RODNEY DISTRICT COUNCIL - Auckland Council
RODNEY DISTRICT COUNCIL - Auckland Council
RODNEY DISTRICT COUNCIL - Auckland Council
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<strong>RODNEY</strong> <strong>DISTRICT</strong> <strong>COUNCIL</strong><br />
MINUTES: of a meeting of the Rodney District <strong>Council</strong> which commenced at 9.02 a.m. in<br />
the <strong>Council</strong> Chamber, Centreway Road, Orewa on Thursday, 13 December<br />
2007.<br />
PRESENT: Penny Webster - Mayor (Chairperson)<br />
Crs Ross Craig<br />
Michael Goudie<br />
John Kirikiri<br />
Dave Parker, QSM<br />
Grahame Powell<br />
Zane Taylor<br />
June Turner<br />
Greville Walker<br />
Wayne Walker<br />
Suzanne Weld<br />
IN ATTENDANCE: Chief Executive Officer (Vijaya Vaidyanath)<br />
Director Assets & Facilities (Paul Utting)<br />
Acting Director Customer Services (Richard Ritsma)<br />
Director Finance & Business (Kevin Ramsay)<br />
Director District Strategy & Planning (Warren Maclennan)<br />
Director Transportation (Murray Noone)<br />
Executive Officer (Paul Garbett)<br />
Democracy Services Manager (Ellen Barrett)<br />
* * * * * *<br />
9.02 a.m. Finance Manager (Morna Macfarlane), Business Manager (Lynne Booth), Revenue<br />
Manager (David Low), Customer Services Supervisor - Rates (Joanne Mackie) and<br />
Rates Technical Officer (Vera Wilson) in attendance.<br />
1442/12/07 APOLOGIES<br />
AGENDA ITEM NO. 1<br />
Taylor/Goudie<br />
That the apologies from Crs Delich and Harding be received and sustained.<br />
1443/12/07 REQUESTS FOR CONSIDERATION OF URGENT ITEMS<br />
AGENDA ITEM NO. 2<br />
Carried<br />
The Mayor, Penny Webster, advised that she had received a request for urgent consideration of an<br />
item relating to signage on the ALPURT B2 motorway extension that should be addressed at this<br />
meeting to allow the required processes for amendment of the existing signage to progress without<br />
delay.
2<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
Taylor/Powell<br />
That the matter of signage on the ALPURT B2 motorway extension be addressed as an<br />
urgent item at this meeting to allow the required processes for amendment of the<br />
existing signage to progress without delay.<br />
Carried<br />
1444/12/07 ANNOUNCEMENTS<br />
AGENDA ITEM NO. 1<br />
Cr Taylor advised that he had attended a presentation by Cornerstone Group on its proposed<br />
Waimauku development.<br />
Cr Taylor further advised that Cr Goudie’s grandfather had recently passed away, offering his<br />
condolences and those of the Mayor and other councillors to Cr Goudie.<br />
Cr Powell noted that several councillors had not received their copies of the agenda for the meeting<br />
until 12 December and it was agreed that the Democracy Services Manager would request that the<br />
Information Manager (Property & Records) investigate the delays with a view to improving delivery<br />
times. The Mayor also requested that councillors make an effort to clear their individual mail boxes<br />
located in the <strong>Council</strong>lors’ Office.<br />
9.15 a.m. Property Manager (Mark Johannsen) in attendance.<br />
1445/12/07 TRIENNIAL REVALUATION<br />
FILE REF RB/1/1; VA/1/1<br />
AGENDA ITEM NO. 6<br />
Note: Janet Sanders, Account Manager for QV Rating, and Jan O’Donoghue, National Manager<br />
Revaluations, were present for this item.<br />
The Revenue Manager (David Low) introduced representatives from Quotable Value New Zealand,<br />
who circulated copies of the PowerPoint presentation made and other material (copy on Files: RB/1/1<br />
and VA/1/1) before answering questions relating to:<br />
• the impact from dairy farm sales;<br />
• increases in valuations and the extent of the Dairy Flat area;<br />
• the impact of development in Albany on the Coatesville area and of development at<br />
Westgate on the Kumeu area;<br />
• the effect on rates from above average increases in value in those areas such as Kawau<br />
Island, Helensville, Wellsford and Port Albert; and<br />
• the trend in reduction of capitalisation rates.<br />
Taylor/Powell<br />
That the information presented by Quotable Value New Zealand be received.<br />
Carried<br />
The Mayor, Penny Webster, thanked Janet Sanders and Jan O’Donoghue for their presentation and<br />
attendance at the meeting.<br />
9.40 a.m. Revenue Manager (David Low), Property Manager (Mark Johannsen), Customer<br />
Services Supervisor - Rates (Joanne Mackie) and Rates Technical Officer (Vera<br />
Wilson) retired from the meeting.
3<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
1446/12/07 SIGNAGE – OREWA BEACH<br />
FILE REF RG/72/1<br />
AGENDA ITEM NO. Refer Agenda Item 2: Request for Consideration<br />
of Urgent Items<br />
The Mayor, Penny Webster, referred to a request from Destination Orewa Beach that signage on the<br />
ALPURT B2 motorway off-ramps indicate Orewa Beach rather than Orewa as a destination. The<br />
Director Transportation noted that the relevant signage would be changed with the opening of the<br />
ALPURT B2 motorway extension and that Destination Orewa Beach saw this as an opportunity for a<br />
name change. However, he noted that that Transit New Zealand would be reluctant to support such a<br />
change unless the <strong>Council</strong> was running a parallel process for a formal place name change.<br />
Following a brief discussion it was agreed that the matter should be deferred.<br />
Kirikiri/Weld<br />
Division<br />
That further discussion on the matter of a change to the signage on the ALPURT B2<br />
motorway extension be deferred to a meeting in February pending a comprehensive<br />
report.<br />
For the Motion Against the Motion<br />
Craig W Walker<br />
Goudie<br />
Kirikiri<br />
Parker<br />
Powell<br />
Taylor<br />
Turner<br />
G Walker<br />
Webster<br />
Weld<br />
Carried<br />
Cr W Walker requested that his vote against the decision be recorded for the reason that he<br />
considered the exercise a waste of money.<br />
1447/12/07 CONFIRMATION OF MINUTES<br />
AGENDA ITEM NO. 3 and 3A<br />
Powell/G Walker<br />
(a) Resource Consents Hearings Panel - 21 September 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 21 September 2007, as circulated,<br />
be received and adopted.<br />
(b) <strong>Council</strong> - 27 September 2007<br />
That the minutes of a meeting of the <strong>Council</strong> held on 27<br />
September 2007, as circulated, be received and confirmed.<br />
014918-014928<br />
(White)<br />
014929-015043<br />
(Blue)
4<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
(c) Regulatory Committee - 28 September 2007<br />
(i) That it be noted that the minutes of the meeting were<br />
confirmed on the 13th of December 2007.<br />
(ii) That with the amendment above noted, the minutes<br />
of a meeting of the Regulatory Committee held on 28<br />
September 2007, as circulated, be received and<br />
adopted.<br />
(d) Extraordinary <strong>Council</strong> - 4 October 2007<br />
(i) That it be noted that the minutes of the meeting were<br />
confirmed on the 13th of December 2007.<br />
(ii) That with respect to Item 3: Confirmation of Minutes, it<br />
be noted that the page numbers of the District Plan<br />
Committee meeting held on 26 September 2007 were<br />
014912-014917.<br />
(iii) That with the amendments above noted, the minutes<br />
of an Extraordinary meeting of the <strong>Council</strong> held on 4<br />
October 2007, as circulated, be received and adopted.<br />
(e) Resource Consents Hearings Panel - 14 May 2007<br />
(i) That it be noted that the minutes of the meeting were<br />
confirmed on the 13th day of December 2007.<br />
(ii) That with the above amendment noted, the minutes of<br />
a meeting of the Resource Consents held on 14 May<br />
2007, as circulated, be received and adopted.<br />
(f)* Resource Consents Hearings Panel - 13 July 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 13 July 2007, as circulated, be<br />
received and adopted.<br />
(g)* Resource Consents Hearings Panel - 17 September 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 17 September 2007, as circulated,<br />
be received and adopted.<br />
(h)* Resource Consents Hearings Panel - 1 October 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 1 October 2007, as circulated, be<br />
received and adopted.<br />
(i) Extraordinary <strong>Council</strong> - 31 October 2007<br />
That the minutes of an Extraordinary Meeting of the<br />
<strong>Council</strong> held on 31 October 2007, as circulated, be<br />
received and confirmed.<br />
014044-015053<br />
(White)<br />
015054-015059<br />
(Blue)<br />
015060-015109<br />
(White)<br />
015110-015124<br />
(White)<br />
015125-015135<br />
(White)<br />
015136-015147<br />
(White)<br />
015148-015153<br />
(Blue)
5<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
(j) Resource Consents Hearings Panel - 22 June 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 22 June 2007, as circulated, be<br />
received and adopted.<br />
(k) <strong>Council</strong> - 25 October 2007<br />
That the minutes of a meeting of the <strong>Council</strong> held on 25<br />
October 2007, as circulated, be received and confirmed.<br />
(l) Special Hearing Committee - 4 October 2007<br />
That the minutes of a meeting of the Special Hearings<br />
Committee Panel held on 4 October 2007, as circulated, be<br />
received and adopted.<br />
