

consistently applied to all the years presented, unless otherwise stated. 

1. Basis of Preparation 

1.1 Compliance with Australian Accounting Standards 

This general purpose financial report has been prepared in accordance with Australian Accounting Standards as they apply to not·for· 

profit entities, other authoritative pronouncements of the Australian Accounting Standards Board (AASB), Interpretations and relevant 

South Australian legislation. 

The financial report was authorised for issue by certificate under clause 11 of the Local Government (Financial Management) 

Regulations 2011. 

1.2 Historical Cost Convention 

Except as stated below, these financial statements have been prepared in accordance with the historical cost convention. 

1.3 Critical Accounting Estimates 

The preparation of financial statements in conformity with Australian Accounting Standards requires the use of certain critical accounting 

estimates, and requires management to exercise its judgement in applying Council's accounting policies. The areas involving a higher 

degree of judgement or complexity, or areas where assumptions and estimates are significant to the financial statements are specifically 

referred to in the relevant sections of this Note. 

2. The Local Government Reporting Entity 

City of Norwood, Payneham & St Peters is incorporated under the SA Local Government Act 1999 and has its principal place of 

business at 175 The Parade, Norwood. These financial statements include the consolidated fund and all entities through which Council 

controls resources to carryon its functions. In the process of reporting on the Council as a single unit, all transactions and balances 

between activity areas and controlled entities have been eliminated. 

Trust monies and property held by Council but subject to the control of other persons have been excluded from these reports. A 

separate statement of moneys held in the Trust Fund is available for inspection at the Council Office by any person free of charge. 

3. Income recognition 

Income is measured at the fair value of the consideration received or receivable. Income is recognised when the Council obtains control 

over the assets comprising the income, or when the amount due constitutes an enforceable debt, whichever first occurs. 

Where grants, contributions and donations recognised as incomes during the reporting period were obtained on the condition that they 

be expended in a particular manner or used over a particular period, and those conditions were undischarged as at the reporting date, 

the amounts subject to those undischarged conditions are disclosed in these notes. Also disclosed is the amount of grants, contributions 

and receivables recognised as incomes in a previous reporting period which were obtained in respect of the Council's operations for the 

current reporting period. 

Page 17

City of NOI"Nood Payneham ;;·md St Peters 

NOTES TO AND FORMING PART OF THE F!NANCIAL STATEMENTS 

for the yec1r ended 30 June 2011 

NOTE 1 continued · SIGNIFICANT ACCOUNTING POLICIES 

5.3 Subsequent Recognition 

ATTACHMENT C9 

Certain asset classes are revalued on a regular basis such that the carrying values are not materially different from fair value. For 

infrastructure and other asset classes where no active market exists, fair value is determined to be the current replacement cost of an 

asset less, where applicable, accumulated depreciation calculated on the basis of such cost to reflect the already consumed or expired 

future economic benefits of the asset. Further detail of existing valuations, methods and valuers are provided at Note 7. 

5.4 Depreciation of Non·Current Assets 

Other than land, all infrastructure, property, plant and equipment assets recognised are systematically depreciated over their useful lives 

in a manner which reflects the consumption of the service potential embodied in those assets. 

Depreciation is recognised on a straight·line basis. Major depreciation periods for each class of asset are shown below. Depreciation 

periods for infrastructure assets have been estimated based on the best information available to Council, but appropriate records 

covering the entire life cycle of these assets are not available, and extreme care should be used in interpreting financial information 

based on these estimates. 

Plant, Furniture & Equipment 

Furniture & Fittings . 

Building & Other Structures 

Infrastructure 

• Road Seal 

• Road Pavement 

• Footpaths 

• Kerbing 

• Drainage Pipes 

• Drainage Culverts 

Other Assets 

• Library Books 

• Open Space Assets 

5.5 Impairment 

3 to 20 years 

10 to 20 years 




50 years 

70 years 

100 years 

80 years 

5 to 8 years 

5 to 20 years 

Assets that have an indefinite useful life are not subject to depreciation and are reviewed annually for impairment. Assets that are 

subject to depreciation are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may 

not be recoverable. An impairment loss is recognised for the amount by which the asset's carrying amount exceeds its recoverable 

amount (which is the higher of the present value of future cash ouffiowsor value in use). 

For assets whose future economic benefits are not dependent on the ability to generate cash flows, and where the future economic 

benefits would be replaced if Council were deprived thereof, the value in use is the depreciated replacement cost. In assessing 

impairment for these assets, a rebuttable assumption is made that the current replacement cost exceeds the original cost of acquisition. 

Where an asset that has been revalued is subsequently impaired, the impairment is first offset against such amount as stands to the 

credit of that class of assets in Asset Revaluation Reserve, any excess being recognised as an expense. 

Page 19

ATTACHMENT C12 

City of No!'\"!ood Payneham and St Peters 

NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS 

for the yeClr encied 30 June 2011 

NOTE 1 continued· SIGNIFICANT ACCOUNTING POLICIES 

13. New Accounting Standards cont. 

AASB 110 

AASB118 

AASB119 

AASB 132 

AASB 137 

AASB 139 

AASB 140 

AASB 1031 

Events after the Reporting Period 

Revenue 

Employee Benefits 

Financial Instruments: Presentation 

Provisions, Contingent Liabilities and Contingent Assets 

Financial Instruments: Recognition and Measurement 

Investment Property 

Materiality 

AASB 2009-11 Amendments to Australian Accounting Standards arising from AASB 9 [AASB 1, 3, 4, 5, 7, 101, 102, 108, 112, 118, 

121,127,128,131,132,136,139,1023& 1038 and Interpretations 10& 12] 

AASB 2009-12 Amendments to Australian Accounting Standards [AASBs 5, 8, 108, 110, 112, 119, 133, 137, 139, 1023 & 1031 and 

Interpretations 2,4,16,1039 & 1052] 

AASB 2010-4 Further Amendments to Australian Accounting Standards arising from the Annual Improvements Project [AASBs 3. 7, 121, 

128,131,132 & 139] 

AASB 2010-5 Amendments to Australian Accounting Standards [AASBs 1, 3,4, 5, 101, 107, 112, 118, 119, 121, 132, 133, 134, 137, 

139, 140, 1023 & 1038 and Interpretations 112, 115, 127, 132 & 1042] 

AASB 2010-6 Amendments to Australian Accounting Standards [AASBs 1 & 7] 

AASB 2010-7 Amendments to Australian Accounting Standards arising from n AASB 9 [AASBs 1, 3, 4, 5, 7, 101, 102, 108, 112, 118, 

120,121,127,128,131,132,136,137,139,1023, & 1038 and Interpretations 2, 5,10,12,19, & 127] 

Interpretation 14 AASB 119 - The Limit on a Defined Benefit Asset, Minimum Funding Requirements and their Interaction 

(Standards not affecting local government have been excluded from the above list.) 

Council is of the view that none of the above new standards or interpretations will affect any of the amounts recognised in the financial 

statements, but that they may impact certain information otherwise disclosed. 

The Australian Accounting Standards Board is currently reviewing AASB 1004 Contributions. It is anticipated that the changes resulting 

from this review may have a material effect on the timing of the recognition of grants and contributions, but the financial consequences 

cannot be estimated until a revised accounting standard is issued. 

Page 112

NOTE 2 - INCOME 


City of NOiwood Payneham and St Peters 

NOTES TO ArlD FORMING PART OF THE F!NANCIAL STATEMENTS 


2011 2010 

Notes $ $ 

RATES REVENUES 

General Rates 25,141,408 23,939,718 

Less: Mandatory rebates (576,356) (547,246) 

Less: Discretionary rebates, remissions & write 

oils 

(28,356) (8,114) 

Other Rates (including service charges) 

24,536,696 23,384,358 

Natural Resource Management levy 805,512 694,320 

Parade Rate 145,254 141,763 

Other Charges 

950,766 836,083 

Penalties for late payment 68,756 51,707 

68,756 51,707 

Less: Discretionary rebates, remissions & write oils (17,100) (15,096) 

25,539,118 24,257,052 

STATUTORY CHARGES 

Development Act fees 262,530 231,119 

Town planning fees 36,468 49,536 

Animal registration fees & fines 91,417 71,362 

Parking fines I expiation fees 20 757,354 802,480 

Other registration fees 75,610 98,696 

Sundry 55,054 41,729 

1,278,432 1,294,922 

USER CHARGES 

Admission Charges· Pools 376,390 438,322 

Activity Program Revenues 15,745 15,904 

Child Care Centre Fees 1,352,337 1,201,381 

Hall & equipment hire 539,149 611,233 

Sales· general 62,097 80,342 

Subsidies received on behalf of users 167,943 209,964 

Sundry 168,349 167,837 

2,682,010 2,724,983 

INVESTMENT INCOME 

Interest on investments 

Local Government Finance Authority 95,499 148,437 

Banks & Oiller 77,110 35,163 

Loans to community groups 16,812 

189,421 183,600 

Page 113


City of NOr'\\food Payneilam and St Peters 



NOTE 2 continued -INCOME 

REIMBURSEMENTS 

- for roadwork 

- for private works 

- other 

OTHER INCOME 

Insurance & other recoupment's - infrastructure, property, 

plant & equipment 

Sundry 

GRANTS, SUBSIDIES, CONTRIBUTIONS 

Amounts received specifically for new or upgraded assets 

Other grants, subsidies and contributions 

The functions to which these grants relate are shown in Note 12. 

Sources of grants 

Commonwealth government 

State government 

Other 

Conditions over grants & contributions 

Grants and contributions which were obtained on the condition that they be expended for specified purposes or in a future period, but which 

are not yet expended in accordance with those conditions, are as follows: 

Notes 

2011 

$ 

2,869 

5,479 

174,286 

182,634 

134,764 

170,971 

305,735 

3,473,725 

2,439,650 

5,913,375 

4,676,794 

1,168,292 

68,289 

5,913,375 

2010 

$ 

9,944 

10,221 

149,785 

169,950 

118,539 

50,419 

168,958 

1,667,740 

2,652,986 

4,320,726 

1,304,015 

2,933,211 

83,500 

4,320,726 

Unexpended at the close of the previous reporting period 386,720 737,710 

Less: expended during the current period from revenues recognised in 

previous reporting periods 

Roads Infrastructure 

Heritage & Cultural Services 

Subtotal 

(308,233) 

(58,486) 

(366,719) 

Plus: amounts recognised as revenues in this reporting period but not yet expended in accordance with the conditions 

Roads Infrastructure 291,372 

ReserveJPlayground Upgrade 70,000 

Heritage & Cultural Services 13,699 

Subtotal 375,071 

Unexpended at the close of this reporting period 

395,072 

Net increase (decrease) in assets subject to conditions in the current 

reporting period 

PHYSICAL RESOURCES RECEIVED FREE OF CHARGE 

Building & Other Structures 

TOTAL PHYSICAL RESOURCES RECEIVED 

8,352 

(191,460) 

(546,250) 

(737,710) 

328,234 

58,486 

386,720 

386,720 

(350,990) 

412,576 

412,576 

Page 114


City of Norwood Payneham and St Peters 


for the year ends(/ 30 June 201'1 

NOTE 3 continued: EXPENSES 

FINANCE COSTS 

Interest on Loans 

DEPRECIATION, AMORTISATION & IMPAIRMENT 

Depreciation 

Buildings& Other Structures 

Open Space Infrastructure 

Roads Infrastructure 

Kerbing 

Footpaths 

Stormwater Drainage 

Plant & Equipment 

Fumiture & Fittings 

Other Assets 

Notes 

NOTE 4· ASSET DISPOSAL & FAIR VALUE ADJUSTMENTS 

INFRASTRUCTURE, PROPERTY, PLANT & EQUIPMENT 

Assets renewed or directly rep/aced 

Proceeds from disposal 

Less: Carrying amount of assets sold 

NET GAIN (LOSS) ON DISPOSAL OR REVALUATION OF ASSETS 

Notes 

7 

2011 

$ 

991,353 

991,353 

937,516 

89,767 

1,668,763 

827,802 

654,526 

915,541 

380,755 

64,727 

251,008 

5,790,405 

2011 

$ 

2,006,627 

629,847 

1,376,780 

2010 

$ 

998,807 

998,807 

565,596 

313,487 

1,689,199 

922,246 

758,684 

863,994 

590,198 

20,780 

361,385 

6,085,569 

2010 

$ 

4,600 

629,231 

(624,631) 

Page 116



NOTES TO AND FORMiNG PARi OF THE FINANCIAL STATEMENTS 

ror the year ended 30 June 2011 

NOTE 5 • CURRENT ASSETS 

CASH & EQUIVALENT ASSETS 

Cash on Hand and at Bank 

Deposits at Call 

TRADE & OTHER RECEIVABLES 

Rates - General & Other 

Accrued Revenues 

Debtors - General 

GST Recoupment 

Prepayments 

Loans to community organisations 

Sundry 

Total 

Less: Allowance for Doubtful Debts 

Total 

NOTE 6 • NON·CURRENT ASSETS 

FINANCIAL ASSETS 

Receivables 

Loans to community organisations 

TOTAL FINANCIAL ASSETS 

EQUITY ACCOUNTED INVESTMENTS IN COUNCIL BUSINESSES 

Eastern Heafth Authority Inc. 

Waste Care SA 

OTHER NON·CURRENT ASSETS 

Capital Works-in-Progress 

Notes 

20 

Notes 

19,20 

19,20 

2011 

$ 

299,395 

743,009 

1,042,404 

570,986 

13,335 

325,645 

181,875 

523,632 

27,615 

189,110 

1,832,198 

4,285 

1,827,913 

2011 

$ 

278,556 

278,556 

86,457 

139,562 

226,019 

6,373,062 

6,373,062 

2010 

$ 

1,048,859 

3,018,731 

4,067,590 

460,385 

20,728 

321,834 

197,746 

27,900 

26,255 

11,239 

1,066,087 

1,066,087 

2010 

$ 

306,172 

306,172 

130,476 

185,993 

316,469 

2,483,174 

2,483,174 

Page 117



for the year ended 30 June 20';" 

NOTE 7contlnued: INFRASTRUCTURE PROPERTY PLANT & EQUIPMENT 

2010 CARRYING AMOUNT MOVEMENTS DURING YEAR 

$ $ 

Land 

Buildings & Other Structures 

CARRYING 

AMOUNT 

291,869,305 

31,373,823 

Additions 

NewIUWade Renewals 

- - 

33,340 704,245 

Disposals 

- 

Depreciation 

- 

(937,516) 

Impairment 

- 

- 

Net Revaluation 

31,756,695 

1,556,125 

Infrastructure 

Open Space Infrastructure 

Roads 

Kerbing 

Footpaths 

2,001,817 

77,484,819 

45,371,504 

24,444,308 

114,039 

- 

- 

- 

2,021,383 

911,908 

651,475 

890,105 

- 

(112,174) 

(182,825) 

(277,374) 

(89,767) 

(1,668,763) 

(827,802) 

(654,526) 

- 

- 

3,982,277 

(68,924) 

(5,041,265) 

(3,119,466) 

Stormwat ... Drainage 46,696,877 2,058,092 111,962 (43,445) (915,541) (93,726) 107,790 


Furniture and Fittings 

Other assets 

2,346,503 

756,131 

2382467 

198,245 

47,017 

281,246 

- 

. 

- 

(750) 

- 

(13,279) 

(380,755) 

(64,727) 

(251,008) 

· 

· 

· 

- 

. 

. 

TOTAL INFRASTRUCTURE, PROPERTY, 

PLANT & EQUIPMENT 

This Note cootinues 00 the following pages. 

524,728,574 2,731,979 5,291,078 (629,847) (5,790,405) (93,726) 29,175,232 

2010 Totals 489,347,778 504,911 6,348,172 (629,231) (6,085,569) · 35,242,513 

ATIACHMENT C19 

2011 

$ 

CARRYING 

AMOUNT 

323,626,000 

32,732,586 

8,029,749 

76,546,866 

39,971,087 

21,263,047 

47,922,008 

2,163,243 

738,419 

2,399,878 

555,412,884 

524,728,574 

Page 119


City of NOIwood Payne ham and St Peters 

NOiES TO AND FORI\·lING PART OF THE FINANCIAL STATEMENTS 


NOTE 7 continued: INFRASTRUCTURE PROPERTY PLANT & EQUIPMENT 

Valuation of Assets 

Non-current assets, other than receivables, land held for re-sale, land under roads and investments are valued as follows, and all 

subsequent additions after valuation are recorded at cost or fair value on acquisition. 

Land and Buildings 

Land and Buildings assets are independently valued every five years. The last independent valuation was undertaken in the 2006-2007 

financial year by M Burns, Certified Practicing Valuer. The basis of valuation is fair value with subsequent additions valued at acquisition 

price. In the interim years, a review and update of replacement cost is undertaken based on the annual average movement in value of 

like assets. The last review was undertaken at 30 June 2011. Land assets were indexed by 10.9%, as verified by the Council's valuer, 

Liquid Pacific. Building assets were reviewed internally and indexed by 5%. 

Council being of the opinion that it is not possible to attribute a value sufficiently reliably to qualify for recognition; land under roads has 

not been recognised in these reports. 

Open Space Assets 

Open Space assets were internally valued as at 30 June 2011, with the basis for valuation being current replacement cost less 

subsequent accumulated depreciation and impairment costs. 

Road Infrastructure 

(Roads, Kerbing & Footpaths) 

Road Infrastructure assets are independently condition assessed every five years. The last independent condition assessment was 

undertaken in the 2008-09 financial year by Tonkin Consulting. The Council annually assesses and where appropriate revises unit costs 

based on the independent assessment of those rates. The last review was undertaken by Tonkin Consulting as at 1 July 2010. The next 

review of the unit costs will be undertaken as at July 2011. 

The basis of valuation is written down current replacement cost. All acquisitions made after the respective dates of valuation are 

recorded at cost. 

Stormwater Drainage 

Stormwater drainage assets are independently condition assessed every five years. The last independent condition assessment was 

undertaken by Tonkin Consulting as at 30 June 2010. The Council annually assesses and where appropriate revises unit costs based 

on the independent assessment of those rates. The next review of the unit costs will be undertaken in July 2011. 

The basis of valuation is written down current replacement cost. All acquisitions made after the respective dates of valuation are 

recorded at cost. 

Plant, Furniture & Equipment 

These assets are recognised on the cost less subsequent accumulated depreciation and impairment costs 

Library Books & Materials 

These assets are recognised on the basis of written down replacement cost. Library books and other lending materials are capitalised in 

bulk, and written out when fully depreciated. 

Page l 20

NOTE 8: LIABILITIES 


City of NOlWood Payneham and St Peters 

NOTES TO AND FORMING PART OF THE FINANCIAL STP.TEMENTS 


2011 2010 

$ $ 

TRADE & OTHER PAYABLES Notes Current Non-current Current 

Goods & Services 1,116,338 1,359,390 

Payments received in advance 2,650 1,631,120 

Accrued expenses - employee entitlements 1,516,867 1,440,909 

Accrued expenses - other 1,171,584 1,346,776 

Interest Payable 93,898 64,202 

Deposits, Retentions & Bonds 95,683 31,105 

St Peters RSL Trust 54,089 52,550 

Future Open Space Trust Fund 190,007 181,397 

4,241,116 6,107,449 

BORROWINGS 

Short term draw down facility - LGFA 1,200,000 2,450,000 

Loans - LGFA 1,463,858 12,862,664 1,232,897 

Loans - SAFA 11,720 14,940 13,971 

Other 4,500 16,875 4,500 

2,680,078 12,894,479 3,701,368 

All interest bearing liabiffties are secured over the future revenues of the Council 

PROVISIONS 

Employee entitlements (including on costs) 1,273,993 320,004 1,189,359 

1,273,993 320,004 1,189,359 

LIABILITY· EQUITY ACCOUNTED COUNCIL 

BUSINESSES 

Highbury Landfill Authority 19 1,590,624 

Eastern Waste Management Authority 19 197,334 

1,787,958 

Non-current 

11,435,637 

26,660 

21,375 

11,483,672 

307,146 

307,146 

1,588,330 

100,995 

1,689,325 

Page l 21

NOTE 12: FUNCTIONS 

Business Undertakings 

Community Services 

Culture 

EoonomIc Development 

Enviroomeflt 

Recreation 

Regulatory Services 

Transport & Communication 

Council Administration 

TOTAlS 


NOTES TO AND FORMING PART OF THE FINANCIAL STA.TEMENTS 

for the year ended 311June 201'1 

INCOMES, EXPENSES AND ASSETS HAVE BEEN DIREC1lY ATTRIBUTED TO THE FOLlOWING FUNCTIONS & ACTIVITIES 


INCOME EXPENSES OPERATING SURPLUS 

(DEFICIT) 

GRANTS INCLUDED IN 

INCOME 

TOTAL ASSETS HELD 

(CURRENT & 

NON-CURRENT) 

ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL 

2011 

$ 

4,762 

2010 

$ 

10,221 

2011 

$ 

31,693 

2010 

$ 

5,140 

2011 

$ 

(26,931) 

2010 

$ 

5,081 

2011 

s 

- 

2010 

$ 

- 

2011 

$ 

- 

2010 

$ 

- 

2,611,986 2,575,110' 2,747,963 2,778,536 (135,977) (203,426) 8,884 930,902 33,265,540 30,165,150 

752,177 

186,436 

737,244 

225,198 

2,352,509 

663,923 

2,274,306 

446,266 

(1,600,332) 

(477,487) 

(1,537,062) 

(221,068) 

1,154,637 

62,800 

278,914 

43,000 

7,392,342 

- 

6,703,367 

- 

14,587 22,449 4,169,930 4,094,375 (4,755,343) (4,071,926) 16,519 17,000 4,891,421 4,440,980 

619,066 

927,729 

- 

636,902 

977,693 

263,578 

2,723,813 

939,785 

769,206 

2,483,625 

972,494 

684,255 

(2,104,747) 

(12,056) 

(769,206) 

(1,846,723) 

5,199 

(420,677) 

1,091 

- 

6,000 

- 

- 

263,578 

295,139,267 

3,696,171 

194,144,258 

267,631,915 

3,234,620 

. 194,006,462 

27,500,257 26,004,068 17,748.165 17,930,342 9,752,902 8,073,714 1,189,659 1,119,592 26,618,218 26,785,307 

32,617,000 31,452,451 32,748,988 31,689,339 (129,966) (216,688) 2,439,650 2,652,985 565,153,223 532,967,801 

Excludes net gain (loss) on disposal or revaluation of assets, net gain (loss) from joinl ventures & associated entities, amounts received specifically for new or upgraded Assets and physical resources 

received free of charge. 

Page 124


City of Norwood Payne ham and St Peters 

NOTES TO AND FORMING PART OF THE FIN.t:.NCIAL STATEMENTS 


NOTE 12 continued· COMPONENTS OF FUNCTIONS 

The activities relating to Council functions are as follows: 

Business Undertakings 

Private Works. 

Community Services 

Public Order and Safety, Crime Prevention, Emergency Services, Other Fire Protection, Other Public Order and Safety, Health Services, 

Pest Control - Health, Immunisation, Nursing Homes, Preventive Health Services, Other Health Services, Community Support, Elderly 

Citizens Facilities, Home Assistance Scheme, Other Services for the Aged and Disabled, Child Care Centres, Children and youth 

Services, community Assistance, Community Transport, Family and Neighbourhood Support, Other Community Support, Community 

Amenities, Bus Shelters, Cemeteries / Crematoria, Public Conveniences, Car Parking - non-fee-paying, Telecommunications Networks, 

and Other Community Amenities. 

Culture 

Library Services, Mobile Libraries and Housebound Services, Static Libraries, Other Library Services, Cultural Services, Cultural 

Venues, Heritage, Museums and Art Galleries, and Other Cultural Services. 

14. Economic Development 

Employment Creation Programs, Regional Development, Support to Local Businesses, Tourism, and Other Economic Development. 

Environment 

Waste Management, Domestic Waste, Green Waste, Recycling, Transfer Stations, Waste Disposal Facility, Other Waste Management, 

Other Environment, Stormwater and Drainage, Street Cleaning, Street Lighting, Streetscaping, Natural Resource Management Levy, 

and Other Environment. 

Recreation 

Parks and Gardens, Sports Facilities -Indoor, Sports Facilities - Outdoor, Swimming Centres - Outdoor, and Other Recreation. 

Regulatory Services 

Dog and Cat Control, Building Control, Town Planning, Clean Air/Pollution Control, Litter Control, Health Inspection, Parking Control, and 

Other Regulatory Services. 

Transport and Communication 

Bridges, Footpaths and Kerbing, Roads - sealed, Roads - formed, Roads - natural formed, Roads - unformed, Traffic Management, 

LGGC - roads (formula funded), and Other Transport. 

Council Administration 

Governance, Administration n.e.c., Elected Members, Organisational, Support Services; Accounting/Finance, Payroll, Human 

Resources, Information Technology, Communication, Rates Administration, Records, Property, Contract Management, Customer 

Service, Other Support Services, Revenues, LGGC - General Purpose, and Separate and Special Rates. 

Page 125



NOTES TO AND FORMING PAR"f OF THE f=INANC!AL STATEMENTS 


NOTE 13 continued. - FINANCIAL INSTRUMENTS 

The following interest rates were applicable to Council's borrowings at balance date: 

30 June 2011 30 June 2010 

Weighted Weighted 

Average Carrying Value Average Carrying Value 

Interest Rate Interest Rate 

% $ % $ 

Cash Advance Facility 6.25 1.200.000 6,00 2,450,000 

Fixed Interest Rates 6.53 14,374,556 6,53 12,735,042 

15,574,556 15,185,042 

All carrying values approximate fair value for all recognised financial instruments, There is no recognised market for the financial assets 

of the Council, 

Risk Exposures 

Credit Risk represents the loss that would be recognised if counterparties fail to perform as contracted, The maximum credit risk on 

financial assets of the Council is the carrying amount, net of any allowance for doubtful debts, All Council investments are made with the 

SA Local Government Finance Authority and are guaranteed by the SA Government. Except as detailed in Notes 5 & 6 in relation to 

individual classes of receivables, exposure is concentrated within the Council's boundaries, and there is no material exposure to any 

individual debtor. 

Market Risk is the risk that fair values of financial assets will fluctuate as a result of changes in market prices, All of Council's financial 

assets are denominated in Australian dollars and are not traded on any market, and hence neither market risk nor currency risk apply, 

Liquidity Risk is the risk that Council will encounter difficulty in meeting obligations with financial liabilities, In accordance with the model 

Treasury Policy (LGA Information Paper 15), liabilities have a range of maturity dates based on cash inflows, Council also has available 

a range of bank overdraft and short·term draw down facilities that it can access, 

Interest Rate Risk is the risk that future cash flows will fluctuate because of changes in market interest rates, Council has a balance of 

both fixed and variable interest rate borrowings and investments, Cash flow fluctuations are managed holistically in seeking to minimise 

interest costs over the longer term in a risk adverse manner, 

Page 128



NOTES TO AND FORMING PART OF THE F!NANC!AL STATEMENTS 

for the yea, ended 30 June 2011 

NOTE 14: COMMITMENTS FOR EXPENDITURE 

2011 

2010 

$ 

$ 

Capital Commitments 

Capital expenditure committed for at the reporting date but not recognised in the financial statements as liabilities: 

Infrastructure 7,261,064 5,302,953 

7,261,064 5,302,953 

These expenditures are payable: 

Not later than one year 7,261,064 5,302,953 

7,261,064 5,302,953 

Other Expenditure Commitments 

Other expenditure committed for (excluding inventories) at tlle reporting date but not recognised in the financial 

statements as liabilities: 

Audit Services 

Employee Remuneration Contracts 


Not later than one year 

Later than one year and not later than 5 years 

13,284 

869,767 

883,051 

599,283 

283,768 

883,051 

26,920 

1,387,972 

1,414,892 

767,073 

647,819 

1,414,892 

Page 129


City of Norwood Payneham and St P·eters 

NOTES iO AND FORMING PART OF THE FINANCIAL STATEMENTS 

fer the year ended 30 June 2011 

NOTE 15: FINANCIAL INDICATORS 

These Financial Indicators have been calculated in accordance with Information Paper 9 - Local Government Financial Indicators 

prepared as part of the LGA Financial Sustainability Program for the Local Government Association of South Australia. Detailed 

methods of calculation are set out in the SA Model Statements. 

Operating Surplus 

Being the operating surplus (deficit) before capital amounts. 

