IFB-CO-12780-NCOP Amendment 1 Annex B

To: Distribution List 

NATO UNCLASSIFIED 

Subject: AMENDMENT 2 – IFB-CO-12780-NCOP 

N A T O U N C L A S S I F I E D 

Page 1 

NC3A-BE/ACQ/ASG/11/466 

26 May 2011 

Deliver and implement increment 1 of the Bi-SC AIS NATO Common 

Operational Picture (NCOP) 

References: IFB-CO-12780-NCOP 

NC3A-BE/DACQ/ASG/11/354 dated 15 April 2011, released 18 April 2011 

Attachments: 1. Annex A: Responses to Requests for Clarification – set 2 

2. Annex B: Updated Invitation for Bids documents 

1. Present communication and documentation enclosed as further detailed below represent 

Amendment 2 to the Invitation for Bids (IFB) IFB-CO-12780-NCOP. 

2. The purpose of this Amendment 2 is to provide Bidders with responses to Clarification 

Requests submitted by the Bidders with respect to the IFB and for the revision of IFB 

documentation as addressed hereinafter. 

3. Clarification to the IFB provided in response to Bidders’ submitted queries is hereby 

provided (filename: “Annex A-IFB-CO-12780-NCOP Clarifications v2.0.pdf”). 

4. The following IFB documents are hereby cancelled in their entirety and superseded by 

the indicated documentation enclosed in this Amendment 1 as indicated: 

A. “1-IFB-CO-12780-NCOP-BookI-Instructions-AMDT01.pdf” is hereby 

cancelled and superseded by “Annex B-1-IFB-CO-12780-NCOP-BookI- 

Instructions-AMDT02.pdf” enclosed to this Amendment 2; 

B. “2-IFB-CO-12780-NCOP-Bidding_Sheets-AMDT01.xls” is hereby cancelled 

and superseded by “Annex B-2-IFB-CO-12780-NCOP-Bidding_Sheets- 

AMDT02.xls” enclosed to this Amendment 2; 

C. “2-IFB-CO-12780-NCOP-Book I-Annex A through G.doc” is hereby cancelled 

and superseded by “2-IFB-CO-12780-NCOP-Book I-Annex A through G- 

AMDT02.doc” enclosed to this Amendment 2; 

D. “3-IFB-CO-12780-NCOP-BookII-Parts I_II and III-AMDT01.pdf” is hereby 

cancelled and superseded by “Annex B-3-IFB-CO-12780-NCOP-BookII-Parts 

I_II and III-AMDT02.pdf” enclosed to this Amendment 2;



Page 2 


E. “4-IFB-CO-12780-NCOP-BookII-SOW.pdf” is hereby cancelled and 

superseded by “Annex B-4-IFB-CO-12780-NCOP-BookII-SOW-AMDT02.pdf” 

enclosed to this Amendment 2; 

F. “Annex B-5-IFB-CO-12780-NCOP-BookII Part IV_AnnexA SRS v1.0.pdf” is 

hereby cancelled and superseded by “Annex B-5-IFB-CO-12780-NCOP-BookII 

Part IV_AnnexA SRS v1.0.1.pdf” enclosed to this Amendment 2; 

G. “6-IFB-CO-12780-NCOP-Book II-Part IV_AnnexB v1.0.pdf” is hereby 

cancelled and superseded by “Annex B-6-IFB-CO-12780-NCOP-Book II-Part 

IV_AnnexB v1.0-AMDT02.pdf” enclosed to this Amendment 2; 

H. “A.2 - NCOP Required Architectural Views and Minimum Content.pdf” is 

hereby cancelled and superseded by “Annex B-A.2 - NCOP Required 

Architectural Views and Minimum Content-AMDT02.pdf” enclosed to this 

Amendment 2. 

5. For the purpose of facilitating the identification of the changes implemented, the 

documentation subjected to revisions has been edited using Microsoft Word® “Track 

Changes” functionality. In this light, Bidders are noted that in accordance with the 

standard identification and display format of such functionality, text identified as 

“deleted” or otherwise marked with strikethroughs is to be regarded no longer 

applicable or otherwise revised as indicated. 

6. On the request of several Nations, and considering the apparent complexity of NCOP, 

the Bid Closing Date is extended. The new Bid Closing Date is 15 July 2011, 14:00 

(Brussels time), and the Clarification Requests subject to paragraph 2.6 of the Bidders’ 

Instructions in Book I shall be received not later than 1 June 2011, 17:00 (Brussels 

time). 

7. All other terms and conditions of the IFB remain unchanged. 

8. The Point of Contact for this action is Gael Craver (gael.craver@nc3a.nato.int), phone 

no. +32-(0)2-7078387. 

FOR THE GENERAL MANAGER 

Yours faithfully, 

Gael Craver 

Senior Contracting Officer

Distribution List: 



Page 3 


Bidders 1 

BELGIUM BARCO n.v. / BARCO Control Rooms 

BATS 

IBM Belgium NV/SA 

Ilias Solutions n.v 

Luciad n.v. 

Oracle Belgium 

Siemens Enterprise Communications NV/SA/Siemens SEN BGD 

Siemens IT Solutions and Services SA/NV 

Sogeti Belgium NV/SA 

STERIA Benelux 

BULGARIA Electron Progress AD 

CANADA CAE Inc. 

Compusult 

Gallium Visual Systems Inc. 

General Dynamics Canada Ltd. 

IBM Global Business Services 

MacDonald, Dettwiler and Associates Ltd.MDA 

PCI Geomatics 

OSI Geospatial 

Technopôle Défence et Sécurité 

DENMARK Systematic Software Engineering A/S 

FRANCE Altran technologies_ASD Paris 

CS Systèmes d'Informations 

Cassidian SAS 

EADS Astrium Space Transportation 

EADS Defence and Security Systems S.A. 

Thales Communications S.A. 

Integral Systems Europe 

GERMANY Atos Origin GmbH 

CAE Elektronik GmbH 

CSC Deutschland Solutions GmbH 

EADS Deutschland GmbH 

ESG Elektroniksystem - und Logistik GmbH 

Hewlett Packard Gmbh 

IABG mbH 

IBM Deutschland 

Logica Deutschland GmbH & Co. KG.


OHB-System AG 

T-Systems International GmbH 

FREQUENTIS Nachrichtenteehnik GmbH 

GREECE Hellenic Aerospace Industry S.A. 

ISI Hellas SA 

Intracom Defense Electronics S.A. 

ITALY Elsag Datamat SpA 

Engineering Ingegneria Informatica S.p.a 

Galileo Avionica 

Page Europa S.r.L. 

Selex Communications S.p.A. 

Selex Sistemi Integrati SpA 

Vitrociset S.p.A. 

NETHERLANDS Atos Consulting/Global Market defence 

Capgemini Nederland B.V. 

NCIM-Groep 

TNO Defence, Security and Safety 

Thales Nederland BV 

NORWAY Kongsberg Defence & Aerospace AS 

Saab Technologies Norway AS 

Teleplan AS 

POLAND Asseco Poland S.A. 

Przemyslowy Instytut Telekomunikacji S.A. 

TELDAT Sp. J. 

ROMANIA S.C. Teamnet International S.A. 

SLOVENIA IGEA d.o.o. 

ASIISTECH d.o.o. 

SPAIN Alma Technologies s.a. 

Amper Programas de Electronicay Communicaciones, S.A. 

FCC Servicios Industriales Y Energeticos, S.A. 

GMV 

Hispasat SA 

ISDEFE Defence and Security Systems Division 

Indra Sistemas (former Bde) 

Informática El Corte Ingles (IECISA) 

Nucleo de Comunicaciones y Control, S.L. 

Simave S.A. 


Page 4 

NC3A-BE/ACQ/ASG/11/466


Tecnobit S.L 

Telindus S.A. 

TURKEY AYDIN YAZILIN VE ELEKTRONIK SANAYI ANONIM SIRKETIN 

BiLGi GIS 

GENETLAB BILGI TEKNOLOJILERI SANAYI VE TICARET A.S 

Havelsan Have Elektronic San. Ve Tic A.S. 

Milsoft Bilisim Iletisim Teknolojileri Anonim Sirketi 

Milsoft Yazilim Teknolojileri A.S. 

SAVRONIK ELEKTRONIK SANAYI VE TICARET A.S. 

STM Savunma Teknolojileri Mühendislik ve 

Siemens Sanayi ve Ticaret A.S. 

YALTES ELEKTRONIK VE BILGI SISTEMLERI URETIM VE TICARET 

A.S. 

UNITED KINGDOM Bruhn Newtech A/S 

HP Enterprise Services Defence & Security UK Ltd 

Fujitsu Services 

General Dynamics United Kingdom Limited 

IBM United Kingdom 

Northrop Grumman Mission Systems Europe Ltd. 

Northrop Grumman Information Systems Europe 

QinetiQ Ltd (Farnborough) 

Rockwell Collins (UK) Ltd. 

SELEX Galileo 

Systems Consultants Services Ltd (SCS) 

Thales UK, Air Systems Division 

BAE Systems Integrated System Technologies Limited 

BOEING Defence UK Limited 

Air Operations THALES UK 

UNITED STATES BIT Systems, Inc. 

Booz Allen & Hamilton Inc 

Concurrent Technologies Corporation (CTC) 

EMW, Inc. 

