Humanitarian Supply Management and Logistics in the Health Sector

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Cover photographs: PAHO/WHO PAHO Library Cataloguing in Publication Data: Pan American Health Organization Humanitarian supply management in logistics in the health sector Washington, D.C.: PAHO, © 2001 189 p. ISBN 92 75 12375 6 I. Title 1. DISASTERS 2. DISASTER PLANNING 3. DISASTER EMERGENCIES 4. EQUIPMENT AND SUPPLIES 5. INTERNATIONAL ASSISTANCE LC HV553.P187 2001 © Pan American Health Organization, 2001 A joint publication of the Emergency Preparedness and Disaster Relief Coordination Program of the Pan American Health Organization (PAHO) and the Department of Emergency and Humanitarian Action of the World Health Organization (WHO). The views expressed, the recommendations formulated, and the designations employed in this publication do not necessarily reflect the current policies or opinions of PAHO or WHO or of its Member States. The Pan American Health Organization and the World Health Organization welcome requests for permission to reproduce or translate, in part or in full this publication. Applications and inquiries should be addressed to the Emergency Preparedness and Disaster Relief Coordination Program, Pan American Health Organization, 525 Twenty-third Street, N.W., Washington, D.C. 20037, USA; fax: (202) 775-4578; email: disaster@paho.org. This publication has been made possible through the financial support of the International Humanitarian Assistance Division of the Canadian International Development Agency (IHA/CIDA), the Office of Foreign Disaster Assistance of the U.S. Agency for International Development (OFDA/AID), the Department for International Development of the U.K. (DFID), the Swedish International Development Cooperation Agency (SIDA) and the Italian Ministry of Foreign Affairs.
CONTENTS Acknowledgements.......................................................................................vii Preface ............................................................................................................ix Introduction....................................................................................................xi Chapter 1 – The Context ...............................................................................1 Disasters – General Aspects ..........................................................................1 Main Effects of Disasters ...............................................................................3 Chapter 2 – Logistics......................................................................................9 Logistics and Emergencies.............................................................................9 Logistics Planning and Preparedness...........................................................9 Supply Chain Logistics ................................................................................13 Chapter 3 – Assessing Logistical and Supply Needs.................................15 The Importance of Needs Assessment .......................................................15 Assessment of Local Capacity.....................................................................17 Factors That May Restrict or Facilitate Relief Efforts .............................18 Social, Environmental and Cultural Features of the Affected Population and Region.....................................................19 Chapter 4 – Coordination ............................................................................21 Coordination Structures...............................................................................21 Cooperation Agreements .............................................................................24 Requests for Humanitarian Assistance ......................................................25 Annex.............................................................................................................30 Chapter 5 – Key Characteristics of Emergency Supplies .........................35 What Are Emergency Supplies? .................................................................35 Categories ......................................................................................................35 Human Resources .........................................................................................37 The Standardization of Emergency Supplies............................................37 Hazardous Materials.....................................................................................38 Specialized Materials....................................................................................39 Annex ...........................................................................................................40 Chapter 6 – Procurement ............................................................................43 Sources and Procurement of Emergency Supplies ..................................43 Requisitions ...................................................................................................45 Sending Supplies ..........................................................................................46 iii Page
Page 1: Emergency Preparedness and Disaster
Page 5: Contents Chapter 11 - Distribution
Page 8 and 9: viii Humanitarian Supply Management
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Page 20 and 21: Table 1.1 Short-term effects of maj
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Page 42 and 43: Annex 4.1 International Organizatio
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Classification and transport placar
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Sources and Procurement of Emergenc
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Table 6.1 - Pros and cons of differ
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Another key principle of effective
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to make it easier to hold and lift
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◆ Consignment number (consecutive
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Annex 6.2 Selected symbols for supp
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Arrival of Supplies Emergency suppl
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Chapter 7: Receiving supplies terms
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1. Place the products on board the
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Table 7.1. (continued) Transport Re
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Shipment Verification The content o
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Explanation of Waybill 16 1. Offici
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17 Ibid. Explanation of Bill of Lad
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Chapter 8 Record-Keeping, Control,
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Chapter 8: Record-keeping, control,
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▲ Record of expiry dates and rota
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Table 8.1. (continued) Verification
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Chapter 8: Record-keeping, control,
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System Components The system has th
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Activities in the Supply Reception
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Chapter 9 Storage 21 Emergency supp
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Size and Access to the Site Chapter
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Moreover, it must be borne in mind
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Alternative Storage Sites Chapter 9
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◆ Scales, metric measuring tape,
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Figure 9.1. Warehouse sectors and m
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Chapter 9: Storage be stored direct
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▲ Tinned items without a label, w
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Control and Monitoring ◆ Clear an
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empty containers. Warehouse inspect
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Table 9.5. Storing food and equipme
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Annex 9.1 Sample Stock Control Form
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Annex 9.3 Sample Form for Supply Di
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Chapter 10 Transport 29 Transport i
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Table 10.1. Characteristics of diff
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Commercial vs. Non-commercial Trans
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If vehicles of different load capac
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The information entered in vehicle
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Table 10.4 shows examples of averag
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padded or otherwise prevented from
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Chapter 10: Transport ◆ The vehic
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Chapter 10: Transport The routes an
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Annex 10.1 Overland Transport Capac
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Chapter 10: Transport Required runw
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Chapter 11 Distribution The main ob
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Responsibilities As already noted,
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Chapter 11: Distribution local dyna
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and monitoring mechanisms, includin
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Annex 11.1 Sample Beneficiaries Rec
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Total required quantity (in metric
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Chapter 12 Managing Medical Supplie
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Table 12.1. Suggested basic drugs f
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◆ It is essential to check the st
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4. Effective communication between
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◆ The quality of the drugs until
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Controlling and Monitoring Products
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Chapter 12: Managing medical suppli
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Annex 12.2 Disposal by Incineration
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160 Humanitarian Supply Management
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Chapter 15 The Application of New T
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Chapter 15: The application of new
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standard credit card (8.5 x 5.5 cm)
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References Amariles P. and others.
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Humanitarian Supply Management and Logistics in the Health Sector

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