Adjusted Operating Surplus 

2011 

(428,181) 

(439.850) 

2010 

(639,068) 

(652,957) 

2009 

(2,354,610) 

(2,609,512) 

In June 2010 the Commonwealth Government made an advance payment of $280,460 representing one quarter of the 2011-2012 

Financial Assistance Grant. The Adjusted Operating Surplus and Adjusted Operating Surplus Ratio account for the effect of the 

advance payment made in 2010-2011 and previous financial years. 

Operating Surplus Ratio 


Rates - general & other less NRM levy 

(2%) (3%) (11%) 

Adjusted Operating Surplus Ratio (2%) (3%) (12%) 

This ratio expresses the operating surplus as a percentage of general and other rates, net of NRM levy. 


20,048,755 19,038,470 17,653,539 

Net Financial Liabilfties are defined as total liabilfties less financial assets (excluding equfty accounted investments in 

Council businesses. 



Total Operating Revenue less NRM levy 


Net Interest Expense 

Total Operating Revenue less NRM levy less Investment Income 

Asset Sustainabillty Ratio 

Net Asset Renewals 

Depreciation Expense 

63% 

2.5% 

156% 

62% 59% 

2.7% 2.8% 

134% 68% 

Net asset renewals expenditure is defined as net capital expenditure on the renewal and replacement of existing assets, 

and excludes new capital expenditure on the acquisition of additional assets. 

Asset Consumption Ratio . 

Carrying value of depreciable assets 

Gross value of depreciable assets 

59% 60% 60% 

Total carrying value of depreciable assets divided by total reported value of depreciable assets before accumulated depreciation. 

Page 130


City of NCiwoocl Payneharn and St Peters 

NOTES TO AND FORMING PART OF THE FINANCIAL STATI:MENTS 

for the year ended 30 June 201 i 

NOTE 19 continued· JOINT VENTURES & ASSOCIATED ENTITIES 

Eastern Waste Management Authority Inc, 

The City of Norwood, Payneham and St Peters isa Member Council of the Eastem Waste Management Authority. The other Member 

Councils are the City of Bumside, the Corporation of the Town of Walkerville, The City of Mitcham, The City of Campbelltown and 

Adelaide Hills Council. 

The Authority collects and disposes of each Council's waste streams. 

2011 2010 

Eastern Waste Management Authority Inc. $ $ 

Council's respective interests are: 

- ownership interest in the joint operation 16.9353% 16.9353% 

Movements in Investment in Joint Ogeration $ $ 

Opening Balance (100,994) (53,754) 

Share in Operating Result (76,433) (39,141) 

Share in Non-operating items (19,907) (8,099) 

Share in Equity of Joint Operation (197,334) (100,994) 

Expenditure Commitments 

Expenditure committed for (excluding inventories) at the reporting date but not recognised in the financial statements 

as liabilities: 

Ogerating Exgenditures payable 



Later than 5 years 

Less: Future finance charges 

2,058,265 

4,804,602 

349,230 

(908,785) 

6,303,311 

Contingent Liabilities 

Each member of the operation is jointly and severally liable for the debts of the operation 

- arising from Council's share of the joint operation 

- arising from joint and several liability of all members 

1,982,148 

5,331,473 

134,997 

(966,171) 

6,482,447 

Page 134


City of Norwood Paynehc;!11 and St Peters 


for the year ended 3D June 201 1 

NOTE 20 • RETROSPECTIVE RESTATEMENT OF 2009·2010 COMPARATIVE DATA FOR ERRORS 

DETECTED AFTER SIGNING OF ACCOUNTS 

Parking fines and expiation fees income reported in 2009-2010 and prior years has been overstated due to an error. However, this will 

not materially distort the financial performance and position reported in 2009/2010 and prior periods and therefore does not warrant a 

restatement of the financial statements retrospectively in line with disclosures under AASB 108 AccounUng Policies, Changes in 

Accounting Estimates and Errors, 


Previous 2009/2010 Statutory Charges Comparative Balance 

Adjustment due to a correction of an error 

Adjusted 2009/2010 Statutory Charges Comparative Balance 

Previous 2009/2010 Net Loss - Joint ventures & Associates Comparative Balance 

Adjustment due to a correcUon of an error 

Adjusted 2009/2010 Net Loss - Joint ventures & Associates ComparaUve Balance 

Previous 2009/2010 Operating Surplus/(Deficit) Comparative Balance 


Adjusted 2009/2010 OperaUng SurpluS/(Deficit) Comparative Balance 

Previous 2009/2010 Net SurpluS/(Deficit) Comparative Balance 


Adjusted 2009/2010 Net Surplus/(Deficit) Comparative Balance 

Previous 2009/2010 Total Comprehensive ComparaUve Balance 

Adjustment due to a correcUon of an error. 

Adjusted 2009/2010 Total Comprehensive Comparative Balance 

Balance Sheet 

Previous 2009/2010 Debtors - General Comparative Balance 

Adjustment due to a correcUon of an error - 2009/2010 

Adjustment due to a correction of an error - prior to 2009/2010 

Adjusted 2009/2010 Debtors - General ComparaUve Balance 

Previous 2009/2010 Equity Accounted investments in Council Businesses Comparative Balance 

Adjustment due to a correction of an error - 2009/2010 

Adjusted 2009/2010 Equity Accounted investments in Council Businesses Comparative Balance 

Previous 2009/2010 Accumulated Surplus Comparative Balance 

Adjustment due to a correction of an error - 2009/2010 

Adjustment due to a correction of an error - prior to 2009/2010 

Adjusted 2009/2010 Statutory Charges Comparative Balance 

Note 

2 

2 

5 

5 

6 

6 

$ 

854,318 

(51,838) 

802,480 

422,180 

(265) 

421,915 

(587,230) 

(51,573) 

(638,803) 

868,455 

(51,573) 

816,882 

36,102,220 

(51,573) 

36,050,647 

438,898 

(51,838) 

(65,226) 

321,834 

316,204 

265 

316,469 

28,924,176 

(51,838) 

(65,226) 

28,807,112 

Page 137

EXTERNAL AUDIT REPORT 

City of No!Wood Payneham and St Peters 

ANNUAl. FINANCIAL ST}HEMENTS 

for the year ended 30 June 20',1 

Page 139

CERTIFICATION OF AUDITOR INDEPENDENCE 

City of Norwood Paynaham and St Peters 

ANNUAL F!NANCIAl STATEMENTS 


To the best of our knowledge and belief, we confirm that, for the purpose of the audit of the City of Norwood Payneham and 

St Peters for the year ended 30 June 2011, the Council's Auditor, Dean Newbery & Partners, has maintained its 

independence in accordance with the requirements of the Local Govemment Act 1999 and the Local Govemment (Financial 

Management) Regulations 2011 made under that Act. 

This statement is prepared in accordance with the requirements of Regulation 22(3) Local Govemment (Financial 

Management) Regulations 2011. 

Mario Barone 

CHIEF EXECUTIVE OFFICER 

Dated October 2011 

John Frogley 

PRESIDING MEMBER 

AUDIT COMMITTEE 

Page 140

10.4 FINANCIAL SUMMARY - JUNE 2011 FINAL 



CONTACT ",UMBER: 


ATTACHMENTS: 





Manager, Finance 

General Manager, Corporate Services 

83664585 

5/00238 

A-B 

The purpose of this report is to present a summary of the 2010-2011 Audtted results and provide 

explanations for variations from the 2010-2011 Adopted Budget. 

BACKGROUND 

Pursuant to Section 127 of the Local Government Act 1999 (the Act), the Council must prepare Annual 

Financial Statements in accordance with the Local Government (Financial Management) Regulations 2011 

(the Regulations). 

Section 10 of the Regulations requires the Council to prepare and consider a report, no later than 31 

December in each year, showing the audited financial results of the Council for the previous financial year 

compared with the estimated financial results set out in the budget presented in a manner consistent with the 

Model Financial Statements. 


The Councils 2010-2011 Annual Business Plan highlighted, that financial sustainability was a high priority and 

to this end, the Council planned for an Operating Surplus by the 2010-2011 financial year. 

The financial information contained in this report, is based on the 2010-2011 Annual Financial Statements, 

the 2010-2011 Adopted Budget and the various policies adopted by the Council as they impact financial 

performance (eg Rating Policy.) 


The Council incurred an Operating Deficit of $0.421 m (2009-2010: $0.639m Deficit), compared to the 

Adopted Operating Budget which planned to deliver an Operating Surplus of $0.040m. Details of the drivers 

behind the non-achievement of the Adopted Operating Surplus, are contained In the Discussion Section of 

this report. 

After capital ttems, the Council is reporting a Net Surplus of $4.410m (2009-2010: $0.817m) against an 

Adopted Net Surplus of $2.6m. 


Nil 

SOCIAL ISSUES 

Nil 


Nil 


Nil


Nil 


Nil 

CONSULTATION 





The Council's Audit Committee which comprises Mayor Robert Bria, Councillor John Frogley and 

Councillor Vincent Tarzia (and two (2) External Specialist Members), has considered this issue and is 

aware of the relevant issues. 

• Community 

Not Applicable 


Responsible Officers, General managers and Council's External Auditors 


Nil 

DISCUSSION 

The 2010-2011 Annual Financial Statements have been finalised and are being presented to the Council for 

adoption at this Council Meeting. 

Dean Newbery & Partners have completed their audit of the Financial Statements and have advised that they 

will sign unqualified Independent Auditors' Reports in the form prescribed. 

There were no significant issues raised during the audit of this year's financial statements. 


Operating Result 

The Council incurred an Operating Deficit of $0.421 m (2009-2010: $0.639m Deficit), compared to the Council 

Adopted Operating Budget which planned to deliver an Operating Surplus of $0.040m. 

The drivers behind the non-achievement of the Adopted Operating Surplus are; 

• ($0.527m) - inclusion of 2010-2011 Roads to Recovery (R2R) income ($0.263m) in both the 

Recurrent Operating Budget and the Operating Project Budget, coupled with the deferral of the 

project allocated to be funded by the R2R income and the subsequent non receipt of the associated 

grant income. 

• ($0.130m) -Infringement income was lower than Adopted budgeted due to a number of factors 

including a significant reduction in the value of tickets issued as the level of high value parking 

infringements have declined and an adjustment for the double counting of income from Parking 

Infringements issued in 2010-2011, forwarded to the Courts for recovery. 

• ($0.200m) - The Councils share of Joint Venture losses being greater than the Adopted budget 

primarily due to the impairment of the Trade receivables by East Waste due to the dispute with 

Burnside Council. 

Page 3i



CORPORATE & FINANCE • ITEM 10.4 

• ($0.205m) - Use of Agency staff (which incurs a premium) at the 5t Peters Child Care Centre. as a 

result of delays in recruiting for vacant positions and the casual staff pool being insufficient to meet 

the Centre requirements. This expenditure was partially offset by savings in salaries. 

• ($0.156m) Over spend associated with the 2010·2011 Adelaide Fashion Festival. It should be noted 

that the Adopted Budget included $0.100m of sponsorship income but no associated expenditure. 

As previously reported. the overall Net Cost of the Adelaide Fashion Festival was $0.071 m. 

• ($0.258m) - Utilities Charges (Electricity, Water and Gas) greater than the adopted budget due to the 

combined impact of; 

o unit price increases; 

o increased gas usage due to the combined impact of cooler weather during the swimming 

season and the impact of the vandalism incident at Norwood Pool which required significant 

water replacement, chemical treatment and heating; 

o increased water usage caused by faulty pipework and infrastructure at Payne ham Pool and a 

general under estimation of the budget allocations for the watering of the Councils Parks and 

Gardens. 

• ($0.196m)· Clean up and repair costs associated with heavy storms and flooding experienced in 

December 2010 and additional creek maintenance due to additional rubbish removal as a result of 

the increased rainfall experienced across the year. 

• ($0.460m) - Use of third party agency staff to back fill vacant positions across the organisation (this 

is offset by savings made by delays in appointing staff). 

Offsetting the unfavourable movements are; 

$1.087m 

$0.205m 

$0.627m 

$0.139m 

Depreciation expense being lower than anticipated due to; 

• unit price review for road infrastructure resulting in a revaluation decrement in 

the current replacement cost which has a flow on impact on depreciation. The 

adopted budget assumed there would be an increase in the current replacement 

cost of road infrastructure assets; 

• various assets being fully depreCiated; and 

• adopted budget assumed that major capital works associated with Linde 

Reserve/Dunstone Grove redevelopment would be finalised and depreCiated for 

the entire year. 

Increases in non·rate revenues as a result of; 

• receipt of insurance rebates relating to the 2009·2010 insurance program; and 

• higher than antiCipated recoveries of electricity and other services charges from 

tenants of Council Building's due to increased electricity charges. 

Delays or non·appointments to budgeted head count positions across the Council. 

The savings however have been offset by the use of third party contract staff to back 

fill the vacant positions. 

reduced interest expense due the lower than anticipated long term borrowings being 

taken out during the year. 

::'age 35

Non-Ooerating Income 




Non-Operating Income includes grant funding specifically for asset upgrades or renewals and asset 

disposals. The Council is reporting non-operating income of $4.830m against the Adopted Budget of 

$2.523m . 

Drivers behind the favourable variance are; 

• Recognition of Grant Income relating to Revitalising St Peters Project 

• Profit on Sale of Growers Market Land 

• Loss on SalelWrite off of Assets 

• Share of Joint Venture Non-Operating Loss (Regional Subsidiaries) 

$0.920m 

$1.993m 

($0.629m) 

($0.020m) 

After non-operating income, the Council is reporting a Net Surplus of $4.41 Om (2009-2010: $0.817m) against 

an Adopted Budget of $2.551 m. The reasons for the variance are explained above. 


Other Comprehensive Income, which comprises items of income and expense that are not recognised in 

profrt or loss as required or permitted by other Australian Accounting Standards, such as changes in asset 

values due to revaluations. The Council undertakes formal valuations of the asset classes over a rolling five 

(5) year period. In the interim years, a review and update of the replacement costs is undertaken based on 

the annual average movement in value of like assets. The Council did not budget for the indexation of long 

lived assets in relation to the increase in Asset Revaluation Reserve. 

Balance Sheet 

The Net Assets of the Council at 30 June 2011 is $542m, compared to an Adopted Budget of $475m, - a 

variance of $67m 

Major reasons for the variance include; 

Infrastructure, Property, Plant and Equipment $51.9m variance 

The Council undertakes formal valuations of the asset. classes over a rolling five (5) year period. In the 

interim years. a review and update of the replacement costs is undertaken based on the annual average 

movement in value of like assets. In developing the 2010-2011 Adopted Budget. the impact of the indexation 

of the asset values on both the opening and closing asset values. was not taken into account. 

Other Non·Current Assets $5.9m variance 

The actual closing 2009·2010 Asset Work in Progress balance was $2.4m against an anticipated closing 

balance of $0.448m. combined with a further increase in the 2010-2011 Asset Work in Progress ($3.9m). 

predominately due to the work undertaken to complete the redevelopment of Linde Reserve/Dunstone Grove. 

Liabilities 

Trade and Other Payables $3.1 m variance 

2010·2011 actual opening trade payables balance being lower than anticipated coupled with greater than 

anticipated level of payments to suppliers. 

Borrowings $5.2m variance 

2010-2011 actual opening borrowings being lower than anticipated due to a reduced level of new borrowings 

being taken out during 2009-2010 combined with 2010-2011 long term borrowings being less than the 

Adopted Budget. 

Par.e .3Il

Accumulated Surplus $2.Sm variance 

CITY OF NORWOOD PAYNEHAM & sT PETERS 



2010-2011 Opening Accumulated Surplus was higher than the Adopted Budget combined with the greater 

than anticipated actual Net Surplus for 2010-2011 Financial Year. 

Attachment A contains the 2010-2011 Financial Statements comparing the 2010-2011 result compared to 

the 2010-2011 Adopted Budget as required by Section 10 of the Regulations. 

2010-2011 Operating Result against Third Budget Review 

Operating Result 

The Council incurred an Operating Deficit of $0.421 m (2009-2010: $0.639m Deficit), compared to the 

budgeted Operating Deficit of $0.786m following a budget review althe end of March 2011 . The Council 

adopted an Operating Budget which planned to deliver an Operating Surplus of $0.040m . 

The $0.347m improvement in the end of year result compared to the revised budget is due to favourable 

variances in; 

$0.8m Depreciation expense being lower than anticipated due to; 

• unit price review for road infrastructure resulting in a revaluation decrement in the 

current replacement cost which has a flow on impact on depreciation 

• Various assets being fully depreciated 

$0.1 m Adjustment for double counting of income associated with parking infringements forwarded 

to the Courts for recovery being adjusted against prior year profits as opposed to current 

year profits. 

$0.2m Increases in non-rate revenues. 

These savings were offset by; 

($0.5m) Increased expenditure on Contract, Material and Other expenses, predominately driven by 

Urban services activities. 

($0.2m) Increase in Joint Venture losses associated with Regional Subsidiaries 

After capital items, which includes grant funding specifically for asset upgrades or renewals and asset 

disposals, the Council is reporting a Net Surplus of $4.410m (2009-2010: $0.817m) compared to and 

Operating Surplus of $3.363m reported as part of the Third Budget Review. 

Attachment B contains the 2010-2011 Financial Statements comparing the 2010-2011 result compared to 

the 2010-2011 Third Quarter Review. 

Financial Ratios 

Pursuant to Section 9 (2) of the Regulations, the Council's budget is required to contain details of the 

following three (3) financial ratios; 

• Operating Surplus ratio 

• Net Financial Liabilities Ratio 

• Asset Sustainability Ratio 

Paqe 37

Asset Sustalnability Ratio 




Asset Sustainabilily Ratio measures whether the Council is renewing or replacing existing physical assets 

(roads, footpaths, buildings etc.) at the same rate the stock of assets is wearing out. 

When adopting the Annual Budget. the Council proposed to spend $12.4m on the renewal and replacement 

of assets, wihilst the depreciation proposed was $6.9m resulting in a ratio of 180%. 

The Council's net asset renewals for the year were $9.0m. whilst the depreciation proposed was $5.8m. 

resulting in a ratio of 156%. 

Net asset renewals were below plan due to the combined impact of the reduced capital spend and the 

proceeds from the sale of the former Growers Market property (adjacent to the Norwood Town Hall). 

Depreciation expense was below plan due to; 

• unit price review for road infrastructure resulting in a revaluation decrement in the current 

replacement cost which has a flow on impact on depreciation. The adopted budget assumed there 

would be an increase in the current replacement cost of road infrastructure assets; 

• various assets being fully depreciated; and 

• adopted budget assumed that major capital works associated with Linde ReserveJDunstone Grove 

redevelopment would be finalised and depreciated for the entire year. 


Asset Consumption ratio measures the consumption of the Council's physical depreciating assets at a point 

in time. This ratio seeks to highlight the aged condition of a council's stock of physical assets. The higher the 

ratio, the newer the overall asset stock is. The recommended target for this ratio Is between 40% and 80%. 

When adopting the Annual Budget. the Council budgeted for a consumption ratio of 72% at 30 June 2011 . 

Due to the reduced level of capital spend during the year. the actual consumption ratio at 30 June 2011 is 

59%. While the ratio is less than the Adopted Budget target. the Councils asset consumption remains well 

within the recommended guidelines. 

Debt ServiCing to Total Income RatiO 

At the Council meeting on 2 August 2010, wihen considering the Annual Borrowing and Investment Report. 

the Council requested that the Debt to Total Income Ratio be reported along with other financial indicators. 

The Debt Servicing to Total Income Ratio measures the percentages of annual debt servicing costs (interest 

and principal loan repayments) to total income. 

When adopting the 2010-2011 Annual Budget, the Council budgeted for Debt to Total Operating Income of 

7.1 %. At 30 June 2011 , Debt servicing to Total Income was 7.2%, driven by slight higher than anticipated 

Principal repayments. 

OPTIONS 

Nil 

CONCLUSION 

Excluding the Councils share of Joint Venture Losses, the Council's Operating Deficit for 2010-2011 is 

$0.130m, which is a 40% improvement on the 2009-2010 result. 

COMMENTS 

Nil 

Pog.39


That the report be received and noted. 


Cr Marcuccitti moved: 






Pag.40

INCOME 

Rates 

Statutory charges 

User charges 

Grants, subsidies and contributions 

Investment income 

Reimbursements 

Other income 

Total Income 

EXPENSES 

Employee costs 

Materials, contracts & other expenses 

Finance costs 

DepreCiation, amortisation & impairment 

Net loss - joint ventures & associates 

Total Expenses 

OPERATING SURPLUS I (DEFICIT) 

Asset disposal & fair value adjustments 

Amounts received specifically for new or upgraded assets 

Physical resources received free of charge 

Non Operating items - joint venture and associates 

NET SURPLUS I (DEFICIT) 

transferred to Equity Statement 

CITY OF NORWOOD, PAYNEHAM AND ST PETERS 

STATEMENT OF COMPREHENSIVE INCOME 



Changes in revaluation surplus - infrastructure, property, 

plant & equipment 


associates 

Total Other Comprehensive Income 

TOTAL COMPREHENSIVE INCOME 

2010-2011 

Audited Results 

$ 

25,539,118 

1,278,431 

2,682,010 

2,439,650 

189,421 

182,634 

305,735 

32,617,000 

10,869,143 

15,096,086 

991,353 

5,790,405 

290,843 

33,037,830 

(420,830) 

1,376,780 

3,473,725 

(19,907) 

4,409,768 

29,081,506 

(17,810) 

29,063,696 

33,473,464 

ATTACHMENT AI 

2010-2011 

Adopted 

Budget 

$ 

25,521,645 

1,381,550 

2,681,622 

2,603,521 

176,400 

437,244 

186,550 

32,988,532 

11,501,430 

13,347,961 

1,130,478 

6,878,200 

89,969 

32,948,038 

40,494 

26,000 

2,523,625 

2,590,119 

2,590,119 

1

ASSETS 


Cash and cash equivalents 

Trade & other receivables 


BALANCE SHEET 


Total Current Assets 


Financial Assets 

Equity accounted investments in Council businesses 

Infrastructure, Property, Plant & Equipment 

Other Non-current Assets . 

Total Non-current Assets 

Total Assets 

LIABILITIES 


Trade & Other Payables 

Borrowings 

Provisions 

Total Current Liabilities 


Borrowings 

Provisions 

Liability - Equity accounted Council businesses 

Total Non-current Liabilities 

Total Liabilities 

NET ASSETS 

EQUITY 

Accumulated Surplus 

Asset Revaluation Reserves 

TOTAL EQUITY 

2010-2011 Audited 

Results 

$ 

1,042,404 

1,827,913 

2,870,317 

278,556 

226,019 

555,412,885 

4,241,116 

2,680,078 

1,273,993 

8,195,187 

12,894,479 

320,004 

1,787,958 

15,002,441 

23,197,628 

541,963,211 

33,217,145 

508,746,066 

541,963,211 

ATTACHMENT At 

2010-2011 

Adopted 

Budget 

$ 

779,638 

925,418 

1,705,056 

72,746 

521,304 

503,487,024 

448,963 

504,530,037 

506,235,093 

7,308,592 

3,349,889 

1,043,124 

11,701,605 

17,405,929 

253,981 

1,732,580 

19,392,490 

31,094,095 

475,140,998 

30,701,140 

444,439,858 

475,140,998 

2

2010-2011 Audited Results 





Gain on revaluation of infrastructure, property, plant & 

equipment 


associates 


2010-2011 Adopted Budget 


Adjustment t6 give effect to correction of prior year accounting error 





Changes in revaluation surplus - infrastructure, property, plant 

& equipment 

Available-tor-sale Financial Instruments - change in 

fair value 


associates 




Accumulated 

Surplus 

$ 

28,807,377 

28,807,377 

4A09,768 

33,217,145 

28,111,021 

28,111,021 

2,590,119 

30,701,140 

Asset Revaluation 

Reserve 

$ 

479,682,370 

479,682,370 

29,081,506 

(17,810) 

508,746,066 

444,439,858 

444,439,858 

444,439,858 

A ') 

ATTACHMENT 

TOTAL EQUITY 

$ 

508,489,747 

508,489,747 

4,409,768 

29,081,506 

(17,810) 

541,963,211 

472,550,879 

472,550,879 

2,590,119 

475,140,998 

3




CASH FLOWS FROM OPERATING ACTIVITIES 

Receipts 

Operating receipts 


Payments 


Finance payments 

Net Cash provided by (or used In) Operating Activities 


Receipts 

Amounts specifically for new or upgraded assets 

Sale of replaced assets 

Repayments of loans by community groups 

Payments 

Expenditure on renewal/replacement of assets 

Expenditure on new/upgraded assets 

Loans made to community groups 

Capital contributed to associated entities 

Net Cash provided by (or used in) Investing Activities 


Receipts 

Proceeds from Borrowings 

Proceeds from Aged Care Facility deposits 

Payments 

Repayments of Borrowings 

Net Cash provided by (or used in) Financing Activities 

Net Increase (Decrease) In cash held 

Cash & cash equivalents at beginning of period 

Cash & cash equivalents at end of period 

Short Term Cash Advance Facility at 30 June 

Cash & cash equivalents as per Adjusted Balance Sheet for 2010-2011 

2010-2011 

Audited 

Results 

$ 

31,647,206 

170,557 

(27,385,203) 

(961,657) 

3,470,903 

3,473,725 

2,006,627 

26,256 

(8,271,330) 

(2,731,410) 

(139,474) 

(5,635,606) 

3,000,000 

(2,610,483) 

389,517 

(1,775,186) 

'1,617,590 

(157,596) 

1,200,000 

1,042,404 

ATTACHMENT ",tt 

2010-2011 

Adopted Budget 

$ 

32,812,432 

176,400 

(24,939,660) 

8,049,172 

2,523,625 

26,000 

6,500 

(12,375,031) 

(257,780) 

(10,076,686) 

4,000,000 

(1,130,478) 

2,869,522 

842,008 

(92,370) 

749,638 

0 

749,638 

4

ASSETS 


Cash and cash equivalents 

Trade & other receivables 


BALANCE SHEET 


Total Current Assets 


Financial Assets 

Equity accounted investments in Council businesses 

Infrastructure. Property. Plant & Equipment 

Other Non-current Assets 

Total Non-current Assets 

Total Assets 

LIABILITIES 

Current LIabilities 

Trade & Other Payables 

Borrowings 

Provisions 

Total Current Liabilities 

Non·current Liabilities 

Borrowings 

Provisions 

Liability· Equity accounted Council businesses 

Total Non-current LIabilities 

Total LIabilities 

NET ASSETS 

EQUITY 

Accumulated Surplus 

Asset Revaluation Reserves 

TOTAL EQUITY 

2010·2011 AudIted 

Results 

$ 

1,042,404 

1.827.913 

2.870.317 

278,556 

226,019 

555.412,885 

6,373,062 

562,290,522 

565,160,839 

4,241,116 

2,680,078 

1,273,993 

8.195,187 

12,894,479 

320,004 

1,787,958 

15.002.441 

23.197,628 

541 ,963.211 

33.217,145 

508,746,066 

541,963,211 

ATTACHMENT 82. 

2010·2011 

Third Budget 

Review 

$ 

1.570.852 

1.183.151 

2.754.003 

290.172 

316.204 

528,458.353 

2,483.174 

531.547.903 

534.301.906 

4.968.458 

1.801.694 

1,189,359 

7,959,511 

12,286,390 

307.146 

1.779.294 

14,372,830 

22,332,341 

511.969,565 

32.287.195 

479.682.370 

511,969.565 

6

CONSULTATION 



CORPORATE & FINANCE -ITEM10.S 


Not Applicable. However a number of the Council's Elected Members are Board Members or Deputy 

Board Members of various Regional Subsidiaries and are aware of the various Financial Statements. 

• Community 






DISCUSSION 

The audited Financial Statements of the following Regional Subsidiaries have been received: 

• Eastern Health Authority (Attachment A) 

• Highbury Landfill Authority (Attachment B) 

• Waste Care SA (Attachment C) 

• Eastern Waste Management Authority Inc. (Attachment D) 

The Operating Surplus (Deficit) of the respective Regional Subsidiary for the year ended 30 June 2011, 

together with this Council's share of the operating result, which has been accounted for in the Council's 

Financial Statements, is set out in Table 1 below. 

TABLE 1 

Regional Subsidiary 

Eastern Health Authority 

Highbury Landfill Authority 

Waste Care SA 

Operating 

Surplus I 

(Deficit) 

Councils share of Surplus I 

(Deficit) 

$ 

(44,019) 

(141,768) 

The major reasons for the reported Operating Deficit for the 2010-2011 Financial year are: 

Eastern Health Authority 


Waste Care SA 

• Eastern Health Authority reported a Net Operating Deficit of 

$133,635 against a revised Budget which forecasted an 

Operating Deficit of $52,000. The deficit is driven by increases in 

materials, contracts and other expenses. 