Environmental Systems Research InstituteInc. (ESRI) 

L-3 Services, Inc - dba MPRI 

Lockheed Martin Corporation Information Systems & Global 

Services 

Lockheed Martin Corporation Maritime Systems & Sensors 

Quest Software Public Sector 

Raytheon Company (Fort Wayne, Indiana) 

Raytheon Company (State College, Pennsylvania) 

Raytheon Company (Garland, Texas) 

Raytheon Company ISS, DCMS 

Raytheon Virtual Technology Corporation 


Page 5 



SAIC 

Scientific Research Corporation 

Quantum Research International, Inc 

Boeing Satellite Systems, Inc 


Page 6 




Page 7 


Belgian Ministry of Economic Affairs 1 

Embassies in Brussels (Attn: Commercial Attaché): 

Bulgaria 1 

Canada 1 

Czech Republic 1 

Denmark 1 

Estonia 1 

France 1 

Germany 1 

Greece 1 

Hungary 1 

Iceland 1 

Italy 1 

Latvia 1 

Lithuania 1 

Luxembourg 1 

The Netherlands 1 

Norway 1 

Poland 1 

Portugal 1 

Romania 1 

Slovakia 1 

Slovenia 1 

Spain 1 

Turkey 1 

United Kingdom 1 

United States 1 

NATO HQ 

ALL NATO Delegations of contributing countries (Attn: Infrastructure Adviser): 

Belgium 1 

Bulgaria 1 

Canada 1 

Czech Republic 1 

Denmark 1 

Estonia 1 

France 1 

Estonia 1 

Germany 1 

Greece 1 

Hungary 1 

Italy 1 

Latvia 1 

Lithuania 1 

Luxembourg 1



Page 8 


The Netherlands 1 

Norway 1 

Poland 1 

Portugal 1 

Romania 1 

Slovakia 1 

Slovenia 1 

Spain 1 

Turkey 1 

United Kingdom 1 

United States 1 

NATO Office of Resources 

Management and Implementation Branch 

Attn: Deputy Branch Chief 1 

Director, NATO HQ C3 Staff 

Attn: Executive Co-ordinator 1 

SACTREPEUR 

Attn: Infrastructure Assistant 1 

SACEUREP 

Attn: Infrastructure Assistant 1 

Strategic Commands 

HQ SACT Attn: (R&D Contracting Office & Mr. Curtis Day) 1 

ACO Attn: (Mr. Steve Wallis, Ms. Kirsten Lund) 1 

NATO Agencies 

NCSA Attn: Registry for Section: (Jose Herrero & Claude De Winter) 1 

NC3A 

DGM (Mr. Kevin Scheid) 1 

ASG/Cost Analyst (Mr A. Courtois) 1 

ASG/Contracting Officer (Mr G. Craver) 1 

ASG/Principal Contracting Officer (Mr W. Malley) 1 

CAB/RCAB Secretary (Ms Marie-Louise Le Bourlot) 1 

CAT Chief (Mr B. Tiems) 1 

Chief of Contracts (Mr L.T. Herway) 1 

DOP/ILS (Mr R. Spijkerman) 1 

ACQ/NSIP 1 

Project Manager (Mr D. Herodzinski / (NSP008049; 1999/5HQ00590) 1 

Legal Office 1 

REGISTRY 1 

NATEXs 

All NATEXs or Specify Countries


INVITATION FOR BID 

IFB-CO-12780-NCOP 

Amendment 1 

Annex A: Questions and Answers No. 1 

Responses to Requests for Clarifications from the prospective Bidders 


Page A-1 


IFB-CO-12780-NCOP Amendment 2 Annex A 

Questions & Answers No. 1 (Amendment 1 to NCOP IFB) 

ADMINISTRATION or CONTRACTING 

Serial 

NR 

A.1 

A.2 

A.3 

A.4 

A.5 

IFB 

REF 

Part II – Special 

Contract 

Provisions – 

Clause 5.1 


Contract 


Clause 5.6 


Contract 


Clause 9.3 


Contract 


Clauses 12.1, 

12.2 and 12.3 


Contract 


N A T O UN C L A S S I F I E D 

QUESTION ANSWER Status 

It is presumed “NC30 General Conditions” in L4 means 

“NC30 General Contract Conditions”. Please confirm. 

It is presumed that the first sentence should read “in no 

circumstances shall the Purchaser…..”. 

Please confirm. 

It is presumed that in the event a critical milestone is to be 

subject to a liquidated damages claim by PURCHASER, 

then subsequent dependent milestones would be subject 

to reasonable revision, thereby removing a “domino” 

effect. Please confirm. 

In order to offer PURCHASER the best prices at the time 

of the exercise of any Option, Contractor would propose 

to offer a fixed firm price Option price for each calendar 

year ie. a FFP for 2011, 2012, 2013, 2014. Is the 

approach acceptable? 

Please confirm this Clause will also apply should the loss 

or damage be caused by officers, agents or employees of 

the Purchaser acting outside of the scope of their 


Confirmed. CLOSED 

(Amdt 1) 

Correct. The NCOP IFB has been amended 

accordingly (amendment 1 to NCOP IFB)) 

No. Liquidated Damages would be measured against 

the delivery dates indicated in the Schedule of 

Supplies and Services in Part I of the Prospective 

Contract (Book II of the IFB). A delay in the delivery 

of one WP would not automatically result in a revision 

of the Schedule of delivery. 

For example, If WP3 would suffer 3 months of delay 

with a direct impact of 2 months delay in the delivery 

of WP10, the basis for Liquidated Damages would be 

3 months for WP3 and 2 months for WP10. 

No, a FFP for each year is not acceptable. Prices for 

options shall be valid for 3 years following EDC, as 

indicated in the clauses in reference, without any 

revision during that timeframe. 

No. The clause remains as it is. 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

2



Serial 

NR 

A.6 

A.7 

A.8 


REF 


Clause 15.1.3 employment. Would PURCHASER agree to the deletion 

of the words “acting within the scope of their 


Contract 


Clause 20 


Contract 


Clauses 20.1 and 

20.3 


Contract 


Clause 20 

employment”? 


It is noted that the proposed LDs are twice those normally 

proposed by PURCHASER for similar contracts and could 

therefore be considered punitive. Will these be subject to 

revision? 

We are unclear as to the working of the prescribed 

minimum values. Could PURCHASER please provide 

worked examples of how the EUR 1,000 and EUR 25,000 

would be applied. 

Please confirm that failure of the Purchaser to comply with 

its stated obligations under Clause 28 within the agreed 

schedule, shall be considered an excusable delay and the 

Contractor shall be entitled to appropriate contractual 


At 0.2% the 20% ceiling would be reached in 100 

days. 

No further revision is expected. 

Example: 

Two CLINs (CLIN A EUR 15,000 EUR, and CLIN B 

EUR 20,000) have not been delivered on time, and 

NC3A decided to apply LDs on these CLINs as 

follows according to the 0.2% rule: 

CLIN A: EUR 300 (0.2%) 

CLIN B: EUR 400 (0.2%) 

As the accumulated total (EUR 700) is less than EUR 

1,000, the applicable LDs would be EUR 1,000 for 

each day late. 

These items were delivered 15 days later than the 

Contract delivery dates, and the aggregated sum is 

EUR 15,000, which is less than the minimum level of 

LDs (EUR 25,000). Therefore, this minimum level of 

LDs would apply. 

Note that applying LDs for 15 days of delay is just for 

clarification purpose, but is not representative of 

cases with LDs applied. 

Any delay generated by the Purchaser would fall 

under Clause 35 of the General contract Provisions 

(Purchaser Delay of Work), and can be ground for 

appropriate contractual relief. It includes the delay in 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

3



Serial 

NR 

A.9 


REF 


Contract 


Clause 37.12 

A.10 Part II – Special 

Contract 


Clause 37.12.1 

A.11 Part II – Special 

Contract 


Clause 37.20 

A.12 Instruction to 

Bidders 

4.5.2.2.2.2 



relief. providing the Contractor with the “Purchaser 

Furnished Property and Services” defined in Clause 

The clause states that “……Personnel, are suitably 

briefed, protected, insured …..”. In this context, does 

protected mean the personal protection described in 

37.12.1, or does this mean that the Contractor cannot rely 

on armed NATO personnel to provide their personal 

security, but rather, the Contractor is required to provide 

security protection for its staff itself? 


28 of the Special Contract Provisions. 

NATO shall provide Force Protection to Contract staff 

during implementation at ISAF. No other security 

protection is authorized at ISAF. 

CLOSED 

(Amdt 1) 

Are these items Purchaser furnished? No. The items are to be provided by the Contractor. CLOSED 

(Amdt 1) 

This duplicates Clause 37.16 and therefore, can it be 

deleted? 

"The draft SDP includes as an annex a Requirements 

Implementation Schedule mapping each of the SRS 

requirements into exactly one engineering milestone 

(Demonstration, SP1, SP2, SP3, SP4, SP5). Majority of 

the requirements are available during demonstration or in 

the early spirals." 

Please confirm if NC3A believe that multiple COTS based 

solutions will be able to demonstrate the "Majority" of the 

requirements (pre-contract award) or in early spirals (3 or 

5 months after contract award). 

Yes. The NCOP IFB has been updated accordingly 

(amendment 1 to NCOP IFB) 

This section 4.5 indicates the aspects to be 

examined during the Technical Evaluation. 

Therefore, “majority of the requirements …” is one 

aspect, among others, subject to evaluation and 

ratings. Proposing a solution not satisfying a majority 

of the requirements will not automatically lead to a 

non-compliant solution, but will be evaluated and 

rated accordingly. 

The bidders may demonstrate a collection of 

software that will be used to build the proposed 

implementation of NCOP. However, the final 

implementation shall be coherent and well integrated. 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

4



Serial 

NR 


REF 


Bidders 

1.4.5. 


Bidders 

1.6.2 


Bidders 

1.6.2 



Prospective Bidders shall note that the Purchaser 

reserves the right to exclude the successful Contractor 

and its Sub-Contractor(s) from the award of this Contract 

as a result of the Contractor or its Subcontractor(s) being 

selected for the work performed or to be performed under 

the Afghan Mission Network (AMN) COP Enhancement 

Contract. This applies also to the 

Contractor„s/Subcontractor„s parent companies or 

subsidiaries. 

Please provide list of bidders excluded as a result of this 

clause. 

This Bidders‟ Library will be mailed to bidders who 

respond with positive intent to bid and confirmation of 

request for subject Library. 

When will this material will be mailed to bidders? 

This Bidders‟ Library will be mailed to bidders who 

respond with positive intent to bid and confirmation of 

request for subject Library. 

Can NC3A alleviate Industry concerns that the delay in 

releasing this material to all bidders has provided a 

competitive advantage to companies which already have 

this material? 

For example: 

Seimens/STM - AirC2IS, 

IBM - PMIC, 

Thales - LC2IS or AMN 


AMN COP Enhancement Contractor is Logica 

Netherlands B.V. It is up to the bidders to clarify with 

their potential partners whether or not they are 

subject to exclusion clauses. 

The bidders‟ library has been mailed to all requesting 

bidders by DHL on 5 May. 

The bidders Library was provided to all requesting 

bidders. There is therefore no competitive advantage 

for certain companies over others. 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

5



Serial 

NR 


REF 


Bidders 

3.6.2.7.2 


Bidders 

3.6.2.7.2 


Bidders 

3.6.2.7.5 



The Bidder shall demonstrate the functional capabilities of 

the proposed NCOP foundation. The Bidder shall provide 

an overview of its proposed solution and its demonstration 

plan prior to performing the individual tasks. Members of 

the Purchaser's technical evaluation team will observe 

these demonstrations and confirm whether all the required 

functions have been demonstrated. The scoring of this Bid 

element will be based on the Bidder„s ability to 

successfully perform a maximum of the tasks. 

Does NC3A expect to see the demonstration of the NCOP 

foundation based on a single software executable? 

The Bidder shall demonstrate the functional capabilities of 

the proposed NCOP foundation. The Bidder shall provide 

an overview of its proposed solution and its demonstration 

plan prior to performing the individual tasks. Members of 

the Purchaser's technical evaluation team will observe 

these demonstrations and confirm whether all the required 

functions have been demonstrated. The scoring of this Bid 

element will be based on the Bidder„s ability to 

successfully perform a maximum of the tasks. 