(m) Resource Consents Hearings Panel - 8 October 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 8 October 2007, as circulated, be<br />
received and adopted.<br />
(n) <strong>Council</strong> - 9 November 2007<br />
That the minutes of a meeting of the <strong>Council</strong> held on 9<br />
November 2007, as circulated, be received and<br />
confirmed.<br />
(o) Resource Consents Hearings Panel - 28 September 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 28 September 2007, as circulated,<br />
be received and adopted.<br />
(p) Resource Consents Hearings Panel - 15 October 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 15 October 2007, as circulated, be<br />
received and adopted.<br />
(q) Extraordinary <strong>Council</strong> - 20 November 2007<br />
That the minutes of an Extraordinary Meeting of the<br />
<strong>Council</strong> held on 20 November 2007, as circulated, be<br />
received and confirmed.<br />
015154-015186<br />
(White)<br />
015187-015189<br />
(Blue)<br />
015190-015193<br />
(White)<br />
015194-015226<br />
(White)<br />
015227-015283<br />
(Blue)<br />
015284-015294<br />
(White)<br />
015295-015302<br />
(White)<br />
015303-015304<br />
(Blue)
6<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
(r)* Resource Consents Hearings Panel - 12 October 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 12 October 2007, as circulated, be<br />
received and adopted.<br />
(s) Community Grants Sub-Committee - 20 October 2007<br />
That the minutes of a meeting of the Community Grants<br />
Sub-Committee held on 20 October 2007, as circulated, be<br />
received and adopted.<br />
(t) District Plan and Regulatory Committee - 21 November 2007<br />
That the minutes of a meeting of the District Plan<br />
Committee held on 21 November 2007, as circulated, be<br />
received and adopted.<br />
015305-015317<br />
(White)<br />
015318-015341<br />
(Buff)<br />
015342-015360<br />
(White)<br />
Note: Minutes of the Resource Consents Hearings Panel meetings marked with an asterisk<br />
had been confirmed by the Independent Commissioner who chaired the relevant<br />
meetings during the transitional period after the elections. They were included in this<br />
schedule for completeness only.<br />
Powell/Taylor<br />
(u) Independent Commissioner (Regulatory Hearing) - 9 November 2007<br />
That the minutes of a meeting of the Independent<br />
Commissioner (Regulatory Hearing) held on 9 November<br />
2007, as circulated, be received and adopted.<br />
(v) Resource Consents Hearings Panel - 26 October 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 26 October 2007, as circulated, be<br />
received and adopted.<br />
(w) Resource Consents Hearings Panel - 2 November 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 2 November 2007, as circulated, be<br />
received and adopted.<br />
(x) District Plan Committee - 28 November 2007<br />
(i) That the words District Plan and be inserted in the<br />
first line on the first page before the words<br />
Regulatory Committee.<br />
(ii) That with the amendment above noted, the minutes<br />
of a meeting of the District Plan and Regulatory<br />
Committee, as circulated, be received and adopted.<br />
Carried<br />
015361-015363<br />
(White)<br />
015364-015368<br />
(White)<br />
015369-015391<br />
(White)<br />
015392-015401<br />
(White)
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Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
(y) Resource Consents Hearings Panel - 26 October 2007<br />
That the minutes of a meeting of the Resource Consents<br />
Hearings Panel held on 26 October 2007, as circulated, be<br />
received and adopted.<br />
(z) Extraordinary <strong>Council</strong> - 6 December 2007<br />
That the minutes of an Extraordinary Meeting of the<br />
<strong>Council</strong> held on 6 December 2007, as circulated, be<br />
received and confirmed.<br />
(aa) Infrastructure and Environment Committee - 29 November 2007<br />
That the minutes of a meeting of the Infrastructure and<br />
Environment Committee held on 29 November 2007, as<br />
circulated, be received and adopted.<br />
(bb) Extraordinary <strong>Council</strong> - 29 November 2007<br />
That the minutes of an Extraordinary Meeting of the<br />
<strong>Council</strong> held on 29 November 2007, as circulated, be<br />
received and confirmed.<br />
015402-015416<br />
(White)<br />
015417-015422<br />
(Blue)<br />
015423-015432<br />
(Pink)<br />
015433-015442<br />
(Blue)<br />
Carried<br />
1448/12/07 ALLOCATION OF FUNDS – <strong>RODNEY</strong> <strong>DISTRICT</strong> <strong>COUNCIL</strong> COMMUNITY<br />
GRANTS<br />
FILE REF GA/1/1<br />
AGENDA ITEM NO. 4<br />
W Walker/Craig<br />
(a) That the allocation of funds to those groups and organisations of the Hibiscus<br />
Coast Ward which made application for funding through the Rodney District<br />
<strong>Council</strong> Community Grants Scheme for 2007/2008, summarised in Appendix 1<br />
to these minutes, be confirmed.<br />
(b) That the allocation of funds to those groups and organisations of the Central,<br />
Northern and Western Ward which made application for funding through the<br />
Rodney District <strong>Council</strong> Community Grants Scheme for 2007/2008, summarised<br />
in Appendix 2 to these minutes, be confirmed.<br />
(c) That the allocation of funds to the District-Wide groups and organisations<br />
which made application for funding through the Rodney District <strong>Council</strong><br />
Community Grants Scheme for 2007/2008, summarised in Appendix 3 to these<br />
minutes, be confirmed.<br />
Carried
8<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
1449/12/07 QUARTERLY UPDATE REPORT – FIRST QUARTER TO 30<br />
SEPTEMBER 2007<br />
(FINANCIAL REPORT AND PROGRESS AGAINST ACHIEVEMENTS<br />
COMBINED)<br />
FILE REF AB/14/2<br />
AGENDA ITEM NO. 7<br />
The Director Finance and Business (Kevin Ramsay) circulated copies of the PowerPoint presentation<br />
made (copy on File: AB/14/2) and answered questions relating to:<br />
• forecasting of the end of year result;<br />
• the format of the Quarterly Update Report document circulated to councillors and made<br />
available for public viewing;<br />
• cash contributions;<br />
• depreciation and interest; and<br />
• the reason for the increase in maintenance costs.<br />
Kirikiri/Taylor<br />
That the quarterly update report for the first quarter to 30 September 2007 be received.<br />
10.15 a.m. Secretarial Support Officer (Shona Alo) in attendance.<br />
1450/12/07 ANNOUNCEMENT OF <strong>RODNEY</strong> <strong>DISTRICT</strong> SCHOLARSHIPS<br />
FILE REF GA/1/1; SA/1/1<br />
AGENDA ITEM NO. 11<br />
Carried<br />
The Mayor, Penny Webster, welcomed the successful 2007 Rodney District <strong>Council</strong> Scholarship<br />
recipients and their families to the meeting before presenting certificates and cheques to:<br />
• Monique Carson – Kaipara College;<br />
• Hannah Thompson - Kingsway School;<br />
• Stephanie Hazard and Jessica Pendergrast - Mahurangi College<br />
• Lucy Dowsett and Zachary Oneroa - Orewa College,<br />
noting that Laura Newman-Dempster from Rodney College was unable to attend the meeting and that<br />
her certificate and cheque would be posted to her.<br />
10.30 a.m. Chief Executive (Vijaya Vaidyanath), Director Finance & Business (Kevin Ramsay),<br />
Director Transportation (Murray Noone), Finance Manager (Morna Macfarlane),<br />
Business Manager (Lynne Booth) and Secretarial Support Officer (Shona Alo) retired<br />
from the meeting.<br />
10.30 – 10.50 a.m. Morning tea adjournment.
9<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
1451/12/07 PROPOSED NATIONAL ENVIRONMENTAL STANDARDS FOR<br />
FILE REF<br />
ELECTRICITY TRANSMISSION<br />
TP/14/2/17; TP/16/20<br />
AGENDA ITEM NO. 5<br />
Powell/Turner<br />
That the submission forwarded to the Ministry for the Environment (as set out in<br />
Appendix 2 to the agenda item considered at the District Plan and Regulatory<br />
Committee meeting on 28 November 2007) be endorsed as the <strong>Council</strong>’s submission.<br />
1452/12/07 CONTRACTS LET WITH A VALUE ABOVE $20,000<br />
FILE REF CE/1/1<br />
AGENDA ITEM NO. 8<br />
G Walker/Powell<br />
(a) That the information be received.<br />
Carried<br />
(b) That questions arising from the item be forwarded to the Democracy Services<br />
Manager and responded to by the various directors within seven days.<br />
10.58 a.m. Director Transportation (Murray Noone) in attendance.<br />
11.00 a.m. Chief Executive (Vijaya Vaidyanath) in attendance.<br />
Carried<br />
1453/12/07 PROGRESS REPORT ON IMPLEMENTATION OF <strong>COUNCIL</strong> DECISIONS<br />
FILE REF CF/1/1<br />
AGENDA ITEM NO. 9<br />
Taylor/Kirikiri<br />
That the information be received.<br />
Carried<br />
11.06 a.m. Manager - Strategic Support Unit (Jacques Victor) and Arts Adviser (Catherine<br />
O’Brien) in attendance.<br />
1454/12/07<br />
FILE REF TP/14/3/12<br />
AGENDA ITEM NO. 24 and 24A<br />
CALL-IN REQUEST, GENESIS ENERGY POWER STATION PLAN<br />
CHANGE<br />
The Director District Strategy & Planning (Warren Maclennan) circulated copies of an amended<br />
recommendation and a discussion relating to the proposed amendments and the meeting that had<br />
taken place between representatives of the <strong>Auckland</strong> Regional and Rodney District <strong>Council</strong>s followed.