• A review of the adequacy of the provision to cover the estimated 

cost of monitoring the landfill for the next 25 years, established in 

2008-2009, was undertaken. 

• Waste Care SA reported a Net Operating Deficit of $0.160m. 

During the 2008-2009 financial year, the Member Councils 

resolved to direct Waste Care SA not to increase fees to fully 

fund depreciation expenditure in order to minimise the cost of 

services to Member Councils. As fees are not increased to 

match the depreciation expense, an Operating Deficit is incurred. 

The depreciation expense recorded in the Statement of 

Comprehensive Income for 2010-2011 is $0.364m. 

Page 42

East Waste 

OPTIONS 


CONCLUSION 

Nil 

COMMENTS 

Nil 





Seconded by Cr Minney and carried. 




• East Waste reported a Net Operating Deficit of $0.451 m against 

a break even budget. As at 30 June 2011, East Waste 

recognised a provision for impairment relating to outstanding 

trade receivables which are in dispute (Le. the City of Burnside 

dispute). The value of the provision for impairment is $0.799m 

(2009·2010: $0.480m). The Burnside dispute has since 30 June 

2011 been finalised, therefore the provision for impairment will be 

reversed in 2011·2012 Financial Statements. 

Pag.4J

EASTERN HEALTH AUTHORITY 



2011 2010 

Notes $ $ 

INCOME 

'Council Contributions 2 1,198,300 1,111,400 

Statutory cha'rges 2 92,493 103,524 

User charges 2 356,138 283,009 

Grants, subsidies and contributions 2 125,667 124,736 

Investment income 2 29,033 22,597 

Other income 2 4,830 17,454 

Total Income 1,806,461 1,662,720 

EXPENSES 

Em ployee costs 

Materials, contracts & other expenses 

3 

3 

1,392,731 

534,188 

1,227,049 

426,861 

" 

! 

Depreciation, amortisation & impairment 3 13,177 13,540 

Total Expenses 1,940,096 1,667,450 

OPERATING SURPLUS I (DEFICIT) (133,635) (4,730) 

Asset disposal & fair value adjustments 4 {1,6861 


transferred to Equity Statement 

(133,635) (6,415) 


TOTAL COMPREHENSIVE INCOME {133,6351 {6,4151 

This Statement is to be read in conjunction with the attached Notes, 

Page 2


BALANCE SHEET 


2011 2010 

ASSETS Notes $ $ 


Cash and cash equivalents 5 352;737 496.155 

Trade & other receivables 5 145,449 132.765 

Total Current Assets 498,186 628,920 


Infrastructure.· Property. Plant & Equipment 6 22,861 19.852 

Total Non-current Assets 22,861 19,852 

Total Assets 521,047 648.772 

LIABILITIES 


Trade & Other Payables 7 203,908 209.024 

Provisions . 7 82,542 77,634 

Total Current Liabilities 286,450 286,658 


Provisions 7 29,494 23,376 

Total Non-current liabilities 29,494 23.376 

Total Liabilities 315,944 310.034 

NET ASSETS 205,103 338.738 

EQUITY 

Accumulated Surplus 86,503 156.738 

Other Reserves B 118,600 182.000 

TOTAL EQUITY 205,103 338,738 

This Statement Is to be read in conjunction willi the attached Notes. 

Page 3


2011 




Transfers between reserves 


2010 








Notes 

Accumulated 

Surplus 

$ 

156,738 

156,738 

(133,635) 

63,400 

86,503 

66,029 

66,029 

(6,415) 

97,124 

156,738 


Other 

Reserves 

$ 

182,000 

182,000 

(63,400) 

118,600 

279,124 

279,124 

(97,124) 

182,000 

TOTAL 

EQUITY 

$ 

338,738 

338,738 

(133,635) 

205,103 

345,153 

345,153 

(6,415) 

338,738 

Page 4 

\ 

.'




CASH FLOWS FROM OPE.RATING ACTIVITIES 

Receipts 

Operating receipts 


Payments 


Net Cash provided by (or used In) Operating Activities 


Receipts 

Sale of replaced assets 

Payments 

Expenditure on renewal/replacement of assets 

Expenditure on new/upgraded assets 

Net Cash provided by (or used in) Investing Activities 

Net Increase (Decrease) in cash held 

Cash & cash equiValents at beginning of period 

Cash & cash equivalents at end of period 

Notes 

This Statement is to be read in ·conjunction with the -attached Notes 

9 

9 

2011 

$ 

1,811,680 

28,914 

(1,976,576) 

(127,232) 

(16,186! 

(16,186) 

(143,418) 

496,155 

352,737 

2010 

$ 

1,649,249 

20,502 

(1,699,995) 

(30,244) 

740 

(3,196) .. 

(2,456) 

(32,700) 

528,855 

496,155 

Pl!ge 5

EASTERN HEALTH AUTHOR1TY 



Note 1 - SIGNIFICANT ACCOUNTING POLICIES 

The principal accounting policies adopted in the preparation of the financial report are set out below. 

These policies have been consistently applied to all the years presented. unless otherwise stated. 

1 Basis of Preparation 

1.1 Compliance with Australian Accounting Standards 

This general purpose financial report has been prepared in accordance with Australian Accounting 

Standards as they apply to not-for-profit entities. other authoritative pronouncements of the Australian 

Accounting Standards Board. Interpretations and relevant South Australian legislation. 

1.2 Historical Cost Convention • --I 

Except as stated below. these financial statements have been prepared in accordance with the historical . ' 

cost convention. 


The preparation of financial statements in conformity with Australian Accounting Standards requires the 

use of certain critical accounting estimates. and requires management to exercise its judgement In 

applying Council's accounting policies. The areas involving a higher degree of judgement or complexity. 

or areas where assumptions and estimates are signifICant to the financial statements are specifically 

referred to in the relevant sections of this Note. 

1.4 Rounding 

All amounts in the financial statements have been rounded to the nearest dollar ($). 

2 The Local Government Reporting Entity 

Eastern Health Authority is a Regional Subsidiary incorporated under the SA Local Government Act 1999 

and has its principal place of business at 101 Payne ham Road. St Peters. These finanCial statements 

include the consolidated fund and all entities through which the Authority controls resources to carry on its 

functions. In the process of reporting on the Authority as a single unit. all transactions and balances 

between activity areas and controlled entities have been eliminated. 

3 Income recognition 

Income is , measured at the fair value of ttie conSideration received or receivable. Income is recognised 

when the Authority obtains control over the assets comprising the income. or when the amount due 

constitutes an enforceable debt. whichever first occurs. 

Where grants. contributions and donations recognised as incomes during the reporting period were 

obtained on the condition that they be expended in a particular manner or used over a particular period. 

and those conditions were undischarged as at the reporting date. the amounts subject to th9se 

undischarged conditions are disclosed in these notes. 

4 Cash. Cash Equivalents and other Financial Instruments 

Cash Assets Include all amounts readily convertible to cash on hand with an InSignificant risk of changes 

in value with a maturity of three months or I,ess from the date of acquisition. 

Receivables are unsecured and do not bear interest. 

All receivables are reviewed as at the reporting date and adequate allowance made for amounts the 

receipt of which is considered doubtful. 

PageS 

F ··




Note 2 - INCOME 

CqUNCIL CONTRIBUTIONS 

City of Burnside 

City of Campbellown 

City of Norwood, Payneham & St Peters 

City of Prospect 

Town of Walkerville 

STATUTORY CHARGES 

SRF Licences 

Food Inspection 

Legionella Registration and inspection 

Fines, penalties & expiations 

Other fines, penalties & expiations 

USER CHARGES 

Immunisation Fee for Service 

Immunisation Worksites 

Food Safety Training 

Food Auditing 

City of Unley 

City of Adelaide 


Interest on investments 

Local Government Finance Authority 29,033 22,597 

29,033 22,597 

Page 10




NOTE 2 - INCOME (continued) 

2011 2010 

Notes $ $ 

OTHER INCOME 

Motor Vehicle Reimbursements 3,880 13,735 

Sundry 950 3,719 

4,830 17,454 

GRANTS, SUBSIDIES, CONTRIBUTIONS 

Immunisation Fees - Schools 86,283 87,542 

Child Immunisation Register 39,384 37,194 

;' 125,667 124,736 

Sources of grants 

CommonWfJallh government 18,258 

State government 125,667 106,478 

125,667 124,736 

Page 11




Note 4 - ASSET DISPOSAL & FAIR VALUE ADJUSTMENTS 

Notes 

2011 

$ 

2010 

$ 

INFRASTRUCTURE, PROPERTY, PLANT & EQUIPMENT 

Assets renewed or directly replaced 

Proceeds from disposal 

740 

less: Carrying amount of assets sold 

2,425 

Gain (Loss) on disposal (1,685) 

NET GAIN (LOSS) ON DISPOSAL OR 

REVALUATION OF ASSETS 

(1,685) 

Page 14 

( 1 • 

,. : 

. . 

...




Note 5 • CURRENT ASSETS 

2011 2010 

CASH & EQUIVALENT ASSETS Notes $ $ 

Cash on Hand and at Bank 22,877 53.354 

Short Term Deposits & Bills. etc 329,860 442.801 

352,737 496.155 

TRADE & OTHER RECEIVABLES 

Accrued Revenues 5,994 5,875 

Debtors - general 140,700 125.599 

GST Recoupment .659 

Prepayments 1.877 

Total 146,694 134.010 

Less: Provision for impairment 1 1 245 1.245 

145,449 · 132,765 

Page 15




Note 6 (cont) - INFRASTRUCTURE, PROPERTY, PLANT & EQUIPMENT 

Valuation of Assets 

At 1 July 2004 upon the transition to AIFRS, the Authority elected pursuant to AASB 1.19 to retain a previously 

established deemed cost under GAAP as tts deemed cost. With subsequent additions at cost, this remains as the 

basis of recognition of non-material asset classes. 

Office Furniture and Software 

Office fumtture and software Is recognised on the cost basis. 

Page 18




Note 8 • RESERVES 

11712010 

Transfers to Transfers from 

OTHER RESERVES Reserve Reserve 

30/612011 

Committed Expenditure 182,000 (63,400 1 118,600 

TOTAL OTHER RESERVES 182,000 (63,400 ) 118,600 

PURPOSES OF RESERVES 

Committed expendIture Reserve 

Comparatives 279,124 (97,124 ) 182,()()() 

Funds set aside to fund budget initiatives including the development of a Regional Health Plan, a 

Computer-Failover System and a Performance Management System. 

Page 20




Note 9 - RECONCILIATION TO CASH FLOW STATEMENT 

(a) Reconciliation of Cash 

Cash Assets comprise highly liquid investments with short periods to maturity subject to 

insignificant risk of changes of value. Cash · at the end of the reporting period as shown in 

the Cash Flow Statement is reconciled to the related items in the Balance Sheet as follows: 

2011 2010 

Notes $ $ 

Total cash & equivalent assets 5 352,737 496,155 

Balances per Cash Flow Statement 352,737 496,155 

(b) Reconciliation of Change In Net Assets to Cash 

from Operating Activities 

Net Surplus (DefiCit) 

Non-cash items in Income Statement 

(133,635) (6,415) 

Depreciation, amortisation & Impairment 13,177 13,540 

Net increase (decrease) in unpaid employee 

benefits 

34,936 (8,245) 

Net (Gain) Loss on Disposals 1,685 

Add (Less): Changes in Net Current Assets 

(85,522) 565 

Net (increase) decrease in receivables 

Net increase (decrease) in trade & other payables 

(12,684) 

(29,0261 

(37,533) 

6,724 

Net Cash provided by (or used In) operations (127,232) (30,244) 

Page 21




Note 11 • COMMITMENTS FOR EXPENDITURE 

Other expenditure Commitments 

2011 

$ 

2010 

$ 

Other expenditure committed for (excluding inventories) at the reporting date but not 

recognised in the financial statements as liabilities: 

Audit Services 

Employee Remuneration Contracts 



Later than one year and not later than 5 yearS . 

6,700 

588,077 

594,777 

245,033 

349,744 

594,m 

6,300 

900,554 

906,854 

262,384 

644,470 

906,854 

Page 24 

..




Note 12 - FINANCIAL INDICATORS 

2011 2010 2009 

These Financial Indicators have been calculated in accordance with Information Paper 9 - 

Local Goyernment Financial Indicators prepared as part of the LGA Financial Systainability 

Program for the Local Government Association of South Australia. Detailed methods of 

calculation are set out in the SA Model Statements. 

Operating Surplus $ 

Being the operating surplus (deficit) before capital amounts. 



Council Contributions 

(133,635) (4,730) 

(11%) 0% 

This ratio expresses the operating surplus as a percentage of Council Contributions 

Net Financial Liabilities $ (182,242) (318,886) 

(123,201) 

(13%) 

(312,532) 

Net Financial Liabilities are defined as total liabilities less financial assets (excluding equity accounted 

investments in Council businesses. . 



Total.Operating Revenue less NRM levy 


Net Interest Expense 

Total Operating Revenue less NRM levy 

less Investment Income 

Asset Sustalnabillty Ratio 



(10.1%) 

(1.6%) 

0% 

(19.2%) (21.6%) 

(1.4%) (2.1%) 

(5.5%) 10% 

Net asset renewals expenditure is defined as net capital expenditure on the renewal and replacement of 

existing assets, and excludes new capital expenditure on the acquisition of additional assets. 




37% 30% 47% 

Total carrying value of depreciable assets divided by total reported value of depreciable assets before 

accumulated depreciation. . 

Page 25



for the year ended 30 June 20·11 

Note 13 - UNIFORM PRESENTATION OF FINANCES 

The following is a high level summary of both operating and capital investment activities of the 

Council prepared on a simplified Uniform Presentation Framework basis. • 

All Councils in South Australia have agreed to summarise annual budgets and long-term 

financial plans on the same basis. . 

The arrangements ensure that all Councils provide a common 'core' of financial information, 

which enables meaningful comparisons of each Council's finances 

Income 

less Expenses 

Operating Surplus I (Deficit) 

less Net Outlays on Existing Assets 

Capital Expenditure on renewal and 

replacement of EXisting Assets 

less Depreciation, Amortisation and 

Impairment 

less Proceeds from Sale of Replaced 

Assets 

less Net Outlays on New and Upgraded " 

Assets 

Capital Expenditure on New and Upgraded 

Assets 

(including investment property & realestale 

developments) 

Net Lending I (Borrowing) for Financial 

Year. 

13,177 

16,186 

2011 

$ 

1,806,461 

1,940,096 

(133,635) 

(13,177) 

16,18.6 

(136,644) 

13,540 

740 

3,196 

2010 

$ 

1,662,720 

1,667,450 

(4,730) 

(14,280) 

3,196 

6,354 

Page 26 

(

·EASTERN HEALTH AUTHORITY 



Note 14 - OPERATING LEASES 

Lease payment commitments of the Authority 

The Authority has entered into non-cancellable operating leases for various items of 

computer and other plant and equipment. 

No lease imposes any additional restrictions on the Authority in relation to additional 

debt or further leasing. 

Leases in relation to computer and office equipment permit the Authority, at expiry of 

the lease, to elect to re-lease, return or acquire the equipment leased. 

No lease contains any escalation clause. 

Commitments under non-cancellable operating leases that have not been recognised in 

the financial statements are as follows: 



2011 

$ 

37,619 

3,055 

40,674 

2010 

$ 

73,272 

35,413 

108,685 

Page 27

ANNUAL FINANCIAL STATEMENTS 

FOR THE YEAR ENDED 30 June 2011 

8.Dean Newbery & Partners 

CHARTERED ACCOUNTANTS ABN30164612890 

Auditor's Independence Declaration under Section 22 of the Local Government 

(Financial Management) Regulations 2011 to the Eastern Health Authority Inc. 

I confirm that, for the audit of the financial statements of the Eastern Health 

Authority Inc. for the year ended 30 June 2011, I have maintained my independence 

in accordance with the requirements of APES 110 - Code of Ethics for Professional 

Accountants, Section 290, published by the Accounting Professional and Ethical 

Standards Board, in accordance with the Local Government Act 1999 and the Local 

Government (Financial Management) Regulations 2011 made under that Act. 

This statement is prepared in accordance with the requirements of Regulation 22 (5) 

Local Government (Financial Management) Regulations 2011. 

SAMANTHA ALLARD 

Partner 

DEAN NEWBERY & PARTNERS 

CHARTERED ACCOUNTANTS 

214 MELBOURNE STREET 

NORTH ADELAIDE SA 5006 

Dated this 1 st h day of August 2011 

Office: 

214 Melboume Street 

North Adelaide SA 5006 

All CO"1'spondence: 

PO Box 755 


.. .. .. 

.," ", 

. . 

T: (08) 8267 4777 

F: (08) 8239 0895 

E: admin@deannewbery.com.au

HIGHBURY LANDFILL AUTHORITY 

GENERAL PURPOSE FINANCIAL REPORTS 


Table of Contents 

Certification of Financial Statements 

Principal Financial Statements 


Balance Sheet 

Statement of Changes in Equity 

Cash Flow Statement 

Notes to and forming part of the Principal Financial Statements 

Note 1 

Note 2 

Note 3 

Note 4 

Note 5 

Note 6 

Note 7 

Note 8 

Note 9 

Note 10 

Statement of Significant Accounting Policies 

Revenues 

Expenses 


Non Current Assets - Plant & Equipment 

Current liabilities and Non Current Liabilities 

Statement of Cash Flows Reconciliation 

Contingencies & Assets & Liabilities not recognised in 

the Statement of Financial Position 

Events after Balance Sheet date 

Financial Instruments 

The Authority's Certificate of Audit Independence 

Audit Certificate of Audit Independence 

Audit Report 

C:\Oocumente and SettlngsWargaret Myers\My Oocuments\TJHMS\HLA\Reports\Financiala\HLA firlancials 30 june 11 draft 

Page 

ATTACHMENT B 

1 

2 

3 

4 

5 

N6-8 

N9 

N9 

N9 

N9 

N1D 

N11 

N11 

N11 

N12 

13 

14 

15

REVENUE 

Interest Received 

Sundry Income 

TOTAL REVENUE 

EXPENSES 

Depreciation 

Highbury closure provision 

TOTAL OPERATING EXPENSES 

NET (DEFICIT) RESULTING FROM OPERATION! 

Other Comprehensive income 

Total Other Comp,.henaivelncome 


Thilltatement 10 be reed in cOIIjUDCtion with me attached note •• 


STAlEMENT OF COMPREHENSIVE INCOME 

FOR THE YEAR ENDED 30 JUNE 2011 

2 

3 

3 

ill! 

$ 

",438 

4,201 

8,639 

11,555 

348,368 

359,823 

(351,2841 

(351,2841 

2010 

$ 

10,201 

4,251 

14,452 

10,043 

843,838 

853,881 

1839,4291 

1838,4291 

Pogo 2


BALANCE SHEET 

AS AT 30 JUNE 2011 

Note 

aill 

$ 

ASSETS 

CURRENT ASSEIS 

Cash and Cash Equivalents 4 173.101 

Other 4 7,011 

Total Current Assets 180.112 

NO!!-!

CASH fLOWS FROM OPERATING ACTMT!ES 

Receipts 

Interest received 

Sundry income 

GST recovered 

PaYments 

Payments to suppliers 

Net cash provided by operaUng activit> 7 


Payments for Closure Contract Highbury 

Payments for property, plant and equipment 

Net cash used In Investing acUvltles 


Funds paid tram Member Councils 

Net cash used In financing acUvltlel 

Net (decrea •• )!lncrease in cash held 

Cash at beginning of the year 

Cash at end of the year 

This statement to be read in conjunction with the attached notes. 


STATEMENT OF CASH FLOWS 


m1 

$ 

Inflows 

(Outflows) 

8,639 

11,545 

(396,220) 

(378,036) 

345,800 

345,600 

(30,436) 

203,537 

173,101 

2010 

$ 

Inflows 

(Outflows) 

10,201 

4,261 

43,407 

(593,801) 

(535,942) 

(796,943) 

!'7,6OOI 

(814,5431 

(727,369) 

930,906 

203,537 

Page 5

NOTE 6; CURRENT LIABILITIES 

Creditors 

OIher 

Provision for Highbury Post Closure 

NOTE 6; NON CURRENT LIABILITIES 

Provision for Highbury Post Closure 

HIGH BURY LANDFILL AUTHORITY 

NOTES TO THE FINANCIAL STATEMENTS 


2,295 

2,520 

343,000 

347,815 

3,819,899 

48,527 

4,140 

3,819,899 

The Authority has an ongoing obligation under its EPA licence to manage the posl-closure phase for the 

landfil for at teast 25 yea ... A provision for the Highbury landRU closure has been accrued. A net present value 

(NPV) calculation has then been made by estimating cash outflows to manage the Highbury site in accordance 

with its EPA licence for a 25 year period commencing 1 July 2009. The cash outflows have been escalated at 

the RBA inflation forecast February 2010 of 3% and a discount rale used that is equivalent to Ihe 10 year 

Commonweallh Bond rate - indicative mid rales 30 June 2010 adjusted to 30 June balance dates. This NPV 

calculation has been incorporated into the provision and represents the Authority's best estimate of its future 

liability to manage the Highbury landfill post-closure pha.e. 

Page Nl0


ANNUAL FINANCIAL STATEMENTS 

FOR THE YEAR ENDED 30 June 2011 

CERTIFICATION OF AUDITOR INDEPENDENCE 

To the best of our knowledge and belief, we confirm that, for the purpose of the audit of Highbury 

Landfill Authority for the year ended 30 June 2011, the Authority Audnor, Dean Newbery & Partners, has 

maintained its independence in accordance wnh the requirements of the Local Government Ad. 1999 

and the Local Govemment (Financial Management) Regulations 2011 made under that Ad.. 

This statement Is prepared in accordance with the requirements of Regulation 22(3) Local 

Government (Financial Management) Regulations 2011. 

Dated the 

Trevor Hockley 

EXECUTIVE OFFICER 

14th day of September 2011 

Page 13

Dean Newbery & Partners 

CHA RTERED ACCOUNTA NTS ABN30164612 890 

OffIce: 

214 Melbourne SIr ... 1 


Auditor's Independence Declaration under Section 22 of the Local Government 

(Financial Management) Regulations 2011 to the Highbury Landfill Authority. 

I confirm that, for the audit of the financial statemerits of the Highbury Landfill 

Authority for the year ended 30 June 2011 , I have maintained my independence in 

accordance with the requirements of APES 110 - Code of Ethics for Professional 

Accountants, Section 290, published by the Accounting Professional and Ethical 

Standards Board, in accordance with the Local Government Act 1999 and the Local 

Govf3mment (Financial Management) Regulations 2011 made under that Act. 

This statement is prepared in accordance with the requirements of Regulation 22 (5) 

Local Govemment (Financial Management) Regulations 2011. 

SAMANTHA ALLARD 

Partner 

DEAN NEWBERY & PARTNERS 

CHARTERED ACCOUNTANTS 

214 MELBOURNE STREET 

NORTH ADELAIDE SA 5006 

Dated this 16 th day of September 2011 

All Conwspondence: 

PO Box 755 


liability limited by a scheme approved under Professional Standards Legislation 

T: (08) 8267 4777 

F: (08) 8239 0895 

E: admin@deannewbery.com.au

Table of Contents 

WASTE CARE SA 

GENERAL PURPOSE FINANCIAL REPORTS 


Certification of Financial Statements 


Statement Comprehensive Income 

Balance Sheet 


Statement of Cash Flows 

Notes to and forming part of the Principal Financial Statements 

Note 1 

Note 2 

Note 3 

Note 4 

Note 5 

Note 6 

Note 7 

Note 8 

Note 9 

Note 10 

Note 11 

Significant Accounting Policies 

Revenues 

Expenses 

Current assets 

Non Current Assets 


Non Current Liabilities 

Asset Revaluation Reserve 

Statement of Cash Flow Reconciliation 

Leasing Commitments 

F'inancial Instruments 

Waste Care SA's Certificate of Audit Independence 


Audit Report 

Page 

1 

2 

3 

4 

5 

N6-8 

N9 

N9 

N9 

N10 

N10 

N10 

N10 

N11 

N11 

N12 

13 

14 

15

WASTE CARE SA 


FOR YEAR ENDED 30 JUNE 2011 

Asset 

Accumulated Rlvaluatlon Other TOTAL 

2011 Surplus Ruerve Reserve, EQUITY 

Not .. 

Balance at end of previous reporting period (555,682) 1,600,000 1,0",318 

Adjustments due to compliance with 

revised Accounting Standards 

Adjustments to give effed to changed 

accounting policies 

Resla18

WASTE CARE SA 

NOTES TO THE FINANCIAL STATEMENTS 


NOTE 1: STATEMENT OF SIGNIFICANT ACCOUNTING pmJCIES 

The financial report is a general purpose financial report that has been prepared in accordance with appIicable 

Accounting Standards, Australian Accounting Interpretations and other authoritative pronouncement of the 

Australian Accounting: Standards Board and the requiIancnts of the Local Govcmmcnt Act 1999. The financial 

report has been prepared on an accruals basis and is based CD historical costs and docs not take into account 

changing money values or, except where stated, current valuations of Dou-current assets. Cost is based on the fair 

valucs of the consideratiou given in exchange for assets. The accounting policiCII have been consistently applied, 

1IIl1cu otherwise stated. 

.Waste Care SA is a Regional SubsidiaIy under Scdi.on 43 and Schedule 2 of tile Local Govemment Act 1999. 

The Constituent Councils and their respective percentagcs of equity are 15 follows: 

Conltituent Counell Eouitv Sbare% 

Adelaide City Council 23.75 

City of Campbelltown 23.75 

City of Charles Stwt 23.75 

City of Norwood, Payneham & St Peters 17.81 

.City ofPcospect 5.00 

Town of Wi S ... 

Waste Care SA operates a Resource Recovery ad Waste Transfi:r Station facility (RRWTS) within III Integrated 

Resource Management Centre (IRMC) at Wingfield, South Australia 

Accountln. Pollcia 

The following is a summary of the material accounting policies adopted by the Subsidiary in the 

preparation of the financial report: 

(a) Inc:ome Tn 

The Waste Care SA operated as a regional subsidiary of the member councils pursuaDt 10 scdi.on 43 of die Local. 

Govemmmrt Act 1999. Accordingly, it is not liable to pay income lax. 

(b) Infrastructure Plant and Equipment etc 

Plant md equipmenl is carried at cost or fair value less, where applicable, any accomulaled depreciation, 

amortisation and impairment losses. Selected assets are depreciated over their uscfullivC5 commencing from the 

time that the asset is held ready fur use. 

The depreciation rates used for items of plant &. cqnipment arc: 

Furniture md fittings 

CmDpUler equipment 

Other equipment and vehicles 

20% 

33% 

20% 

The assetrcpresenting Ibe Resource RccoveI)' and Waste Trmsfer Station (RRwrs), being a facility within the 

Integrated RcsOIlICe Management Centre (IRMC) has been revalued in accordance with AASB 116 m4 is shown 

at $12,500,000. 

There is sIegal agreement (Project Agreement) between Waste Care SA (the principal) and the contractors (or ita 

related nominee atity) whereby after 10 years Waste Care SA under the Project Agreement (Section 31) may 

enforce a compulsory purchase oflbe RRWTS by the Contractoo; (or ils nominee relatcd entity) at its full historic 

cost of $11 million. The lease with the Adelaide City Council (ACC) may also be BSligned 

The Board ofWCSA has resolved to change its policy on depreciating the RRWTS. Depreciation expense of 

$336000 pet year will be charged from 1 July 2008 on a straight line basis for the remaining 34.5 yeal'l of the life 

of the lcue with the Adelaide City Council.The revaluation of the asset will occur CVCl}' three years. consistenl 

withAASB116. 

PageNS

lliiiliilill Ma n n J u d d 

Chartered Accountants 

To the members of Waste Care SA: 

INDEPENDENT AUDITOR'S REPORT 

TO mE MEMBERS OF 1HE BOARD OF 

WASTE CARE SA 

We have audited the accompanying financial report of Waste eare SA (regional subsidiary), which 

comprises the balance sheet as at 30 Iune 2011, and the statement of comprehensive income, statement 

of changes in equity and cash flow statement for the year then ended, a summary of significant 

accounting policies and other explanatory notes. 