How would NC3A evaluate a demonstration which was 

based on multiple COTS which will be integrated into the 

NCOP deliverable, but may have limited integration at 

time of demo? 

Upon notification from the Purchaser, the Bidder will have 

up to two weeks to prepare a live demonstration of its 

proposed technical foundation software product at NC3A 

Brussels, Belgium, or The Hague, The Netherlands. The 

purpose of the live demonstration is to confirm that the 


The demonstration may include a set of software 

products offered by the Bidder as a “NCOP 

foundation”. However, the final NCOP system shall 

be an integrated and coherent solution. 

The demonstration may include a set of software 

products offered by the Bidder as a “NCOP 

foundation”. This set of software shall address the set 

of requirements identified as “available for 

demonstration” by the bidders in the “Requirements 

Implementation Schedule” in Annex F to Book I. 

However, the final NCOP system shall be an 

integrated and coherent solution. 

That information will be formally communicated to the 

bidders after Bid Closing Date. The intention is to 

have the demonstrations in the beginning of the 

evaluation. 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

6



Serial 

NR 


REF 


Bidders 

4.5.2.1.2.3.3 

A.20 Bidding Sheets, 

WP 6, CLIN 6 & 

6.2.6 

A.21 Book II, Part IV, 

Annex B WP 7, 

10, 12 & 13 



proposed solution provides a solid basis from which the 

specific requirements of NCOP can be configured or 

adapted, and that the Bidder can integrate and deliver a 

complete solution. 

When does NC3A expect to have the demonstration? 

Prior to Summer Vacation or in September? 

A design based on mature and existing capabilities will be 

scored higher than ―green field developments. 

Does this imply that NC3A will score a less compliant but 

mature solution higher than a fully compliant solution 

which was designed using COTS components which were 

specifically selected and integrated to meet the NCOP 

requirements? 

From Delivery date column CLIN 6 states WP is from PSD 

to FSA + 2 Years (HW Warranty). This 2 year HW 

warranty is further evidenced in SOW Section 5.7.1 and 

Prospective Contract Clause 29.1. 

However CLIN 6.2.6 delivery Date column states 3 years 

from FSA for Hardware. Should CLIN 6.2.6 also be FSA 

+2 years for HW? 

Will any work be required to be carried out beyond the 

boundaries of secure military facilities, for example ISAF? 

Please confirm. 


Both maturity of the proposed solution and its level of 

compliancy to the requirements will be evaluated. It is 

expected that the Bidders will offer a solution based 

on a mature “NCOP foundation” which will be 

extended to implement all SRS requirements. 

HW warranty shall be provided for 2 years after the 

FSA. 

CLIN 6.2.6 duration in the Bidding Sheets has been 

updated accordingly (amendment 1 to NCOP IFB) 

Contractor will be required to perform services 

related with this Contract only in NATO – protected 

locations. For travelling within the operational theatre 

(i.e. ISAF) the Contractor shall use military 

transportation provided by NATO forces. 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

7


PRICE 

Serial 

NR 

P.1 

P.2 


REF 

Book 1, Annex 

B, para 5.3.2c 

Bidding Sheets, 

Section 2 

Bidding Sheets 

Book 1, Annex 

B, page B-8 



Book I, Annex B, Page B-5 , para 5.3.2 c states “The 

geographical locations of the non-ISAF sites and of one of 

the “Large” configuration site in ISAF where NCOP shall 

be deployed (Work Package 10 and optional Work 

Package 12 if exercised) shall be defined in detail by the 

Purchaser within three months after Contract Award. Firm 

Fixed Prices indicated for any work to be undertaken at 

these sites during the course of this Contract shall be valid 

for any location within NATO in Europe or in the USA as 

indicated in the Schedule of Supplies and Services, and 

shall depend on the technical configuration required for 

each of them as defined in paragraph 1.6 of the 

Statement of Work.” 

This indicates that firm prices are required only for NATO 

in Europe or in the USA but not for ISAF. 

However, Section 2 of the Bidding sheets contains a firm 

price requirement for ISAF. 

Is the ISAF Schedule of Supplies and Services firm price 

or not? Please confirm. 

WP1 Project Management has 4 x sub-CLIN, namely 1.1, 

1.2, 1.3 and 1.4, yet there is only “CLIN 1” total to cover 

“WORK PACKAGE 1 – WP Detail Sheet”. Please 

confirm that we can add missing or extra CLINs and sub- 

CLINs to the “WP Detail Sheet”. This would also provide 

NC3A with greater price visibility. 


Yes, all prices included in WP10 and WP12 are Firm 

Fixed Prices, including prices for ISAF items. 

The sites mentioned in Book 1, Annex B, para 5.3.2c 

are the sites for which detailed location is not 

provided in the Bidding Sheets. The Bidders are 

requested to calculate their prices on the assumption 

that any NATO site on this geographical location 

(respectively: Europe, the US, ISAF) can be selected 

for implementation. For the sites for which their 

detailed location is stated (e.g. Bagram, Afghanistan) 

the price shall be calculated for the specific indicated 

location. 

The only requested breakdown in the “Work Package 

1 Detail Sheet” is for the whole CLIN 1, and not any 

further level of breakdown (Sub-CLIN1.1, 1.2, 1.3, 

1.4). 

CLOSED 

(Amdt 1) 

CLOSED 

(Amdt 1) 

8


TECHNICAL 

Serial 

NR 


REF 


T.1 NCOP-194 Present technology and requirement NNCOP-314 dictate 

the use of a plug-in(s) and thus, contradicts requirement 

NNCOP-346. Furthermore, this capability may require 

end-user involvement (e.g. in the form of a confirmation by 

the user) during screen-shot/-capture due to security 

controls imposed by web browsers. 

T.2 NCOP-705 What, if any, interfaces will there be between NCOP and 

TDLs? Is NCOP expected to directly interface with TDL 

and/or DL networks/providers? 

T.3 NNCOP-1232 Are two different user interfaces being required or can the 

solution provide just one (e.g. only touchscreencapability)? 

T.4 NNCOP-314 This requirement contradicts requirement NNCOP-346 

and NNCOP-314 as IE 7 does not support HTML5. Can 

this requirement be removed or modified to resolve this 

contradiction? For example, can Firefox 4 be installed and 

used on computers that do not have an HTML5-capable 

browser, such as Internet Explorer 7? 

T.5 NNCOP-251 Time required to exchange information is directly 

proportional to the amount of information exchanged. 

Please indicate the expected maximum amount of 

information to be exchanged between organization nodes. 

T.6 NNCOP-1351 Does this requirement apply to software other than the 

NCOP interface (client-side software components), such 



The AFPL can be extended with the necessary 

software. However, this requires passing NATO 

accreditation tests for these plug-ins To be 

considered part of the NCOP accreditation process 

by the Contractor. 

NCOP will not directly interface with DLs and TDLs 

providers. The data will be received using interfaces 

from other systems (e.g. NIRIS) which NCOP is 

required to interface with. 

Either Touch-screen capability or Multi-Touch can be 

implemented. 

Just one user interface is required. 

Use of HTML5 is not a requirement. The statement 

has been added to present intentions on NCOP 

evolution. Currently Internet Explorer (not Fire Fox) is 

commonly used in NATO. 

The amount of information to be transmitted depends 

on the technical solution proposed by the Bidder. 

Due to possible limitations on available bandwidth 

the Bidders are requested to provide efficient 

solutions (e.g. data compressing and prioritisation) 

operating at minimum on 512 Kbps data links. 

NCOP clients are to be run on standard NATO 

workstations, using NATO Desktop software. If there 

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TECHNICAL 

Serial 

NR 


REF 



as, client PC operating system (OS) licenses? If OS 

licenses are to be covered by the NCOP Increment 1 

price, then please indicate the maximum number of client 

systems that need an OS license. 

T.7 NNCOP-791 Please explain this requirement in detail. There is no 

direct relationship between XML and pub/sub mechanism. 

XML could be used in request/response environments and 

pub/sub could use a format other than XML. Other 

requirements describe NCOP as a web service-oriented 

system (request/response) which is contradictory to this 

T.8 

NNCOP-615 

NNCOP-806 

requirement. 

As stated, these requirements are contradictory. (If you 

do not maintain state on the server you also do not need a 

session token. Keeping state on server does not prevent 

scaling if you use a session aware load balancer.) Please 

provide a detailed explanation or modification that 

reconciles these two requirements. 

T.9 NNCOP-884 Please describe the Software Development Kits (SDKs), 

software client-side libraries and any other programming 

tools/resources provided for development on/for CoreGIS. 

Does CoreGIS include client-side libraries to develop the 

NCOP Web Client or does it only specify server-side 

capabilities? Does CoreGIS provide a Java interface for 

T.10 

Various 

(NNCOP-884 

and others) 

application development in the Java Language? 

Please provide electronic copies of the following: 

– [Ref 6] MCM-0038-2005 NATO Military Committee 

Memorandum on NNEC, June 2005 

– [Ref 9] ADatP-34 (D), NATO Interoperability 


is any COTS to be added to the NATO workstation to 

run NCOP it shall bear no license costs to NATO. 

The notion of “Publish and Subscribe” is to be 

removed from the requirement, 

Requirement now stands as: “NCOP shall use XML 

to facilitate information brokering as a standard 

language.” 

806 addresses the area of Web Services 

interoperability and 615 the area of graphical user 

interfaces using web technologies. 

The Purchaser understands the general concern of 

the bidder however does not feel the need to make 

an amendment to the requirements as they stand. 

CoreGIS SDK (called CBF) relies on the ESRI SDK 

based on ArcGIS 9.3 as defined in the CoreGIS ICD. 

The SDK supports development of both server and 

client side. 

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Provided in the Bidders Library CLOSED 

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10


TECHNICAL 

Serial 

NR 


REF 


Standards and Profiles (NISP), 

AC/322(SC/1)N(2010)0005, ver. 4, July 2010 

– [Ref 20] NCSA- NS Network- Approved Fielded 

Product List (AFPL), ver. 2010-20 

– [Ref 24] AC/322(SC/1)N(2009)0015 (INV), NATO 

Core Enterprise Services Framework v1.2, April 2009 

– [Ref 25] NC3A RD-2814 - Bi-SC AIS SOA 

Implementation Guidance, December 2009 

– [Ref 26] NC3A RD-2666 Information Exchange 

Gateway (IEG) Roadmap, March 2010 

– [Ref 36] BI-SC AIS Core Geographic Services 

(CoreGIS) Interface Control Document v1.0, March 

2009) 

T.11 NCOP-1221 What services are provided by Bi-SC AIS components? 

Are these web services? If not, then how will these 

services will be made available to (i.e. accessed by) Java 

and .NET based systems? 

T.12 

NNCOP-1248. 

NNCOP-1249, 

etc. 