10<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
At the conclusion of the discussion it was agreed that the Acting Communications Manager (Mike Isle)<br />
would be requested to issue a statement detailing Rodney District <strong>Council</strong>’s stance in the matter.<br />
W Walker/Turner<br />
(a) That the report be received.<br />
(b) That the <strong>Council</strong> confirm the position of the <strong>Council</strong> on the call-in request as<br />
follows:<br />
(i) Circumstances have changed since Rodney District <strong>Council</strong> (RDC)<br />
requested the plan change request be called-in with the subsequent<br />
announcement by the Government of proposals to cap and price<br />
greenhouse gas emissions, the NZ Energy Strategy to 2050, the Court<br />
of Appeal decision (CA372/07) and further progress on the NZ Energy<br />
Efficiency and Conservation Strategy, the Sustainable Land<br />
Management and Climate Change Programme of Action, the NZ<br />
Transport Strategy and the NZ Waste Strategy, all of which address<br />
greenhouse gas issues.<br />
(ii) In light of these changes and in the interests of integrated decision<br />
making, cooperation between the two authorities and facilitating local<br />
participation in decision making by avoiding any undue formality of<br />
process, Rodney District <strong>Council</strong> be asked to consider aligning the<br />
processing of the plan change statutory process with the <strong>Auckland</strong><br />
Regional <strong>Council</strong> (ARC) resource consent applications.<br />
(iii) That if this is confirmed, the Rodney District <strong>Council</strong> resolve to<br />
consider the private plan change request at its next Ordinary <strong>Council</strong><br />
Meeting and consider notifying the plan change and variation jointly<br />
with the ARC consents.<br />
(iv) That a meeting be requested with the Minister for the Environment, the<br />
Minister of Energy and the Minister of Economic Development with a<br />
delegation of RDC and ARC councillors to discuss community concerns<br />
about security of electricity supply north of <strong>Auckland</strong> and thermal<br />
energy generation.<br />
(v) That the ARC consider any implications of the non-statutory Regional<br />
Energy Strategy from the proposed Genesis Power Station proposal.<br />
(c) That the <strong>Council</strong> consider the private plan change request by Genesis Energy at<br />
the next meeting of the <strong>Council</strong> (31 January 2008).<br />
(d) That a meeting be sought with the Minister for the Environment, the Minister of<br />
Energy and the Minister of Economic Development with a delegation of Rodney<br />
District <strong>Council</strong> and ARC <strong>Council</strong>lors to discuss community concerns about<br />
security of electricity supply north of <strong>Auckland</strong>, thermal energy generation and<br />
greenhouse gas emissions.<br />
Carried
11<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
1455/12/07 REPRESENTATION ON TAFI CHARITABLE TRUST<br />
FILE REF AR/1/7<br />
AGENDA ITEM NO. 10<br />
Powell/Parker<br />
That the TAFI Charitable Trust be advised that the Rodney District <strong>Council</strong> (as Lessor)<br />
has nominated Cr Zane Taylor as its representative on the Board of Trustees for the<br />
TAFI Charitable Trust.<br />
Carried<br />
11.22 a.m. Arts Adviser (Catherine O’Brien) retired from the meeting.<br />
1456/12/07 APPOINTMENTS TO THE REGIONAL SUSTAINABLE DEVELOPMENT<br />
FORUM<br />
FILE REF AI/1/1<br />
AGENDA ITEM NO. 12<br />
A brief discussion took place on the merits of appointing an alternate (non-voting) representative.<br />
The Mayor, Penny Webster, called for nominations for the position of second (non-voting)<br />
representative.<br />
Cr W Walker was nominated by Cr Turner, seconded by Cr Craig.<br />
Cr Taylor was nominated by Cr Kirikiri, seconded by Cr Powell.<br />
Cr Weld was nominated by Cr G Walker, seconded by Cr Goudie.<br />
As a result of the voting process, Cr Weld was declared successful.<br />
G Walker/Goudie<br />
That, noting that the Mayor, Penny Webster, is the <strong>Council</strong>’s voting representative on<br />
the Regional Sustainable Development Forum, Cr Weld be appointed as the second<br />
(non-voting) representative (and voting representative if the Mayor is absent).<br />
Carried<br />
The Mayor, Penny Webster, called for nominations for the position of alternate (non-voting)<br />
representative.<br />
Cr W Walker was nominated by Cr Turner, seconded by Cr Craig.<br />
There being no further nominations, Cr W Walker was declared successful.<br />
Turner/Craig<br />
That Cr W Walker be appointed as the alternate (non-voting) representative on the<br />
Regional Sustainable Development Forum.<br />
Carried
12<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
1457/12/07 APPOINTMENTS ON OTHER BODIES - CR WAYNE WALKER<br />
FILE REF CF/1/1; AI/1/1<br />
AGENDA ITEM NO. 13<br />
A brief discussion took place during which Cr W Walker explained the reasons for his interest in being<br />
appointed to various bodies.<br />
Powell/Taylor<br />
Division<br />
That the <strong>Council</strong> confirm resolution 1264/11/07 (c).<br />
For the Motion Against the Motion<br />
Goudie Craig<br />
Kirikiri Turner<br />
Parker G Walker<br />
Powell W Walker<br />
Taylor Weld<br />
Webster<br />
Carried<br />
1458/12/07 PROGRAMME FOR 2009 – 2019 LTP<br />
FILE REF DG/11/3<br />
AGENDA ITEM NO. 14<br />
During the discussion relating to this item, the Manager - Strategic Support Unit (Jacques Victor)<br />
agreed that it may be possible to structure documentation produced for the Annual and Long Term<br />
Plans so that members of the public in the four wards could better understand proposals for their<br />
separate areas.<br />
Craig/Powell<br />
That the programme for preparing the 2009 – 2019 Long Term Plan, as outlined in<br />
Appendix 1 to the agenda report, be approved and adopted.<br />
Carried<br />
11.52 a.m. Cr W Walker retired from the meeting.<br />
The Director Finance & Business (Kevin Ramsey) and Manager - Strategic Support<br />
Unit (Jacques Victor) retired from the meeting.<br />
1459/12/07 AUCKLAND REGIONAL <strong>COUNCIL</strong> REPRESENTATIVE<br />
FILE REF AI/1/1<br />
AGENDA ITEM NO. 27<br />
Cr Christine Rose, the Rodney representative on the <strong>Auckland</strong> Regional <strong>Council</strong> (ARC), was welcomed to<br />
the meeting and provided a summary of a number of matters relevant to Rodney District and other regional<br />
initiatives, including:<br />
• rail to Helensville and progress on development of stations and park’n’ride facilities in Huapai<br />
and Helensville;<br />
• ratepayers’ concerns regarding development at Rainbow’s End, Matakana;
13<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
• the Kaipara Sand Mining mediation and a book published by the Environmental Defence<br />
Society entitled Turning Back the Tide, which documented case studies in the Hauraki Gulf<br />
and Kaipara Harbour;<br />
• provisions being made for motor sport and dealing with vehicles on beaches;<br />
• the proposed developments at Muriwai Surf Club;<br />
• reconfiguration of car parking facilities for visitors to Muriwai Beach;<br />
• ratepayer reaction to non-notified consents issued by Rodney District <strong>Council</strong>;<br />
• the Helensville Wastewater Treatment Plant;<br />
• a grant made by the <strong>Auckland</strong> Regional <strong>Council</strong> to the Hibiscus Coast Coastguard;<br />
• the launch of a fence post appeal at Shakespeare Regional Park;<br />
• the release of more kiwis at Tauwharanui;<br />
• a weeding-bee at the Riverhead Mill site;<br />
• presentations by various entities she had attended, including OnTrack, the rail corridor<br />
provider; and<br />
• opening of the new Northern Busway planned for February.<br />
Cr Rose then responded to questions from councillors relating to:<br />
• access to and toilet facilities at regional parks;<br />
• development of regional parks in the Western Ward;<br />
• a request for more regular contact with Western Ward councillors;<br />
• the Hauraki Gulf Marine Park Act;<br />
• possible funding opportunities for the district;<br />
• the One Plan.<br />
The Mayor, Penny Webster, thanked Cr Rose for her presentation and attendance at the meeting.<br />
12.15 p.m. Acting Director Customer Services (Richard Ritsma) retired from the meeting.<br />
12.30 p.m. Cr W Walker present.<br />
1460/12/07 PRESENTATION TO DAVID STEELE<br />
FILE REF CG/2/1<br />
AGENDA ITEM NO. 28<br />
David Steele, former councillor of Rodney County <strong>Council</strong> and Rodney District <strong>Council</strong> from 1974 until<br />
2007, his wife and other family members, were welcomed to the meeting. On behalf of councillors and staff,<br />
the Mayor presented David with a gift in appreciation of his long and dedicated service to the community<br />
and the <strong>Council</strong>.<br />
12.40 p.m. Chief Executive (Vijaya Vaidyanath) retired from the meeting.<br />
12.40 – 1.45 p.m. Luncheon adjournment.<br />
1.45 p.m. Acting Director Customer Services (Richard Ritsma), Transport Planning Manager<br />
(Bill Horne), Special Projects Officer – Transport (Ray Ginnever), Property Manager<br />
(Mark Johannsen) and Professional Services Manager (David Cooper) in attendance.
14<br />
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13 December 2007 Minutes<br />
1461/12/07 DRAFT SUBMISSION TO PARLIAMENTARY SELECT COMMITTEE ON<br />
LAND TRANSPORT MANAGEMENT AMENDMENT BILL – DRAFT<br />
REGIONAL FUEL TAX LEGISLATION<br />
FILE REF RF/9/11<br />
AGENDA ITEM NO. 22 and 22A<br />
1.53 p.m. Cr W Walker retired from the meeting.<br />
1.56 p.m. Director District Strategy & Planning (Warren Maclennan) retired from the meeting.<br />
The Special Projects Officer – Transport (Ray Ginnever) circulated copies of an email from Gerald<br />
Lanning, Senior Associate of Simpson Grierson, and a suggested amendment to the draft submission<br />
(copies on File: RF/9/11), which related to a proposal that the <strong>Auckland</strong> Regional Transport Authority<br />
be responsible for preparation of a regional fuel tax scheme for the <strong>Auckland</strong> region.<br />
Taylor/Turner<br />
(a) That the <strong>Council</strong> adopt the draft submission to the Parliamentary Select<br />
Committee on the Land Transport Management Amendment Bill, as attached as<br />
Appendix 2 to the agenda report and amended at the meeting, and authorise its<br />
filing with the Select Committee.<br />
(b) That the <strong>Council</strong> delegate the Mayor and/or Deputy Mayor (with appropriate<br />
officer support) to appear before the Select Committee Hearings on the<br />
legislation to present the matters raised in the submission.<br />
(c) That the <strong>Council</strong> delegate to the Mayor and the Director Transportation the<br />
authority to amend the draft submission for any additional matters raised and<br />
accepted by <strong>Council</strong> for inclusion.<br />
Carried<br />
2.02 p.m. Social Policy Co-ordinator (Michael Sinclair) in attendance.<br />
2.03 p.m. Director District Strategy & Planning (Warren Maclennan) and Senior Strategic<br />
Advisor: Partnering (Beverly Fletcher) in attendance.<br />
2.04 p.m. Chief Executive Officer (Vijaya Vaidyanath) in attendance.<br />
1462/12/07 REVOCATION OF STATE HIGHWAYS<br />
FILE REF RF/200/1<br />
AGENDA ITEM NO. 23<br />
Powell/Craig<br />
(a) That it be noted that Transit New Zealand has announced its intention to revoke<br />
sections of State Highways 1 and 17 in the district, nominally the route from<br />
Titfords Bridge through Orewa, Silverdale and Dairy Flat to Albany Village,<br />
together with a 1.2 km section of Grand Drive, Orewa.<br />
(b) That the Director Transportation further inform the <strong>Council</strong> on this matter as an<br />
outcome of his discussions with Transit New Zealand.<br />
Carried<br />
In response to a question, the Transport Planning Manager (Bill Horne) noted that councillors should<br />
make him aware of any problems on the state highways and roads discussed at the meeting so that<br />
these may be addressed with Transit New Zealand prior to revocation taking place.
15<br />
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13 December 2007 Minutes<br />
2.07 p.m. Transport Planning Manager (Bill Horne) and Special Projects Officer – Transport<br />
(Ray Ginnever) retired from the meeting.<br />
2.14 p.m. Social Policy Co-ordinator (Michael Sinclair) retired from the meeting.<br />
1463/12/07 EMERGENCY OPERATIONS CENTRE<br />
FILE REF CC/2/1/E<br />
AGENDA ITEM NO. 19<br />
The discussion on this item focussed on funding for the purchase, relocation and reestablishment of<br />
the modcoms, the current facility and the necessity for improvement to that so that the <strong>Council</strong> has the<br />
capability of reacting to disasters. It was generally agreed during the discussion that councillors<br />
should be better informed of the situation before being required to make a decision in the matter.<br />
G Walker/Craig<br />
That the <strong>Council</strong> defer further consideration of the request for the provision and<br />
transfer of modcoms currently used as temporary office accommodation at 50<br />
Centreway Road, Orewa, for use as an Emergency Operations Centre on the <strong>Council</strong>owned<br />
site at 149 Hibiscus Coast Highway, pending provision of a further report to the<br />
Infrastructure and Environment Committee.<br />
Carried<br />
Cr Kirikiri requested that his vote against the decision be recorded.<br />
2.33 p.m. Capital Works Manager (John Douglas) in attendance.<br />
2.34 p.m. Manager - Property Transactions (Peter Galliven) in attendance.<br />
2.40 p.m. Cr Taylor retired from the meeting.<br />
1464/12/07 REPORT BACK TO COMMITTEE ON RELOCATION OF MODCOMS,<br />
CONDITION OF BUILDINGS TO BE RETAINED AND LEASE TO<br />
HIBISCUS COAST COMMUNITY HOUSE INC., WESTERN RESERVE.<br />
FILE REF RC/219/1<br />
AGENDA ITEM NO. 20<br />
During the discussion on this item it was noted that offering a lease to Hibiscus Coast Community<br />
House Incorporated would provide the group with security of tenure so that it could seek funding for its<br />
activities. It was further noted that representatives from Hibiscus Coast Community House<br />
Incorporated had not been consulted on some of the proposals made in the agenda report.<br />
Turner/Goudie<br />
(a) That a lease be offered to the existing occupiers of the site, the Hibiscus Coast<br />
Community House Incorporated, to operate a community house, opportunity<br />
shop and childcare facility, on that part of Western Reserve which comprises<br />
Lot 2 DP204342 and Pt Lot 236 Allot 279 Psh of Waiwera, for a term of ten years<br />
with a right of renewal for a further ten years, at an annual rent of $10 per<br />
annum plus GST, as per the proposed lease attached to the agenda report as<br />
Appendix 1.