Board's responsibility for the Financial Report 

The board of the regional subsidiary is responsible for the preparation and £air presentation of the 

financial report in accordance with Australian Accounting Standards (Including the Australian 

Accounting Interpretations), the Local Goverrunent Act 1999, and the Local Government (Financial 

Management) Regulations 2011 (Regula.tions) made under that Act. This responsibility .includes 

establishing and maintaining internal controls relevant to the preparation and fair presentation of the 

Financial Report that is free from material misstatement, whether due to fra.ud or error selecting and 

applying appropriate accounting policies; and making accounting estimates that are reasonable in the 

circumstances. 

Auditor's Responsibility 

Our responsibility is to express an opinion On the financial report based on our audit We conducted 

our audit in accordance with Australian Auditing Standards. These Auditing Standards require that 

we comply with relevant ethical requirements relating to audit engagements and plan and perform 

the audit to obtain reasonable assurance whether the finanCial report is free from material 

misstatement. 

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures 

in the financial report. The procedures selected depend on the auditor's judgement, including the 

assessment of the risks of material misstatement of the financial report, whether due to fraud or error. 

In making those risk assessments, the auditor considers internal control relevant to the eritity's 

preparation and fair presentation of the financial report in order to design audit procedures that are 

appropriate in the circumstances, but not for the purpose of expressmg an opinion on the effectiveness 

of the entity's internal control. An audit also includes evaluating the appropriateness of accounting 

policies used and the reasonableness of accounting estimates made by the Waste Care SA, as well as 

evaluating the overall presentation of the financial report. 

Our audit did not include an analysis of the prudence of business decisions made by the Board or 

management. 

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis 

for our audit opinion. 

HLB Mann Judd {SA Partnership} ABN: 22 640 925 071 

169 Fullar!on Road. Dulwich SA I Telephone +61101881335000 I Facsimile +611018 8431 3502 

Postal: PO Sox 377. Kent Tav'n SA 5071

..... iII Mann J udd 

Chartered Accountants 

Independence 

In conducting our audit, we have complied with the independence requirements of the Australian 

professional accounting bodies and the Local Government Act and Regulations. 

Auditor's Opinion 

In our opinion: 

(a) the financial report presents fairly, in all material respects, the financial position of Waste Care 

SA as at 30 June 2011 and its. financial performance and its cash flows for the year then ended; 

and 

(b) complying with Australian Accounting Standards (including the Australian Accounting 

Interpretations) and the Local Government Act 1999 and Regulations. 

1/:B MANN JUDD 

/6 September 2011 

Adelaide 

HLB Mann Judd (SA Partnership) ABN: 22 640 925 071 . 

169 full anon Road. Dulwich SA I Telephone ,61 {DIS 8133 5000 I facsimile .61101884,' 3502 

Postal: PO Box 377. Kent Totvn SA 5071 

TREVOR HIRTH 

Partner

Authority Certificate 

Eastern Waste Management Authority Inc 


General Purpose Financial Report 



Balance Sheet 


Cash Flow Statement 

TABLE OF CONTENTS 

Notes to, and forming part of, the Principal Financial Statements 

Note 1 Significant Accounting Policies 

Note 2 Income 

Note 3 Expenses 

Note 4 Current Assets 

Note 5 Property, Plant & Equipment 

Note 6 Liabilities 

Note 7 - Reconciliation of Cash Flow Statement 

Note 8 Financial Instruments 

Note 9 Expenditure Commitments 

Note 10 Financial Indicators 

Note 11 Uniform Presentation of Finances 

Note 12 Highbury Landfill Authority Inc, 

Note 13 - Related Party Information 

Note 14 Key Management Personnel Compensation 

The Authority's Certificats. of Audit Independence 


Audit Report 

2 

3 

4 

5 

N6 

N12 

N13 

N15 

N16 

N17 

N18 

N19 

N21 

N22 

N23 

N24 

N24 

N25 

26 

27 

28

INCOME 

Colleclion Charges 

Investment income 

Other income 

Total Income 

EXPENSES 

Employee cos1s 

Materials, contracls & other expenses 

Depreciation, amortisation & impairment 

Finance Costs 

Total Expenses 

OPERATING SURPLUS I (DEFICIT) 




Net gain (loss) on disposal or revaluation of assets 

Income Tax Equivalent Charge arising from the Principle of 

Competitive Neutrality 



Total OIlIer Comprehensh(e Income 


This Statement is to be read in conjunction with the attached Notes. 

Not .. 

2 

2 

2 

3 

3 

3 

3 

2011 

$ 

12,386,164 

26,032 

1,029,931 

13,442,127 

3,476,610 

7,872,707 

2,014,981 

528,152 

13,893,450 

(451,323) 

(96,298) 

121 ,2471 

(568,868! 

(568,868! 

2010 

$ 

11,881,867 

13,431 

893,776 

12,789,074 

3,428,137 

7,203,444 

1,876,370 

512,245 

13,020,196 

(231 ,122) 

(24,956) 

122,869) 

!278,947! 

!278,947! 

Page 2


BALANCE SHEET 

as at 3D June 2011 

2011 2010 

ASSETS N_ $ $ 


Cash and cash equivalents 4 340,257 310,946 

Trade & other receivables 4 591,909 477,042 

Inventories 4 79,755 178,085 

Total Current Assets 1,011,921 966,073 

Non-cunrent Assets 

Infrastructure, Property, Plant & Equipment 5 6,534,798 6,979,808 

Total Non-current Assets 6,634,798 6,979,808 

Total Assets 7,546,719 7,945,881 

LIABILITIES 


Trade & Other Payables • 699,292 980,817 

Borrowings • 2,455,471 1,666,504 

Provisions • 48,511 52,247 

Total Current Liabilities 3,203,274 2,699,568 


Bonrowings 6 5,357,556 5,688,943 

Provisions • 151,117 153,730 

Total Non-current Liabilities 5,508,673 5,842,673 

Total Liabilities 8,711,947 8,542,241 

NET ASSETS (1,165,228) (596,360) 

EQUITY 

Accumulated Surplus I (Deficit) (1,165,228) (596,360) 

TOTAL EQUITY (1,165,228) (596,360) 

This Statement ;s to be read in conjunction with the attached Notes. 

Page 3




_ot 

Accumulated Revaluation Othor 

2011 Surplus Rllerve Re •• rv •• 

Notaa 

Balance at end of previous reporting period (596.360) 

Adjustments due to compliance with revised 

Accounting Standards 

Adjustments to give effect to changed 

accounting polldos 

Restated Opening Balance (596.360) 

Not Surpluo/ (Dtllelt) for Year (5&'.168) 

Other Comprehenelv8 Income 

Gam on revaluatiOn of infrastructure, 

properly, plant & equipment 


Distributions to Member Councils 

Ballnce at end of period (1.186.228) 

Asset 

Accumullt.d Revaluation Other 

2010 Surplus Relerve R .. arv •• 

N .... 

Balance at end of previous reporting period (317.413) 

Adjustments due to compliance with revised 

Accounting Standards 

Adjustments to give effect to changed 

accounting policies 

Restated Opening Balance (317.413) 

Net SurplUO/ (Deficit) for Year (278,947) 

Other Comp.-.hlnaavelncome 

Gain on revaluation of infrastructure, 

property. plant & equipment 


Distributions to Member Councils 

aa18nce at end of period (596.380! 

This Statement 1$ to be read in conjunction with the attached Notes 

TOTAL EQUITY 

. (596,360) 

(696.360) 

(561 .... ) 

(1.165.228) 

TOTAL EQUITY 

(317.413) 

(317.413) 

(278,947) 

(596,360) 

Plgl"




2011 2010 

CASH FLOWS FROM OPERATING ACTIVITIES Notes $ $ 

Receipts 

Operating receipts 13,393,446 13,122,287 

Investment receipts 26,032 13,431 

Payments 

Interest Expenses (526,152) (512,245) 

Distribution to Member Councils: Tax Equivalents (21 ,247) (22,869) 

Operating payments to suppliers & employees 111,631,0791 (10,882,3041 

Net Cash provided by (or used In) OperaUng Activities 

7 1,238,000 1,718,300 


Receipts 

Sale of replaced assets 42,328 96,654 

Payments 

Expenditure on new/upgraded asseis (1,708,6971 (360,099) 

Net Cash provided by (or used In) Investing Activities 

(1,666,269) (263,445) 


Receipts 

Proceeds from Borrowings 1,594,031 341,000 

Payments 

Repayments of Borrowings 11,836,4511 (1,485,3911 

Net Cosh provided by (or used In) Financing Activities (242,420) (1 ,144,391 ) 

Net Increase (Decrease) in cash held (670,689) . 310,464 

Cash & cash equivalents at beginning of period 7 310,946 482 

Cash & cash equivalents at end of period 7 j369,743! 31'0,946 


PageS




Note 1 • SIGNIFICANT ACCOUNTING POLICIES 

The principal accounting policies adopted in the preparation of the financial report are set out These 

policies have been consistenUy applied to all years presented, unless otherwise slated. 

1 Basis of Preparation 

1.1 Compliance with Australian equivalents to International Financial Reporting Stsndards 

This general purpose financial report has been prepared in accordance with Australian equivalents to 

International Financial Reporting Slandards {AI FRS) as they apply to not-for-profit entities, other 

authoritative pronouncements of the Australian Accounting Slandards Board, Urgent Issues Group 

Interpretations (UIGs) and relevant South AustraNan legislation. 

1.2 Historical Cost Convention 

Except where stated below, these financial statements have been prepared in accordance with the 

historical cost convention. 


The preparation of financial statements in conformity with AIFRS requires the use of ceriain critical 

accounting estimates, and requires management to exencise its judgement in applying The 

Authority's accounting policies. The areas involving a higher degree of judgement or complexity, or 

areas where assumptions and estimates are significant to the financial statements are specifically 

refemad to in the relevant sections of this Note. 

1.4 Rounding 

All amounts in the fina"",al statements have been.rounded ID the nearest dollar. 

2 The Local Government Reporting Entlty 

East Waste Management Authority ("The Authority") is a Local Government Authority Section 43 

Regional Subsidiary under the control of the City of Burnside, City of Norwood Payneham & St 

Peters, Campbelltown City Council, Corporation of the Town of Walkerville, City of Mitcham and 

Adelaide Hills Council. 

3 Income Recognition 

Income is measured at the fair value of the consideration received or receivable. Income Is 

recognised when the Authority obtains control over the assets comprising the income, or when the 

amount due constitutes an enforceable debt, whichever first occurs. 

4 Cash. Cash Equivalents and other Financial Instruments 

Cash Assets include aA amounts readily convertible to cash on hand at the Authority's option with an 

insignificant risk of changes in value with a maturity of three months or less from the date of 

acquisition. 

All receivables are reviewed as at the reporting date and adequate allowance made for amounts the 

receipt of which is considered doubtful. 

All financial instruments.are recognised aifair value at the date of recognition. A detailed statement 

of accounting policies applied to financiallnstnuments forms part of Note 8. 

Page N6




Note 1 - SIGNIFICANT ACCOUNTING POLICIES 

5 Property, Plant & Equipment 

5.1 Initial Recognition 

All assets are initially recognised at cost Cost is determined as the fair value 01 the assets given as 

consideration plus costs incidental to the acquisition. 

5.2 Materiality 

Assets with an economic life in excess of one year are only capitalised where the cost of acquisition 

exceeds materiality.thresholds established by the Authority for each type of asset In determining 

(and in annually reviewing) such thresholds, regard is had to the nature of the asset and its 

estimated service life. No capitalisation threshold is applied to the acquisition of land or in1erests in 

land. 

5.3 Subaequent Recognition 

Certain asset classes are revalued on a regular basis such that the carrying values are not materially 

different from fair value. For infTastruclUre and other asset classes where no active market exists, 

fair value is de1ermined to be the current replacement cost of an asset less, where applicable, 

accumulated depreciation calculated on the basis of such cost to reflect the already consumed or 

expired future economic benefits olthe asset. Further detail of existing valuations, methods and 

valuers are provided at Note 5. 

5,4 Depreciation of Non-Cunent Assets 

Other than land, alllnfrastruclUre, property, plant and equipment assets recognised are 

systematically depreciated over their useful lives in a manner which reflects the consumption of the 

service potential embodied in those assets. 

The depreciable amount of all fixed assets including building and capitalised lease assets, is 

depreciated on a straight-line basis over their useful lives commencing from the time the asset is held 

ready for use. Leasehold improvements are depreCiated over the shorter of either the unexpired 

period of the lease or the estimated useful lives of the improvements. 

The depredation rates used for each class of depreciable assets are: 

Plant and Equipment 10% - 20% 

The assets' residual values and useful lives are reviewed and adjusted, If appropriate, at each 

balance date. 

An assefs carrying amount is written down immediately to its recoverable amount if the assefs 

carrying amount is greater than its estimated recoverable amount. 

Gains and losses on disposals are de1ermined by comparing proceeds with the carrying amount. 

These gains and losses are included in the income statement When re-valued assets are sold, 

amounts Included in the revaluation relating to that asset are transfemsd to retained eamings. 

6.5 Impalnnent 

Assets that have an indefini1e useful life are not subject to depreciation and are reviewed annually for 

impairment Assets that are subject to depreciation are reviewed for impairment whenever events or 

changes in circumstances indicate that the carrying amount may not be recoverable. An impairment 

loss is recognised for the amount by which the assel's carrying amount exceeds its recoverable 

amount. (which is the higher of the present value of Mure cash outflows or value in use). 

PaDeN7


NOTES TO AND FORMING PART OF THE RNANCIAL STATEMENTS 


COLLECTION CHARGES 

Household Refuse 

Administration 

Green Organics 

Recyclables 

Hard Refuse Conection 

Hooklilt 

Waste Disposal 

Recycling 


Interest on Deposits 

Bank Interest 

OTHER INCOME 

Bin Supply 

Loan Repayment Charge 

Sundry 

Note 2 - INCOME 

Notes 

2011 

$ 

3,621,661 

193,158 

2,726,505 

'3,613,96Q 

171,335 

1,887,608 

171,947 

12,386,164 

6,048 

19,984 

26,032 

846,780 

122,018 

62,133 

1,029,931 

2010 

$ 

3,Q79,230 

2,606,168 

3,202,790 

253,621 

282,806 

1,699,284 

157,968 

11,881,867 

4,737 

8,694 

13,431 

845,780 

47,996 

893,776 

Page N12




Note 3 - EXPENSES 

DEPRECIATION, AMORTISATION & IMPAIRMENT 

Depreciation 

Buildings & Other Structures 


FINANCE COSTS 

Bank Charges & Bill Fees 

Interest on Loans 

Notos 

2011 

S 

639 

2,OU,.U2 

2,014,911 

10,555 

618,697 

529,152 

2010 

$ 

639 

1,875,731 

1,876,370 

6,867 

505,378 

512,245 

Page N14




Note 4 - CURRENT ASSETS 

2011 2010 

CASH & EQUIVALENT ASSETS Notes $ $ 

Cash on Hand and at Bank 330,205 270,878 

Short Term Deposits & Bills, etc 10,052 40,068 

TRADE & OTHER RECEWABLES 

340,257 310,946 

Trade Receivables 1,367,032 932,607 

Prepayments 24,833 24,826 

Total 1,391,865 957,433 

Less: Provision for Impairment 799,956 480,391 

591,909 477,042 

The Authonty as at 30 June 2011 assessed that $799,956 of outstanding Trade 

Receivables are in dispu!e and therefore has recognised a Provision for Impairment. This 

amount is isolated to one Member Council of the Authonty and is the subject of mediation 

to resolve the dispute. 

INVENTORIES 

Stores & Matenals 79,755 

79,755 

178,085 

178,085 

Page N15




TRADE & OTHER PAYABLES 

Trade Payables 

Accrued expenses - employee enliHements 

Accrued expenses - other 

Provision - tax equivalents 

BORROWINGS 

Bank Overdraft 

Lease and goods mortgage liability 

Loan 10 repay HLA 

PROVISIONS 

Employee entiHements (Including oncosls) 

Note 6 • LIABILITIES 

Notes Current 

9 

12 

2011 

$ 

Non-current 

531,400 

128,556 

18,089 

21,247 

699,292 

700,000 

1,687,779 

67,692 

2,455,471 

48,511 

48,511 

4,615,532 

742,024 

5,357,556 

151,117 

151,117 

2010 

$ 

Current 

798,195 

152,634 

7,119 

22,869 

980,817 

1,603,221 

63,283 

1,666,504 

52,247 

52,247 

Non-current 

4,879,226 

809,717 

5,688,943 

153,730 

153,730 

Page N17




Note 7 - RECONCILIATION TO CASH FLOW STATEMENT 

(a) Reconciliation of Cash 

Cash Assets comprise highly liquid investments with short periods to maturity subject to insignificant 

risk of changes of value. Cash at the end of the reporting period as shown in the Cash Flow 

Statement is reconciled to the related items in the Statement of Financial Position as follows: 

2011 2010 

Notea $ $ 

Total cash & equivalent assets 4 340,257 310,946 

Less: Bank Overdraft 6 (700,000) 

Balances per Cash Flow Statement (359,743) 310,946 

(b) Reconciliation of Change In Net Assets to Cash 

from Operating Activities 

Net Surplus (Deficit) (568,868) (278,947) 

Non-cash items in Income Statement 

Depreciation, amortisation & impairment 2,014,981 1,876,370 

Net (Gain) loss on Disposals 96,298 24,956 

1,542,411 1,622,379 

Add (Less): Changes in Net Current Assets 

Net (Increa.e) decrease in receivables (114,867) 346.644 

Net (Increase) decrease in inventories 98,330 (153,868) 

Net increase (decrease) in trade & other payables (281,525) (108,4B1) 

Net increase (decrease) in provisions (6,349) 11,626 

Net Cash provided by (or used in) operations 1,238,000 1,71B,300 

Page N18




Finance Lease Commitments 

Note 9 - COMMITMENTS FOR EXPENDITURE 

2011 

Notes $ 

Commitments under finance leases at the reporting date are as follows: 



Later than 5 years ' 

Minimum lease payments 

Less: future finance charges 

Net Lease Liability 

2,058,264 

4,804,602 

349,230 

7,212,086 

(908,785) 

6,303,311 

2010 

$ 

1.982.148 

5.331.473 

134,997 

7.448.618 

(966.171) 

6,482,447 

Page N21




Note 10· FINANCIAL INDICATORS 

2011 2010 

These Financial Indicators haw been calculated in accordance with InfotmaUon Paper 9 - 

Local Government Financial Indicators prepared as part of the LGA Financial Sustainabilily 

Program for the Local Government Association of South Australia. Detailed methods of 

calculation are set out in the SA Model Statements. 


Being the operaUng surplus (deficit) before capita/.mounts . 



Rates - general & other less NRM levy 

(451,3Z3) (231,122) 

(3%) (2%) 

Thit ratio expresses the operating surplus 85 a percentage of general and other rates, net of NRM levy. 

Net Financial Liabilitiea 

7,779,672 7,754,253 

Net Financial Liabilities are defined 8S tots/liabilities less financial assets (excluding equity Bccount8d 

investments in Council businesses. 

Net Financial Uabilili •• Ratio 

Net Financial Uabililies 

Tolal Operating Revenue less NRM levy 

Intarast Cover Ratio 

Net Interest ExPense 

Total Operating Revenue less NRM levy less 

Investment Income 

Asset Sustainability Ratio 



58% 61% 

3,7% 3.9% 

83% 14% 

Net asset renewals expenditure is defined 8S net capital expenditure on the renewal and replacement of' 

existing assets, and excludes new capita/expenditurs on the acquisition of additiona/assets. 

Asset Con8umptlon Ratio 



39% 46% 

Total carrying value of dopfflCioble ..... 1. divided by total repodecJ value of dopreciable a .. el. befole 

accumu/at9d depreciaUon. 

PageN22




Note 11 • UNIFORM PRESENTATION OF FINANCES 

The following is a high level summary of both operating and capital investment activities of the 

Authority prepared on a unifonn and consistent basis. The unifonn presentation represents a 

simplified version of reporting under the Government Finance Statistics (GFS) framework of the 

Australian Bureau of Statistics. 

All Councils together with Regional Subsidiaries in South Australia voluntarily have agreed to 

summarise annual budgets and long-term financial plans on the same basis. 

The arrangements ensure that all Councils together with Regional Subsidiaries provide a common 

'core' of financial infonnation, which enables meaningful comparisons of each Council's finances 

2011 2010 

$ $ 

Operating Revenues 13,442,127 12,789,074 

less Operating Expenses (13,893,450) (13,020,196) 

Operating Surplus I (Deficit) (451,323) (231,122) 

less Net Outlays on Existing Assets 

Capital expenditure on renewal and replacement or existing 

assets 

less DepreCiation, Amortisation and Impairment 2,014,981 1,876,370 

less Proceeds from Sale of Replaced Assets 42,328 96,654 

less Net Outlays on New and Upgraded Assets 

Capital Expenditure on New and Upgraded Assets 

(including investment propeTty & real estate developments) 

(2,057,309) (1,973,024) 

1,773,168 360,099 

1,773,158 360,099 

Net Lending I (Borrowing) for Financial Year (167,172) 1,381,803 

Page N23




Note 12· HIGH BURY LANDFILL AUTHORITY INC. 

The E •• tem Waste Management Authority, originally known as the East Torrens Municipal Destructor 

Trust, was established on 19 July 1928 (the name change took place in 1993). 

As at 1 July 2004. the Eastern Waste Management Authority comprised 3 member Counals, being the City 

of Norwood, Payneham and St Peters, the City of Burnside and the Corporation of the Town of Walkerville. 

On 5 August 2004, the City of Norwood, Payneham and St Peters, the City of Burnside and the Corporation 

of the Town of Walkerville established the Highbury Landfill Authority Inc. Its purpose included the 

facilitation of the closure and the post-closure of the Highbury Landfill sHe, as well as managing the joint 

interests and liability ofthe Councils in relation to the closure of the site. 

On 31 December 2004 the property known as the Hlghbury Landfill site was transferred .from East Waste to 

Highbury Landfil Authority Inc. 

On 1 January 2005 the Eastern Waste Management Authority Inc. Charter was amended to indude the 

three new member Councils -the City of Mitcham, the City of Campbelltown and Adelaide Hills Council. 

On 1 January 2005 a loan was created between East Waste and the Highbury Landfill Authority that 

represented the net value of assets in East Waste prior to 1 January 2005. This was an At Call Loan and 

interest has been capHalised until the loan was called in by the Highbury Landfill Authority in November 

2008. The Io.n amount was $873,000 and East Waste borrowed the money from the National Australia 

Bank wHh an Interest Only Loan. This loan has now been re-financed through the Local Government 

Finance Authority, to be repaid in 10 years. The Board of East Waste resolved in February 2010 to charge 

Member Councils the loan repayments for this loan in their equity percentages as set out in the January 

2005 charter. 

Note 13· RELATED PARTY INFORMATION 

Mr Paul Di lulio Chairperson elected December 2009 until effective date of operation of new Charter, Cr 

Peter Pavan re-elected November 2008 for 4 years - resigned December 2010, Cr Gianni Busato elected 

September 2008 for 1 year - re-elected to November 2010 or until effective date of operation of new 

Cherter, Mr Mario Barone elected August 2009 until effective date of operation of new Charter, Cr Elaine 

Grimm elected November 2008 for 1 year - ra-elected to November 2010 - re-elected to November 2011, 

Mr Bill Cossey elected March 2010 for 3 years, Cr Grant Piggott elected December 2010 for 1 year. 

Page N24




Note 14 • KEY MANAGEMENT PERSONNEL COMPENSATION 

The table below summarises in aggregate the remuneration of an senior management personnel and Board 

members olthe Eastern Waste Management Authority Inc. 

Salary Superannuation Non-Cash Motor Vehicle 

Contribution" Benefits Allowance 

$ $ $ $ 

2011 Nil Nil Nil Nil 

2010 Nil Nil Nil Nil 

Board Member compensation for the year ended 30 June 2010 were: 

Chairperson $7,500 pa 

2 Board Members at $4,800 pa 

1 Board Member has elected to receive $2,000 pa 

1 new Board Member at $738.44 

2 Board Members have elected not to receive the remuneration 

Board Member compensation for the year ended 30 June 2011 were: 

Chairperson - unpaid 

2 Board Members at $4,800 pa 

1 Board Member has elected to receive $2,000 pa 

1 new Board Member at $2,400 

1 retiring Board Member at $2,340 

TOmlination Total 

Pay 

$ $ 

Nil Nil 

Nil Nil 

Page N26

SOCIAL ISSUES 






MINUTES OF THE MEEnNG OF COUNCIL HELD ON 7 NOVEMBER 2011 

CORPORATE & FINANCE· ITEM 10.6 

The Norwood Concert Hall is incorporated in the Council's Waste Management System and the 

Environmental Management System. 


There are no resources issues resulting from the preparation of this report. 


There are no risk management issues associated with the preparation of this report. 

CONSULTATION 



• Community 



Nil. 



DISCUSSION 

For the period ended 30 September 2011, the Norwood Concert Hall is reporting an Operating Surplus of 

$32,158. This result is above the First Quarter Budget Deficit of $4,451 (a favourable variance of $36,609). . 

The main driver of the favourable result is increased operating income of $24,959, in particular Hire Income 

which was $23,028 above the Adopted Budget which was conservatively set and a lower level of expenditure 

of $11,650 mainly due to the timing of receipt of suppliers invoices (no variance greater than $3,000). The 

Adopted Budget was conservatively set due to ongoing problems wijh the passenger lift which is scheduled 

for replacement between December 2011 and February 2012. 

The September 2011 Quarter surplus of $32,158, exceeds the September 2010 Quarter surplus by $6,970 

due to increased income of $2814 and lower expenditure of $4,156. Contractor and temporary staff costs are 

lower by $4,275 due to the manager supervising a large number of events and next day's set up occurring at 

the completion of most events. 

Pay. 45

OPTIONS 


CONCLUSION 

Nil. 

COMMENTS 

Nil. 





Cr Granozio returned to the meeting at 8.51 pm. 




CORPORATE & FINANCE· ITEM 10.6




• curriculum: 

the Centre uses Early Years Learning Framework. 

wrillen records are kept on all children in the Centre and the programs are individually 

based. 

• health and safety; and 

• facilities and equipment. 

Licensing is reviewed every two (2) years. The most recent license was issued on 24 May 2010. 

Within a two (2) year time frame, four (4) compliance checks are made by the Department. The centre 

was required to undertake a compliance audit as part of the license renewal process, with no issues 

being identified. 

(ii) The National Childcare Accreditation Council 

The Quality Improvement and Accreditation System, is a quality assurance program for child care 

services linked to the child care funding (Child Care Benefit) supported and funded by the Federal 

Government. 

The process involves: 

• registration; 

• self study and continuing improvement; 

• validation; 

• moderation; and 

• accreditation. 

All Centres must achieve a rating of satisfactory or higher on all seven (7) quality areas in order to 

achieve Accreditation for two and a half years. · 

The Centre received its accreditation decision in October 2010 and again has received high quality 

indicators for the following areas: 

• Relationships with Children 

• Partnerships with Families 

• Planning and Evaluation 

• Children's Experiences and Learning 

• Protective Care and Safety and 

• Managing to Support Quality. 

The Centre received good quality for Health, Nutrition and Wellbeing and a continuing improvement 

plan has been developed to address the minor areas for improvement and continued professional 

development. The Centres quality profile is displayed in the front foyer. 

The Quality Areas and Principles of Quality Care that apply now are: 

• Staff relationships with Children and Peers; 

• Partnerships with families; 

Programming and Evaluation; 

• Children's Experiences and Learning; 

• Protective Care and Safety; 

• Health, Nutrition and Wellbeing; and 

• Managing to Support Quality. 

Cllent'sl Attendances 

The Centre's client base comprises children with: 

• working parents; 

• parent's studying; 

• Jobs, Education and Training (JET) clients - a government scheme supporting the retraining of 

parents; 

Page 49

• Provide opportunities for families to comment on 

programs and children's developmental progress. 

• Education and training to ensure current practices 

and programs are current with new theories and 

legislation. 

TABLE 3 - KEY RESULT AREA AND TARGET 3 




• Two (2) parents have met with their child's primary 

caregiver during the month of August 2011, to 

discuss their child's development and progress. 

• End of Term reports were provided to all families 

week ending Friday 14 October 2011, in 

preparation of the parent/care evening scheduled 

for Thursday 27 October 2011. 