(SRS, section 

4.1.5.2) 


Do the requirements stated under section “4.1.5.2. 

Installation and Configuration” of the NCOP SRS apply to 

server software, client software or both? Please reconcile 

these requirements with NNCOP-345 and NNCOP-346. 


Bi-SC AIS planned and available services are 

described in: 

[Ref.24] 

[Ref.27] 

[Ref.36] 

Additional references to be provided by NC3A after 

Contract Award as a complement of these. 

These requirements are valid for any NCOP 

software. 

It is expected than NCOP will be installed on servers 

and remotely accessed by clients from web 

browsers. The implementation proposed by the 

Bidder should not require any NCOP client software. 

Any Plug-ins should be part of the NATO Standard 

Desktop at the time of deployment, if required added 

by the NCOP project. 

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TECHNICAL 

Serial 

NR 


REF 


T.13 NCOP-943 How will this requirement be verified; what approach will 

be taken during acceptance test(s)? 

T.14 NCOP-969 Please define the term “enhanced interoperability”. Also, 

what is an acceptable test case for acceptance test(s)? 

T.15 NNCOP-98 Please define “minimum skill set” and explain how this 

requirement will be verified during acceptance test(s). 



The CDF should be capable of handling information 

that was not part of the model at design time. 

Information should not be discarded or ignored. 

The test will be to received information from an 

unknown domain and ensure that NCOP is able to to 

configured to received, process and display such 

information on the COP. 

At a higher degree of interoperability according to 

[Ref.2] 

The “minimum skills sets” is the level of skills that is 

gained by daily use of Microsoft Windows 

environment. 

T.16 NNCOP-99 Please define in detail “minimum number of personnel”. The Bidders is requested to define the “minimum 

number of personnel” required to run the proposed 

T.17 NNCOP-1339 Does the Microsoft Team Foundation System (Source 

code Repository, Configuration Management tool, etc.) 

support Java? If Java support is partial or limited in some 

way, then please explain the limitations and constraints. 

NCOP solution. 

The Bidders can find Microsoft Team Foundation 

System specifications at the Software vendor. 

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Questions & Answers No. 2 (Amendment 2 to NCOP IFB) 


Serial 

NR 

A.22 

A.23 

A.24 

A.25 


REF 

SOW Section 

5.6.3.8 & WP 6 

Section 2.3 

SOW Section 

5.6.3.5 & WP 6 

Section 2.4 

SOW Section 

5.6.2.1 Table 

Serial 5 

Bidders 

Instructions 

Section 

4.5.2.1.2.2.1 



Contractors are to prepare and deliver an ILSP based 

on a Purchaser Furnished Template. Although not 

required formally until SQR, the scope of supply needs 

to be understood as part of the IFB response so as to 

permit pricing with minimal contingency for risk. 

A copy of the template is requested. 

Contractors are to prepare and deliver an Operational 

Service Level Agreement (SLA) for NCOP. Although not 

required formally until SQR, the scope of supply needs 

to be understood as part of the IFB response so as to 

permit pricing with minimal contingency for risk. 


The Contractor shall supply monthly management 

reports in accordance with the reports templates 

included in Annex C (NCSA SLA Template). Although 

not required formally until SQR, the scope of supply 

needs to be understood as part of the IFB response so 

as to permit pricing with minimal contingency for risk. 


The Bidders Instructions at Section 4.5.2.1.2.2.1 identify 

the NAF views to be included with the proposal. 

However, the NSOV-2 view is not listed as a required 

view in A.2 NCOP Required Architectural Views. Please 

can NC3A confirm the requirement or otherwise for this 

view and whether there is any required content for this 

view (as specified in A.2 for the other views). Note also 

that the SOW refers to this document as Annex A.15 

rather than A.2. 


The Bidders shall use for their estimation the effort 

required to produce the documents based on 

international and military standards addressing 

ILSP, including ISO/IEC 14764, IEEE 14764-2006 

and US DoD MIL-HDBK-502. The NATO templates 

will be made available after the Contract Award. 


required to produce the SLA based on ITIL v3. The 

NATO template will be made available after the 

Contract Award. 


required to produce the SLA based on ITIL v3. The 

NATO template will be made available after the 

Contract Award. 

NSOV-2 has been added to Annex A.2. 

The reference to Annex A.15 in the SOW has been 

replaced with Annex A.2. 

(Amendment 2 to NCOP IFB) 

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13



Serial 

NR 

A.26 

A.27 

A.28 

A.29 

A.30 


REF 

WP 2, 

Instructions 

Document, 

Section 1.3.2 

SoW, Section 

1.5.4 and Figure 

2 

Book I - Bidding 

Instructions 

§ 3.6.2.1.3 and 

3.6.3.1.3 and 

3.6.4.1.3 


Instructions 

§ 3.6.2.1.3 and 

3.6.3.1.3 and 

3.6.4.1.3 


Instructions 

§4.5.2.1.2.4.2 


Instructions 

3.6.2.2.1 



The Instructions Document states that WP 2 (JCOP 

Operational Support) is an “option” but the SoW does 

not list it as an “option”. Please clarify. 

Can we assume that Table of Contents of the different 

proposals (management, engineering, supportability) are 

not taken into account for the page count criteria (500 

pages)? Same question for SRS traceability matrix, 

Schedule of requirements, user manuals for 

demonstration, sample of training material and BOE. 

Due to the larger number of documents in the 

engineering proposal compared to the management and 

supportability proposals, could the page count for 

engineering proposal be increased? 

What is the level of details required for the draft ICD to 

be delivered as part of the proposal? 

IFB text " These should describe changes regarding 

requirements applicable to the Increment 1 capability 

and if relevant Increments 2 and 3." Does this means 

that proposed SRS changes can move a requirement 

from increment 1 to later increments? 


WP 2 is a non-evaluated option, as mentioned in 

Book I and the Bidding Sheets. Annex B to the SoW 

also identifies WP2 as a Contract option. SoW has 

been corrected accordingly (Amendment 2 to NCOP 

IFB) 

Correct. The listed elements are not included in the 

500 pages (Amendment 2 to NCOP IFB). 

No, The documents shall be comprehensive and 

limited to the scope required in the IFB 

The ICD shall list all interfaces, protocols and data 

formats to be used. In case not the full standard is 

to be used, the applicable subset shall be 

described. For the details the ICD shall only refer to 

external standards. All discrepancies from the 

standard shall be noted. 

The Bidders can propose to move requirements 

implementation from Increment 1 to the next 

Incement or exclude from implementation. However, 

this will result in lower scoring of the bid and, 

depending of the excluded scope, it can lead to 

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14



Serial 

NR 

A.31 

A.32 

A.33 

A.34 


REF 


Instructions 

3.6.2.2.2 


Instructions 

3.6.2.2.2 

Book I- 

Instructions.pdf, 

Section 2.11.1 

Book II-Parts 

I_II and III pdf, 

Part II Section 31 

and Part III 

Sections 8-8.9 

Book I- 




Shall the cost information required in the change 

requests be provided in the technical proposal package 

or in a separate price document? 

Could you please confirm that the cost elements within 

SRS change (added value or increased efficiency or 

effectiveness) are not part of the global evaluated price? 

Book I, 2.11.1 indicates the letter of credit must be 

submitted with the bid. 

Book II Part II 31.1.1 indicates the letter is due 30 days 

from EDC. 

Book II Part III 8.1 indicates the letter is due 30 days 

from EDC. 

Which is correct? 

Recommend the incorrect section(s) be deleted. 

Book I, 2.11.1 indicates the bid guarantee must be 

equal to €100,000. 


declare the bid non-compliant. 

No cost information shall be provided outside the 

price proposal. There shall be no price indication in 

the CRs. The price package shall include final 

proposal, considering the proposed changes as 

implemented. 

Book I has been corrected accordingly (Amendment 

2 to NCOP IFB) 

No, the global price shall include prices for the total 

solution offered by the Bidder, including 

implementation of the proposed CRs. 

See also answer to A.31. 

Those are two different guarantees: 

Bidders have to submit a Bid Guarantee as 

part of the bid. This Bid Guarantee shall be 

in the form of a Standby Letter of Credit as 

provided in Annex C to Book I. 

The NCOP Contractor, i.e. the selected 

winner of the NCOP ICB, shall provide a 

Performance Guarantee, as described in 

Book II, and in the form of a Standby Letter 

of Credit as provided in Article 31 

“PERFORMANCE GUARANTEE” of the 

Special Contract Provisions. 

See answer to A.33. The stated sections are 

correct. 

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15



Serial 

NR 

A.35 

A.36 


REF 

Section 2.11.1 

Book II-Parts 

I_II and III.pdf, 

Part II Section 31 

and Part III 

Sections 8-8.9 

Book I-Annex A 

through G.pdf, 

Annex C Bid 

Guarantee - 

Standby Letter of 

Credit 

BookII-Parts 


Part II Section 

31.4 

Performance 

Guarantee 


Credit 

BookII-Parts 


Part III Section 

8.9 Performance 

Guarantee 


Credit 


through G.pdf, 



Book II Part II 31.1.1 indicates the value must be equal 

to ten percent (10%) of the total Contract price. 

Book II Part III 8.1 indicates the value must be equal to 

ten percent (10%) of the total Contract price. 

Which is correct? 

Recommend the incorrect section(s) be deleted. 

All of these sections are recommended formats for the 

letter of credit. 

Which takes precedence? 

Recommend two be deleted to minimize confusion. 

These two sets of Annexes appear to serve the same 

purpose. 


See answer to A.33. The stated sections are 

correct. 

The bidder shall use annexes from Book I, as 

instructed in paragraph 3.4 (Volume 1 – Bid 

CLOSED 

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16



Serial 

NR 

A.37 


REF 

Annexes B-10 

Bidder 

Background IPR, 

B-11 List of 

Subcontractor 

IPR, B-12 List of 

Third Party IPR 

Book II-Parts 

I_II and III pdf, 

Annexes D 

Contractor and 

Subcontractor 

Background IPR 

and E Third Party 

IPR 

BookI- 


Sections 

3.6.2.1.3, 

3.6.3.1.3, and 

3.6.4.1.3 



Should bidders use the three forms in Book I or the two 

forms in Book II? 

Recommend one set be deleted to minimize confusion. 

Recommend a sans serif font in smaller size, such as 

Arial Narrow 8 point, for tables and graphics. 


Administration Package) of Book I. 

Book II is the prospective contract which will be 

updated before being awarded with the certificates 

provided in the bid. 

Arial Narrow agreed for tables and graphics, but not 

smaller than size 10 (Amendment 2 to NCOP IFB). 