16<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
(b) That further consideration of the matters raised in recommendations (b) – (e),<br />
being redevelopment of the site, responsibility for funding that redevelopment,<br />
and the allocation of modcoms to Hibiscus Coast Community House<br />
Incorporated by way of selling, leasing or gifting, be deferred till a later date.<br />
1465/12/07 RESERVE DECLARATION – WARKWORTH CEMENT WORKS<br />
FILE REF PK/10/2<br />
AGENDA ITEM NO. 21<br />
Powell/Parker<br />
Carried<br />
(a) That in exercise of the powers conferred on it under section 14(1) of the<br />
Reserves Act 1977, Rodney District <strong>Council</strong> hereby resolves to declare the land<br />
described in Schedule 1 as a Historic Reserve and the land described in<br />
Schedule 2 as a Recreation Reserve within the meaning of the said Act.<br />
Schedule 1<br />
Section 1 Survey Office Plan 379415, comprising 0.8560 hectares and held in<br />
fee simple by the <strong>Council</strong>.<br />
Schedule 2<br />
Section 2 Survey Office Plan 379415, comprising 2.7007 hectares and held in<br />
fee simple by the <strong>Council</strong>.<br />
(b) That the Property Manager be delegated authority to complete the necessary<br />
statutory processes to give effect to resolution (a).<br />
Carried<br />
3.04 p.m. Director Transportation (Murray Noone) retired from the meeting.<br />
1466/12/07 CONTRACT AWARD<br />
CONTRACT C0712<br />
RIVERSIDE ROAD STORMWATER DIVERSION<br />
FILE REF DD/6/4; C0712<br />
AGENDA ITEM NO. 15<br />
Powell/Kirikiri<br />
(a) That the budget amendment detailed in the agenda report, which results in no<br />
overall 07/08 Hibiscus Coast Stormwater Budget changes, be approved.<br />
(b) That 07/08 budget line items used for this project in 07/08 be reinstated by a<br />
budget amendment 08/09 without change to the overall 08/09 Hibiscus Coast<br />
stormwater budget.<br />
(c) That Contract CO712: Riverside Road Stormwater Diversion, be awarded to<br />
Rockhard Civil & Drainage Ltd for the Tender Sum of $1,515,580.00 (one million<br />
five hundred and fifteen thousand, five hundred and eighty dollars) exclusive of<br />
GST, and that contract documents be prepared and issued as required under<br />
seal, signed by authorised officers.<br />
Carried
17<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
3.07 p.m. Revenue Manager (David Low) in attendance.<br />
3.10 p.m. Wastewater Asset Manager (Andrew McGregor) and Acting Manager Libraries (Vicki<br />
Clarke) in attendance.<br />
1467/12/07 CONTRACT AWARD<br />
CONTRACT C0713<br />
ARMY BAY WASTEWATER TREATMENT PLANT - OUTFALL<br />
BALANCING PONDS<br />
FILE REF DD/20/1; C0713<br />
AGENDA ITEM NO. 16<br />
Kirikiri/Craig<br />
That Contract CO713: Army Bay Wastewater Treatment Plant – Outfall Balancing<br />
Ponds, be awarded to Hick Bros Civil Ltd for the revised tender sum of $966,289.99<br />
(nine hundred and sixty six thousand, two hundred and eighty nine dollars, ninety nine<br />
cents) exclusive of GST and that formal contract documents be prepared and issued as<br />
required under seal signed by authorised officers.<br />
Carried<br />
1468/12/07 WASTEWATER COLLECTION, TREATMENT AND DISPOSAL IN<br />
<strong>RODNEY</strong> <strong>DISTRICT</strong><br />
FILE REF DD/1/1<br />
AGENDA ITEM NO. 17<br />
Webster/Weld<br />
That a workshop on public wastewater systems, including low cost package systems<br />
to service up to 500 homes, be scheduled for February 2008, and that an overview<br />
document be circulated to councillors for information prior to Christmas 2007.<br />
Carried<br />
1469/12/07 POINT WELLS WASTEWATER SERVICING STRATEGY<br />
FILE REF P 1294; DD/39/1<br />
AGENDA ITEM NO. 18<br />
Powell/Parker<br />
(a) That the <strong>Council</strong> confirm its support for implementing the Public Wastewater<br />
System scheme proposed in the agenda report for Point Wells.<br />
(b) That the Director Assets & Facilities progress design and tendering of the<br />
project as a matter of urgency.<br />
Carried<br />
3.15 p.m. Wastewater Asset Manager (Andrew McGregor) and Capital Works Manager (John<br />
Douglas) retired from the meeting.
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13 December 2007 Minutes<br />
1470/12/07 EMERGENCY COMMITTEE – CHRISTMAS AND NEW YEAR PERIOD<br />
FILE REF CF/1/1<br />
AGENDA ITEM NO. 25<br />
Webster/Goudie<br />
(a) That an Emergency Committee empowered to act upon matters of urgency be<br />
established with effect from Friday 14 December 2007 and be dissolved on<br />
Tuesday 29 January 2008.<br />
(b) That the Emergency Committee be authorised to meet urgently if required and<br />
any decisions made be referred to the 31 January 2008 <strong>Council</strong> meeting for<br />
information.<br />
(c) That membership of the Emergency Committee comprise the Mayor and all<br />
councillors, with a quorum of three.<br />
Carried<br />
1471/12/07 WARKWORTH MENS BOWLING CLUB – REQUEST FOR ASSISTANCE<br />
WITH RATES<br />
FILE REF TP/9/38; RB/3/1<br />
AGENDA ITEM NO. 26<br />
G Walker/Powell<br />
That a ‘one off’ grant of $6,295 be made to the Warkworth Men’s Bowling Club to assist<br />
with the club’s 2007/08 rates and the matter of possible change to the <strong>Council</strong>’s rating<br />
remission policy to cover situations such as this be considered at rating workshops<br />
scheduled to be held early in 2008.<br />
1472/12/07 REDEVELOPMENT OF WELLSFORD LIBRARY / WELLSFORD<br />
MEMORIAL PARK – REVIEW OF RESERVE MANAGEMENT PLAN<br />
FILE REF LE/1/1<br />
AGENDA ITEM NO. 37<br />
Parker/Powell<br />
Carried<br />
(a) That the report on the Redevelopment of Wellsford Library / Wellsford Memorial<br />
Park – Review of Reserve Management Plan, be received<br />
(b) That the Wellsford Memorial Park Reserve Management Plan be reviewed with<br />
the particular objective of introducing the proposed use of part of the site for<br />
the purpose of a new Wellsford Library, possibly in conjunction with<br />
redevelopment of the existing Museum.<br />
(c) That the proposed new Draft Reserve Management Plan for Wellsford Memorial<br />
Park be referred back to the Strategy and Community Committee for<br />
endorsement prior to release.<br />
Carried
19<br />
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13 December 2007 Minutes<br />
3.28 p.m. Senior Strategic Advisor: Partnering (Beverly Fletcher) and Acting Manager Libraries<br />
(Vicki Clarke) retired from the meeting.<br />
1473/12/07 PUBLIC EXCLUDED<br />
AGENDA ITEM NO. 29<br />
Powell/Parker<br />
That the public be excluded from the following parts of the proceedings of this<br />
meeting, namely:<br />
Minute No(s) 1474/12/07, 1475/12/07, 1476/12/07, 1477/12/07, 1478/12/07, 1479/12/07,<br />
1480/12/07 and 1481/12/07<br />
The general subject of each matter to be considered while the public is excluded, the<br />
reason for passing this resolution in relation to each matter, and the specific grounds<br />
under section 48(1) of the Local Government Official Information and Meetings Act<br />
1987 for the passing of this resolution are as follows:<br />
General subject of each Reason for passing this resolution in<br />
matter to be considered relation to each matter<br />
Relinquishment of Lease The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to enable the<br />
council to carry on, without prejudice<br />
or disadvantage, negotiations<br />
(including commercial and industrial<br />
negotiations) (section 7(2)(i) Local<br />
Government Official Information and<br />
Meetings Act 1987).<br />
Warkworth Property<br />
Issue<br />
The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to enable the<br />
council to carry out, without<br />
prejudice or disadvantage,<br />
commercial activities (section 7(2)(h)<br />
Local Government Official<br />
Information and Meetings Act 1987).<br />
Proposed Land Purchase The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to enable the<br />
council to carry on, without prejudice<br />
or disadvantage, negotiations<br />
(including commercial and industrial<br />
negotiations) (section 7(2)(i) Local<br />
Government Official Information and<br />
Meetings Act 1987).<br />
The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to enable the<br />
council to carry out, without<br />
prejudice or disadvantage,<br />
commercial activities (section 7(2)(h)<br />
Local Government Official<br />
Information and Meetings Act 1987).<br />
Grounds under section 48(1) for the<br />
passing of this resolution<br />
That the public conduct of the whole<br />
or the relevant part of the<br />
proceedings of the meeting would be<br />
likely to result in the disclosure of<br />
information for which good reason<br />
for withholding would exist, under<br />
section 6 or section 7 (except section<br />
7(2)(f)(i) of the Act).<br />
(section 48(1)(a) Local Government<br />
Official Information and Meetings Act<br />
1987.)<br />
That the public conduct of the whole<br />
or the relevant part of the<br />
proceedings of the meeting would be<br />
likely to result in the disclosure of<br />
information for which good reason<br />
for withholding would exist, under<br />
section 6 or section 7 (except section<br />
7(2)(f)(i) of the Act).<br />
(section 48(1)(a) Local Government<br />
Official Information and Meetings Act<br />
1987.)<br />
That the public conduct of the whole<br />
or the relevant part of the<br />
proceedings of the meeting would be<br />
likely to result in the disclosure of<br />
information for which good reason<br />
for withholding would exist, under<br />
section 6 or section 7 (except section<br />
7(2)(f)(i) of the Act).<br />
(section 48(1)(a) Local Government<br />
Official Information and Meetings Act<br />
1987.)<br />
That the public conduct of the whole<br />
or the relevant part of the<br />
proceedings of the meeting would be<br />
likely to result in the disclosure of<br />
information for which good reason<br />
for withholding would exist, under<br />
section 6 or section 7 (except section<br />
7(2)(f)(i) of the Act).<br />
(section 48(1)(a) Local Government<br />
Official Information and Meetings Act<br />
1987.)