• Professional Development opportunities provided 

July - September 2011: Leadership Capacity 

Building, Understanding Culture, A Day with EYLF, 

Leading with Heart and Soul, Documenting and 

Assessing Children's Learning, Listening and 

Talking with children, Emotions are Contagious and 

Emergency warden training. 

Key Results: High standard of child care facilities 

Performance 

Indicator: 

Number of urgent maintenance requests 

Targets: Nil urgent maintenance requests Nil urgent maintenance requests outstanding. 

The proposed KRA actions and outcomes were: 

Actions Outcome 

• Budget to reflect funds required to maintain building • Budget for 2011·2012 was developed to ensure that 

and equipment. 

the funds reqUired continue to be available. 

• Capital projects identified to ensure current facilities • Projects approved for 2011-2012. Refer to Future 

are maintained and upgrades of facilities 

Maintenance and Facilities Improvements in the 

implemented. 

Discussion area towards the end of this report. 

• Implement quarterly inspection on cleaning 

• Quarterly inspection carried out 28 September 

services. 

2011. 

TABLE 4-KEY RESULT AREA AND TARGET 4 

Key Results: Optimum customer service and satisfaction 

Performance 

Indicator: 

Annual customer survey rating 

Targets: High rating reported in annual customer survey Overall outcomes 

extremely good 

comments about 

provided. 

indicated a response of 

with several positive 

the care and services 

Action plan developed to increase standard 

of outcomes 

The proposed KRA actions and outcomes were: 

Actions Outcome 

• Annual customer satisfaction survey seeking parent • Annual customer satisfaction survey sent out in 

feedback on how centre is meeting families' needs May 2010. Results have been collated and an 

and expectations. 

action plan developed and distributed to families on 

17 August 201 O. Fifly three (53) surveys were 

retumed from a possible one hundred and sixty 

(160). 33% returned. 

• Provide opportunities for parent involvement • On Tuesday 5 July 2011, the Junior Kindy room 

through formal and informal events, fundraising, 

hosted a Grandparents afternoon tea which was 

policy review and programming. 

attended by eight (8) families. 

• On Wednesday 28 September 2011, families were 

invited to participate in the Cool for Kids workshop 

with their child. The event was attended by four (4) 

families. 

• Invite and utilise parents skills and knowledge • Mrs Danni Giro mother of Isaac in Waddlers visited 

through parent help and discussions i.e. visit from on Thursday 26 May 2011, and facilitated painting 

ambulance, dentist and police officers. 

with the children. 

• Quarterly newsletter inviting parent participation • Newsletter distributed to families in July 2011. 

and providing information on the Centre and room 

events, improvements and resources. 

• Next Newsletter due in November 2011. 

• Continue to recruit highly qualified and experienced 

staff. 

• Refer to Table 10 for actions completed. 

Page 51




The income increase of $30,446 is largely the result of an increase in fee income of $28,350 due to an 

increase in the daily fee charged of approximately $26,400. 

The operating expenditure increase of $44,164 is largely a result of an increase in employee cost of $34,605, 

which is partially due to the Enterprise Bargaining increase since September 2010 of approximately $12,150 

and the inclusion of an additional staff member for the full three (3) months to meet the National Standards of 

$12,500. The other major expenditure increase was maintenance of $6,074 which is due to tree pruning and 

repairs to the sand pit. 

CAPITAUSPECIAL PROJECTS 

The budgeted project expenditure adopted by the Council at its meeting held on 5 July 2011 is detailed 

below. 

TABLE 10 -APPROVED SPECIAL PROJECTS FOR 2011-2012 AT 30 SEPTEMBER 2011 

REVISED BUDGET SPENT 

CAPITAL 

Repair Box Guttering 7,000 o 

Timber Shelter Repair 5,000 o 

MAINTENANCE 12,000 o 

Painting 12,044 o 

TOTAL CAPITAL & MAINTENANCE 24,044 o 


This report provides information on the performance of theSt Peters Child Care Centre for the three months 

to 30 September 2011 and has no direct external economic impact. 

The fees charged by the Centre at 30 September 2011 are amongst the highest of its nearby competitors as 

shown in Table 14. 

SOCIAL ISSUES 

This report provides information on the performance of the St Peters Child Care Centre for the three (3) 

months to 30 September 2011 and has no direct social issues. 

The Centre actively promotes a policy of inclusion for all children and their families. Its location in a mixed 

use area results in a potential client base of working parents in close proximity to the Centre. 




There are no environmental issues resulting from the preparation of this report. 


There are no resource issues resulting from the preparation of this report. 


There are no risk management issues resulting from the preparation of this report. 

Pag& 51



Cr Dot/ore moved: 



CIlY OF NORWOOD PAYNEHAM & ST PETERS 



Page 58

10.8 LIBRARY SERVICES QUARTERLY REPORT 





ATTACHMENTS: 





Manager, Library Services & Lifelong Learning 


83340228 

5/00612 

Nil 

The purpose of this report is to provide the Council with information regarding the use, services and 

programs associated with the Council's Library Service for the First Quarter of the 201 1 - 2012 

financial year. 

BACKGROUND 

Through the delivery of library services to the community, the Council's Library Service aims to 

contribute to the development and enrichment of the community by: 

• facilitating free access to ideas and information; 

• linking customers with services and products through the provision of lifelong learning and literacy 

programs; 

• providing collections, facilities and technology for education, communication, recreation and 

pleasure; and 

• providing accessible library services in both the physical and digital realms tailored to the needs of 

the local community. 

Analysis of the Council's Library Service's use, programs and services, assists in facilitating the 

continuous improvement of the Library Service to reflect the changing needs of the community and 

maximise the Council's contribution towards the delivery of library services across the City. This is 

particularly relevant in times of change, to monitor the impact of changes to service delivery. 


This report informs the Council on Library Services and supports Council attaining: 

Outcome 1: 

Objective 4: 

Objective 5: 

Social Equity 

More Community life in public spaces. 

Strategy: Host and facilitate community events and activities. 

Healthy and active community. 

Strategy: Encourage lifelong learning. 

The Council's three (3) Libraries are shared spaces and places in the community, which facilitate the 

pursuit of recreation, connect people through shared experiences and as a result, assist in building 

social capital and lifelong learning. Community participation in recreation programs in libraries 

encourages the exchange of ideas and information, and facilitates the celebration and promotion of the 

culturally diverse nature and identity of our community by providing access to a wide range of services, 

collections and programs to suit the needs and expectations of people who live and work in the City. 

The Council's Library Service provides equal access to resources, programs and facilities for people 

from all ages and backgrounds to learn and develop at their own pace across all stages within their life. 

The Library Service fosters self development by providing information, technological and study facilities 

for individuals who engage in both formal and informal learning in a community setting. The Library 

Service also provides resources that support individuals seeking employment, and provides resources 

utilised in the development of literacy and community language skills. 

Page 59


MINUTES OF THE MEETING OF COUNCIL HELD ON 7 NOVEMElER 2011 

CORPORATE & FINANCE -ITEM 10,8 

This report also assists the Library Service to align its service provision to the Council's Social 

Development Framework 2007, including: 

Direction 1: Supporting the development of a healthy, integrated community with equitable access 

to services and other supports; and 

Direction III: Supporting the development of a 'learning community' and a vibrant local economy. 


The Council was advised on Monday 10 October 2011, of the final Libraries Board grant funding, 

allocated to the Library Service for 2011 - 2012. The Council will receive $269,720 in funding, which 

comprises $151,138 in materials (collections) funding, and $118,582 in operating funds. Of the 

$151,138, the Council will receive $132,202 as the remainder of $18,936 is with-held for community 

language, digital content, and print disability resource levies. 


The provision of Library Services not only services individuals and families within the City, but also 

local businesses and traders. The Service provides small business traders with a variety of 

information, access to business oriented collections, online reference services and access to statistics 

which can be of benefit to their business planning, sales, marketing, and operations. This information 

is vital to business growth, ongoing professional development of employees and traders and can 

facilitate sustainable business practices. 

SOCIAL ISSUES 

Nil 


This is a report for information purposes. As such, there are no cultural issues arising from this 

information. However, the Council's Library Service supports cultural diversity through the provision of 

community language collections and services tailored to the languages spoken or prevalent within the 

City. Through the provision of resources reflective of social and community life, the Library Service 

helps individuals to understand other experiences and points of view, developing a culture of 

understanding based on shared life experiences. 


There are no environmental issues to be considered as a part of this report. The Library Service 

operates in accordance with the Council's Environmental Management System to reduce its impact on 

the environment. The Council's Library Service also provides programs and collections which serve to 

highlight community awareness of environmental issues, and empower individuals with information to 

change community perception and encourage participation in environmental initiatives. 


Nil 


This report is for information purposes and as such there are no identified risks arising from this report. 

Page 60

CONSULTATION 






• Community 

Consultation with the community occurs on a continual basis regarding customer satisfaction with 

programs and services. 


This report was prepared in consultation with information from the Customer & Information Services 

Coordinator. 


This report was prepared with information supplied by Public Library Services. 

DISCUSSION 

The statistics included in this report, reflect the utilisation of the Council's Library Service during the 

First Quarter, July to September, 2011. Contrasting data from the previous quarter has been provided, 

along with long term data tracked for the past three (3) years to provide long term context where 

possible. 

In line with the Council's Library Service Strategy 2008-2009 to 2013-2014, information has been 

separated between the key aspects of the Library Service, including library use, collections, electronic 

accessibility and lifelong learning, recreation and literacy programs. 

TABLE 1 - LIBRARY USE 

Library Use First Quarter Fourth Quarter 

Total visits 42,702 39,768 

Total members 19,827 19,357 

Adult members 16,520 16,149 

Child I Youth members 3,307 3,208 

The St Peters Library closed for redevelopment from Saturday 8 October 2011. The temporary 

St Peters Library opened on Monday 17 October at 2 Cornish Street Stepney, in the St Peters Youth 

Centre, where it will operate throughout the duration of the St Peters Town Hall Redevelopment 

Project. 

In order to ensure that customers can continue to maintain (7) seven day access to a Library site, the 

Payneham Library has temporarily extended its opening hours for the duration of the St Peters Town 

Hall Redevelopment Project, to include opening Tuesday mornings and Sundays. A free weekly 

shuttle bus is also being provided to residents taking them from Dunstone Grove/Linde Reserve to 

Payneham Library from 1 O.OOam to 2.00pm Fridays. 

TABLE 2 - SITE USE 

Site Library Use: 

Library Visits First Quarter 2011 - 2012 

Library Visits Fourth Quarter 2010 - 2011 

Norwood . 

11,162 

10,052 

Payneham 

17,656 

16,629 

St Peters 

13,884 

13,087 

Visitation to the Libraries has increased by some 7% this Quarter, with more than 2,900 additional 

visits recorded when compared to the final quarter of 201 0 - 2011. 

Page 61






CORPORATE & FINANCE -ITEM 10.8

10.9 BUS STOP SHELTERS 'WHOLE-OF-LiFE' STRATEGY 





ATTACHMENTS: 


Asset & Special Projects Officer 

General Manager, Urban Services 

83664538 

S/00010 

A-B 




The purpose of this report is to seek the Council's endorsement of a Whole-of-Life Strategy for Council 

owned bus stop infrastructure located throughout the City. 

BACKGROUND 

At its meeting held on 1 August 2011, the Council considered a report outlining funding which has been made 

available by the Department of Planning, Transport and Infrastructure ("DPTI"), (formerly the Department for 

Transport, Energy & Infrastructure) for the upgrade of existing bus stop shelters and associated civil 

infrastructure works. This report outlined DPTI's proposal which seeks to provide financial assistance to 

councils to do two (2) things. Firstly, upgrade andlor replace existing bus stop shelters which are considered 

to be in poor condition. Secondly, to allow councils to increase the number of bus stops and shelters which 

comply with the Disability Standards for Accessible Public Transport ("DSAPT Standards"). The report 

considered by the Council also outlined the details of a Memorandum of Understanding (MOU) which the 

Council had to enter into for the receiving and expending of the funding. 

Following consideration of the matter, the Council resolved the following: 

1. That the Council endorses the actions undertaken by Council staff, regarding the submission which has 

already been made to the Department for Transport, Energy & Infrastructure, for the replacement of 

existing bus stop shelters located within the City, as outlined in this report, to be funded from the 2010- 

2011 financial year's funding program. 

2. That the Council agrees to enter into the Memorandum of Understanding Agreement, which is attached 

to this report, with the Department for Transport, Energy & Infrastructure, regarding this funding 

program. 

3. That the Chief Executive Officer and the Mayor be authorised to sign and seal any documents relating to 

this funding program. 

4. That Council staff be authorised to prepare the necessary annual applications to be submitted to the 

Department for Transport, Energy & Infrastructure, by 1 November of each year of the funding program, 

as outlined in this report. 

5. That a further report be presented to the Council for its consideration, regarding a Whole of Ufe 

approach to the replacement of all existing bus stop shelters which are located throughout the City. 

The relevant details of the funding which is to be made available by DPTI and the MOU which the Council 

has agreed to enter into for the purpose of receiving and expending the funds, were outlined in the report 

considered by the Council at its meeting held on 1 August 2011. The purpose of this report, however, is to 

outline for the Council's consideration and adoption, a Whole-of-Life Strategy for the replacement of existing 

bus stop shelters which are located throughout the City as well as upgrade bus stop infrastructure in order to 

comply with current DSAPT Standards, as resolved by the Council at its meeting held on 1 August 2011. 

Page 65


The relevant Goals contained in the City Plan 2030, Shaping Our Future are: 


A connected, accessible and pedestrian-friendly community 




Relevant Objectives: 

1 . Convenient and accessible services. 

2. A people-friendly, integrated and sustainable transport and pedestrian network. 

The provision of new bus stop shelters and upgrade of existing shelters throughout the City, which would 

meet the requirements of the DSAPT Standards, would significantly enhance the overall public transport 

infrastructure within our City which in turn assists the Council in meeting its objectives contained within the 

City Plan 2030 for providing accessible services. . 


DPTI Funding Program 

DPTI has advised that $5.2 million will be available to councils over a four (4) year period. The funding will be 

allocated to councils on a per capita basis, to purchase shelters to a maximum value of $8,000 per shelter. 

The shelters would remain the property of DPTI for a period of fifteen (15) years, which is the estimated life 

span for an average bus stop shelter as determined by DPTI. The Council will be responsible for the ongoing 

operational maintenance and cleaning of the bus stop shelters which are installed under this funding scheme. 

Under the proposed program, the Council will receive a total of $120,131.15 over the four (4) year period of 

the funding program. 

A summary of the funds which are to be received by the Council in each of the financial years spanning the 

period of the program is set out below: 

• 2010-2011 ($38,203)' 

• 2011-2012 ($29,328.14) 

• 2012-2013 ($30,122.81) 

• 2013-2014 ($31,190.64) 

to be received and spent in 2011-2012; 

to be received and spent in 2011-2012; 

to be received and spent in 2012-2013; and 

to be received and spent in 2013-2014. 

* This amount varies from that previously reported to the Council at its meeting held on 1 August 2011 ($29,489.56) as a further 

$8,713.44 has been provided by DPTI to the Council for the 2010·2011 year works. 

It should be noted that the original intention of the State Government was to provide funding to the Councils' 

in the 2010-2011 financial year however, the earliest these funds could be made available was for the 2011- 

2012 financial year. 

In respect to the 2010-2011 funds, Elected Members would be aware from the information contained in the 

report which was considered by the Council at its meeting held on 1 August 2011, that the Council's funding 

application for 2010-2011, included six (6) shelters in total. Since the Council's meeting held on 1 August 

2011, DPTI has advised that the Council has been successful in securing the funds which it has sought and 

as such, subject to final pricing of the replacement shelters, sufficient funds should be available to upgrade all 

six (6) shelters which were nominated for the 2010-2011 funding. 

The bus stop shelters submitted for funding in 2010-2011 are: 

• Stop 15 inbound, Payneham Road; 

• Stop 10 ilnbound, Payneham Road; 

• Stop 14 outbound, Payneham Road; 

• Stop V1 Dequetteville Terrace (west side); 

• Stop 4 inbound, Payneham Road; and 

• Stop 146 Portrush Road. 

f'ag< 66




In respect to funds for the 2011-2012, 2012-2013 and 2013-2014 financial years, the anticipated annual 

allocation as stated above, will be sufficient to enable the Council to install between four (4) and five (5) bus 

stop shelters annually. However, this will obviously be dependent on the cost of the shelters and the nature of 

the site works which may be required at each site. 

The bus stop shelters submitted for 2011-2012 financial year funding are: 

• Stop 10 North bound, Portrush Road; 

• Stop 11 Inbound, Payneham Road; 

• Stop 20 Outbound, Briar Road; 

• Stop 22 Outbound, Langman Grove; and 

• Stop 22 Inbound, Langman Grove. 

The locations of bus stop shelters identified for replacement in 2011-2012, are shown on the plan contained 

in Attachment A. 

In total it is expected that approximately eighteen (18) bus shelters will be replaced with the assistance of this 

funding over the total four (4) year period of the DTPI funding program. There is a strong indication that the 

funding (albeit to a smaller scale) will be extended beyond the initial four (4) years, allowing for more bus 

shelters to be upgraded and/or installed throughout the City. 

Whole-of-Life Strategy 

There are one hundred and eighty one (181) bus stops located throughout this City. Of those, one hundred 

and seventeen (117) bus stops have shelters. Forty five (45) of those shelters are owned and maintained by 

Adshel under an agreement with the Council, whereby Adshel has the right to place advertisement on the 

shelters. The remaining seventy two (72) shelters are the Council's responsibility to maintain. It is these 

shelters which are included in the Whole of Life Strategy contained in this report. 

The DSAPT Standards set out the technical design requirements which must be adhered to at all bus stops 

(ie those with shelters and those without shelters). The DSAPT Standards require that all bus stops must 

comply with these requirements by December 2022. In this respect, the Strategy outlines the proposed 

upgrade of all bus stops which are located throughout the City (ie those with shelters and those without 

shelters), to ensure that the Council can meet the requirements of the DSAPT Standards and that is to have 

all of the bus stops located within the City, compliant with the access standards, by December 2022. 

As mentioned above, DPTI's funding program will potentially allow for approximately eighteen (18) bus stop 

shelters, of the overall seventy two (72) which are located throughout the City, to be replaced and/or 

upgraded, over the next four (4) years. The funding to be made available by DPTI, cannot be used towards 

the upgrade of civil infrastructure which is required to comply with the DSAPT Standards. In this respect, in 

developing the Strategy, DPTI's funding for the replacement of shelters and the Council's commitment for the 

upgrade of civil infrastructure has been taken into account and a holistic strategic framework has been 

developed. 

The Strategy proposes a works program to be undertaken over a twelve (12) year period to upgrade and/or 

replace all existing bus stop shelters and civil infrastructure, in accordance with the requirements of the 

DSAPT Standards. This enables the Council to meet the requirements of the DSAPT Standards to have one 

hundred percent (100%) of bus stop infrastructure located throughout the City, compliant with the access 

standards, by December 2022. 

The proposed Strategy is contained in Attachment B. 

Page 67




• Community 

Where compliance with the DSAPT Standards is unachievable, consultation with target groups (ie 

disability associations, local aged care organisations etc.) may be required to ensure that the proposed 

compromise treatment of the site is an acceptable alternative. Consultation with property .owners and 

reSidents adjacent to bus stops will also be undertaken where there is a requirement to substantially 

relocate a shelter from its existing place in order to achieve compliance with the standards (ie sightlines, 

doors opening etc.). 

It should be noted, however, that in situations where an upgrade is required whereby the existing shelter 

is replaced in the same or near position, this will be undertaken without consultation as such an upgrade 

is merely a replacement of the existing infrastructure and therefore requires no consultation to be 

undertaken. 


General Manager, Urban Services; 

Manager, City Assets; and 

Asset & Special Projects Manager 


Department of Planning, Transport & Infrastructure (DPTI). 

DISCUSSION 

There are one hundred and eighty one (181) bus stops located throughout the City. Of those, one hundred 

and seventeen (117) bus stops have shelters. Forty five (45) of those shelters are owned and maintained by 

Adshel under an agreement with the Council where Adshel has the right to place advertisement on the 

shelters. The remaining seventy two (72) shelters are the Council's responsibility to maintain and periodically 

replace. 

The seventy two (72) shelters and associated street infrastructure for which the Council has direCt 

responsibility for are in a fair to poor condition and a replacement program must be implemented as soon as 

possible. Apart from the appearance and safety of the shelters, the Council must also adhere to its 

responsibility to ensure that the shelters and the associated streetscape infrastructure are compliant with the 

requirement of the DSAPT Standards. 

This Standard specifies that by 31 December 2017, ninety percent (90%) of bus stops located throughout the 

City must comply and by 31 December 2022, the Council must achieve one hundred percent (100%) 

compliance. 

The following work is required to ens'ure that bus stops are compliant: 

• Shelters - the provision of adequate space for wheelchairs and design of the shelter must comply with 

specific criteria in relation to seating and signage. 

• Infrastructure - the renewal of the infrastructure to accommodate the following: 

provision of directional and warning tactiles (ie distinctive dimple or ribbed paving tiles to direct or 

warning pedestrians), at the boarding point and on the pedestrian approach to the bus shelter; 

provision of adequate space at the boarding point; 

provision of a paved area on the approach to the bus stop. This usually amounts to a full width paved 

footpath for approximately a distance of 11.5 metres on the approach to the bus stop; and 

ensuring that the footpath has a clear and unobstructed pathway. This is particularly important where 

the path is narrow and a compliant clear pathway is required, avoiding structures such as trees, 

stobie poles, litter bins, bus shelters etc. 

Pag".; 71




A summary of the current state of bus stop shelters and infrastructure throughout this City and the amount of 

expenditure required to ensure compliance with the DSAPT Standards is outlined in Table 2 in the Financial 

and Budget Implications Section of this report. 

It is proposed that through a combination of funding sources, as outlined in the Financial and Budget 

Implications Section of the report, that the Council adopt a Whole-of-Life renewal program to ensure that bus 

stops streetscape infrastructure and bus stop shelters are upgraded over the twelve (12) year period. 

As the new shelters are installed, it is imperative that a program of maintenance and cleaning is implemented 

to prevent deterioration of the assets so that they reach their estimated life span of fifteen (15) years. A 

regular program of maintaining shelters will need to be undertaken, commencing 2012-2013, to ensure that 

their appearance and quality is maintained throughout their fifteen (15) year life. 

OPTIONS 

Essentially the Council can either endorse the proposed Strategy or retain the status quo which is to address 

issues .associated with bus stops on an ad-hoc basis. Given that the Council has already endorsed entering 

into an agreement with DPTI in respect to the receiving and expending of funds to be received over a four (4) 

year period, it is a logical step for the Council to endorse the proposed Strategy. 

The existing Council owned bus stop shelters which are located throughout the City are in a fair to poor 

condition and are generally not compliant with the DSAPT Standards. The replacement program will ensure 

that the replacement of bus stop shelters and infrastructure can occur in a managed process over a period of 

time which will assist with the proposed works being integrated into the Council's annual paving and street 

furniture renewal programs. The proposed Strategy will maximise the Council's ability to secure funding from 

DPTI for the replacement of bus stop shelters. It will also ensure compliance with the requirements of the 

DSAPT Standard that all bus stops must comply with the standard requirements by December 2022. 

CONCLUSION 

At its meeting held on 1 August 2011, the Council considered a report which outlined the details of DPTl's 

funding program. Following consideration of the matter, the Council resolved to enter into a Memorandum of 

Understanding with DPTI regarding the receiving and expenditure of the funds which are to be received 

through this program. The Council also resolved at that time for Council staff to develop a Whole-of-Life 

Strategy for the replacement of all existing bus stop shelters throughout the City. The relevant details 

regarding this Strategy have been outlined in this report and the Council's endorsement of the Strategy which 

has been developed is now sought. 

COMMENTS 

Nil. 


1. That the Whole-of-Life Works Program, for the replacement of existing bus stop shelters and upgrade of 

street infrastructure at existing bus stops, be adopted for implementation, as outlined in this report. 

2. That future funding applications which are submitted to the Department for Planning, Transport & 

Infrastructure, for the replacement of existing bus stop shelters and upgrade of streetscape infrastructure 

at existing bus stops, be based on the Whole-of-Life Program, as outlined in this report. 

3. That the condition of bus stop shelters and infrastructure associated with bus stops, be monitored on a 

regular basis and, where appropriate, the Whole-of-Life Program be modified, should a significant public 

risk become evident through an escalation in the deterioration of the bus shelter and/or associated 

infrastructure. 

4. That the Recreation and Open Space Asset Management Plan be amended, to include the Whole-of-Life 

program for bus stop shelters, as outlined in this report.

Cr Tarzia left the meeting at 9.00pm. 

Cr Tarzia returned to the meeting at 9.03pm. 





1. That the WholeoOf-Life Works Program, for tha replacement of existing bus stop shelters and upgrade of 

street infrastructure at existing bus stops, be adopted for implementation, as outlined in this report. 

2. That future funding applications which are submitted to the Department for Planning, Transport & 

Infrastructure, for the replacement of existing bus stop shelters and upgrade of streetscape infrastructure 

at existing bus stops, be based on the Whole-of-Life Program, as outlined in this report. 

3. That the condition of bus stop shelters and infrastructure associated with bus stops, be monitored on a 

regular basis and, where appropriate, the WholeoOf-Life Program be modified, should a significant public 

risk become evident through an escalation in the deterioration of the bus shelter and/or associated 

infrastructure. 

4. That the Recreation and Open Space Asset Management Plan be amended, to include the Whole-of-Life 

program for bus stop shelters, as outlined in this report. 

Seconded by Cr Minney and carried unanimously. 

Page 73



SECTION 3 - GOVERNANCE & GENERAL 

REPORTS 

?age 74

10.10 REPORTS OUTSTANDING 





ATTACHMENTS: 




83664520 

Nil 

A 



GOVERNANCE & GENERAL -ITEM 10.10 

As part of the Organisation's management system, a Reports Outstanding List will be prepared on a monthly 

basis. The purpose of the List is to keep track of any reports that have been requested and the status of 

those reports. 

A copy of the List is contained in Attachment A. 

BACKGROUND 

Nil 

DISCUSSION 

Nil 



Cr Minney moved: 



PI3Qf: 7S

Item 10.2 

8110107 

Item 10.13 

216108 

Item 10.1 

418108 

Hem 10.1 

2011109 

Hem 10.3 

7/12109 

Item 7,1 

716110 

Item 7.2 

619110 

Item 10.21 

619/10 

Item 12.1 

Cr Knoblauch 

Cr WhHlngtonl 

CrDuke 

Cr Moore! 

Cr Whiting10n 

Cr Granoziol 

CrSims 

CrMoore/ 

Cr Sims 

Cr Moore! 

Cr Marcuccitti 

Cr PasalidisJ 

Cr DoHore 

Cr Duke! 

Cr COttore 

CrWormaktl 

CrSims 

S:\CEO Office\cEOClenCilI\AGENDA & MJNUTEs\cOUNCIl\Reports Outstanding.doc 

REPORTS OUTSTANDING L,IST 

COUNCIL 

Subject ----.-- Office, Respunslble Due Date 

Permit Policy - Report 2 - Report on 

results of Investigations and the appropriateness of all current 

resident-only parking permits. 

Richards Park and Margaret Ives Children's Centre - Use of 

Portion of Pari< for a Play Area - That a report be presented to 

Council with the results of the commuMy consuHation. 

Building Policy Review - That a further report be presented to 

the Council in relation to draft lease and Hire Fees Setting 

Models and the outcomes of the assessment of the 

Community Benefit Matrix Questionnaires that have been 

completed by lessees and regular hirers of the Council's 

public buildings. 

Cultural Diversity - That a report be prepared for consideration 

regarding progress relating to the Action Plan. 

Disposal of Energy Efficient Fluorescent lights - That a 

further report be prepared fur the Council's consideration 

following the release of the report from the Environment 

Protection and Heritage Council on waste and in particular, 

proposed national initiatives to recycle compact fluorescent 

lights. 

Petition - Unformed Lane Behind Shops Snuated at 123 to 

139 Magill Road, Stepney - That a report on Private 

Laneways be prepared for the Council's consideration, such 

report to include options in respect to the ongoing 

maintenance of the l.aneways and whether the Council should 

assume responsibility fur such WOfi


Nol Applicable. 