CLOSED 

(Amdt 2) 

17


PRICE 

Serial 

NR 

P.3 

P.4 


REF 

Bidding Sheets, 

Bid Pricing 

Summary, Line 

7, 1.B Subcontracted 

Items 

Book II Part IV 

Annex B §1.1 

SSS WP7 & 

WP10 



Please confirm this is the only figure that shall be required 

for Subcontracted work (exclusive of COTS hardware and 

software prices which shall be provided separately) so no 

labour breakdown shall be required for Subcontracted 

effort. 

If we consider that COTS configurations should be 

provided just once for a given site between WP7 and 

WP10, how do we manage the fact that WP7 sites are not 

selected yet? For example, if JFC HQ1 is a pilot site, 

corresponding COTS costs will be in WP7, and will be null 

in WP10. If it is not a pilot site, the COTS cost will be in 

WP10 and will be null in WP 7. 


Line 1.B “SUBCONTRACTED ITEMS” is only for 

Direct Material, not for labour. Subcontracted labour 

shall be indicated: 

In the same pricing summary sheet (in line 

5.C “CONSULTANTS OTHER SERVICES” 

or 5.D “OTHER”) if minor; or otherwise 

Through a separate pricing summary sheet 

as mentioned in the introduction of 

paragraph 5.7 of Annex A-2 “Instructions for 

the Preparation of Bidding Sheets”. 

Note that there is no threshold defined by the 

Purchaser indicating what is deemed as minor, but 

bidders shall provide a separate pricing summary 

sheet as soon as the work performed by a 

subcontractor would drive the proposed price. 

The SSS has been modified to indicate that: 

WP7: Operational HQ1, Operational HQ2 

and Operational HQ ISAF are to be Large 

Sites, whereas Operational HQ3 is a 

Standard Site. 

WP10: Sites listed in WP7 are upgraded only 

(as opposed to full installation). The 

installation is based on the assumption that 

hardware is provided either by WP12 or is 

available at the site. All costs, excluding the 

hardware itself, shall be included in the 

installation task. 

Annex A-2 to Book I, the Bidding Sheets, and Book II 

CLOSED 

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18


PRICE 

Serial 

NR 

P.5 

P.6 


REF 

SSS WP14 CLIN 

14.i.17 (i=1 to 5), 

CLIN 14.j.19 (j=3 

to 5) 

SSS WP14 

CLIN 14.j.19 (j=3 

to 5) 



These CLINs correspond to extended warranty for the 

COTS software and hardware delivered as part of the 

other WPs. 

What is the scope of hardware and software COTS to be 

considered : 

- number of configurations: only WP10 sites, 

WP10+WP12 sites or WP10+WP12+WP13 ? 

Shall WP14 be evaluated with the hypothesis that the 

contractor provided all the COTS HW defined in 

WP12+WP13 ? 

P.7 SSS WP3 If ST&E sessions take place prior to FAT and in 

Purchaser's facility, please precise to which CLIN the 

associated costs shall be allocated. 


(Part II Special Contract Provisions, Annex B to Part 

IV SoW) have been modified accordingly 

(Amendment 2 to NCOP IFB). 

WP14 refers to the authorised scope (all sites listed 

under WPs 7, 10, and 12) 

WP14 shall be evaluated on the basis of COTS 

Hardware delivered under WP 12 only. 

WP13 is a non-evaluated option and cannot be 

considered directly or indirectly in the evaluated 

scope. 

Annex B, WP3 - has been changed to state that the 

Contractor shall conduct internal Security Test and 

Evaluation (ST&E) prior to the TRR. 

SOW § 4.7.9.3.3, has been changed to state that the 

Contractor shall conduct internal ST&E. 

SOW § 4.7.9.3.4 -6 have been removed 

The ST&E shall not be done at the Purchaser‟s 

facility. They shall be a part of internal testing done at 

the Contractor‟s site and latter included in the FAT. 

The final run of the security tests will be done at 

Independent Security Tests (CLIN 3.4.11) 


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19


PRICE 

Serial 

NR 

P.8 

P.9 

P.10 

P.11 

P.12 

P.13 


REF 


Annex B WP5 § 

3.1.6.1 


CLIN 5.4 et 

CLIN 5.2 

Book II, part II, 

§36 


CLIN 11 


CLIN 13 


CLIN 5.1.x / 




What does "reimbursed on a direct basis" mean? For travels requested by the Purchaser under WP5, 

the Contractor shall be directly reimbursed by the 

Are the 35000k€ of CLIN 5.4 intended to cover only 

expenses related to CLIN 5.2 

Travel and Per-diem. 

Does this mean that for ALL level of effort based 

requirement, only expenses needed to work at the 

purchaser location are to be priced (travels and per-diem 

to Casteau…). Expenses related to travels to other 

locations will be "reimbursed", the total amount available 

being defined by the "Not to exceed" CLIN ? 

There are Level Of Effort requirements to be performed in 

various locations (Europe, ISAF) but no "Not to exceed 

travel and per-diem" CLIN exists. This is not in line with 

Book II, Part II, §36 rule for level of effort requirements. 

Please clarify. 

There are Level Of Effort requirements to be performed in 

various locations (Europe, ISAF) but no "Not to exceed 

travel and per-diem" CLIN exists. This is not in line with 

Book II, Part II, §36 rule for level of effort requirements. In 

addition WP13 does not appear in Book II, Part II, §36.2. 


In which CLIN (5.1.x ?) are to be priced the requested "On 

line tutorials" 


Purchaser the travel costs incurred. 

The Not-To-Exceed amount indicated for CLIN 5.4 

(EUR 35,000.00) shall cover all travels costs incurred 

for work undertaken under WP5. 

The travels subject to reimbursement are from the 

duty place indicated in the Schedule of Supplies and 

Services and the destinations requested by the 

Purchaser during Contract execution. 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

Correct. CLOSED 

(Amdt 2) 

No travel is expected under WP11, and all the work 

shall be undertaken in the sites indicated in the 

Schedule of Supplies and Service. Therefore no Notto-Exceed 

CLIN has been defined to cover any costs 

incurred. 

CLOSED 

(Amdt 2) 

See answer to P.11. CLOSED 

(Amdt 2) 

Depending on its contents, and purpose the on-line 

tutorials shall be priced under one of the CLINs from 

5.1.4 -5.1.9 

CLOSED 

(Amdt 2) 

20


PRICE 

Serial 

NR 

P.14 

P.15 

P.16 

P.17 

P.18 

P.19 


REF 

(SOW) 5.2.8 


WP13 


section 1 - WP1 


section 2 - 

Labour Rates 

Book II, Part II, 

Annex I. 

Progress 

Payment 

Schedule 

(Clause 7 

Special 

Provisions) 

Book III, Part 

II, Annex I. 

Progress 

Payment 

Schedule 

(Clause 7 

Special 

Provisions) 

Book I, Annex 

B, Page B-6, 



Please indicate whether or not hardware for the large, 

standard, deployable and training configurations shall 

include visualisation hardware 

All CLIN for WP1 are related to contract deliverables. 

There is no CLIN for "Contractor Project Management 

Office" work (when not directly linked to contract 

deliverables). Where shall we put the corresponding 

prices? 

CLIN 5.2.1 requires a Senior COP Functional Specialist. 

This profile is missing in the Bidding Sheets section 2 - 

Labour rates. Shall we add it? Same question for CLIN 

5.2.2 (Intermediate COP Functional Specialist) 

The Payment Schedule for Work Package 5/CLIN 5 

includes a milestone for 5.2.3, however the bidding sheets 

do not include a 5.2.3 

Can the payment schedule please be updated to reflect 

the bidding sheets? 

The Payment Schedule for Work Package 10/CLIN 10 

includes a milestone for 10.7 and 10.8, however the 

bidding sheets do not include a 10.7 and 10.8 

Can the payment schedule please be updated to reflect 

the bidding sheets? 

This section is unclear regarding if the additional sheets 

per subcontractor is to be provided by the prime or directly 


Yes, the Bidders shall plan the visualisation hardware 

as defined in the SRS [NNCOP-1329] 

“Project Management Office” activities shall be 

reflected into WP1 deliverables. Therefore, prices for 

such activities shall be spread within each 

corresponding CLIN under WP1. 

Correct. Bidding sheets updated accordingly 


Payments associated to WP5 / CLIN 5 updated 

(amendment 2 to NCOP IFB). 

Payments associated to WP10 / CLIN 10 updated 

(amendment 2 to NCOP IFB). 

The pricing summary sheets shall be provided by the 

prime. 

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(Amdt 2) 

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PRICE 

Serial 

NR 


REF 

Annex A-2 

Sheets 

Instructions for 

the Preparation 

of Bidding 

Sheets, 5.7 

Bidding Sheets – 

Section 5 

“Bidders are 

instructed to 

prepare their 

cost proposals in 

sufficient detail 

to permit 

thorough and 

complete 

evaluation. For 

each of the 14 

Work Packages 

the Bidder has to 

use a separate 

Sheet, if needed, 

adding 

additional 

sheets per 

Subcontractor 

per WP and/or if 

multiple 

currencies are 

used” 

from the subcontractor. 



Should the prime or the subcontractor provide the 

additional bidding sheets? If the prime is to provide the 

information in the additional bidding sheets the 

information will be limited due to the proprietary nature of 

the cost elements being requested in Section 5, Bidding 

Sheets. 


All the requested information shall be provided. As 

indicated in paragraph 3.5.3.1 in Book I, all 

prescriptions illustrated in the referred Annex A-2 in 

Book I are to be regarded as mandatory. Failure to 

abide to such prescriptions may lead to the bid 

being declared non-compliant. 

P.20 Book 1, Annex Unclear reference to Purchaser Project Master The Project Master Schedule (PMS) mentioned in CLOSED 

22


PRICE 

Serial 

NR 

P.21 

P.22 

P.23 

P.24 


REF 

A-2, paragraph 

3.15 

2-IFB-CO- 

12780-NCOP- 

Bidding_Sheets : 

Tab SSS WP3 




Tab SSS WP8 




Tab SSS WP9 

IFB-CO-12780- 

NCOP- 


Book 1 page I- 

29 paragraph 

3.6.3.6.1 



Schedule. 

The IFB refers to the Purchaser Project Master 

Schedule (PMS). Does the purchaser intend for bidders 

to use Figure 2 – NCOP Increment1 Plan -- in the SOW 

(paragraph 1.53, Book II, Part IV, Page 11) as the PMS, 

or is the PMS document to be found elsewhere? 

The numbering sequence for 3.4 omits sub CLIN 3.4.5 

Is this intentional? If not, will the customer please update 

the Bidding Sheets 

Duplicate CLIN‟s 8.1.5 & 8.1.6 exist. 

Will the customer please update the Bidding Sheets. 

9.2.1 is displayed twice and 9.2.2 does not exist 

Is this intentional? If not, will the customer please update 

the Bidding Sheets. 