20<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to enable the<br />
council to carry on, without prejudice<br />
or disadvantage, negotiations<br />
(including commercial and industrial<br />
negotiations) (section 7(2)(i) Local<br />
Government Official Information and<br />
Meetings Act 1987).<br />
Proposed Family Centre The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to enable the<br />
council to carry out, without<br />
prejudice or disadvantage,<br />
commercial activities (section 7(2)(h)<br />
Local Government Official<br />
Information and Meetings Act 1987).<br />
The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to enable the<br />
council to carry on, without prejudice<br />
or disadvantage, negotiations<br />
(including commercial and industrial<br />
negotiations) (section 7(2)(i) Local<br />
Government Official Information and<br />
Meetings Act 1987).<br />
Land Acquisition The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to enable the<br />
council to carry out, without<br />
prejudice or disadvantage,<br />
commercial activities (section 7(2)(h)<br />
Local Government Official<br />
Information and Meetings Act 1987).<br />
Appointment of Interim<br />
Director<br />
The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to protect the<br />
privacy of natural persons, including<br />
that of deceased natural persons<br />
(section 7(2)(a) Local Government<br />
Official Information and Meetings Act<br />
1987).<br />
The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to protect<br />
information which is subject to an<br />
obligation of confidence or which<br />
any person has been or could be<br />
compelled to provide under the<br />
authority of any enactment where the<br />
making available of the information<br />
would be likely to:<br />
(i) prejudice the supply of<br />
similar information, or information<br />
from the same source, and where it<br />
is in the public interest that such<br />
information should continue to be<br />
supplied; or<br />
(ii) otherwise damage the<br />
public interest;<br />
(section 7(2)(c) Local Government<br />
Official Information and Meetings Act<br />
1987).<br />
That the public conduct of the whole<br />
or the relevant part of the<br />
proceedings of the meeting would be<br />
likely to result in the disclosure of<br />
information for which good reason<br />
for withholding would exist, under<br />
section 6 or section 7 (except section<br />
7(2)(f)(i) of the Act).<br />
(section 48(1)(a) Local Government<br />
Official Information and Meetings Act<br />
1987.)<br />
That the public conduct of the whole<br />
or the relevant part of the<br />
proceedings of the meeting would be<br />
likely to result in the disclosure of<br />
information for which good reason<br />
for withholding would exist, under<br />
section 6 or section 7 (except section<br />
7(2)(f)(i) of the Act).<br />
(section 48(1)(a) Local Government<br />
Official Information and Meetings Act<br />
1987.)<br />
That the public conduct of the whole<br />
or the relevant part of the<br />
proceedings of the meeting would be<br />
likely to result in the disclosure of<br />
information for which good reason<br />
for withholding would exist, under<br />
section 6 or section 7 (except section<br />
7(2)(f)(i) of the Act).<br />
(section 48(1)(a) Local Government<br />
Official Information and Meetings Act<br />
1987.)<br />
That the public conduct of the whole<br />
or the relevant part of the<br />
proceedings of the meeting would be<br />
likely to result in the disclosure of<br />
information for which good reason<br />
for withholding would exist, under<br />
section 6 or section 7 (except section<br />
7(2)(f)(i) of the Act).<br />
(section 48(1)(a) Local Government<br />
Official Information and Meetings Act<br />
1987.)<br />
That the public conduct of the whole<br />
or the relevant part of the<br />
proceedings of the meeting would be<br />
likely to result in the disclosure of<br />
information for which good reason<br />
for withholding would exist, under<br />
section 6 or section 7 (except section<br />
7(2)(f)(i) of the Act).<br />
(section 48(1)(a) Local Government<br />
Official Information and Meetings Act<br />
1987.)
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13 December 2007 Minutes<br />
Confidential Progress<br />
Report on<br />
Implementation of<br />
Committee Decisions<br />
The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to enable the<br />
council to carry out, without<br />
prejudice or disadvantage,<br />
commercial activities (section 7(2)(h)<br />
Local Government Official<br />
Information and Meetings Act 1987).<br />
The disclosure of information would<br />
not be in the public interest because<br />
of the greater need to maintain the<br />
effective conduct of public affairs<br />
through the protection of members,<br />
officers, employees or persons<br />
acting under contractual agreement<br />
with the council (in the manner<br />
defined in section 2(5) of the Act)<br />
from improper pressure or<br />
harassment (section 7(2)(f)(ii) Local<br />
Government Official Information and<br />
Meetings Act 1987).<br />
That the public conduct of the whole<br />
or the relevant part of the<br />
proceedings of the meeting would be<br />
likely to result in the disclosure of<br />
information for which good reason<br />
for withholding would exist, under<br />
section 6 or section 7 (except section<br />
7(2)(f)(i) of the Act).<br />
(section 48(1)(a) Local Government<br />
Official Information and Meetings Act<br />
1987.)<br />
That the public conduct of the whole<br />
or the relevant part of the<br />
proceedings of the meeting would be<br />
likely to result in the disclosure of<br />
information for which good reason<br />
for withholding would exist, under<br />
section 6 or section 7 (except section<br />
7(2)(f)(i) of the Act).<br />
(section 48(1)(a) Local Government<br />
Official Information and Meetings Act<br />
1987.)<br />
Carried<br />
Note: The following decision was made with members of the public excluded then brought into open<br />
meeting.<br />
1482/12/07 PROPOSED LAND PURCHASE FOR AHUROA RURAL FIRE STATION<br />
AND FUTURE COMMUNITY BENEFIT<br />
FILE REF FB/7/3<br />
AGENDA ITEM NO. 32<br />
Kirikiri/Powell<br />
(a) That the report be received.<br />
(b) That the <strong>Council</strong> approve the purchase of 1.22 hectares of land located at the<br />
corner of West Coast Road and Komokoriki Hill Road (Part Lot 11 DP312842)<br />
to accommodate the construction of a replacement Rural Fire Station for<br />
Ahuroa and for future community facilities development, noting that the land<br />
will be classified as a local purpose reserve as defined by the Reserves Act<br />
1977.<br />
Carried<br />
The meeting closed at 4.07 p.m.<br />
CONFIRMED AS A TRUE AND CORRECT RECORD THIS 31 ST DAY OF JANUARY 2008<br />
MAYOR<br />
* * * * *
APPENDIX 1
NO NAME OF ORGANISATION<br />
HBC1 Boogie Bouce<br />
26 Ascot Way<br />
Orewa<br />
HBC2 Coast Swimming Club Inc<br />
P.O. Box 311<br />
Whangaparaoa<br />
HBC3 Coast Quilters<br />
10 Bonita Avenue<br />
Stanmore Bay<br />
HBC4 Coast Youth Community<br />
Trust Inc<br />
P.O. Box 98<br />
Whangaparaoa<br />
HBC5 Hibiscus Coast Amateur<br />
Radio Club Inc<br />
479/1 Whangaparaoa<br />
Road<br />
Whangaparaoa<br />
0932<br />
HBC6 Hibiscus Coast Apostolic<br />
Church<br />
C/o 10 Newman Road<br />
Silverdale<br />
PREVIOUS GRANTS<br />
√ shows<br />
DETAILS OF PROJECT<br />
2004 2005 accountabilit<br />
y for 2006<br />
N/A N/A N/A Towards wages for an instructor and for<br />
a portable sound system.<br />
$1500.00 N/A $2000.00<br />
N/A N/A N/A Towards venue cost for a Quilt<br />
Symposium.<br />
N/A N/A N/A Purchase of a van to facilitate a 24/7<br />
youth programme which consists of: 3<br />
camps per year, 24/7 youth workers in<br />
local school, adventure base outdoor<br />
activities. Drop in centre planned for<br />
N/A $2000.00<br />
(from<br />
CDEM<br />
Rodney)<br />
$1000.00<br />
N/A N/A $1500.00<br />
√<br />
√<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$6112.50 N/A Nil<br />
For pool hire at the Leisure Centre. $9000.00 61-057-129 $2000<br />
2008<br />
To purchase equipment to improve<br />
training in radio communication and<br />
safety; to operate during power outages<br />
and 24/7 during emergencies.<br />
Towards the costs of providing a<br />
Christmas Day Luncheon for people<br />
living alone and needy families. Each<br />
child receives a present.<br />
$380.00 N/A $380<br />
$15000.00 N/A $3000<br />
$33730.00 N/A Nil<br />
$3000.00 66-996-263 $1500
NO NAME OF ORGANISATION<br />
HBC7 Hibiscus Coast<br />
Association Football Club<br />
P.O. Box 492<br />
Silverdale<br />
HBC8 Hibiscus Coast Blue Light<br />
Ventures<br />
P O Box 50<br />
Orewa<br />
HBC9 Hibiscus Coast Cardiac &<br />
Rehab Club<br />
C/o 84 Duck Creek Road<br />
STILLWATER<br />
0993<br />
HBC10 Hibiscus Coast Citizens<br />
Advice Bureau<br />
P.O. Box 461<br />
Orewa<br />
HBC11 Hibiscus Coast<br />
Grandparents Parenting<br />
Grandchildren Inc<br />
12 Royalty Rise<br />
Red Beach<br />
OREWA 1461<br />