SOCIAL ISSUES 










CONSULTATION 



• Community 






DISCUSSION 



GOVERNANCE & GENERAL - ITEM 10.11 

Following the establishment of the Precinct Committees, meetings of the various Precinct Committees have 

been held as follows: 

Glvnde Corner Precinct Committee 

• 30 March 2011 ; 

• 27 July 2011; and 

• 25 October 2011 . 

Page 77

Magill Road Precinct Committee 

• 12 October 2010; 

• 23 March 2011 ; 

• 1 June 2011; and 

• 20 July 2011. 

Norwood Parade Precinct Com m ittee 

• 

• 

13 October 2010; 

16 March 2011; 

• 13 April 2011 ; 

• 8 June 2011 ; 

• 17 August 2011 ; and 

• 11 October 2011 . 

Payneham Road Precinct Committee 

• 29 March 2011; 

• 11 May 2011 ; 

• 13 July 2011 ; and 

• 14 September 2011. 


MINUTES OF THE MEEllNG OF COUNCIL HELD ON 7 NOVEMBER 2011 


Copies of the Precinct Committees Minutes of Meetings have been previously distributed to all Elected 

Members. However, if Elected Members require a copy of the minutes of a particular meeting, please 

contact the report author. 

In the absence of a Business & Economic Development Committee, the Minutes of the Precinct Committee 

meetings need to be adopted by the Council and the decisions set out in respective Minutes, need to be 

adopted as decisions of the Council to ensure the decisions can be lawfully implemented. 

OPTIONS 

The Council can choose not to adopt the recommendations of the four Precinct Committees as decisions of 

the Council, however given the current reporting requirements of each of the Precinct Committees, this is not 

recommended as the decisions of the Precinct Committees, as they currently stand, are technically not valid 

and therefore cannot be lawfully implemented. 

In order for the decisions of each of the Precinct Committees to be implemented they must be adopted by the 

Council. 

CONCLUSION 

The Council must amend the Terms of Reference of the Precinct Committees to ensure that all future 

decisions made by the Precinct Committees are made as recommendations to the Council. This will ensure 

the decisions are valid and can be lawfully implemented. 

COMMENTS 

Nil. 

Page 78





1. That the minutes of the meeting of the Glynde Corner Precinct Committee held on: 

• 30 March 2011; 


• 25 October 2011. 

be received and that the resolutions set out therein are adopted as decisions of the Council. 

2. That the minutes of the meeting of the Magill Road Precinct Committee held on: 

• 12 October 2010; 

• 23 March 2011 ; 


• 20July2011. 


3. That the minutes of the meeting of the Norwood Parade Precinct Committee held on: 

• 13 October 2010; 

• 16 March 2011; 

• 13 April 2011; 

• 8 June 2011; 

• 17 August 2011; and 

• 11 October 2011. 


4. That the minutes of the meeting of the Payneham Road Precinct Committee held on: 

• 29 March 2011; 

• 11 May 2011 ; 

• 13July2011;and 



5. That the Terms of Reference (Clause 6 Reporting) for the Glynde Corner Precinct Committee. Magill 

Road Precinct Committee. Norwood Parade Precinct Committee and Payneham Road Precinct 

Committee be amended to reflect the new reporting arrangements. whereby all decisions of the 

respective Precinct Committees will be referred to the Council as recommendations of the Precinct 

Committee. until such time as the Business & Economic Development Committee is established by the 

Council. 

Poge 79


CITY OF NORWOOO PAYNEHAM & Sr PETERS 



1. That the minutes of the meeting of the Glynde Corner Precinct Committee held on: 

• 30 March 2011; 


• 25 October 2011. 

be recaived and that the resolutions set out tharein are adopted as decisions of the Council. 

2. That the minutes of the meeting of the Magill Road Precinct Commitlee held on: 

• 12 October 2010; 

• 23 March 2011; 


• 20 July 2011. 


3. That the minutes of the meeting of the Norwood Parade Precinct Commitlee held on: 

• 13 October 2010; 

• 16 March 2011; 

• 13 April 2011; 

• 8 June 2011; 

• 17 August 2011; and 

• 11 October 2011. 

be received and that the resolutions set out therein are adopted as decisions of the Counci/. 

4. That the minutes of the meeting of the Payneham Road Precinct Committee held on: 

• 29 March 2011; 

• 11 May 2011; 




5. That the Terms of Reference (Clause 6 Reporting) for the Glynde Corner Precinct Commitlee, Magill 

Road Precinct Commitlee, Norwood Parade Precinct Commitlee and Payneham Road Precinct 

Commitlee be amended to reflect the new reporting arrangements, whereby all decisions of the 

respective Precinct Committees will be referred to the Council as recommendations of the Precinct 

Committee, until such time as the Business & Economic Development Committee is established by 

the Council. 


Page 80

A 11 AC!:i .. 'ENT I'D 

5.10 The Glynde Corner Precinct Committee may establish sub-mmittees from time to time to 

advise them on specific activities an.d projects as required. 

5.11 The Glynde Corner Precinct Committee shall make at least one annual presentation to 

business and other interested organisations and members of the local community. 

1 S. REPORTING 

Pursuant to Section 41 (8) of the Local Government Act 1999, all decisions of the Precinct 

Committee will be referred to the Business & Economic Development Committee as 

recommendations of the Precinct Committee. The reporting of the decisions of the Committee in this 

manner will satisfy the requirements of Section 41 (8). 

17. REVIEW OF THE COMMITTEE 

The Council will review the membership and Terms of Reference of the Precinct Committee 

annually. 

la. WINDING UP OF COMMITTEE 

The Glynde Corner Precinct Committee may be wound up at any time by resolution of the Council. 

Page 3

Page 4 

Map 1

MAGILL ROAD PRECINCT COMMITTEE 

TERMS OF REFERENCE 2011-2012 

11. ESTABLISHMENT 

An ACHr::EtH 

City of 

Norwood 


& St Peters 

1.1 Pursuant to Section 41(7) of the Local Government Act 1999, the City of Norwood 

Payneham & 5t Peters establishes a Committee to assist the Council's Business & 

Economic Development Committee in relation to the achievement of its objectives as they 

relate to the Magill Road precinct. 

1.2 The Committee will be known as the Magill Road Precinct Committee. 

12. FUNCTIONS 

The Magill Road Precinct Committee will report to the Council's Business & Economic Development 

Committee for the purposes of fulfilling its role and functions. 

2.1 To represent the majority voice of businesses on Magill Road and to be the peak body for 

advocacy and lobbying with respect to issues such as traffic, parking and pedestrian 

facilities. 

2.2 To co-operatively market Magill Road as a shopping destination through the coordination of 

activities, joint advertising, sales and promotions and branding in order to remain 

competitive in the face of increasing competition. 

2.3 To advocate for improvements to the appearance of Magill Road including urban deSign, 

streetscaping, greening, signage, lighting, and building fa9ade development. 

2.4 To work with the Council on initiatives such as the undergrounding of powerlines, new 

planning policies for the Precinct, and coordination of relevant authorities for the benefit of 

the Precinct. 

2.5 To develop programmes and initiatives to entice people back to the area, to create a place 

for the community to meet. 

13. MEMBERSHIP 

3.1 The Magill Road Precinct Committee will comprise a maximum of ten (10) members who 

must be either a current property owner/trader/business owner, currently trading or owning a 

property within the Precinct, selected and appointed by the Council as representing, in the 

opinion of the Council, the interests of business and property owners of the Magill Road 

Precinct, and a maximum of four (4) Elected Members of the Council. 

3.2 Membership of the Magill Road Precinct Committee is for a two (2) year term unless a 

Member resigns from the Committee or is removed earlier by a resolution of the Council. 

Page 1

3.3 Members of the Magill Road Precinct Committee are eligible for reappointment at the 

expiration of their term of office. 

14. DELEGATED AUTHORITY 

All decisions of the Magill Road Precinct Committee will constiMe recommendations to the Business 

& Economic Development Committee. 

15. TERMS OF REFERENCE - OPERATIONAL MATTERS 

5.1 The Magill Road Precinct Committee shall act at all times in strict accordance with the 

Local Government Act 1999 and any other relevant legislation. 

5.2 Subject to Clause 5.3 below, the Magill Road Precinct Committee shall act in strict 

accordance with the Local Government Act 1999 and Part 2 of the Local Government 

(Procedures at Meetings) Regulations 2000. 

5.3 The Magill Road Precinct Committee may (subject to the Local Government (Procedures at 

Meetings) Regulations 2000) determine its own meeting procedures for the better conduct of 

its meetings. Where the Precinct Committee exercises this power, but subject to the prior 

approval of the Committee, this Clause 5.3 will operate in preference to Clause 5.2 of these 

Terms of Reference. 

5.4 The Magill Road Precinct Committee shall meet at least six (6) times in every calendar year. 

at a place to be determined by the Chief Executive Officer, and then on such dates and at 

such times as determined by the Precinct Committee. 

5.5 A quorum for a meeting of the Magill Road Precinct Committee shall be five (5) members of 

the Precinct Committee. 

5.6 The Presiding Member (Chairperson) and Deputy Presiding Member (Deputy Chairperson) 

shall be appointed by the Precinct Committee from amongst Committee Members at its first 

meeting, unless the Precinct Committee requests the appointment of an Independent 

Presiding Member. 

5.7 If the Presiding Member and Deputy Presiding Member of the Precinct Committee are 

absent from the meeting, then another Member will be selected from those members 

present to preside at the meeting. 

5.a All decisions of the Precinct Committee shall be made on the basis of a majority decision of 

the members present. 

5.9 All Precinct Committee Members, including bUSiness representatives, must vote on 

deciSions before the Committee. 

5.10 The Magill Road Precinct Committee may establish sub-committees from time to time to 

advise them on specific activities and projects as required. 

5.11 The Magill Road Precinct Committee shall make at least one annual presentation to 

business and other interested organisations and members of the local community. 

Page 2

NORWOOD PARADE PRECINCT COMMITTEE 

TERMS OF REFERENCE 2011-2012 

11. ESTABLISHMENT 

City of 

Norwood 


& St Peters 

1.1 Pursuant to Section 41 (7) of the Local Government Act 1999, the City of Norwood 

Payne ham & St Peters establishes a Committee to assist the Council's Business & 

Economic Development Committee in relation to the achievement of its objectives as they 

relate to The Parade Precinct. 

1.2 The Committee will be known as the Norwood Parade Precinct Committee 

12. FUNCTIONS 

The Norwood Parade Precinct Committee will report to the Council's Business & Economic 

Development Committee for the purposes of fulfilling its mle and functions. 

2.1 To develop and recommend to the Business & Economic Development Committee in each 

financial year, an Annual Business Plan and Budget. 

2.2 Each Annual Business Plan must address objectives determined by the Business & 

Economic Development Committee which will include (but not be limited to) marketing, 

development and promotion of the Norwood Parade Precinct. 

2.3 Each Budget developed by the Norwood Parade Precinct Committee must be considered in 

conjunction with the Annual Business Plan and recommend to the Committee an amount 

that needs to be approved by the Council to meet the objectives of the Annual Business 

Plan. 

2.4 To implement the Annual Business Plan as approved. 

2.5 To co-operatively market The Parade as a single destination through the coordination of 

activtties, jOint advertising, sales and promotions, and branding. 

2.6 To assist in the development and promotion of a vibrant cultural and leisure tourism 

destination for businesses, residents and visitors. 

2.7 To initiate events to increase tourism and to promote The Parade as a destination for 

residents and visitors, including Christmas events and decorations, and other special 

promotions. 

2.B To represent the majority voice of businesses on The Parade and to be the peak body for 

advocacy and lobbying with respect to issues such as traffic and parking. 

2.9 To facilitate and encourage networking and communication through a range of measures as 

identified and relevant. 

2.10 To undertake regular customer surveys and determine the most appropriate responses to 

the outcomes. 

Page 1

5.9 All Precinct Committee MemberS, including business representatives, must vote on 

decisions before the Committee. 

5.10 The Norwood Parade Precinct Committee may establish sub-committees from time to time 

to advise them on specific activities and projects as required. 

16. REPORTING 

6.1 Pursuant to Section 41 (8) of the Local Government Act 1999, all decisions of the Precinct 

Committee will be referred to the Business & Economic Development Committee as 

recommendations of the Precinct Committee. The reporting of the decisions of the 

Committee in this manner will satisfy the requirements of Section 41 (8). 

6.2 The Norwood Parade Precinct Committee shall make at least one annual public report 

presentation to business and other interested organisations and members of the local 

community at a meeting to be held in the Norwood Town Hall or other public place as 

determined by the Committee. 

17. REVIEW OF THE COMMmEE 

The Council will review the membership and Tenms of Reference of the Precinct Committee 

annually. 

Is. WINDING UP OF COMMITTEE 

The Norwood Parade Precinct Committee may be wound up at any time by resolution of the Council. 

3

13. MEMBERSHIP 

3.1 The Payneham Road Precinct Committee will comprise a maximum of ten (10) members 

who must be either a current property ownerltraderlbusiness owner, currently trading or 

owning a property within the Precinct, selected and appointed by the Council as 

representing, in the opinion of the Council,the interests of business and property owners of 

the Payne ham Road Precinct, and a maximum of four (4) Elected Members of the Council. 

3.2 Membership of the Payneham Road Precinct Committee is for a two (2) year term unless a 

Member resigns from the Committee or is removed earlier by a resolution of the Council. 

3.3 Members of the Payne ham Road Precinct Committee are eligible for reappointment at the 

expiration of their term of office. 

14. DELEGATED AUTHORITY 

All decisions of the Payneham Road Precinct Committee will constitute recommendations to the 

Business & Economic Development Committee. 

5. TERMS OF REFERENCE - OPERATIONAL MATTERS 

5.1 The Payneham Road Precinct Committee shall act at all times in strict accordance with the 

Local Government Act 1999 and any other relevant legislation. 

5.2 Subject to Clause 5.3 below, the Payne ham Road Precinct Committee shall act in strict 

accordance with the Local Government Act 1999 and Part 2 of the Local Government 

(Procedures at Meetings) Regulations 2000. 

5.3 The Payneham Road Precinct Committee may (subject to the Local Govemment 

(Procedures at Meetings) Regulations 2000) determine its own meeting procedures for the 

better conduct of its meetings. Where the Precinct Committee exercises this power, but 

subject to the prior approval of the Committee, this Clause 5.3 will operate in preference to 

Clause 5.2 of these Terms of Reference. 

5.4 The Payneham Road Precinct Committee shall meet at least six (6) times in every calendar 

year, at a place to be determined by the Chief Executive Officer, and then on such dates 

and at such times as determined by the Precinct Committee. 

5.5 A quorum for a meeting of the Payneham Road Precinct Committee shall be five (5) 

members of the Precinct Committee. 

5.6 The Presiding Member (Chairperson) and Deputy Presiding Member (Deputy Chairperson) 

shall be appointed by the Precinct Committee from amongst Committee Members at its first 

meeting, unless the Precinct Committee requests the appointment of an Independent 

Presiding Member. 

5.7 If the Presiding Member and Deputy Presiding Member of the Precinct Committee are 

absent from the meeting, then another Member will be selected from those members 

present to preside at the meeting. 

5.8 All decisions of the Precinct Committee shall be made on the. basis of a majority decision of 

the members present. . 

Page 2


MINUTES OF THE MEETING OF THE MAGILL ROAD PRECINCT COMMITTEE 

HELD ON 21 SEPTEMBER 2011 

INDEX PAGE 

Page No. 

1. PRESENTATIONS ............................................................................................................................... : .. 1 

2. CONFIRMATION OF MINUTES OF THE MAGILL ROAD PRECINCT COMMITTEE MEETING 

HELD ON 20 JULY 2011 ......................................................................................................................... 1 

3. PRESIDING MEMBER'S COMMUNICATION ........................................................................................ 1 

4 MAGILL ROAD PRECINCT NEWS ......................................................................................................... 1 

5. STAFF REPORTS ................................................................................................................................... 1 

5.1 2011-2012 MRPC DRAFT ANNUAL BUSINESS PLAN ............................................................. 2 

5.2 MAGILL ROAD MARKETING PLAN 2011-2012 ...... : ............................................................... 15 

6. OTHER BUSiNESS ............................................................................................................................... 29 

7. CLOSURE ............................................................................................................................................. 29

VENUE Mayor's Parlour. Norwood Town Hall 

HOUR 6.17pm 

PRESENT 




Committee Members: Ms Janet Belchamber (Presiding Member) 

Cr Lucy Marcuccitti 

Cr Connie Granozio 

Mr Peter Annells 

Mr Nabeel Najjar 

Mrs Barbara Dent 

Staff: Skana Gallery (Manager. Business & Economic Development) 

APOLOGIES Cr Sophia MacRae. Mr Chris Lee. Dr Peter Haddad 

ABSENT Mr Tom Skipper (Deputy Presiding Member). Mr Enzo Talladira. 

Mr Paul Lovelady 

TERMS OF REFERENCE: 

The Magill Road Precinct Committee will report to the Council's Business & Economic Development Commitiee for the purposes of 

fulfilling Its role and functions. 

• To represent the majority voice of businesses on Magill Road and to be the peak body for advocacy and lobbying with respect to 

issues such as traffic, parking and pedestrian facilities. 

• To co-opefBtively market Magill Road as a shopping destination through the coordination of activities, Joint advertising, safes and 

promotions and branding in order to remain competitive In the face of increasing competition. 

• To advocate for improvements to the appearance of Magill Road including urban design, streetscaplng, greening, signage, 

lighting. and building f",ade development. 

• To work with the Council on initiatives such as the undergrounding of powerlines, new planning policies for the Precinct, and 

coordination of relevant authorities for the benefit of the Precinct. 

• To develop programmes and initiatives to entice people b8ck to the area, to create a place for the. community to meet. 

1. PRESENTATIONS 

• Rod Mcinnes from iSwear 

• Presentation of the draft Magill Road website. 

2. CONFIRMATION OF MINUTES OF THE MAGILL ROAD PRECINCT COMMITTEE MEETING 

HELD ON 20 JULY 2011 

Cr Granozio moved that the minutes of the Magill Road Precinct Committee meeting held on 

20 July 2011 be taken as read and confirmed. Seconded by Cr Marcuccitti and carried. 

3. PRESIDING MEMBER'S COMMUNICATION 

The Committee thanked Vivienne Holloway for her contribution to the work of the Precinct 

Committee. 

4 MAGILL ROAD PRECINCT NEWS 

The Magill Road Eco Hub held its first car park sale last weekend and was deemed a success. 

Approximately five businesses from the Burnside City Council area and three from the City of 

Norwood Payneham & St Peters area participated. 

5. STAFF REPORTS 

Page 1

5.1 2011-2012 MRPC DRAFT ANNUAL BUSINESS PLAN 





ATTACHMENTS: 





ITEM 5.1 

Business & Economic Development Officer 


83664512 

S/01931 

Nil 

The purpose of this report is to assist the Magill Road Precinct Committee (MRPC), to finalise budget 

allocation for its Annual Business Plan 2011-2012. 

BACKGROUND 

At its meeting held on 23 March 2011, the MRPC endorsed a Draft Annual Business Plan to be 

submitted to the Council for consideration as part of its draft Budget for 2011-2012. The Council has 

endorsed a budget of $60,000 for the MRPC for 2011-2012. 

Given that the funds which have been allocated by the Council are $12,500 less than was requested, 

the MRPC was required to adjust its Annual Business Plan 2011-2012 to reflect the adjustment in 

budget. To this end, at its meeting on 20 July 2011, the MRPC resolved as follows: 

That the following adjustments to the MRPC 2011-2012 Annual Business Plan be endorsed in 

principle pending further consideration at the next meeting of the MRPC: 

a. Reduce the Branding Magill Road budget from $12,000 to $0 in light of sufficient carryforward 

funding being in place. 

b. Increase Magill Road Alive budget from $30,000 including $5,000 income to $35,000 

including $5,000 from stallholder fees. 

c. Reduce the Marketing Plan Budget from $27,000 to $21,500. 


The Magill Road Precinct Committee's 2011-2012 Annual Business Plan should seek to implement the 

'strategies relevant to Magill Road which are contained in the Council's Business & Economic 

Development Strategy 2008-2013, as well as working towards achieving the Vision which is set out in 

the Council's Strategic Management Plan, CilyPlan 2030. 

The MRPC's 2011-2012 Annual Business Plan, should also seek to implement the strategies contained 

in the Strategic Plan for The Parade & Magill Road Precincts. 

The most relevant Strategic Directions & Policies contained in CilyPlan 2030 are: 

Outcome 3: Economic Prosperity 

Objective 3.1 : A diversity of business and services attractive to consumers 

Strategy 1: Retain and attract small, specialty and family businesses. 

Positioning Magill Road as a unique and eclectic destination shopping precinct 

assists in attracting these types of businesses to the area. Cooperative 

marketing activities also assist small, speciality and family businesses in the 

precinct. 

Page 2

Strategy 3: 




ITEM 5.1 

Promote the City as a tourist destination 

Some of the advertising budget for the MRPC is directed towards tourism 

initiatives such as the Magill Road Tourist Brochure. 

Objective 3.2: Cosmopolitan character business precincts contributing to the prosperity of the City. 

Strategy 2: Improve ease and convenience of access to our City's business precincts. 

The MRPC Annual Business Plan 2011-2012 includes a strategy to address 

parking issues within the Magill Road Precinct. This will improve ease and 

convenience of access to the precinct. 

Objective 3.3: New enterprises and local employment opportunities. 

In promoting Magill Road through various mediums and continuously creating cohesive 

brand awareness for the Precinct, more businesses will be attracted to locate in the 

Precinct. As a result, more employment opportunities will be created and the City's 

economic vitality will be improved. 

Objective 3.5: A local economy supporting and supported by its community. 



Support opportunities for people to interact in business areas. 

Initiatives such as the recent redevelopment of Richards Park aim to create 

public spaces as part of commercial precincts such as Magill Road in order to 

provide passive public spaces. Business Networking Events are also held in 

local businesses. 

Promote the preservation of accessible, local shopping. 

This will be achieved through advertising and in various marketing collateral to 

encourage local residents to shop locally by highlighting and promoting whatis 

happening within the precinct. 

Other relevant Strategic Directions & Policies contained in CityPlan 2030 are: 


Objective 1 .3: An engaged and participating community. 

Strategy 3: Provide opportunities for community input in decision-making. 

The MRPC's Business Networking Events are designed to provide an 

opportunity for community input into decision making. Precinct businesses are 

also consulted formally and informally regarding initiatives for Magill Road 

Alive. 

Objective 1.4: More community life in public spaces. 

Magill Road Alive is a key example of increasing community life in a public space. The 

proposed Farmers Market also provides an opportunity for community life. 

Strategy 2: Host and facilitate community events and activities. 

Magill Road Alive is a successful event that should continue to run annually. A 

Farmers Market will also provide an opportunity to draYi the local community 

and visitors to Magill Road regularly. 

Page 3


Manager. Business & Economic Development 


Nil 

DISCUSSION 

MARKETING I PROMOTIONS 

STRATEGY 1: 

OUTPUT ACTION: 

OUTCOMES: 

EVALUATION: 

STRATEGIC LINK: 

COSTS: 

TIMELlNE: 

Branding Magill Road 


MINUTE!:' OF THE MEETING OF THE MAGILL ROAD PRECINCT COMMITTEE 


ITEM 5.1 

Incorporate the Magill Road logo into the streetscape of Magill Road 

utilising urban art and other forms andlor other activities to assist 

with Magill Road logo recognition. 

• Cohesive branding and creating a 'sense of place' for Magill Road as a 

destination shopping precinct. 

Increased awareness of the Magill Road brand, and Magill Road as a 

cohesive shopping destination. 

Community feedback on branding. 

The Parade & Magill Road Precincts Strategic Plan 2006 

4.2· Strategy 1: To use methods of marketing to further establish the road 

as a prime destination shopping area. 

4.2· Strategy 2: To strengthen the branding of the street to achieve a 

return of business and to develop a strong customer database. 

4.3· Strategy 1: To create a look of continuity for the road and to upgrade 

the general streetscape of the road to attract customers and new 

businesses to the area. 

4.3· Strategy 2: To support the identity of Magill Road as being an eclectic 

and artistic street to visit. 

Business and Economic Development Strategy 2008·2013 

Strategy 1.1.3: Support existing businesses to maintain a diverse business 

mix within each precinct. 

Strategy 1.4.2: Develop promotional activities and materials that position 

the City as a major retail destination, differentiating offerings from each 

precinct. 

CityPlan 2030 - Shaping Our Future 

Strategy 3.1.1: Retain and attract small, specialty and family businesses. 

Strategy 3.1.2: Attract specific businesses to locate in our City. 

Strategy 3.1.3: Promote the City as a tourist destination. 

Strategy 3.2.1: Preserve and enhance the unique character of all of our 

City's business precincts. 

Carry fOlWard funds of $25,000 recommend spending $19,500 on 

streetscaping and diverting $5,500 on Marketing Plan 

July 2012 

Page 6

This strategy is discussed in separate reports attached to this agenda. 

STRATEGY 2: 


OUTCOMES: 

EVALUATION: 

STRA TEGle LINK: 

COSTS: 

TIMELINE: 

Magill Road Alive 




ITEM 5.1 

Hold an annual street sale event on Magill Road/in Richards Park. 

• Increased awareness of Magill Road as a unique shopping destination, 

and promotion of Richards Park. 

• Increased business for, and awareness of, Magill Road businesses. 

• Increased visitors to Magill Road. 

• Collaboration and interaction between Magill Road businesses. 

Attendance at the Magill Road event. 

Community feedback on the Magill Road event. 

Business feedback on the Magill Road event. 


4.2 - Strategy 1: To use methods of marketing to further establish the road 


4.2 • Strategy 2: To strengthen the branding of the street to achieve a 

retum of business and to develop a strong customer database. 

4.5 - Goal 1: To develop and promote a vibrant cultural and leisure 

destination for residents, visitors and businesses. 

Business and Economic Development Strategy 2008·2013 


mix within each preCinct. 

Strategy 1.2.2: Use events to generate activity, attract visitors, provide 

local community engagement opportunities, promote leaming and 

creativity. 



precinct. 





Strategy 3.5.2: Support opportunities for people to interact in business 

areas. 

Strategy 1.4.2: Host and facilitate community events and activities. 

$30,000 including income of $3,500 recommend increasing to 

$35,000, including income of $5,000 from stall holder charges 

April 2012 

Page 7

This strategy is discussed in separate reports attached to this agenda. 

CITY OF NORWOOD PAYNEHAM & sT PETERS 



ITEM 5.1 

Update on 2010-2011 strategies 

Mr Bryn Liepins from Lithe Pty Ltd will present to the Committee on the vision and progress for 

www.magillroad.com.au 

Magill Road tourist brochures have been installed in brochure racks in Adelaide's major hotels and 

tourist sites. Ten (10) brochures each have been distributed to Magill Road businesses. 

STRATEGY 4: 


OUTCOMES: 

EVALUATION: 

STRA TEGle LINK: 

COSTS: 

Magill Road Farmers Market 

Hold a monthly farmers market at St Morris 

• Increased awareness of Magill Road as a unique shopping destination, 

in particular, knowledge of the Organic Precinct. 

• Increased business for, and awareness of, Magill Road businesses. 

• Increased visitors to Magill Road. 

• Collaboration and interaction between Magill Road businesses. 

Attendance at the Farmers Markets. 

Community feedback on the Farmers Market. 

Business feedback on the Farmers Market. 


4.2 - Strategy 1: To use methods of marketing to further establish the road 


4.2 - Strategy 2: To strengthen the branding of the street to achieve a 

retum of business and to develop a strong customer database. 

4.5- Goal 1: To develop and promote a vibrant cultural and leisure 

destination for residents, visitors and businesses. 

Business and Economic Development Strategy 2008-2013 


mix within each precinct. 

Strategy 1.2.2: Use events to generate activity, attract visitors, provide 

local community engagement opportunities, promote leaming and 

creativity. 



precinct. 





Strategy 3.5.2: Support opportunities for people to interact in business 

areas. 

Strategy 1.4.2: Host and facilitate community events and activities. 

$7,000 set up funding, ongoing funding from stallholder fees. 

Page 9

TIMELlNE: 

September 2011 




ITEM 5.1 

Over 2010-2011, Magill Road's Organic Precinct received a lot of media attention. The Precinct 

features a great range of organic products and services, but does not have any fresh fruit and 

vegetables. To consolidate Magill Road's Organic Precinct as a destination, a Farmers Market is 

required. Such a market could attract visitors from across Adelaide's eastern suburbs as there is no 

equivalent market in the area .. 

Whilst the ongoing management of the market could be funded through the collection of stall holder 

fees, funds are required for initial brand building and promotion. 