Basis of Estimate clarification 

Bid preparation instructions require bidders to provide 

an “unpriced version of the Bidder‟s Pricing Summary 

Sheets.” Is it correct to assume that the pricing sheets 

requested are the “Bidder‟s Pricing Summary Breakdown” 

found in Section 5 of the Bidding Sheets? 


paragraph 3.15 of Annex A-2 in book I is the one 

provided by the bidders as part of the bid. 

The PMS shall be built on Figure 2 – NCOP 

Increment1 Plan and SSS 

Wording in Book I, Annex A-2, has been amended to 

avoid any confusion (Amendment 2 to NCOP IFB) 

Numbering in Bidding Sheets have been updated 


Numbering in Bidding Sheets has been updated. 

CLINs 8.1.2, 8.1.4, 8.1.6, 8.1.8, 8.2.2, 8.2.4, 8.2.6, 

11.1.2, 11.1.4, 11.1.6, 11.1.8, 11.1.10, 11.2.2, 11.2.4, 

11.2.6 have been updated by removing “Senior”and 

keeping only “Intermediate” level of consultancy. 


Numbering in Bidding Sheets have been updated. 


The Basis Of Estimate (BOE) are the sheets 

identified as “WP Detail Sheet” within the bidding 

sheets. 

The Bidders shall provide the same information than 

provided for the Pricing Summary sheets, but at a 

higher level of details, and without indicating any 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

23


PRICE 

Serial 

NR 


REF 




price information. 

24


TECHNICAL 

Serial 

NR 

T.18 

T.19 


REF 

NCOP Book II Part 

IV Annex B 

2.1. 

NCOP Book II Part 

IV Annex B 

2.1. 

System Engineering Spirals 



2.1.1. The Contractor shall plan five (5) System 

Engineering Spirals, intended to develop system in 

subsequent increments. 

2.1.2. The first spiral (SP1) shall deliver first version of 

NCOP within twelve (12) weeks after WP PSD, 

2.1.3. Each following spiral shall start at the 

completion of the preceding spiral and shall be 

completed within the duration from seven (7) to nine 

(9) weeks. 

Can you confirm that NC3A have an high degree of 

confidence that Industry can achieve this schedule? 


2.1.1. The Contractor shall plan five (5) System 




NCOP within twelve (12) weeks after WP PSD, 

2.1.3. Each following spiral shall start at the 

completion of the preceding spiral and shall be 

completed within the duration from seven (7) to nine 

(9) weeks. 

Will NC3A change this requirement to read: 



Yes. The 5 small System Engineering Spirals will 

provide flexibility and will mitigate the 

implementation risk. Therefore, NC3A has 

confidence that these spirals are deemed 

supportable by Industry. 

CLOSED 

(Amdt 2) 

No. See answer to T.18 CLOSED 

(Amdt 2) 

25


TECHNICAL 

Serial 

NR 

T.20 

T.21 

T.22 


REF 

SRS (Information 

Products), Annex 

A.0 

SRS 4.1.4.1 

[NNCOP-210] 

SRS 4.1.5.1 




2.1.1. The Contractor shall plan three (3) System 




NCOP within nine (9) months after WP PSD, 

2.1.3. The second spiral (SP2) shall be delivered 

twelve (12) months after WP PSD and the third spiral 

(SP3) shall be delivered fourteen (14) months after 

WP PSD, 

Please could NC3A advise on the status of Annex A.0 

to the SRS (Information Products) as the requirements 

contained within it are not included in the Annex F (2- 

IFB-CO-12780-NCOP-Book I-Annex F NCOP SRS 

Requirements Implementation Schedule.xlsx) 

The specifications mention 25 concurrent update 

events or messages per node. Is it possible to have 

more information on how many of these messages 

lead to orchestrated/composite service calls and to 

how many calls to the different interfaces? 

Can you provide the characteristics of the servers that 

will host the infrastructure (OS, CPU (type and 

number)) in each place? 

T.23 SRS 4.6.3.2.1 Do you have other identity and authentication 

management we have to connect to? If not, is it part of 

the first iteration? 


The Information Products requirements included 

in A.0 are referenced from SRS requirements. 

In case some SRS requirements do not 

implement the full scope requested in A.0 this 

shall be noted in the “Remarks” column of the 

Requirements Implementation Schedule 

Yes. Concurrency to support either all update 

events or all messages with the required 

volumes. Impacted services depend on proposed 

Technical Architecture from Bidder. 

All infrastructure characteristics depend on 

proposed Technical Architecture from Bidder. 

SDS to include infrastructure characteristics with 

server details. 

Bi-SC AIS intends to roll-out Identity 

management, authentication and authorisation 

services as required in section 3.4.3.8 for NCOP 

to interface with based on public standards and 

profiles (defined in Ref.25]. For Increment-1, 

[NCOP-819] and [NNCOP-1142] applies. The 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

26


TECHNICAL 

Serial 

NR 


REF 


T.24 SRS NNCOP-1309 NNCOP-1309 requires that the NCOP reuses 

components from [Ref. 27]. The only component listed 

in [Ref. 27] is Microsoft BizTalk. Please confirm that it 

is therefore mandatory to use Microsoft BizTalk as the 

ESB solution based on compliance with NNCOP-1309. 

T.25 

Book 1, Sections 

3.6.2.1.2, 4.2.4.5, 


Book I, section 3.6.2.1.2 states that the Draft System 

Implementation Plan is in the Engineering Proposal 


intent is described in introduction of section 3.4. 

NATO intends to deploy an identity management 

solution on the Bi-SC AIS within the timeframe of 

NCOP implementation. NCOP will be interfacing 

with it. 

No. 

The referred requirements have been updated as 

follows (Amendment 2 to NCOP IFB): 

[NNCOP-1309] NCOP Technical Architecture 

shall be compatible with components from the 

Technical Architecture defined in [Ref. 27] 

[NNCOP-1311] NCOP Technical Architecture 

shall be compatible with interfaces and 

services defined in [Ref. 27] 

Use of BizTalk is not mandatory, and any other 

solutions are valid as far as they are compatible 

with [Ref.27]. 

The evaluation of the proposed technical solution 

will consider risks of integration with AirC2IS and 

supportability approach. 

These issues have to be clearly identified by the 

bidders. 

Draft System Implementation Plan has been 

moved to the Supportability package. 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

27


TECHNICAL 

Serial 

NR 

T.26 


REF 

4.5.2.2.4 and 

4.5.4.1.7 

SRS, Page 24, 

Section 3.1.2.5 

package. 



Book I, section 4.2.4.5 states that the Draft System 

Implementation Plan is evaluated as part of 

Supportability. 

Book I, section 4.5.2.2.4 discusses the evaluation of 

the Draft System Implementation Plan as part of the 

Engineering evaluation (section 4.5.2). 

Book I, section 4.5.4.1.7 discusses the evaluation of 

the Draft System Implementation Plan as part of the 

Supportability evaluation (section 4.5.4). 

Please clarify whether the Draft System 

Implementation Plan will be evaluated as part of the 

Supportability evaluation and/or the Engineering 

evaluation. 

If the Draft System Implementation Plan is evaluated 

under the Supportability, then would it make more 

sense to include it is as part of the Supportability 

package (and therefore, be part of the 500 page cap of 

Supportability, allowing the remaining sections of the 

Engineering proposal to use all 500 pages)? 

[NCOP-1148] BSO shall be capable of linking to (by 

association) other BSOs contained in other COP 

Information Products. An association reference from a 

BSO to another BSO shall be characterized with an 

optional type and properties. 



Properties and types are optional in both cases. 

When type is not present, the semantic meaning 

of a relation between BSO is to be interpreted as: 

NCOP-1148: is associated with 

NCOP-1149: includes 

CLOSED 

(Amdt 2) 

28


TECHNICAL 

Serial 

NR 

T.27 

T.28 

T.29 

T.30 

T.31 


REF 

SSS CLIN 6.2.6 

Book II 29.1 

Book II, Part IV, 

Annex B, § 2.5.2 


Annex B, § 4.1.1.2 


Annex B, WP1 

§3.4 

SSS WP1 


4.2.6.6, 4.2.7.11.2, 

4.2.9.2, 4.4.4.7, 



[NCOP-1149] BSO shall be capable of containing (by 

inclusion) other BSOs contained in other COP 

Information Products. A inclusion reference from a 

BSO to another BSO shall be characterized with an 

optional type and properties. Inclusion is where the 

included BSO is a subset of the main BSO (e.g. 

Administrative area is part of a Region which is a part 

of a Country). 

Please clarify if you mean optional (both type and 

properties) or optional (just type only) and properties. 

The delivery date field for this CLIN mentions 3 years 

of warranty for HW, whereas the SoW and contract 

provisions only ask for 2 years starting at FSA. Please 

clarify. 

Seems to be a cut and paste from § 2.4.2. Address 

SWDL instead of SLA. 

Our first analysis is that this requirement is not 

compatible with the SRS requirement NNCOP-1320 

(number of trainees): this would imply a very limited 

number of workstation per trainee. 

The SSS states that the requirements management 

database is to be delivered for PMR (before EDC + 1 

month), while WP document states in WP2 4.4.5 that 

this database shall be delivered for PSRR (before 

EDC + 3 weeks). Could you please clarify? 

Please clarify the respective roles of formal reviews 

and Working Group Reviews concerning the approval 

process for Contractor documents (some paragraphs 


HW warranty shall be 2 years from the FSA. SSS 

CLIN 6.2.6. has been corrected accordingly in 

Amendment 1 to NCOP IFB. 

CLOSED 

(Amdt 2) 

Corrected (Amendment 2 to NCOP IFB) CLOSED 

(Amdt 2) 

It is expected that the deployable training set will CLOSED 

use laptops, and not workstations. Bidders are (Amdt 2) 

required to explicit their justification for any 

changes in the training configuration. 

The requirements database shall be delivered at CLOSED 

PSSR. The SSS has been corrected 

(Amdt 2) 


Working Group Review is a technical meeting 

that verifies the deliverables and provides 

recommendation for next spiral and the approval 

CLOSED 

(Amdt 2) 

29


TECHNICAL 

Serial 

NR 

T.32 

T.33 

T.34 

T.35 


REF 



4.5.2.1.2 seem contradictory on this topic) at the formal reviews. 

Formal Review is a formal meeting that approves 

the documents at the established milestones, 

using (besides the others) recommendation from 

SSS WP3 CLIN 

3.4.2 

SSS WP1 CLIN 

1.4.2 

SSS WP4 CLIN 4.1 


WP4 §2.2.4 


WP6 §2.4 


§5.5.1.9 


WP3 CLIN 3.3.5 

Test reports are supposed to record the results of the 

different test phases (FAT, SIT, …). So please clarify 

why delivery date is set at TRR in this CLIN. 

Could you precise the extent of work to be completed 

as part of this activity. As this line in the SSS is tagged 

as "NSP", where shall the associated costs be placed? 