PREVIOUS GRANTS<br />
√ shows<br />
DETAILS OF PROJECT<br />
2004 2005 accountabilit<br />
y for 2006<br />
N/A N/A N/A To organise and deliver a 10 week<br />
Soccer Academy.<br />
$12000.00<br />
(from<br />
Youth<br />
Initiatives<br />
budget)<br />
N/A $4000.00<br />
√<br />
(plus $11400<br />
total from<br />
other funding)<br />
$3300.00 $1500.00 $1500.00<br />
$15000.00<br />
(Annual<br />
Plan)<br />
$16000.0<br />
0<br />
(Annual<br />
Plan)<br />
√<br />
$16576.00<br />
(2007 -<br />
$18280<br />
Annual Plan)<br />
$4680.00 $4500.00 $1500.00<br />
√<br />
Towards the salary of the Hibiscus Coast<br />
Blue Light Coordinator. (Copies of<br />
newspaper articles, photo’s and Parent<br />
Pack also available on request).<br />
To subdise entry fee to Leisure Centre<br />
for members requiring rehabilitation.<br />
1. Towards Co-ordinator’s hours to<br />
network and facilitate volunteer training.<br />
2. Towards Information officer’s hours for<br />
training and implementing of new<br />
programme.<br />
To be able to keep functioning as a<br />
support group for grandparents who are<br />
the primary caregivers and to provide<br />
special needs for the children in their<br />
care (medical and dental needs).<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$5900.00 47-770-708 $2475<br />
(tagged for<br />
equipment)<br />
$6000.00 83 726 296 $4000<br />
$2000.00 N/A $1000<br />
$5148.00 N/A $4000<br />
$25000.00 N/A $1500
NO NAME OF ORGANISATION<br />
HBC12 Hibiscus Coast Hospice<br />
P.O. Box 66<br />
Whangaparaoa<br />
HBC13 Hibiscus Coast Parent Aid<br />
Inc<br />
P.O. Box 519<br />
Whangaparaoa<br />
HBC14 Hibiscus Coast Widowed<br />
Club Inc<br />
C/o 24 Red Hibiscus Road<br />
Whangaparaoa<br />
HBC15 Hibiscus Homecare<br />
Charitable Trust<br />
P.O. Box 535<br />
Orewa<br />
HBC16 Manly Bowling Club (Inc)<br />
P.O. Box 248<br />
Whangaparaoa<br />
Attention: Moira Jones<br />
HBC17 Mums Supporting Mums<br />
C/o Northgate Baptist<br />
P.O. Box 436<br />
Orewa<br />
PREVIOUS GRANTS<br />
2004 2005<br />
N.B<br />
Building<br />
consent<br />
fee waived<br />
for inpatient<br />
unit<br />
in John<br />
Dee Cres.<br />
√ shows<br />
accountabilit<br />
y for 2006<br />
N/A $1000.00<br />
$6180.00 $6000.00 $2000.00<br />
√<br />
DETAILS OF PROJECT<br />
Towards funding of Orientation and New<br />
Volunteer Training Courses and the<br />
monthly Peer Supervision workshops.<br />
N/A $500.00 Nil To subsidise Christmas outing for<br />
members.<br />
$4500.00<br />
(Parent Packs)<br />
N/A N/A $2300.00<br />
√<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$1000.00 60 656 657 Nil<br />
Towards wages of home support team. $10000.00 67-071-627 $3000<br />
For the salary of the part-time Food Bank<br />
Coordinator.<br />
Towards the replacement of the existing<br />
obsolete course-weave and-filled ‘C’<br />
Green with a new and more up-to-date<br />
top quality ‘Greenweave’ carpet Green.<br />
N/A N/A N/A For the purchase of OSH-approved<br />
equipment to take care of the children;<br />
parenting and educational workshops;<br />
funds and supplies.<br />
$250.00 N/A Nil<br />
$4000.00 77-087-117 $3000<br />
$6000.00 49-746-423 Nil<br />
$3000.00 N/A $750<br />
(for 10 people to<br />
attend course)
NO NAME OF ORGANISATION<br />
HBC18 North Shore CMA –<br />
Hibiscus Coast Day Centre<br />
P O Box 33-852<br />
Takapuna<br />
North Shore City<br />
HBC19 Orewa College<br />
PO Box 345<br />
Orewa<br />
HBC20 Orewa Croquet Club Inc<br />
43 Hatton Road<br />
Orewa<br />
HBC21 Orewa Sea Scouts<br />
PO Box 20<br />
Orewa<br />
HBC22 Red Beach Surf Life<br />
Saving Club<br />
P.O. Box 6<br />
Red Beach<br />
HBC23 Rodney Care Fund<br />
2 Centreway Road<br />
Orewa<br />
Attention: Linda<br />
Braithwaite<br />
HBC24 Royal New Zealand<br />
Plunket Society:<br />
Waitemata Area (Inc)<br />
P.O. Box 141<br />
Puhoi 1243<br />
PREVIOUS GRANTS<br />
2004 2005<br />
√ shows<br />
accountabilit<br />
y for 2006<br />
$700.00 $1000.00 $2717.00<br />
√<br />
DETAILS OF PROJECT<br />
To provide a holistic programme of<br />
activities for older people and people with<br />
disabilities: Transport for outings;<br />
entertainment; craft materials.<br />
N/A N/A N/A To partially fund building consent fees<br />
and levies relating to the refurbishment<br />
and extension of the old Orewa College<br />
Auditorium.<br />
(Feasibility study and QS Cost estimates<br />
available on request).<br />
N/A N/A N/A To purchase 6 park benches to replace<br />
the existing ones which are beyond<br />
repair.<br />
N/A N/A N/A Replace concrete flooring of hall with a<br />
new floor and repaint interior.<br />
N/A N/A N/A Funding towards an IRB (surf rescue<br />
craft).<br />
N/A N/A $1500.00<br />
N/A N/A $2000.00<br />
√<br />
√<br />
Towards bed nights in motels for families<br />
who need emergency accommodation.<br />
Also for rental letting fees.<br />
To support and develop playgroup<br />
initiatives for families in the Rodney area.<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$2740.00 N/A $820<br />
(tagged for<br />
equipment)<br />
$6000.00 15-366-777 Nil<br />
$2880.00 N/A Nil<br />
$6562.00 $2000<br />
$6000.00 11-153-623 $1500<br />
$5000.00 N/A $3000<br />
$4800.00 10-945-771 $2000
NO NAME OF ORGANISATION<br />
HBC25 Serendipity Social Club<br />
104 Lakeside Drive<br />
Orewa<br />
HBC26 Shakespeare Open<br />
Sanctuary Society Inc<br />
P.O. Box 790<br />
Whangaparaoa<br />
HBC27 Sharks Sports Trust<br />
P.O. Box 793<br />
Orewa<br />
HBC28 Silverdale & Districts<br />
Historical Society Inc<br />
P.O. Box 27<br />
Orewa<br />
HBC29 Spanish Dance School<br />
6/870 Dominion Road<br />
Balmoral<br />
<strong>Auckland</strong><br />
HBC30 Stanmore Bay<br />
Kindergarten<br />
36 Waiora Road<br />
Stanmore Bay<br />
HBC31 Stanmore Bay Primary<br />
School<br />
Waiora Rd<br />
Stanmore Bay<br />
PREVIOUS GRANTS<br />
√ shows<br />
DETAILS OF PROJECT<br />
2004 2005 accountabilit<br />
y for 2006<br />
N/A N/A N/A Towards running costs of vehicle road<br />
user charges and registration for next 12<br />
months while building up a client base.<br />
N/A N/A N/A Toward promoting the sanctuary and a<br />
pest proof fence by setting up of a<br />
website; promotional posters, news<br />
paper advertising.<br />
$2000.00 Nil Nil Towards first aid training courses for<br />
trainers and tutors of sports holiday<br />
programmes.<br />
$559.00 N/A<br />
$1500.00<br />
N/A N/A N/A<br />
√<br />
√<br />
Towards the cost of special storage<br />
facilities required for heritage clothing.<br />
Towards theatre hire, promotion posters<br />
and travel costs to host a free Spanish<br />
and Latin dance concert for the<br />
community at Centrestage to celebrate<br />
the Spanish Dance School’s 35<br />
anniversary.<br />
N/A $4000.00 N/A To purchase two shade sails for our<br />
newly developed outside play area.<br />
N/A N/A $2000.00<br />
(Environment<br />
Scheme)<br />
Towards the purchase of new computers<br />
for the Lexis English programme,<br />
designated to help over 80 children<br />
struggling with English spelling and<br />
reading.<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$627.42 N/A Nil<br />
$2000.00 N/A $1000<br />
$5000.00 76-722-994 $1800<br />
$1205.70 N/A $1205.70<br />
$1300.00 N/A Nil<br />
$11,333.00<br />
($12,749.63<br />
GST incl)<br />
34-859-857 Nil<br />
$5000.00 15-792-542 Nil
NO NAME OF ORGANISATION<br />
HBC32 The Friendship Group<br />
C/o 30 Motutapu Avenue<br />
Manly<br />
HBC33 Whangaparaoa Baptist<br />
Community Kindergarten<br />
P.O. Box 98<br />
Whangaparaoa<br />
HBC34 Whangaparaoa<br />
Community Patrol<br />
Charitable Trust<br />
P.O. Box 284<br />
Whangaparaoa<br />
PREVIOUS GRANTS<br />
√ shows<br />
DETAILS OF PROJECT<br />
2004 2005 accountabilit<br />
y for 2006<br />
N/A N/A N/A Towards petrol vouchers for volunteer<br />
drivers.<br />
N/A N/A $2000.00<br />
√<br />
To purchase thirty children’s chairs and<br />
three tables.<br />
N/A N/A N/A To purchase patrol equipment for<br />
volunteers on patrol duties.<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$400.00 N/A Nil<br />
$1500.00 93-972-074 Nil<br />
$5000.00 N/A $5000
APPENDIX 2
NO NAME OF ORGANISATION<br />
C1 Girl Guide Association<br />
C/o Mrs T Kunzli<br />
526 Blackbridge Rd<br />
Albany RD4<br />
PREVIOUS GRANTS<br />
2004 2005<br />
√ shows<br />
accountability for<br />
2006<br />
$437.70 $725.00 $500.00<br />
√<br />
DETAILS OF PROJECT<br />
Towards family hardship x 2;<br />
Leaders Daughters National<br />
Registration fees and for a tent.<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$1354.95 N/A $1354.95
NO NAME OF ORGANISATION<br />
N1 Impact Community Services<br />
Trust Board<br />
c/- 74 Willjames Avenue<br />
Algies Bay<br />
N2 Kaipara Flats Library<br />
C/o The secretary<br />
Hudson Lane<br />
Kaipara Flats RD4<br />
N3 Kaipara Flats Playground<br />
12 Apollo Place<br />
Snells Beach<br />
N4 Kowhai Festival Society Inc<br />
65A Hepburn Creek Road<br />
Warkworth RD1<br />
N5 Lifeway Youth Trust<br />
P.O. Box 303<br />
Warkworth<br />
PREVIOUS GRANTS<br />
2004 2005<br />
$360.00<br />
(Creative<br />
Comm)<br />