BUSINESS RELATIONS & COMMUNICATION 

STRATEGY 5: . 


OUTCOMES: 

EVALUATION: 


COSTS: 

TIMELINE: 

New Business KIt 

Welcome new businesses to Magill Road with a new business kit 

• New businesses are welcomed to Magill Road. 

• New businesses are informed of the activities of the MRPC and of plans 

for the development of Magill Road. 

Feedback from new businesses. 


Strategy 4.3.2: Minimise red tape and facilitate good communication with 

businesses. 

Nil. 

Ongoing. 

Communication is required to welcome new businesses to the Precinct and to inform them of the 

services and activities of the MRPC. 

STRATEGY 6: 


OUTCOMES: 

EVALUATION: 


COSTS: 

TIMELlNE: 

ACCOUNT CODE 

Business Networking Events 

Business Networking Events held to facilitate information dissemination by 

the MRPC, and to gain feedback from the local business community. 

• Increased business community awareness of MRPC activities. 

• Feedback and evaluation from business to MRPC for program 

refinement. 

Number of local business representatives attending events. 

Feedback received from local business representatives at events. 

MRPC Terms of Reference 

Function 2.1: To represent the majority voice of businesses on Magill 

Road. 

$1,000 

Biannual. 

Pag6 10




ITEM 5.1 

Business Networking Events are an important method of engaging local businesses and for 

encouraging stakeholder feedback. These events have traditionally suffered from low attendance. It is 

recommended that speakers be engaged to encourage more local business people and their staff to 

attend. 

URBAN OBJECTIVES 

. STRATEGY 11: 


OUTCOMES: 

EVALUATION: 


COSTS: 

TIMELINE: 

Address Parking Issues on Magill Road 

Identify issues associated with parking on and around Magill Road and 

work with Council and Council staff to address these issues 

Accessible car parking for customers. 

Car parking consistently available on and around Magill Road 


Strategy 3.2.2: Improve ease and convenience of access to our City's 

business precincts. 

Nil to investigate. 

Ongoing. 

Anecdotally, car parking availability and accessibility on Magill Road and on adjoining streets is 

becoming an issue as more businesses move in to Magill Road and as Magill Road increases in 

popu larity. 

The results of two (2) parking surveys (one on Magill Road and one on Edward St) will become 

available in the coming months. The results from these can be used to clearly identify the issues with 

parking on and around Magill Road. Strategies can then be developed to address these issues, in 

particular, assessing whether the Council's current on-street car parking policy addresses the needs of 

the City's commercial zones. 

ADMINISTRATION 

STRATEGY 12: 


OUTCOMES: 

EVALUATION: 


COSTS: 

TIMELlNE: 

ACCOUNT CODE 

Committee Administration 

Development and implementation of the MRPC Annual Business Plan. 

Magill Road is marketed and developed in a way that attracts more visitors. 

Strategies of the MRPC Annual Business Plan are implemented. 


Strategy 1.1.2: Develop precinct plans for each commercial precinct to 

articulate identity, clear visions and a framework of strategies and actions 

to frame the development of business and commercial precincts. 


Strategy 3.2.1: Preserve and enhance the unique character of all of our 

City's business precincts. 

$500 

Ongoing. 

Page 11

OPTIONS 

CITY OF NORWOO[l PAYNEHAM & ST PETERS 



ITEM 5.1 

The MRPC is required to determine where the $60,000 plus $5,000 stallholder fee income adopted by 

the Council should be allocated. Below is a recommendation for allocation, however, the MRPC is at 

liberty to allocate funds in an alternative manner, or to delete strategies as they see fit. 

The carry-forward items of Branding Magill Road and Streetscape Plan do, however, need to be spent 

on Branding and Streetscaping respectively. 

Strategy Carry Original Draft Proposed Total 

Forwards into Budget Revised 

2011-2012 Budget 

Branding Magill $25,000 $12,000 $0 $20,000 

Road 

Streetscape Plan $15,000 $0 $0 $15,000 

Magill Road $0 $23,500 $21,500 $21,500 

Marketino Plan 

Magill Road Farmers nfa $7,000 $7,000 $7,000 

Markets 

Business Networking $0 $1,000 $1,000 $1,000 

Events 

Maoill Road Alive $0 $30,000 $35,000 $35,000 

Administration $0 $500 $500 $500 

Total $40,000 $74,000 $65,000 $100,000 plus 

including income of 

income of $5,000 

$3,500 

CONCLUSION 

The Magill Road Precinct has received a lot of attention over the past two years from various media and 

a sustained patronage from the destination shopper audience. The Annual Business Plan will assist in 

maintaining this momentum. 

COMMENTS 

Nil 

Page 12



MINUTES OF THE MEETING OF THE MAGILL ROAD PRECINCT COMMITIEE 


ITEM 5.1 

1. That the following allocation of funds for the MRPC Annual Business Plan 2011-2012 be 

endorsed: 

Revised Total 

Budget 

2. That the 2012 Magill Road Alive event be held on Sunday, 1 April 2012. 

Mrs Barbara Dent moved: 

That the 2012 Magill Road Alive event be held on Sunday, 1 April 2012. 

Seconded by Mr Nabeel Najjar and carried. 


Cr Granozio returned to the meeting at 7.31 pm. 

Mr Nabeel Najjar moved: 

$0 

That six to eight weeks prior to the 2012 Magill Road Alive event, the MRPC convenes a workshop on 

how to maximise opportunities offered by participation in Magill Road Alive and that all businesses on or 

near Magill Road be invited to participate. 

Seconded Cr Granozio and carried. 

Cr Granozio left the meeting at 7.40pm and did not return. 

Page 13


CIlY OF NORWOOD PAYNEHAM & ST PETERS 



ITEM 5.2 

The Magill Road Precinct Committee's Annual Busin9ss Plan 2011-2012, should seek to implement the 

strategies relevant to Magill Road which are contained in the Council's Business & Economic 

Development Strategy 2008-2013, as well as working towards achieving the Vision for our City outlined 

in the CityPlan 2030 and translated into the four Outcomes of Cultural Vitality, Social Equity, 

Environmental Sustainability and predominantly Economic Prosperity. 

The MRPC's Annual Business Plan 2011-2012, should also seek to implement the strategies contained 

in the Strategic Plan for The Parade & Magill Road Precincts. 

The most relevant Strategic Directions & Policies contained in CityPlan 2030 are: 

Outcome 1 Social Equity 

A connected, accessible and pedestrian-friendly community. 

Objective 1.4 More community life in public spaces 

Strategy: Host and facilitate community events and activities. 

Support of Magill Road's EcoHub initiatives would facilitate an Eco Hub Event. 

Outcome 2 Cultural Vitality 

A culturally rich and diverse City, with a strong identity, history and 'sense of place'. 

Objective 2.1 A visually interesting, artistic and creative City 

Strategy: Attract and support cultural and creative organisations and individuals in our City. 

Marketing activities that promote Magill Road as an artistic and eclectic retail destination would 

encourage more cultural and creative organisations and individuals to the area. 

Outcome 3 Economic Prosperity 

A dynamic and thriving centre for business and services. 

Objective 3.1 A diversity of business and services attractive to consumers 

Strategy: Retain and attract small, specialty and family businesses. 

Co-operative subsidised advertising supports small businesses. Marketing Magill Road as a destination 

will create higher volumes of shoppers in the precinct, which will, in tum, create greater business 

opportunities for all businesses on Magill Road, in a manner that they could not afford to do as 

individual small and family businesses. 

Strategy: Attract specific businesses to locate in our City. 

Marketing activities that promote Magill Road's clusters as a niche shopping destinations will attract 

speciality businesses to the area, and retain those that are there. 

Strategy: Promote the City as a tourist destination. 

The Marketing Plan includes several strategies to promote Magill Road to a tourist audience including 

advertising in the Welcome to Australia publication and the distribution of a Magill Road brochure at tourist 

sites. The public relations campaign also includes tourism media. 

Objective 3.2 Cosmopolitan character business precincts contributing to the prosperity of the City 

Strategy: Preserve and enhance the unique character of all our City's business precincts. 

The Marketing Plan strategies within this report build on Magill Road's brand equity as a unique, eclectic and 

artistic retail destination. 

Objective 3.3 New enterprises and local employment opportunities 

Strategy: Foster emerging enterprises and industries. 

Marketing activities foster prosperity for the small businesses within the precinct, assisting them to grow as well 

as attracting other businesses to locate in a successful precinct, ultimately resulting in greater employment 

opportunities within the precinct. 

Page 16




ITEM 5.2 

Objective 3.5 A local economy supporting and supported by its community 

Strategy: Promote the preservation of accessible, local shopping. 

The Marketing Plan includes strategies to promote Magill Road to local residents. 

The most relevant strategic policies and directions from the Business and Economic Development 

Strategy 2008-2013 are: 

Theme 1. Village precincts that service locals and attract visitors 

Capitalise on the diversity in precincts to create local and destination shopping and services, and 

increase tourist visitation 

Objective 1.1 Maintain the diversity of business and services and cosmopolitan 

character of precincts 

Strategy 1.1.4 Attract new businesses which add to the excitement and attractiveness of the mix in each 

precinct, including hospitality businesses 

The promotion of Magill Road's niche cluster groups e.g. antiques and homewares, the Eco Hub, will 

attract new businesses that will add to the excitement and attractiveness of the mix in each precinct. 

The increase in pedestrian traffic that results from good media coverage and advertising may also 

attract further hospitality businesses. 

Objective 1.4 Actively target tourism and visitation that capitalises on the proximity to Adelaide 

Action 1.4.2 Develop promotional activities and materials that position the City as a major retail 

destination, differentiating offerings from each precinct 

The strategies within the Marketing Plan comprise activities and materials that will position Magill Road 

as a key retail destination with a unique offering, clearly differentiated from the City's other precincts. 

The strategy to promote Magill Rd to tourists via brochures in hotels and tourism sites around South 

Australia actively promotes tourism in the Precinct and capitalises on Magill Road's proximity to the 

CBD. 

The most relevant elements of The Strategic Plan for The Parade and Magill Road Precincts 2006 are: 

4.1. Vision 

A vibrant eclectic niche destination shopping area with an artistic character featuring quality home wares 

and antique products. 

Action 2 Focus on developing the road as a key 'destination shopping' strip for visitors looking for 

eclectic products and quality home wares and antiques whilst reinforcing the image of a niche market 

shopping area. 

The strategies within the Marketing Plan are focused on developing Magill Road's brand equity as a key 

destination shopping precinct, positioned as a niche shopping destination for eclectic products, 

homewares and antiques. 

4.2. Brand strategy 

Strategy 1 To use methods of marketing to further establish the road as a prime destination shopping 

area. 

This Marketing Plan uses a diverse range of marketing methods to reinforce Magill Road as a key 

destination shopping precinct. 

4.5. Tourism 

To develop and promote a vibrant cultural and leisure destination for residents, visitors and businesses. 

Strategy 1 Define tourism planning and actions to promote the cultural heritage of Magill Road. 

The Marketing Plan uses several strategies to attract tourists including brochure distribution and public 

relations strategies. Each of these incorporate Magill Road's cultural heritage as a key element of Magill 

Road's attraction. 

Page 17





ITEM 5.2 

The Council has endorsed $40,000 to be carried forward into the 2011-2012 financial year for the 

MRPC's Streetscaping and Branding Magill Road strategies. The Council has endorsed a further 

$60,000 plus $5,000 income for the 2011-2012 financial year. 

It is recommended that this budget be allocated as per the table below with $27,000 allocated to the 

Marketing Plan. 

Strategy Carry New Total Recommended 

Forwards Budget Budget for allocation in 2011-2012 

into 2011- Provided 2011-2012 

2012 

Branding Magill $25,000 $19,500 on streetscaping (divert 

Road $5,500 to Marketing Plan) 

Streetscape Plan $15,000 $15,000 on streetscaping 

Magill Road n/a $21,500 plus $5,500 from Branding. 

Marketing Plan Total $27,000 

Magill Road $7,000 set up fees, ongoing funding 

Farmers Markets from stallholder fees 

Business nla $1,000 

Networking 

Events 

Magill Road Alive $35,000 inc $5,000 income 

Administration $0 $500 

Total $40,000 $60,000 $100,000 $100,000 plus income of $5,000 

plus plus 

income of income of 

$5,000 $5,000 


Marketing activities that sustain existing audiences and draw new audiences to Magill Road will 

increase the number and diversity of. businesses on Magill Road. 

Activities aimed at the tourist market will draw additional tourists to Magill Road. 

Sustained and diverse marketing activities will promote the prosperity and economic sustainability of 

Magill Road. 

Sustained marketing activities also encourage new investment into the area. 

Prosperity and business growth lead to local employment opportunities. 

SOCIAL ISSUES 

Hosting vibrant destination shopping precincts in our City makes our City more liveable for its residents. 

A prosperous mainstreet provides a beUer business mix for our residents. 


Enhancing the brand equity of Magill Road as a unique, eclectic and artistic precinct will enhance its 

sense of place. 

The promotion of Magill Road in this way will also encourage the expression of creativity in the precinct. 

Page 18





ITEM 5.2 

The Council's Communications Team selects Australian Made recycled paper and soy based inks 

where available for brochure printing. 


The Marketing Plan will be implemented by the Council's Business & Economic Development Unit, the 

Council's Communications Team and external agencies where appropriate. 



CONSULTATION 

• Committee Members 

The Annual Business Plan and Marketing Plan is developed by the MRPC with assistance from 

Council staff. 

• Community 

Liddy Dolman, Eco Hub group founder 


Manager, Business & Economic Development 


Gray Management Group 

DISCUSSION 

Section 1.1 Introduction 

Magill Road has received a lot of attention across 2010-2011, with multiple editorial pieces in many 

local publications as well as on two editions of Channel Nine's high rating program PostCards. In July 

2012, Magill Road's Traditional Precinct also featured on Channel Seven's SA Life program. In 2010- 

2011 , two major tourist initiatives were launched with the Tourist Brochure and The Welcome to 

Australia full page advertisement. Magill Road will also soon launch a new website. 

The Magill Road Streetscape Framework proposes five discrete precincts along Magill Road, namely 

the Lifestyle Precinct, the Traditional Precinct, the Terminus Precinct, the Landscape Precinct and the 

Organic Precinct. 

The tagline "Come on a journey of discovery along Magill Road" was introduced, tying together the 

branding of unique niche offerings and the concept that there are different elements to discover along 

the length of the Magill Road Precinct. 

Because Magill Road has such unique offerings, it has the opportunity to draw destination shoppers 

from across the metropolitan area as well as intra- and interstate tourists and international tourists. 

The 2011-2012 marketing activities need to be focussed on building on the interest experienced and the 

activities conducted in 2010-2011 and accessing these identified audiences. 

Page 19

Section 1.2 Analysis of the Marketing Environment 

1.2.1 The economic environment 




ITEM 5.2 

Adelaide's retail environment in 2011-2012 finds itself in an interesting position. Some two and a half 

years ago when the GFC hit, there was a hiatus in spending until Australian consumers looked around 

and realised that they still had their jobs and could still make their mortgage repayments. By the middle 

of 2009, consumer confidence had risen right back to pre-GFC levels. However, another two years on, 

six interest rate rises and two tight federal budgets later and consumer confidence has slumped. On 15 

July 2011 , the Westpac-Melbourne Institute Index of Consumer Confidence found that consumer 

sentiment had suffered its deepest fall since the collapse of lehman Brothers in 2008. Which means 

that it comes as no surprise that retail spending is slowing down, with South Australia the second-toworst 

performer nationally (ACT showed the greatest slump). 

One interesting trend is that department store spending and takeaway/cafe/restaurant spending is 

slowing but furniture, floor coverings, houseware and textile goods retailing is showing a slight 

increase'. These trends pay credit to the theory that in times of low consumer confidence, consumers 

. will reduce spending on fashion items and consumables, but will continue to spend on ijems meant to 

last (e.g. furniture and homewares), and also pays credit to the theory that after a crisis such as the 

Global Financial Crisis ,"Buy Australian" and "Buy local" trends increase and consumers are more likely 

to turn to local small businesses (i.e. mainstreets) than department stores and large retailers. It also 

means that items that are unique, eclectic, niche, quality and antique have the opportunity to come to 

the fore over and beyond stores such as IKEA, Freedom and high fashion. 

Another interesting insight that Directional InSights Consumer Shopping Benchmarks 2011 found is that 

women, the primary shoppers in Australia, are shopping as frequently as they did in 2009. However, 

they now more often identify themselves as mission shoppers - shopping for a reason - rather than 

leisure shoppers, who spend more time and money during a centre visit. 

Magill Road certainly has noticed that those "leisure shoppers" are keeping their wallets in their pockets 

more than they were twelve months ago and this was certainly the feedback that came from Magill 

Road Alive. 

1.2.2 The competition 

Magill Road competes with The Parade, Rundle Mall and Burnside Village due to proximity though not 

with offering. 

The Organic Precinct competes with the Adelaide Central Markets and the antiques hub within the 

Traditional Precinct competes with Strathalybn. 

The stores in the lifestyle Precinct may receive some competition from the homemaker centres at 

Gepps Cross and Mile End. 

Section 1.3 The target market 

Magill Road's key target audience is aged 35 to 50, professional with young children and 50 to 65 yearold 

'empty nesterd', with a female skew for the Traditional and Organic Precincts and a male skew for 

the lifestyle Precinct. The target market is well educated and well travelled. 

The target market is both local to the area and from across metropolitan Adelaide. It can also be drawn 

from overseas visitors to Adelaide (day trips) and from interstate. 

The VAlS Framework assists in providing an understanding of the motivations of target market 

segments. 

1 Australian Bureau of Statistics 8501.0 - Retail Trade, Australia, Jun 2011 

Page 20

VAlS"" Frmnework 

- .d 

aURVtVDRIl 




ITEM 5.2 

I InnOltiltJDr, 

LQW ReUOllr!:f.'S 

Low 1I)I101l0tion 

Magill Road's key target markets are "Innovators' and "Thinkers". 

Thinkers 

Thinkers are motivated by ideals. They are mature, satisfied, comfortable and reflective people who 

value order, knowledge. and responsibility. They tend to be well educated and actively seek out 

information in the decision-making process. They are well-informed about world and national events 

and are alert to opportunities to broaden· their knowledge. 

Thinkers have a moderate respect for institutions of authority and social decorum but are open to 

consider new ideas. Although their incomes allow them many choices, Thinkers are conservative, 

practical consumers; they look for durability, functionality and value in the products that they buy. 

Innovators 

Innovators are successful, sophisticated, take-charge people with high self-esteem. Because they have 

such abundant resources, they exhibit all three primary motivations in varying degrees. They are 

change leaders and are the most receptive to new ideas and technologies. Innovators are very active 

consumers and their purchases reflect cultivated tastes for upscale, niche products and services. 

Image is important to Innovators, not as evidence of status or power but as an expression of their taste, 

independence, and personality. Innovators are among the established and emerging leaders in 

business and government, yet they continue to seek challenges. Their lives are characterised by 

variety. Their possessions and recreation reflect a cultivated taste for the finer things in life. 

Page 21

Section 1.6. Precinct Analysis - SWOT 

Strengths 


MINI.lTES OF THE MEETING OF THE MAGILL ROAD PRECINCT COMMITTEE 


ITEM 5.2 

• Magill Road is developing a strong brand as a niche shopping destination 

• Burgeoning organic precinct 

• Niche and high end shopping is more sustainable during an economic downturn than 

fashionable and 'disposable shopping' 

• Many supportive and active small businesses 

• Local community has high disposable income 

• Held successful events in 2010 and 2011 

• Strong streetscaping framework and detailed concept designs already developed 

Weaknesses 

• Busy arterial road where the cars move too fast to encourage stopping 

• Close proximity to The Parade, Burnside Village, Rundle Mall and the Adelaide Central Markets 

• A confusing business mix (becoming less so) 

• Undergrounding of powerlines delayed 

• Buildings in need of repair 

• Non-pedestrian local community 

• Parking is'difficult to access in several sections of the Precinct 

• Lack of shade, seating and parks and toilets to encourage all day shopping 

• Lack of cafes to encourage all day shopping 

• Limited Council resources available to MRPC 

• Many shops closed on Sundays when the target market is attempting to shop 

Opportunities 

• Continue to build on brand equity for Magill Road's "come on a journey of discovery" 

• Build on the success of the Magill Road Alive events 

• Consolidate the new Organic Precinct brand with a farmers market 

• Implement the Streetscaping Framework of the five distinct Precincts. 

• Attract tourists through unique niche offerings 

Threats 

• Slackening economy may mean that "nice to have" purchases such as niche shopping may be 

delayed 

• Burgeoning antiques destination in Strathalbyn 

• New Burnside Village shopping centre being completed this year 

Section 2: The Strategy 

Section 2.1 The Precinct 

The Magill Road Streetscaping Framework divides the Magill Road Precinct into the five discrete 

precincts of the Lifestyle Precinct, the Traditional Precinct, the Terminus Precinct, the Landscape 

Precinct and the Organic Precinct. The framework presented these discrete precincts to overcome the 

issue of Magill Road encompassing such a broad area both physically and with its offerings. The names 

of the precincts also represent identified 'clusters' of offerings, 

The Lifestyle Precinct (Fullarton Road to Osmond Terrace) 

The Lifestyle Precinct features bulky goods furniture, niche products for woodworking and restoration, 

building companies and bathroom products companies, high end home theatre technology and three 

historic pubs, 

Page 22




ITEM 5.2 

The Traditional Precinct (Osmond Terrace to Queen Street) 

The traditional precinct features some of Adelaide's oldest mainstreet shopping buildings and has long 

been renowned as an antiques hub. Today it is emerging as a destination for unique and eclectic 

homewares. The strip also features galleries and cafes, Richards Park and murals. 

The Terminus Precinct (Queen Street to Phillis Street) 

The Terminus Precinct is a busy intersection feeding traffic from the east coast region of Australia to 

South Australia's northern region. The Precinct features two petrol stations, an electrical substation and 

offices. It is less a retail hub than a service provision to the Precinct. 

The Landscape Precinct (Phillis Street to Breaker Street, northern side) 

The Landscape Precinct is green and residential with commercial activities tending towards professional 

services and consulting. It is not an identified retail hub and marketing activities for this Precinct would 

focus on the local area. 

The Organic Precinct (Breaker Street to Glynburn Road, northern side) 

The Organic Precinct features a cluster of shops offering organic goods and services as well as child 

and baby goods. Its geographical position lends itself to being "A Gateway to the Adelaide Hills". It 

represents one of the most comprehensive organic shopping and services clusters in Adelaide and the 

concepts of higher end baby shopping and organic shopping are complementary. The Precinct also 

leads up to a cluster of neighbourhood shopping at the Glynburn Road intersection. One of the 

challenges with this Precinct is that Magill Road represents a Council boundary. 

2.2 Market Segment 

Unique Selling proposition 1. (Traditional Precinct) 

Magill Road offers unique discoveries that one won't find anywhere else in Adelaide and a unique mix 

that isn't available anywhere else 

Key message: Come on a journey of discovery (homewares, antiques and treasures) 

Unique Selling proposition 2: (Organic Precinct) 

A cluster of organic shops and services that is larger than any other in Adelaide. High-end baby and 

child shopping. 

Key Message: Sustainable living choices for you and your family 

Unique Selling proposition 3: (Unique Food Experiences) 

Magill Road is scattered with unique food experiences e.g. Zero - Adelaide's only Piadineria, Cane lie - 

Adelaide's best and most authentic croissants, the Burger Foundry - Adelaide's most amazing burgers, 

and Chile Mojo - Australia's largest hot sauce collection. 

Key Message: Come on a journey of discovery in food. 

Unique Selling proposition 4: (Artisan and Home Restoration Stores and Service Providers) 

The Lifestyle Precinct is home to some of Adelaide's best restoration stores and resources for artisans. 

Key Message: Discover the secrets of the artisans on Magill Road. 

Section 2.3: Communications Strategy 

In developing a communications strategy, it is important to select the correct medium for the desired 

target market. As indicated by the descriptions of Innovators and Thinkers, they are big consumers of 

information and are information seekers. Hence, they will listen to radio and read newspapers with a 

high information content. They will be less receptive to traditional advertising and more receptive to 

editorial content as they like to be amongst the first people to find out about things, but want to know 

that the source is trustworthy. They also like to be the people who are the first to advise their friends on 

a new discovery, which means that generating and perpetuating word of mouth is key. 

Page 23


MINUTES ')F THE MEETING OF THE MAGILL ROAD PRECINCT COMMITTEE 


ITEM 5.2 

Hence, communications mediums should focus primarily on driving editorial content (trustworthy 

information and generating and perpetuating word of mouth), supplemented by advertising and using 

events as a drawcard. (The 'rule of three': people need to see/hear something three times before they 

will react). 

The communications strategy requires three prongs: engaging the local target market, the broader 

Adelaide metropolitan area target market and the tourist market. 

Tourist Market 

The MRPC has just launched a Magill Road Directory that will be placed in hotels and tourist spots 

around metropolitan Adelaide. Magill Road also has an advertisement in the We/come to Australia 

magazine in Qantas lounges and hotels. These pieces of collateral can be supplemented by public 

relations campaigns targeting interstate tourists. It is recommended that a 2012 edition of the Directory 

be republished. 

Cost components include: 

$6,000 for printing of 15,000 units 

$2,000 for distribution in 100 hotel and tourist site brochure racks 

$500 for distribution of 10 copies per Magill Road business (2,250 units) 

($2,500) income from the sale of 10 full page DL advertisements to Magill Road businesses. 

Total cost to MRPC $6,000 plus GST 

The Committee may wish to run further advertising in the Welcome to Australia magazine. A full page 

advertisement with the opportunity for editorial is $4,000 plus GST. 

Metro Market 

Print Advertising 

Cooperative Advertising in The Adelaide' Magazine. 

The Adelaide Magazine is distributed monthly with The Advertiser newspaper. The Committee may 

elect to run a co-operative advertisement once per a year with a $1,500 subsidy. 

Co-operative Advertising in Adelaide Matters. 

Adelaide Matters is a Messenger Newspapers publication, distributed to select high disposable income 

suburbs across Adelaide. The Committee may elect to run a co-operative advertisement with a subsidy 

of $1,000 per advertisement. 

Television 

Many marketers call television the ultimate brand building tool because of its broad reach. It is, 

however, expensive and hence, difficult to afford frequency. 

The MRPC has an opportunity to create a television commercial for $2,500. A 31-spot two week 

campaign would cost approximately $10,000. Total cost $12,500 (a detailed proposal is contained 

within Attachment A). 

Public Relations Campaign 

As the MRPC has seen, Magill Road's popularity with the media has helped to generate sustained 

pedestrian traffic on the street. Keeping this word-of mouth-going requires ongoing presence in the 

media. This is achieved through a concerted public relations campaign. 

It is recommended that GMG Media be engaged to conduct a public relations campaign. Their proposal 

is contained in Attachment B. 

A three-month campaign targeting local radio, television and print media as well as tourist media and 

social media would cost $5,000, a six-month campaign would costs $10,000, whilst a nine-month 

campaign would cost $15,000. 

Page 24




ITEM 5.2 

Magill Road Alive 

The Magill Road Alive street market is an excellent marketing communications tool and one that other 

campaigns can leverage from (the event has a separate budget line). 

Magill Road Famers Market 

The proposed Magill Road Farmers Market is also an excellent marketing communications strategy for 

the Organic Precinct (this strategy has a separate budget line). 

EcoHub support 

Magill Road at St Morris is arguably Adelaide's largest cluster of sustainable living shops. This cluster is 

an important asset to Magill Road, but the MRPC has had difficulties promoting it as a cluster because it 

spans a Council boundary where half of the shops are located in the City of Burnside. 

These shops have banded together and wish to begin promoting themselves. They have created a logo 

and a draft marketing plan. They ran their first co-operative fair on Saturday, 3 September 2011 in the 

car park in front of Ecolateral. 

The following businesses meet the criteria to be a part of the Eco Hub: 

Absolute Organics - organic fruit and veg 

Clarks Cycles 

Ecolateral - earth friendly living products and services 

Eco Studio - Utopian Creations - Australia's oldest eco-friendly, ethical jewellery company and eco 

glftware 

Espresso Royale - organic cafe 

Organic for Hair 

P&A Organic Meats 

Rainbow Tree - organic and natural parenting 

St Morris Upholstery 

Liddy Dolman on behalf of the Eco Hub says" At the moment the Eco Hub is the best kept secret in 

Adelaide as we have been unable to market the Hub in any substantial way due to lack of funds. We 

are confident that with some financial assistance we will attract poople from all over Adelaide and· 

surrounding hills area to the Eco Hub, which in turn will deliver potential customers to all the traders on 

Magill Road." 