The SSS states that preliminary documents must be 

delivered at WP PSD + 2w, while the WP document 

states that they must be presented for review at 

WGR1 to be held at PSD + 4 w. Could you please 

clarify. 

The WP document states in WP6 that the SLA has to 

be elaborated as part of this WP6 for SQR. On the 

other hand the SoW in §5.5 states that this SLA has to 

be included in the Service Delivery Plan to be 

delivered as part of WP3 for ImWG spiral 3, with the 

final version of this document delivered before end of 

WP3, which according to SoW Figure 2 occurs before 

SQR.The SSS is in line with this delivery of the 

Service Delivery Plan in WP3. Please clarify. 


the related Working Group Review. 

At TRR the Contractor is requested to provide 

empty template to be used to record the results. 

After each tests the Contractor shall provide full 

test results containing the information, and 

following the structure, agreed on the template. 

The project information materials will be used to 

present and promote NCOP solution in NATO 

and NATO Nations. The associated price shall be 

included in the price of Meeting Minutes (CLIN 

1.4.1) 

These documents shall be reviewed at WGR1. 

According to SOW 8.1.5.1. However, the 

documents shall be provided for inspection at 

least 2 weeks in advance. 

An initial template for the Service Level 

Agreement shall be included in the Service 

Delivery Plan, being developed within WP3 (CLIN 

3.3.5). 

An Operational Service Level Agreement can 

only be developed having experience from 

provision of operational support, included in WP6 

(CLIN 6.1.3). 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

T.36 Book II Part IV SoW states that the SWDL has to be delivered for Initial version of the SWDL is to be approved at CLOSED 

30


TECHNICAL 

Serial 

NR 

T.37 

T.38 

T.39 

T.40 


REF 

§5.5.4.4 


Annex B WP6 

§2.5.2 


WP6 CLIN 6.1.4 


§5.2.5.5 


WP5, WP7, WP10, 

WP12, WP13 


§8.1.3 

SSS 



§1.3, 1.4, 5 


§5.2.1 



FSA, while the WP document (and the SSS) states 

that it must be approved for SQR, and maintained until 

FSA. Could you please clarify. 

SoW 5.2.5.5 states that a training course report has to 

be delivered after each training course. However, the 

bidding sheets mention such reports only for WP5. 

Could you please clarify. 

The SoW 8.1.3 states that only contractual documents 

have to be transmitted in paper format, the other 

documents being sent in electronic format. On the 

other hand, the SSS states that all documents have to 

be provided in paper and electronic format. Could you 

please clarify. 

The §1.4 of WP9 mentions an estimated 2 weeks for 

testing. §5 of this WP details the testing phases: 

- ST&E tests (no duration mentioned), 

- SIT: from 5 to 10 days, 

- SSMAT: from 3 to 5 days, 

- UAT : from 1 to 3 days, 

- IT&V and independent security tests: from 5 to 10 

days. 

Could you please clarify. 

In which WP /CLIN is the Contractor expected to 

deliver user manuals, if different from the training 

material delivered as part of WP5? 


SQR. This shall be kept updated until the FSA, 

with the final delivery at FSA. 

SOW 5.2.5.5 requests feedback form to be 

distributed and filled in by the students. 

However, only CLIN 5.3.4 requests Training 

Course Report to include Contractor 

recommendations for changes to the developed 

training materials. 

The SSS refers to final delivery, which, in some 

cases includes paper copies of the documents. 

However, any partial delivery during the 

development shall comply with the SOW 

requirements. 

The description of the WP 9 has been modified to 

extend its duration to 14 weeks (which includes 

an estimate of 4 weeks for testing). 


User Manuals and Admin Manuals have been 

added as to Bidding Sheets as CLIN 5.1.12. 

Installation Guide is part of Product Baseline. 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

T.41 Book II Part IV Is the Contractor required to update user Update of User Manuals and Admin Manuals is CLOSED 

31


TECHNICAL 

Serial 

NR 

T.42 

T.43 

T.44 

T.45 

T.46 


REF 


Annex B WP9 documentation (user manual) and technical 

documentation (as part of this WP? If so, as part of 

which CLIN? 



SSS WP7, WP10, 

WP12 


§3.6.4 


§4.5.2.1.3 

Book 1 - §3.6.2.6, 

§ 4.5.2.2.4 et § 

4.5.4.1.7 


Is the Contractor required to provide updated test 

procedures and SRS? If so for which CLIN? 

There seems to be an inconsistency in the number of 

HW configurations for standard sites: 

- WP10 mentions 5 standard sites, 

- WP12 (CLIN 12.3.1 + 12.3.4) adds 6 such sites, 

- but WP12 (CLIN 12.8.2.1 + 12.8.2.3) gives only 10 

such HW configurations. 


This requirement asks for the upload of the source and 

executable code and on the project website, 

accessible for unlimited download at Customer site. 

This will certainly not be considered as acceptable by 

some national export control agencies. 

Shall we understand that the each CDR or PDR is in 

fact a series of Working Group meetings, with 

one6meeting for each WG (UWG, AWG, …) ? 

The Draft System Implementation Plan seems to be 

evaluated as part of the Technical/Engineering 

proposal (4.5.2.2.4) but also as part of the 

Technical/Supportability proposal (4.5.4.1.7) and the 


included in CLIN 9.3.3. 

Update of the technical documentation (including 

Installation Guide) is included in Product Baseline 

Delivery – CLIN 9.3.2 

The SRS changes are included in CLIN 9.1.1 

The update of the procedures is included in CLIN 

9.1.3 (as a LOE) 

SSS CLIN 12.8.2.3 : Quantity has been changed 

to five (5) (Amendment 2 to NCOP IFB) 

The SOW §3.6.4 asks for access to the software 

products for viewing Contractor‟s progress. Load 

option is not required. The Purchaser does not 

request access to any software source code not 

developed in the course or as the result of work 

undertaken for any purpose contemplated by the 

NCOP Contract. 

The Contractor shall organize a series of design 

reviews (PDR, CDR) within framework of Spiral 

Development, as defined in Book II Part IV Annex 

B, WP3, §2.3.2. Each Design Review follows a 

set of WGR and these are different types of 

reviews. 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

See the response to T.25 CLOSED 

(Amdt 2) 

32


TECHNICAL 

Serial 

NR 

T.47 

T.48 

T.49 

T.50 


REF 


annex B WP7 6.1 

and Bidding Sheet 

7.4 

Book II Part I II and 

III §12.1 


Annex B 


Annex B WP9, 

WP10 §1.3 


§4.9.10.1/4.9.10.2 



evaluation criteria are not exactly the same. 

And the document is part of the Engineering proposal, 

as stated in 3.6.2.6. 

Please clarify 

Delivery dates are inconsistent: 2 weeks versus 4 

weeks. Could you please clarify? 

The Contract document §12.1 states that WP 

mentioned as optional in the Part IV Annex B 

document represent indefinite delivery options. 

However the Part IV Annex B uses the "indefinite 

quantity" only for WP13. So please precise which of 

the optional WPs are to be considered as "indefinite 

quantity" options. This indefinite option formula does 

not seem suitable for WP9. 

WP10 §1.3 states that the reference and testbed 

platforms shall be updated with latest NCOP baseline. 

However, this update shall be performed as part of 

WP9 in order to enable updated version testing 

phases. As WP10 is supposed to take place after WP9 

completion, please clarify. 

Among the criteria for IOC and FOC are the 

successful elaborations of COPs in each deployed 

site. However, the criteria for performing this 


Book II, Part IV, Annex B WP7 6.1 has been 

corrected to four (4) weeks (Amendment 2 to 

NCOP IFB) 

As stated in paragraph 12.1 of the Special 

contract Provisions (Book II, Part II), the Contract 

options are Indefinite Delivery Options. 

Besides, as stated in paragraph 12.5, “any 

options for additional equipment and services 

may be exercised multiple times within the stated 

time period. The Contractor will not be obliged to 

deliver more than the maximum quantities 

specified in the Contract Schedule”. 

This means that all Contract Options are 

indefinite Delivery Indefinite Quantity options, 

including WPs 9 and 13. 

The Contractor is required to repair any errors 

that would arise during installations in WP10. 

This can result in changes to the NCOP baseline. 

Contractor shall make sure that NCOP software 

(a component of Product Baseline) is the same at 

all sites, including the testbed platforms. 

IOC and FOC criteria are defined in SoW 

paragraphs 4.9.10.1 and 4.9.10.2 respectively. 

These paragraphs have been updated to include 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

33


TECHNICAL 

Serial 

NR 

T.51 

T.52 

T.53 

T.54 

T.55 

T.56 


REF 


Instructions 

§ 3.6.2.3.3 

SOW 

§ 4.5.3.8 

SOW 

§ 4.5.3.9.4 


Instructions 

§ 4.5.2.1.2.2.3 


Instructions 

§ 3.6.2.1.3 

SRS 

§ 3.2.2 

Req NCOP-245 



evaluation are not defined and there is no time 

constraint for the operational sites to perform this 

"acceptance". Could you please provide these criteria 

and maximum time for sites to pronounce this 

acceptance? 

This section requires an NSOV-2 to be delivered. 

However NSOV-2 is not part of required views 

identified in Annex A.2 to the SRS. Which document 

has precedence? 

This section refers to an Annex A.15 to the SRS. 

Please confirm that it should refer to Annex A.2 to the 

SRS or supply said Annex A.15. 

This paragraph refers to an architecture tool specified 

in the SRS. No such specification was found in the 

SRS. 

Does the high-level design information have to comply 

with § 4.5.3.9.4 of the SOW? 

In order to facilitate complying with this requirement, 

are bidders allowed to incorporate (after the table of 

contents or as an Appendix) general information 

shared by all documents (e.g. acronyms, referenced 

documents, etc) ? 

Since a node is always within a site, can you clarify 

the difference between this requirement and NCOP- 

1241? 


the following maximum duration after which IOC 

and FOC would be automatically deemed 

reached by the Purchaser: 

3 months after WP7 acceptance in writing 

by the Purchaser for IOC 

6 months after FSA for FOC. 


See the response to A.25 CLOSED 

(Amdt 2) 


(Amdt 2) 

Please use the architecture toolset defined in 

SRS NNCOP-1228 

CLOSED 

(Amdt 2) 


(Amdt 2) 

Referenced documents in the bid can only be 

excluded from the total page count if the 

reference is a publicly available document 

(standard, RFC, etc.). Any Bidder produced 

document is to be accounted for as part of the 

page count. 

1241 relates to a management function. 245 

relates to the distribution of the COP from a Site 

(containing at least a Node) to any Consumer 

Entities being disseminated the COP. 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

34


TECHNICAL 

Serial 

NR 

T.57 

T.58 

T.59 

T.60 

T.61 

T.62 


REF 


Instructions 

§ 3.6.2.1.3 

SRS 

§3.1.2.3.3 

[NCOP-1160] 

SRS 

§3.2.2.1 


SRS 

§3.2.4.1 


SRS 

§2.3.3.1 



SRS 

§3.3.1 




In order to facilitate complying with this requirement, 

are bidders allowed to reference information described 

in documents pertaining to other volumes of the 

technical proposal package? 