$4500.00<br />
(Youth<br />
Initiatives)<br />
√ shows<br />
accountabilit<br />
y for 2006<br />
$1000.00 $1000.00<br />
√<br />
DETAILS OF PROJECT<br />
Towards vehicle and running costs for<br />
course.<br />
N/A N/A N/A To paint the exterior of the building<br />
including the roof.<br />
N/A N/A N/A To provide a safe working kitchen -<br />
specifically to upgrade the current<br />
electrical system and to provide safe<br />
storage facilities.<br />
N/A N/A N/A Towards costs associated with running<br />
the Kowhai Festival, including<br />
entertainment, activities, advertising,<br />
public liability insurance and medical<br />
cover.<br />
$2000.00 Nil Nil Towards the purchase of Pyrotechnics<br />
and cost of advertising for the 2008<br />
Skyfawkes event. (See projected cost<br />
break down).<br />
(An application towards funding of the<br />
2007 Skyfawkes event was also<br />
received, but the client has been<br />
advised that retrospective applications<br />
do not qualify for funding.)<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTER<br />
ED<br />
AMOUNT<br />
ALLOCATED<br />
$10000.00 96-435-460 $6000<br />
$4500.00 N/A $2000<br />
$10700.00 N/A $2500<br />
(to upgrade the<br />
electrical system)<br />
$6378.64 N/A $5000<br />
$19997.25 92-080-994 $2000
NO NAME OF ORGANISATION<br />
N6 Mahurangi Public<br />
Kindergarten<br />
13 Albert Road<br />
Warkworth<br />
N7 Matakana Information<br />
Centre Inc<br />
3 Takatu Road<br />
Matakana<br />
N8 North Rodney Blue Light<br />
Ventures<br />
P.O. Box 9<br />
Wellsford<br />
N9 North Shore CMA –<br />
Warkworth Day Centre<br />
P O Box 33 852<br />
Takapuna<br />
North Shore City<br />
N10 Parent Port North<br />
P.O. Box 119<br />
Warkworth<br />
N11 Puhoi Community Forum<br />
Inc<br />
P.O. Box 199<br />
Puhoi Store<br />
N12 Puhoi Volunteer Rural Fire<br />
Force<br />
P.O. Box 404082<br />
Puhoi<br />
PREVIOUS GRANTS<br />
√ shows<br />
DETAILS OF PROJECT<br />
2004 2005 accountabilit<br />
y for 2006<br />
N/A N/A N/A For two wool carpets for the children to<br />
sit down and play on.<br />
N/A Nil $750.00<br />
$5000.00 $1000.00 $1000.00<br />
$5140.00 $500.00 $1500.00<br />
N/A $500.00 $500.00<br />
N/A Nil $800.00<br />
√<br />
√<br />
√<br />
√<br />
√<br />
Towards salary of part-time<br />
administrative assistant and<br />
contribution towards phone and<br />
Internet bills.<br />
Towards the Youth Coordinator’s<br />
salary.<br />
Towards the costs of providing a<br />
holistic programme of activities for<br />
elderly and disabled residents:<br />
Transportation for outings;<br />
entertainment; craft materials.<br />
Towards the payment of wages and<br />
mileage for workers to provide<br />
homehelp/child care and to cover other<br />
expenses connected to this service, i.e.<br />
phone, stationery.<br />
For venue hire, paper for monthly<br />
newsletter, secretary honorarium and<br />
printer cartridges.<br />
N/A N/A N/A For hire of containers to serve as<br />
temporary storage units for equipment.<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
$1360.00<br />
GST<br />
REGISTER<br />
ED<br />
AMOUNT<br />
ALLOCATED<br />
N/A $1360<br />
$3800.00 N/A NIL<br />
$5000.00 63-775-673 $2000<br />
$1900.00 N/A $1900<br />
$3000.00 71-662-586 $1000<br />
$1000.00 N/A NIL<br />
$4106.25 N/A $4106.25
NO NAME OF ORGANISATION<br />
N13 Sandspit Yacht Club<br />
P.O. Box 136<br />
Warkworth<br />
N14 Te Hana Community<br />
Development Charitable<br />
Trust<br />
P.O. Box 88<br />
Welsford<br />
N15 Warkworth SPCA<br />
Supporters<br />
12 Beach Street<br />
Sandspit RD2<br />
Warkworth<br />
N16 Warkworth/Wellsford<br />
Budget Service<br />
P.O. Box 90<br />
Wellsford<br />
N17 Wellsford District Health<br />
Trust<br />
P.O. Box 66<br />
Wellsford<br />
N18 Wellsford Kindergarten<br />
P.O. Box 32<br />
Wellsford<br />
PREVIOUS GRANTS<br />
√ shows<br />
DETAILS OF PROJECT<br />
2004 2005 accountabilit<br />
y for 2006<br />
N/A N/A N/A For the hire of the Mahurangi East<br />
Community Hall for registration and<br />
opening and closing events during the<br />
Youthsail 2008 Centreboard Sailing<br />
Regatta.<br />
N/A $3000.00<br />
(Comm &<br />
Creative)<br />
$11620<br />
(Creative &<br />
ARST)<br />
N/A N/A $500.00<br />
N/A $2000.00 $2000.00<br />
√<br />
√<br />
To lease a photocopier for 12 months<br />
plus the cost of paper and individual<br />
prints. (A copy of Te Hana community<br />
Outcome Plan available).<br />
To finance a de-sexing programme for<br />
cats owned by persons of limited<br />
means.<br />
To purchase a lockable cupboard to<br />
store client files and to purchase an<br />
office chair for the co-ordinator.<br />
N/A N/A N/A For the purchase of outdoor adult<br />
fitness equipment.<br />
N/A N/A $3000.00<br />
√<br />
For the purchase of four new vinyl<br />
couches – two for indoors and two for<br />
outdoors to replace the old couches<br />
which do not meet health and safety<br />
standards.<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTER<br />
ED<br />
AMOUNT<br />
ALLOCATED<br />
$1200.00 10-865-006 $1200<br />
$3000.00 83-903-554 NIL<br />
$2000.00 N/A NIL<br />
$800.00 N/A $800<br />
AUD<br />
$17963.00<br />
$1884.44<br />
(amount<br />
requested<br />
included<br />
GST:<br />
$2120.00)<br />
85-217-550 NIL<br />
70-276-739 $1060
NO NAME OF ORGANISATION<br />
N19 Women’s Centre – Rodney<br />
P.O. Box 389<br />
Warkworth<br />
PREVIOUS GRANTS<br />
2004 2005<br />
√ shows<br />
accountabilit<br />
y for 2006<br />
$2000.00 $2000.00 $1000.00<br />
√<br />
DETAILS OF PROJECT<br />
Towards the upkeep of services: library<br />
upkeep & admin, new books & video<br />
releases, stationery supplies, internet<br />
connection, commercial clearing.<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTER<br />
ED<br />
AMOUNT<br />
ALLOCATED<br />
$6800.00 43-736-373 NIL
NO NAME OF ORGANISATION<br />
W1 Helensville & District<br />
Historical Society Inc<br />
P.O. Box 133<br />
Helensville<br />
W2 Helensville District Rugby<br />
Football Club<br />
162 Awaroa Road<br />
Helensville<br />
W3 Helensville Emergency Food<br />
Bank<br />
C/o P. Hayhoe<br />
19 Cabeleigh Drive<br />
Helensville<br />
W4 Helensville Junior Tennis<br />
Club<br />
P.O. Box 204<br />
Helensville<br />
W5 Helensville Pony Club<br />
C/O Kim Ross<br />
Te Kanae Road<br />
Helensville RD1<br />
W6 Helensville/Waimauku<br />
Family Budget Service<br />
39 Garfield Road<br />
Helensville<br />
PREVIOUS GRANTS<br />
2004 2005<br />
√ shows<br />
accountability for<br />
2006<br />
N/A N/A $4890.57<br />
√<br />
DETAILS OF PROJECT<br />
Lining the pole barn which is<br />
being constructed for<br />
displaying agricultural and<br />
transport displays.<br />
N/A $5000 N/A To upgrade old tractor shed<br />
for secure storage of new<br />
quad bike and trailer.<br />
$1040.00 $300.00 $500.00<br />
N/A N/A $2000.00<br />
√<br />
√<br />
Towards petrol and mobile<br />
phones for the volunteers<br />
who collect the food and<br />
deliver parcels to clients.<br />
Towards coaching fees and<br />
purchasing of tennis balls,<br />
rackets and signage.<br />
N/A N/A N/A For the purchase of ribbons<br />
and rosettes that are<br />
awarded at fundraiser<br />
events.<br />
N/A N/A N/A For the purchase of a new<br />
computer.<br />
AMOUNT<br />
APPLIED FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$7004.83 55-163-766 $5000<br />
$4900.00 13-447-087 NIL<br />
$1900.00 N/A $1900<br />
$5002.98 N/A NIL<br />
$448.75 N/A $448.75<br />
$2550.00 N/A $2550
NO NAME OF ORGANISATION<br />
W7 Helensville Women’s Centre<br />
P.O. Box 141<br />
Helensville<br />
W8 Huapai Pony Club<br />
P.O. Box 418<br />
Kumeu<br />
0841<br />
W9 Kaukapakapa Bowling Club<br />
P.O. Box 51<br />
Kaukapakapa<br />
W10 Kaukapakapa Playcentre<br />
P.O. Box 34<br />
Kaukapakapa<br />
W11 Kumeu Children’s Art Club<br />
C/o P.O. Box 342<br />
Kumeu<br />
W12 Kumeu & Districts<br />
Community Centre Inc<br />
P.O. Box 84<br />
Kumeu<br />
PREVIOUS GRANTS<br />
2004 2005<br />
√ shows<br />
accountability for<br />
2006<br />
N/A $2500.00 $600.00<br />
√<br />
DETAILS OF PROJECT<br />
Towards the BEAM Project<br />
(Be Everything and More): to<br />
increase the level of<br />
community action and<br />
promoting the wellbeing of<br />
south Kaipara Women.<br />
$500.00 $2000.00 Nil To assist in paying<br />
instructors’ fees.<br />
N/A N/A N/A Funding of electrical,<br />
plumbing, heating and<br />
ventilation works.<br />
$1900 $1000 N/A Towards large scale<br />
redevelopment of playground<br />
area: Cushionfall; Burgess<br />
matting; sandpit cover,<br />
$1278.00 $500.00 $496.57 (ARST)<br />
N/A Comm Grants<br />
Scheme<br />
For the purchase of a picnic<br />
table for outdoor seating and<br />
a fan heater.<br />
$10000 $5000 N/A For the replacement of the<br />
floor coverings of both<br />
kitchens, small passageway<br />
and pantry in the Kumeu<br />
Community Centre complex.<br />
AMOUNT<br />
APPLIED FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$5000.00 64-671-669 $1600<br />
$3905.00 N/A NIL<br />
$4892.73<br />
($5504.32 GST<br />
inc)<br />
N/A NIL<br />
$3049.91 55-355-169 $1500<br />