Marketing Plan and Expected Costs 

Produce Eco Hub Flag for each store to identify eco businesses 

Development of an Eco Hub Flyer and printing (x 2,000) 

Advertising in Adelaide Review x 2 

AdvertiSing in Messenger Press x 2 

Development and implementation of annual 'Eco Fair' 

TOTAL 

$3,150.00 

$2,300.00 

$1,600.00 

$2,000.00 

$4.500.00 

$13,550.00 

It is recommended that the MRPC subsidise these activities by 25%, for a total subsidy of $3,400 if this 

funding is matched by the City of Burnside. The Magill Road logo would appear wherever possible on 

Eco Hub materials as part of the sponsorship agreement which of course would further strengthen the 

branding of Magill Road. 

Local Market 

Co-operative advertising in the Messenger Newspapers. 

The MRPC traditionally offers a two-paper package deal incorporating the East Torrens Messenger and 

the Eastern Courier Messenger with a subsidy of $2,000. If the advertisement appeared in March 2012, 

it could include a promotion for Magill Road Alive. 

The Committee should also consider letterbox distribution to the local area regarding the Farmers 

Market events and Magill Road Alive Events. 

Page 25




ITEM 5.2 

www.maglllroad.com.au 

The MRPC will launch a new website in 201 1. Hence, no new website features are necessary at this 

stage. In 2012-2013, once there is a good complement of Magill Road individual business pages, the 

MRPC may wish to introduce social media campaign options. 

OPTIONS 

The MRPC has insufficient funds to complete all the strategies detailed above. listed below are some 

combinations of the strategies that fit within the available budget. The MRPC is at liberty to select one of 

these options or to form treir own combination within the budget available. It may also wish only to 

conduct some of the strategies and divert funds to other projects such as Magill Road Alive or 

Implementing the Logo into the streetscape. 

Communication Unit costs Option 1 Option 2 Option 3 Option 

Strategy 4 

Printing and $6,000 0 $6,000 $6,000 $6,000 

distribution of a 2013 

edition of the Magill 

Road Tourist 

Brochure 

Welcome to $4,000 0 $4,000 0 0 

Australia 

Advertisement 

Magill Road Public $5,000 for 3 10,000 $10,000 $10,000 0 

Relations Campaign months or 

$10,000 for 6 

months or $15K 

for 9 months 

Magill Road $12,500 12,500 0 0 $12,500 

Television 

Campaign 

Print Advertising $1 ,500 Adelaide $2,000 $1 ,500 $5,000 $2,500 

Metro area magazine 

$1 ,000 Adelaide 

Matters 

Print Advertising $2,000 0 $2,000 $2,000 $2,000 

Local Area 

Eco Hub Subsidy $4,000 $3,500 $3,500 $4,000 $4,000 

Total Budget $27,000 $27,000 $27,000 $27,000 $27,000 

available 

CONCLUSION 

2011-2012 marks an important time for Magill Road where there is an opportunity to capitalise on the 

media attention achieved in 2010-2011 and to emerge as one of Adelaide's key shopping destinations. 

It is important that as many businesses on Magill Road have the opportunity to participate and that the 

Precinct be marketed as a whole destination and that key clusters are promoted. 

C OMMENT S 

Nil. 

Page 26





ITEM 5.2 

1. That the MRPC endorses the following allocation of Marketing Plan funds: 

Communication Strategy Spend 

Printing and distribution of a 2013 edition of $6,000 

the Maqill Road Tourist Brochure 

Welcome to Australia Advertisement $4,000 

Magill Road Public Relations Campaign $10,000 

Maqill Road Television Campaiqn 0 

Print Advertising Metro area $1 ,500 

Print Advertising Local Area $2,000 

Eco Hub Subsidy (subject to matching $3,400 

fundinq from the City of Burnside) 

Total $27,000 

2. That funds be allocated across the MRPC Annual Business Plan 2011-2012 as follows: 

Strategy Budget allocation in 2011-2012 

Branding Magill $19,500 on streetseaping (divert 

Road $5,500 on Marketing Planj 

Streetseape Plan $15,000 on Streetseaping 

Magill Road $21,500 plus $5,500 from Branding. 

Marketing Plan Total $27,000 

Magill Road $7,000 set up fees, ongoing funding 

Farmers Markets from stallholder fees 

Business $1,000 

Networking 

Events 

Magill Road Alive $30,000 plus $5,000 income 

Administration $500 

Total $100,000 plus income of $5,000 

Page 27

6. OTHER BUSINESS 

Nil 

7. CLOSURE 




There being no other business, the Presiding Member declared the meeting closed at 8.20pm. 

Ms Janet Belchamber 

PRESIDING MEMBER 

Minutes Confirmed on __ --;-:-..,...,. ___ _ 

(date) 

Page 29

10.13 CIRCUS RINGBARKUS 





ATTACHMENTS: 




GOVERNANCE&GENERAl-!TEM 10.13 



83664549 

5/01326 

A 

The purpose of this report is to present to the Council a proposal from Circus Ringbarkus, to hold their 

Children's Mini Circus in January 2012, at Felixstow Reserve for a two (2) to three (3) week period, for the 

Council's consideration and approval. 

BACKGROUND 

Circus RingBarkus has written to the Council seeking the Council's penn iss ion to conduct their Children's 

Mini Circus during the January 2012 school holidays, over a two (2) to three (3) week period at Felixstow 

Reserve, Felixstow. 

This report presents the proposal received from Circus RingBarkus to the Council for consideration. 

A copy of the proposal is contained in Attachment A. 


The relevant Outcomes and Objectives in City Plan 2030 are: 

Outcome 1: 

Objective 3: 

Objective 4: 

Social Equity 

An engaged and participating community 

More community life in public spaces 


The Council's fee structure for the use of Parks & Reserves is set out in Table 1 below: 

TABLE 1 - FEES FOR USE OF PARKS & RESERVES 

Function I Event 

Small Family Function or Community Event (weddings, picnics. 

birthdays, get togethers etc) 

low risk events where no major infrastructure is required 

(eg tables, tresties, chairs, umbrellas, portable PA system etc) 

Fee Refundable 

(inc. GST) Bond 

Nil Nil 

$60 $200 

Medium risk events where some significant structures such as large 

marquees, vehicles and amusements may be required on the reserve. 

(Bouncy Castle, tables, small marquees, trest/es, chairs, 

umbrellas,portable PA system etc) 

$120 . $300 

High risk events where considerable structures, amusements and 

vehicles may be needed to access the reserve. (tOilets, staging, large 

marquees,amusements (ie rides) etc) 

$1000 $500


MINIJTES OF THE MEETING OF COUNCIL HELD ON 7 NOVEMBER 2011 

GOVERNANCE & GENERAL-ITEM 10.13 

A condition of the permit, if granted, would be compliance with Worksafe SA for the setup of the temporary 

structures required for the event. 

The Organisers have also advised that they abide with relevant Occupational Health, Safety & Welfare 

Regulations and Animal Management Regulations. 

CONSULTATION 



• Community 

Nil. 


General Manager, Urban Planning & Environment 

Manager City Assets 


Nil 

DISCUSSION 

Circus Ringbarkus has conducted their Children'S Mini Circus across Australia for more than 10 years. The 

show is made up of a single family unit of five (5) members who perform a range of circus acts and present 

their dogs as part of the show, under a small tent with capacity limited to 80 patrons per performance. 

The organisers have determined Felixstow Reserve to be a suitable location for the event, due to the nature 

of the reserve (ie it offers a flat grassed area, has access to power and public conveniences and provides for 

ease of access for potential customers). 

In respect to car parking arrangements, it is envisaged that patrons will park in the Felixstow Reserve car 

park and adjacent local streets and given the capacity each session has (ie 80 patrons only), it is anticipated 

that car parking will not be an issue. 

The Children's Mini Circus attracts an audience of young families and is ideal for patrons with mobility issues, 

as the event is set up with no steps or barriers. 

The organisers have advised that each session would commence at 7.00pm and finish at 8.30pm. Ticket 

prices range from $17.00 to $25.00, with concessions available and children under 2 (2) years of age 

admitted free of charge. 

The Organisers do not provide "food" for sale at the event, however snacks such as popcorn, fairy floss and 

cold drinks, can be purchased at the Ticket Office. 

A request to hire a Council Reserve is usually dealt with administratively, however, given the nature of this 

request, it is appropriate that the matter be presented to the Council for consideration and approval. 

If this event occurs again it will be dealt with administratively. 

As part of the approval process, the Environment Protection Authority conditions to assist in minimising the 

noise level during the event will be applicable if the Council grants approval for the event: 

1. two weeks prior to the event, the Organisers will be required to distribute a letter to all residents within a 

one kilometre radius of the Reserve informing the residents of the event; and 

Pag,; 88




The proposal to conduct the Children's Mini Circus on the Felixstow Reserve for a 2-3 week period in the 

school holidays does not require Development approval on the basis that is an exempt activity pursuant to 

Section 4 Part 3 (6) of Schedule 3 of the Development Regulations 2008, which states: 

(6) The construction of a temporary building by, or with the authorisation of, a council where the building- 

(a) does not remain on the site for more than 30 days; and 

(b) is erected for the use of the council, or for some other public or community purpose approved 

by the council; and 

(c) does not carry any advertising material (other than material which is incidental to the purpose 

for which the building is erected). 


1. That the request to hold the Children's Mini Circus at Felixstow Reserve for a three (3) week period in 

January 2012, be approved. 

2. That the fee to conduct the event at Felixstow Reserve be set at $2520.00, in accordance with the 

Council's approved Fee structure for Parks & Reserves and that the Chief Executive Officer be 

authorised to negotiate a final fee with the Organisers, in the event that the Organisers seek to negotiate 

the fee. 

3. That the Permit for the use of the Reserve include the following additional conditions: 

3.1 two weeks prior to the event, a letter is to be distributed to all residents within a one kilometre 

radius of the Reserve informing the residents of the event; and 

3.2 ensure that the letter: 

contains the name and phone number of a site contact person, who will receive any 

complaints during the event; 

informs the residents of the event, including the name and a brief description of the nature of 

the event, as well as the commencement and finish times of the event; 

infonms the residents of the times of any sound testing and rehearsals prior to the event; and 

reiterates that the exemption holder will take all reasonable and practical measures to 

minimise generated noise emanating from the Premises during the event. 

3.3. that the orientation of the circus tent be directed to project the noise away from the residential 

area to minimise any noise impacts; and 

3.4 that the organisers provide appropriate security and infrastructure as necessary, to ensure a safe, 

secure and well managed event. 

P_90

Cr Wormald left the meeting at 9.13pm . 

Cr Wormald returned to the meeting at 9.14pm. 




GOVERNANCE & GENERAL-ITEM 10,13 

1. That the request to hold the Children's Mini Circus at Felixstow Reserve for a three (3) week period in 

January 2012, be approved, 

2. That the fee to conduct the event at Felixstow Reserve be set at $2520.00, in accordance with the 

Council's approved Fee structure for Parks & Reserves and that the Chief Executive Officer be 

authorised to negotiate a final fee with the Organisers, in the event that the Organisers seek to negotiate 

the fee. 

3. Thet the Permit for the use of the Reserve include the following additional conditions: 

3.1 two weeks prior to the event, a letter Is to be distributed to all residents within a one kilometre 

radius of the Reserve informing the resIdents of the event; and 

3.2 ensure that the letter: 

contains the name and phone number of a site contact person, who will receive any 

complaints during the event; 

informs the residents of the event, Including the name and a brief description of the nature of 

the event, as well as the commencement and finish times of the event; 

informs the residents of the times of any sound testing and rehearsals prior to the event; and 

reiterates that the exemption holder will take all reasonable and practical measures to 

minimise generated noise emanating from the Premises during the event. 

3.3. that the orientation of the circus tent be directed to project the noise away from the residential 

area to minimise any noise impacts; and 

3.4 that the organisers provide appropriate security and infrastructure as necessary, to ensure a safe, 

secure and well managed event. 

Seconded by Cr Dottore and carried.

CIRCUS RINGBARKUS 

RISK MANAGEMENT PLAN 

& 

RISK ASSESSMENT

Introduction 

Due to the very nature of a production such as "CIRCUS RINGBARKUS" dealing 

with Children, Animals, the Elderly and the vagaries of the weather is an every 

day occurrenCe. Whilst only a small event with a maximum capacity of 80 patrons 

per performance, safety and risk management is of vital importance. 

Under Occupational Health and Safety (OH&S) legislation, common and other 

related law, we are obliged to ensure that reasonable steps are taken to ensure 

that the event is conducted in a manner which provides for the safety of all 

persons that might be present at any time, including employees, independent 

contractors, their employees and attendees. 

The Act establishes a general "duty of care" that an employer owes to its 

employees. This also includes independent contractors and employees of the 

contractor. Liability arises where a person is "exposed" to the risk of injury to 

health and safety. This means, it is not necessary for a person to have been 

actually injured but merely "exposed to risk". Put in context, we must focus our 

attention on the risk to health and safety rather than the consequences of an 

offence. 

Circus Ringbarkus is aware of the importance of addressing occupational health 

and safety issues in the conceptual stages of the event to ensure that risks are 

identified and strategies to reduce or minimise identified risks are adopted.

Performance Risk Management Process - Overview 

Control Hierarchy 

ESTABLISH THE CONTEXT 

Purpose of the Risk Assessment 

IDENTIFY HAZARDS 

Associated with the perfonnance 

IDENTIFY RISKS 

Associated with each hazard 

ANALYSE RISKS 

Decide on the need to treat 

EVALUATE RISKS 

IdentifY existing process 

TREAT RISKS 

Introduce control measures 

The control hierarchy is a list of control measures, in priority order, that can be used to eliminate 

or minimize exposure to hazards. Below is the control hierarchy with general examples of each 

control measure: 

• Elimination 

Avoid the risk by removing the hazard completely. 

• Substitution 

Use less hazardous procedure/substances equipmenVprocess. 

• Isolation 

Separate the process from people by the use of barriers/enclosures or distance. 

• Engineering Controls 

Mechanical/physical changes to equipmenVmaterials/process. 

• Administrative Controls 

Change procedures to reduce exposure to a hazard 

• Personal Protective Equipment 

I 

T

Table 3: Level of Risk Matrix 

Likelihood 

Label 1 

A Medium 

B Medium 

C 

D 

E 

Table 4: Toleration of Risk 

Intolerable 

Generally Intolerable Region 

As Low As Reasonably 

Practicable or Tolerable Region 

(Basic Safety Objective) 

Broadly Acceptable Region 

2 

High 

Medium 

Medium 

tllcn 

MEDIUM 

Negligible Risk 

Con$eqnence Label 

3 5 

High 

High High 

High Jligh High 

Medium Medium Hij!h 

Medinm Medium Higb 

Risk should not be justified 

Risk cannot be justified save in 

extraordinary circumstances 

Drive risks towards the Broadly 

Acceptable Region 

Residual risk, tolerable only if 

further risk reduction is 

impracticable 

Risk reduction not likely to be 

required as resources are likely to 

be grossly disproportionate to the 

reduction achieved

Hazards Risks Existing Risk Risk Rating Toleration of Responsible 

Controls Existing Risk Persons 

Controls 

Live electrical ;. Electrocution ;. All electric's Stage Manager 

wires or faulty hazard to to be 

equipment public, installed in 

patrons or accordance 

performers with 

appropriate 

regulations 

;"Leads and 

appliances to 

be tagged 

and tested 

» Earth leakage 

protection to 

be fitted aod 

tested 

;. Switchboards 

are to be 

identified 

with signage 

"Danger- D2 

High Low 

Voltage" 

;"Switchboards 

to be 

mounted off 

the ground 

and 

inaccessible 

to public 

)'>Temporary 

installations 

to run where 

inaccessible 

to public 

where 

possible 

)'>Regular 

inspections 

by staff 

Acceptable 

Missing Person ;'Trauma to ;'Lost POH Staff 

Lost Child those directly children, 

involved missing 

person 

checkpoint 

established at 

ticket office 

Dl 

Low 

Acceptable

Hazards Risks ExIsting Risk 

Controls 

Risk RatIng Toleration of 

ExIsting Risk 

Controls 

Responsible 

Persons 

Toilet facilities ;"Anxiety ,..Ensure FOH Staff 

» Frustration adequate 

»Injury & public toilet 

Illness units are in 

place to suit 

the scale of 

event 

» Prominent 

signage 

io>Toilct 

Cleaning and 

maintenance 

crews on 

dutv 

D2 

Low 

Acceptable 

Weather 

extremes 

» Cold 'heat 

induced 

»Site 

induction 

Circus 

Managcl)'lcnt 

illness for highlighting 

participants possible risk 

with to staff and 

inappropriate perfonners 

clothing »Personal 

;.. Dehydration protective 

clothing to 

be wom as 

required 

;.. All staff & 

performers to 

take the 

appropriate 

actioota 

prevent 

exposure 

'; Excessive 

heat (over 

33' Celsius) 

may lead to 

reduction or 

cancellation 

of physical 

activities 

J; SWlscreen to 

be available 

at event site 

office. 

io>Weather 

conditions to 

be monitored 

,Adequate 

water 

available for 

staff 

D2 

Low 

Acceptable

Hazards Risks Existing Risk Risk Rating Toleration of Responsible 

Controls Existing Risk 

Controls 

Persons 

Fire )'>Fire '; Adequate & FOR Staff 

Extinguishers Appropriate 

fire 

extinguishers 

Stage Manager 

to be placed 

in needed 

areas. 

).> Fire blankets 

where 

needed 

D2 

Low 

Acceptable 

Animals ,.. Escape '; Dogs housed Stage Manager 

,. Biting in fenced Circus 

'; Injury to enclosure Management 

public 

)-Distress 

with double 

gate 

;>Closely 

supervised 

while 

nerformin. 

El 

Low 

Acceptable




Outcome 3: Economic Prosperity 

Objectives: 

1. A diversity of business and services attractive to consumers. 

2. Cosmopolitan character business precincts contributing to the prosperity of the City. 

Outcome 4: Environmental Sustainability 

Objectives: 

1. Sustainable and efficient management of water, energy and other resources. 

3. Sustainable quality streetscapes and open spaces. 

Forming a Panel in accordance with the relevant legislation is good governance and provides the community 

with the confidence that the Council's processes, procedures and delegations are robust; all of which allows 

the Council to focus on implementing the objectives and strategies of City Plan 2030. In addition, appointing 

a Panel comprised of persons with a suitable mix of qualifications and experience, ensures that objectives 

(often competing) relating to economic development, environmental sustainability and visual amenity, are 

appropriately balanced in the development assessment process. 


The sitting fees for Panel members was reviewed and determined by the Council at its meeting held on 2 

March 2009 and therefore is not required to be re-visited at this time. The Specialist External Members of the 

Panel are paid $400 per ordinary meeting of the Panel. 


Nil 

SOCIAL ISSUES 

Nil 


Nil 


Nil 


Nil 


The selection of a Specialist External Member by the Council, having regard to the recommendation of the 

Selection Panel, following interviews of short-listed candidates, is considered to be an appropriate process 

and ensures transparency and accountability. 

CONSULTATION 


Cr. Sue Whitington 

Cr. Kevin Duke 

Cr. Vincent Tarzia 

• Community 


Paga 93


General Manager, Urban Planning & Environment 


Nil 

DISCUSSION 




In September 2011,. by way of public notice in The Advertiser and Messenger Press, the Council called for 

Expressions of Interest for the vacant position of Specialist External Member on the Councils Development 

Assessment Panel. 

The Expressions of Interest sought nominations from interested persons with appropriate qualifications or 

experience in the fields of expertise specified in the Panel's Terms of Reference. The advertisement also 

encouraged Applications from candidates who live within the City of Norwood Payneham & St Peters and 

who possess qualtfications, skills and experience in the following areas: 

• knowledge of the Development Act and Regulations; and 

• an understanding of the procedure for assessing a proposal against Council's Development Plan and 

general knowledge of the City of Norwood Payneham & St Peters. 

Eight (8) Applications were received following the call for Expressions of Interest. At its meeting held on 1 

June 2009, the Selection Panel considered the eight (8) Expressions of Interest and resolved to short-list the 

following persons: 

• Ms Jenny Newman 

• Mr John Galluccio 

• Mr Matthew Goode 

• Ms Fleur Bowden 

Interviews were held with the short listed candidates on 28 September 2011 . In determining the suitability of 

the candidates based on the interview and the Expression of Interest, regard was given by the Selection Panel to 

the following conSIderations: 

• whether the candidates meet the requirements of Section 56(A) of the Development Act 1993 (as outlined 

below); 

• whether the candidates meet the additional requirements spectfied by the Council in the call for Expressions 

of Interest (as outlined above); 

• how applicable and relevant a candidate's experience and skills are to an inner suburban Council; 

• the degree to which a candidate is likely to add value to the Panel's core role and responsibilities; 

• the degree to which a candidate is likely to complement the qualifications and experience of other Panel 

members; and 

• gender balance. 

Section 6 of the Council's Terms of Reference for the Development Assessment Panel also require the 

following: 

6.1 (ii) Five (5) Specialist External Members having qualifications and or experience in one or more of the 

following disciplines: 

• heritage architecture; 

• urban design; 

• architecture; 

• landscape architecture; 

• horticulture; 

• environmental planning; 

• town planning; 

• social geography;

• traffic engineering; 

• social history; or 

• environment and planning law 




In appointing Specialist External Members, Section 56A(3)(c) of the Development Act 1993, requires a council to 

take into account the following requirements: 

• each person must be a fit and proper person to be a member of the Panel; 

• each person must have a reasonable knowledge of the operation and requirements of the Act and 

appropriate qualifications or experience in a field that is relevant to the activities of the Panel; and 

• the qualifications and experience of these members, when considered in conjunction with the qualifications 

and experience of the Presiding Member, must provide a reasonable balance across the fields that are 

relevant to the activities of the Panel. 

Section 56A(3)(d)(i) of the Development Act 1993, states that a council should also ensure that- 

• at least one (1) member of the Panel must be a woman and at least one (1) member must be a man; and 

• as far as is practicable, the Panel should consist of equal numbers of men and women. 

Specialist External Mem ber 

The role of the Specialist External Members, is to assist the operation of the Panel by bringing specialised 

expertise in various fields to the decision making process, thereby adding value to the decision making process. 

As part of the interview process, candidates were asked questions covering matters including availability; how 

they could add value to the Panel's various decision making processes; their individual philosophy on 

development issues; their understanding of the development assessment process and the key stakeholders 

in that process; how they would summarise the various inputs into the assessment process and arrive at a 

decision on a development proposal; their understanding of the concept of residential neighbourhood 

character; what they know about the Council area and the organisation and whether they had experience in 

sitting on development related committees or chairing any type of committee. 

All of the candidates were well prepared for the interview, capably answered the questions posed by the 

Selection Panel and had at least a basic understanding of the development assessment process and the 

types of development issues which are currently affecting and are likely to affect the City of Norwood 

Payneham & St Peters. 

During the interview, all of the short-listed candidates displayed evidence that they could add value in the 

assessment of Development Applications in a technical sense, be sufficiently assertive to capably deal with 

issues put forward by participants in the process and deal with issues such as 'streetscape fit' and urban 

design, that often require consideration in respect to Development Applications which are determined by the 

Panel. 

One (1) of the four (4) short-listed candidates has experience in sitting on Development Assessment Panels. 

Ms Jenny Newman is a member of the City of Holdfast Bay and City of Marion Development Assessment 

Panels. Another of the interviewed candidates, Mr Matthew Goode, had experience in chairing development 

related committees with the former Town of St Peters, between 1987 and 1997. Mr John Galluccio has had 

experience sitting on committees of the Australian Institute of Architects, such as Awards Committees. 

Based on the assessment of each submission and the interviews which have been undertaken, the Panel 

unanimously recommends the appointment of Ms Jenny Newman to the position of Specialist External 

Member. 

Pag.95



CONFIDENTIAL ITEM 13.1 

13.1 TENDER SELECTION REPORT· TRASH RACK CLEANING IN SECOND, THIRD AND FOURTH 

CREEKS 





ATTACHMENTS: 

RECOMMENDATION 1 

Manager, City Services 

Manager, Urban Services 

83609007 

TE 2011·010 

A 

That pursuant to Section 90(2) and (3) of the Local Government Act, 1999 the Council orders that the public, 

with the exception of the Council staff present, be excluded from the meeting on the basis that the Council 

will receive, discuss and consider: 

(k) tenders for the supply of goods, the provision of services or the carrying out of works; 

and the Council is satisfied that, the principle that the meeting should be conducted in a place open to the 

public, has been outweighed by the need to keep the receipt/discussionlconsideration of the information 

confidential. 


Under Section 91 (7) and (9) of the Local Government Act 1999 the Council orders that the report and 

discussion be kept confidential for a period not exceeding 12 months, after which time the order will be 

reviewed. 

Under Section 91 (7) and (9) of the Local Government Act 1999 the Council orders that the minutes be kept 

confidential until the contract has been entered into by all parties to the contract. 

Cr Dottore moved: 


with the exception of the Council staff present [Chief Executive Officer, General Manager, Urban Planning & 

Environment, General Manager, Corporate Services, General Manager, Urban Services, General Manager, 

Governance & Community Affairs, Communications Officer and Administration Officer, Governance & 

Community Affairs], be excluded from the meeting on the basis that the Council will receive, discuss and 

consider: 

(k) tenders for the supply of goods, the provision of services or the carrying out of works; 


public, has been outweighed by the need to keep the receiptldiscussion/consideration of the information 

confidential. 

Seconded by Cr Knoblauch and carried. 

Pag& 99

Cr Dottore moved: 

CITY OF NORWOOO PAYNEHAM & Sr PETERS 



Under Section 91(7) and (9) of the Local Government Act 1999 the Council orders that the report and 

discussion be kept confidential for a period not exceeding 12 months. after which time the order will be 

reviewed. 

Under Section 91(7) and (9) of the Local Government Act 1999 the Council orders that the minutes be kept 

confidential until the contract has been entered into by all parties to the contract. 

Seconded by Cr Knoblauch and carried. 

Page 100

13.2 REQUEST TO PURCHASE COUNCIL PROPERTY 





ATTACHMENTS: 




83664539 

P/02175 P/1150 

A-B 


MINUTES OF THE M EETING OF COUNCIL HELr.. ON 7 NOVEMBER 2011 



with the exception of the Council staff present, be excluded from the meeting on the basis that the Council 

will receive, discuss and consider: 

(d) Commercial information of a confidential nature (not being a trade secret) the disclosure of which- 

(i) could reasonably be expected to prejudice the commercial position of the person who supplied 

the information, or to confer a commercial advantage on a third party; and 

(ii) WOUld, on balance, be contrary to the public interest; 


public, has been outweighed by the need to keep the receipt/discussionlconsideration of the information 

confidential. 


Under Section 91 (7) and (9) of the Local Government Act 1999 the Council orders that the report, discussion 

and minutes be kept confidential for a period not exceeding 12 months, after which time the order will be 

reviewed. 



with the exception of the Council staff present [Chief Executive Officer, General Manager, Urban Planning & 

Environment, General Manager, Corporate Services, General Manager, Urban Services, General Manager, 

Governance & Community Affairs, Communications Officer and Administration Officer, Governance & 

Community Affairs], be excluded from the meeting on the basis that the Council will receive, discuss and 

consider: 

(d) Commercial information of a confidential nature (not being a trade secret) the disclosure of which - 

{IJ could reasonably be expected to prejudice the commercial position of the person who supplied 

the information, or to confer a commercial advantage on a third party; and 

M WOUld, on balance, be contrary to the public interest; 


public, has been outweighed by the need to keep the receiptldiscussioniconsideration of the information 

confidential. 


Page 101





Under Section 91(7) and (9) of the Local Government Act 1999 the Council orders that the report, discussion 

and minutes be kept confidential for a period not exceeding 12 months, after which time the order will be 

reviewed. 


Pago 102

14. CLOSURE 

CITY OF NORWOOD PAYNEHAM & Sf PETERS 

MINUTES OF THE MEE11NG OF COUNCIL HELD ON 7 NOVEMBER 2011 

There being no further business, the Mayor declared the meeting closed at 9.23pm. 

Mayor Robert Brla 

Minutes Confirmed on ___ --:.,...,..,.-__ _ 

(date) 

PagE 103

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