$269.00 N/A $269<br />
$4700.00 42-225-691 $2350
NO NAME OF ORGANISATION<br />
W13 Motutara-Waimauku Scout<br />
Group<br />
P.O. Box 661<br />
Kumeu<br />
W14 Muriwai Beach Progressive<br />
Association<br />
P.O. Box 257<br />
Kumeu<br />
W15 Muriwai Volunteer Lifeguard<br />
Service Inc<br />
P.O. Box 526<br />
Kumeu<br />
W16 Parent Aid Kaipara<br />
P.O. Box 5<br />
Helensville<br />
W17 Riverhead School<br />
21 School Road<br />
Riverhead<br />
W18 Schools Out After School<br />
Care<br />
C/o Sunny Crescent<br />
Huapai<br />
PREVIOUS GRANTS<br />
2004 2005<br />
√ shows<br />
accountability for<br />
2006<br />
N/A N/A $2000.00<br />
√<br />
DETAILS OF PROJECT<br />
Towards funding tents,<br />
cookers and gas lights for<br />
camping.<br />
N/A N/A N/A To reprint the publicity<br />
booklet ‘A Guide to Muriwai”.<br />
N/A N/A $3026.95<br />
$800.00 $1000.00 $2000.00<br />
√<br />
√<br />
Towards 2 camps for the<br />
junior membership. Camps<br />
will promote surf skulls and<br />
safety at the beach.<br />
To provide desperately<br />
needed home help support<br />
for 10 families with young<br />
children.<br />
N/A N/A N/A For a sound system to use in<br />
the new multi purpose centre/<br />
gymnasium/ hall.<br />
N/A N/A N/A For purchasing of uniforms<br />
for staff, youth volunteers<br />
and children for day trips and<br />
to pay entrance fee & bus<br />
transport to Zion Wildlife<br />
Gardens.<br />
AMOUNT<br />
APPLIED FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$8129.00 N/A $3000<br />
$6500.00 N/A $1000<br />
$9357.00 15 856 984 $6500<br />
$4500.00 N/A $4500<br />
$6879.00 55-527-741 NIL<br />
$7407.20 19-609-898 $1000<br />
(Tagged for trip,<br />
not uniforms)
NO NAME OF ORGANISATION<br />
W19 South Kaipara Men’s Trust<br />
P.O. Box 38<br />
Helensville<br />
W20 Te Awaroa Youth Club<br />
10 Awaroa Road<br />
Helensville<br />
W21 Waimauku Pony Club<br />
C/o 108 Woodhill Park Rd.<br />
Waimauku<br />
PREVIOUS GRANTS<br />
2004 2005<br />
√ shows<br />
accountability for<br />
2006<br />
N/A N/A $700.00<br />
$6750.00<br />
√<br />
DETAILS OF PROJECT<br />
To provide free sausages<br />
and soft drinks to the adults<br />
and children participants of<br />
the Helensville parade at<br />
Christmas as a community<br />
service purposes.<br />
Nil Nil To help fund the Youth<br />
Summer Camp and towards<br />
the Aerosol Art project.<br />
$2000.00 $2000.00 $1608.00<br />
√<br />
To supply a new set of show<br />
jumps.<br />
AMOUNT<br />
APPLIED FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
600.00 92-930-211 $600<br />
$12005.00 83-199-644 $1000<br />
$3848.00 N/A $1000
APPENDIX 3
NO<br />
NAME OF ORGANISATION<br />
D1 Age Concern Rodney Inc<br />
P.O. Box 12<br />
Red Beach<br />
Attention: Catherine Smith<br />
D2 Camp Bentzon<br />
North Cove<br />
Private Bag 905<br />
Kawau Island<br />
D3 Epilepsy North Shore and<br />
Rodney<br />
P.O. Box 294<br />
Albany Village<br />
NORTH SHORE CITY<br />
D4 Hestia Rodney Women’s<br />
Refuge<br />
Box 204<br />
Warkworth<br />
D5 Historic Military Aircraft Trust<br />
P.O. Box 31-451<br />
Milford<br />
<strong>Auckland</strong><br />
D6 Jane Gifford Restoration<br />
Trust<br />
P.O. Box 171<br />
Warkworth<br />
PREVIOUS GRANTS<br />
√ shows<br />
DETAILS OF PROJECT<br />
2004 2005 accountability<br />
for 2006<br />
$2900.00 $3000.00 NIL Towards Co-ordinator time and mileage for<br />
providing a service from the Warkworth<br />
and Helensville Work and Income Service<br />
Centres.<br />
N/A N/A N/A To purchase and install a stand-by<br />
generator in cases of power outage. Camp<br />
is also the designated Civil Defence<br />
welfare centre for Kawau Island.<br />
$609.00 N/A NIL Towards Field Officer’s costs (wages and<br />
mileage) in supporting clients, their<br />
families, schools, workplaces.<br />
N/A N/A $3000.00<br />
√<br />
Towards planning and co-ordinating family<br />
violence prevention teams in Rodney area.<br />
N/A N/A N/A For two new concrete slabs outside the<br />
hangars at Gate No 8. (See Annexure).<br />
N/A N/A N/A Towards the restoration of the historic<br />
scow Jane Gifford to operate for<br />
educational purposes. Work to be<br />
completed: construction of the deck<br />
houses, electrical and plumbing fit out;<br />
installation of fittings and rigging.<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$2596.08 70-054-787 $1000 C,N&W<br />
$1500 HBC<br />
$12019.00 51-969-227 $2000 C,N&W<br />
NIL HBC<br />
$7500.00 70-113-066 NIL C,N&W<br />
$1000 HBC<br />
$6000.00 69-780-377 $1500 C,N&W<br />
$19,872.00<br />
($22,356<br />
GST incl)<br />
$2000 HBC<br />
17-119-630 NIL C,N&W<br />
NIL HBC<br />
$10000.00 93-573-516 $5000 C,N&W<br />
NIL HBC
NO<br />
NAME OF ORGANISATION<br />
D7 New Zealand Offshore<br />
Powerboat Ass<br />
P.O. Box 51911<br />
Pakuranga<br />
<strong>Auckland</strong><br />
D8 North Shore Life Centre<br />
PO Box 83<br />
Albany Village<br />
North Shore City<br />
D9 North Shore Multiple<br />
Sclerosis Society Inc<br />
PO Box 40 231<br />
Glenfield<br />
North Shore City<br />
D10 North Shore Riding for the<br />
Disabled Inc<br />
P.O. Box 300 485<br />
ALBANY<br />
0752<br />
D11 Parents Inc<br />
P.O. Box 37708<br />
Parnell<br />
D12 APPLICATION<br />
WITHDRAWN<br />
PREVIOUS GRANTS<br />
√ shows<br />
DETAILS OF PROJECT<br />
2004 2005 accountability<br />
for 2006<br />
N/A N/A N/A For funding of safety and rescue services<br />
(paramedics and helicopters) during the<br />
Offshore Powerboat racing event at Gulf<br />
Harbour.<br />
N/A N/A N/A Costs of printing and postage of bi-monthly<br />
newsletter<br />
N/A N/A N/A Funding for two fishing trips to benefit<br />
members who would otherwise be unable<br />
to access this form of activity.<br />
$1920.00 $1000.00 $1000 E<br />
$158 N&W<br />
√<br />
To fund its president to attend a national<br />
training seminar and to fund a first aid<br />
refresher course for volunteers.<br />
N/A N/A N/A To provide Attitude’s life skills programmes<br />
in Rodney District high schools (Rodney,<br />
Orewa, Mahurangi, Whangaparaoa and<br />
Wentworth Colleges), plus 2 class sets of<br />
handbooks per school to be used in health<br />
classes.<br />
(Annual Report 2007 and Attitude<br />
Handbook available)<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
6000.00 71-030-615 NIL C,N&W<br />
NIL HBC<br />
$4122.00 87-797-813 NIL C,N&W<br />
$2000 HBC<br />
$3000.00 43-146-645 NIL C,N&W<br />
NIL HBC<br />
$1688.23 20-658-077 NIL C,N&W<br />
$1688 HBC<br />
$2013.00 61-580-557 $1000 C,N&W<br />
$1000 HBC
NO<br />
NAME OF ORGANISATION<br />
D13 Rodney Neighbourhood<br />
Support Inc<br />
P.O. Box 50<br />
Orewa<br />
D14 Rodney Stopping Violence<br />
Services<br />
P.O. Box 22<br />
Snells Beach<br />
Warkworth<br />
1241<br />
D15 Royal New Zealand<br />
Foundation of the Blind<br />
4 Maunsell Rd<br />
Parnell<br />
<strong>Auckland</strong><br />
D16 Stardome Observatory<br />
P.O. Box 24 180<br />
Royal Oak<br />
<strong>Auckland</strong><br />
D17 Teenadders Incorporated<br />
P.O. Box 54<br />
Red Beach<br />
D18 Touch North Harbour<br />
P.O. Box 300-633<br />
Albany<br />
North Shore City<br />
PREVIOUS GRANTS<br />
2004 2005<br />
√ shows<br />
accountability<br />
for 2006<br />
N/A $2478.87 $500 E<br />
$500 N & W<br />
N/A N/A $1000 E<br />
√<br />
$1000 N & W<br />
N/A N/A $1500 E<br />
√<br />
$1500 N & W<br />
√<br />
(plus tape &<br />
CD)<br />
DETAILS OF PROJECT<br />
Towards vehicle maintenance: insurance,<br />
registration and maintenance.<br />
Towards running costs of the ‘Men’s Anger<br />
Management Stopping Violence’<br />
programme & to help towards payment of<br />
men wanting to do the programme.<br />
Sponsorship of two Talking Books for the<br />
library.<br />
$1000.00 $1500.00 NIL Contribution towards the operational costs<br />
of running educational programmes.<br />
$2000.00 $3000.00 $1500 E<br />
√<br />
Towards travel costs for family support<br />
workers and to fund the costs of the 15<br />
Teenadders Youth committee meetings<br />
per year.<br />
N/A $500.00 Nil To assist with the salary of the Provincial<br />
Administrator.<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$1000.00 91-051-222 $500 C,N&W<br />
$500 HBC<br />
$22560.00 67-034-668 $1500 C,N&W<br />
$1100 HBC<br />
$3000.00 10-479-086 NIL C,N&W<br />
$1500 HBC<br />
$10,000.00 17-148-639 NIL C,N&W<br />
NIL HBC<br />
$5700.00 77-665-641 $500 C,N&W<br />
$2000 HBC<br />
15230.80 52-172-713 NIL C,N&W<br />
NIL HBC
NO<br />
NAME OF ORGANISATION<br />
D19 Windy Ridge Boys’ Farm<br />
1090 SH1<br />
RD 3 Warkworth<br />
0983<br />
PREVIOUS GRANTS<br />
2004 2005<br />
√ shows<br />
accountability<br />
for 2006<br />
N/A N/A $1200 N & W<br />
√<br />
DETAILS OF PROJECT<br />
To subdivide the grassed area of 18 acres<br />
in order to establish an income-producing<br />
flock of 100 ewes to support the Windy<br />
Ridge Boys’ Farm.<br />
AMOUNT<br />
APPLIED<br />
FOR<br />
GST<br />
REGISTERED<br />
AMOUNT<br />
ALLOCATED<br />
$5535.00 14-062-475 NIL C,N&W<br />
NIL HBC
22<br />
Confidential<br />
Rodney District <strong>Council</strong><br />
13 December 2007 Minutes<br />
CONFIDENTIAL