What do you mean by BSO containing time references 

within their properties (no history) ? Do you mean 

properties whose value is a time reference and is not 

historised ? Or Do you mean properties whose value 

is a time reference and never change? 

What do you mean by "the common information set»? 

Do you mean the set of attribute's values that are 

common to every IO that are contained into the COP 

IP? 

Could you give examples of common time properties 

of COP IPs that will be associated to BSO time 

properties? 

What are the properties of the individual type of 

element mentioned at requirement [NCOP-237]. 

Which of these properties match several security 

classification (see [NCOP-922]) 

Could you please provide an example (use case) of 

such a transfer? 


The intent of 245 is to capture the requirement 

that not only one Node can be the point of 

distribution. 

Yes. 

A time-reference property is a property containing 

time information (such as a precise of 

approximated DTG). 

Any property of a BSO can change its value from 

NCOP perspective. 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

Read “CDF” instead of “common information set” CLOSED 

(Amdt 2) 

Dublin Core metadata defines several properties 

as possible substitution for the “date” type. 

Any value for each property of the mentioned 

types in this requirement can be classified. Such 

value can only be present on a security domain 

matching its security classification. 

A Node can be transferred from a Site to another 

Site when a Node is being pre-configured, 

connected and activated on a Site and only then 

re-packaged, shipped and deployed onto a 

remote location. Mission Architecture 

Management Service needs to support this move 

happening in real-life to update the Mission 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

35


TECHNICAL 

Serial 

NR 

T.63 

T.64 

T.65 


REF 

SRS 

§4.6.2.1.3 


SRS 

§4.2.2.1 


SRS 

§4.2.2.1 




Will the NATO Meta-data Registry and Repository be 

available for NCOP increment-1 first PDR? 

This requirement refers to [Ref 27] which is "NATO Air 

Command and Control Information Services (AirC2IS) 

- Overview of Integration Core, ver. 0.1" 

Why do we have to maximise reuse of components 

from the Technical Architecture of AirC2IS? Does 

NATO provide every component and source code that 

will be developed in the AirC2IS program ? 

This requirement also refers to [Ref 27] which is 

"NATO Air Command and Control Information 

Services (AirC2IS) - Overview of Integration Core, ver. 

0.1" 

Why do we have to maximise reuse of interfaces and 

services from the Technical Architecture of AirC2IS? 

Does NATO provide source codes of interfaces and 

services that will be developed in the AirC2IS 

program? 

T.66 [NNCOP-393] Will Bi-SC AIS Core Services be available on every 

node before NCOP increment-1 deployment? 

In particular will Core GIS Service and data (maps, 

etc.) be available on every node before NCOP 

increment-1 deployment? 


Architecture. 

NMRR will be available for Design stage hosted 

by NC3A on NU facilities. 

Additionally, interface requirements to a metadata 

registry are listed in Annex A.3 of the SRS. 

See answer to T.24 on the updated requirement 

on the reuse of components from the Technical 

Architecture of AirC2IS. 

The Bidders shall consider that NATO shall only 

provide the information and materials already 

provided as part of the IFB, as well as the items 

identified in Article 28 of the Special contract 

Provisions during contract execution. 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

See answer to T.64. CLOSED 

(Amdt 2) 

Bidder to explicit in the proposal whether and 

when same-site co-location of NCOP with 

CoreGIS services is required for proposed NCOP 

Technical Architecture to perform according to 

requirements. 

CLOSED 

(Amdt 2) 

36


TECHNICAL 

Serial 

NR 


REF 


T.67 [NNCOP-393] Can Core GIS Service and data (maps, etc.) be used 

to import /export COP IP in requested formats? 

T.68 SOW 1.3.6.3 This paragraph mentions the need for an Enterprise 

Service Bus (ESB) for NCOP. Shall an ESB be 

delivered as part of NCOP increment-1 or is it 

envisioned to use a NATO provided ESB for NCOP 

increment-1? Is there a preferred NATO choice to be 

T.69 

T.70 



8.5.2 & 8.7.1 


§4.7.9.3.3 & 

4.7.9.3.4 


Annex B WP3 §7 

used as ESB ? 


Concerning initial ST&E (Security Test and Evaluation) 

sessions: 

- shall sessions take place: prior to TRR (as stated in 

SoW) or during FAT (as stated in WP document), 

- how many sessions before the end of FAT ? 

- where are they supposed to take place ? 

Visualisation hardware: what equipment is the 

contractor required to provide: only displays, or also 

the connected workstations? If so, how many 

workstations? 

T.71 SSS WP7 What is the configuration (standard / large / deployable 

/ training / visualisation) of WP7 pilot sites: 

- Operational HQ1, 



T.72 

T.73 

SRS : Req : NCOP 

- 1270 p77 

SRS : Req : 

NNCOP - 1034 

p171 

- Operational HQ ISAF 

For Cross domain data transfer solution, is there a 

certification requirement? 

Could we have information to evaluate CORSOM 

interface complexity? 


Question does not relate to requirement number. CLOSED 

(Amdt 2) 

See answer to T.64. CLOSED 

(Amdt 2) 

See the response to P.7 CLOSED 

(Amdt 2) 

The Visualisation hardware shall comply with 

SRS requirements NNCOP-1328 and NNCOP- 

1329. It shall not include a workstation but is shall 

be connected to selected workstation(s) already 

deployed at the site. 

CLOSED 

(Amdt 2) 

See the response to P.4 CLOSED 

(Amdt 2) 

Cross-Domain requirement applies to NCOP 

interfaces (NCOP-500). 

No certification for NCOP required. 

For bidding purposes, Bidder to assume 

CORSOM is an NVG-compliant system. 

LOGFAS (including EVE and CORSOM) ICD will 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

37


TECHNICAL 

Serial 

NR 

T.74 

T.75 

T.76 


REF 

SRS : Req : 


p172 

SRS Annex A3 : 

NCOP-IF-144 

SRS : Req : 


p171 

SRS : Req 




Could you confirm that EVE interface is part of 

increment-2? Could we have information to evaluate 

EVE interface complexity? 

Could we have information to evaluate iGeoSIT 

interface complexity? 

The COTS Software Components mentioned cannot 

be found in [Ref. 19]. Could you please clarify? 

T.77 SRS [NNCOP-366] This requirement seems to be linked to interface 

requirements part of increment-2. If not could you 

please clarify the purpose of this requirement? 

T.78 

T.79 

T.80 

SRS Req [NNCOP- 

1212] and SRS 

Annex A.3 chapter 

13 

SRS Req [NNCOP- 

1326] 


Sections 1.4.2.1, 

Could you please confirm that these general purpose 

interoperability interfaces shall be used only if they 

required by the proposed technical solution? 

The Hardware requirements are listed in MIPS 

document [Ref 19] as general purpose server. This 

server includes various options that could be 

requested by the sites (ex: Expandable disks, network 

adapter). Shall these options be included in the price? 

Can The Authority state whether the Authorised Sites 

detailed in Sections 1.4.2.1, 1.4.2.2, 1.4.2.3 and 


be provided after Contract Award 

Interfacing with EVE/Web is an Increment-1 

requirement. 

For bidding purposes, Bidder to assume 

EVE/Web is an NVG-compliant system. 

LOGFAS (including EVE and CORSOM) ICD will 

be provided after Contract Award 

iGeoSIT documentation provided as part of the 

Bidding library (iGeoSIT CD-ROM) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 


(Amdt 2) 

No. 

CLOSED 

Support of the data structures in the COP does (Amdt 2) 

not imply support of the data replication 

mechanism. 

No. 

CLOSED 

General purpose interoperability interfaces are to (Amdt 2) 

be provided and used with any system 

(previously listed or not) compliant with these 

standards or with any systems (previously listed 

or not) that can only be accessed using these 

interfaces. FAT will have to demonstrate such 

interfaces. 

No. CLOSED 

(Amdt 2) 

Without implying any limits (as for the 

Performance requirements of the SRS) on the 

CLOSED 

(Amdt 2) 

38


TECHNICAL 

Serial 

NR 

T.81 

T.82 

T.83 


REF 

1.4.2.2, 1.4.2.3 and 

1.4.2.4 

Book II, Part IV 

(SoW), Section 

1.4.3 



SRS, NNCOP- 

1243, Section 

4.1.4.4.1.1 



1.4.2.4 can be considered as Entities (as per the 

definition in Section 1.4 of SRS). 

Please confirm that the information provided in Section 

1.4.3 is informational only, rather than required as a 

bid option. In the event that the capability described 

by SOW 1.4.3 is to be presented as a costed option, 

please provide a categorisation of each of the 

additional sites as Large, Standard, Visualisation, 

Training or Reference. 

In Section 4.9.6.4 it is stated that the NCOP server 

shall be placed in the “Purchaser-designated rack”. 

Can the Authority state if the rack will be a “standard” 

19 Inch (482.6 mm) rack (as per IEC 60297). As a 

minimum, how many „U‟ of space will be available at 

each site? 

Section 4.1.4.4.1.1 states that “NCOP shall support a 

„Large‟ user volume with: more than 250 COP User 

and/or COP contributor roles, and up to 1000 users”. 

What is the difference between a COP User and a 

user? 


number of Entities that a Node (on a Site) can 

hosts, Bidders (which technical architecture could 

be impacted by such information) should take the 

following numbers into account for design 

purposes: 

• Large node: up to 5 

• Standard node: up to 3 

• deployable node: up to 5 

• training: up to 10 

SOW Section 1 provides only introduction to the 

sections that follow-on. In this sense §1.4.2 lists 

the locations considered for the scope of WP10 

(&WP7) and §1.4.3 corresponds to WP12. 

The rack-space availability will depend on the 

site. They are to be identified as part of the Site 

Survey to be carried out by the Contractor at 

each of the installation sites. 

Specifications to be used from [Ref.19] (MIPS) 

The notion of “user” represents any type of users 

in any role as defined in the SRS, interacting with 

NCOP services. 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

T.84 SRS, NNCOP- NNCOP-1280 states that NCOP shall support a On a visualisation site, NCOP should satisfy CLOSED 

39


TECHNICAL 

Serial 

NR 

T.85 

T.86 

1280 


REF 


Section 1.6.4 


Page 18 Section 

3.2.1 

1-IFB-CO-12780- 

NCOP-BookI- 


Section 3.6.2.1.3 

The Engineering 

Proposal package 

shall not exceed 

500 pages with 



“visualisation” information volume with 1 or more COP 

available. 

Section 1.6.4 of Book II, Part IV states that a site 

accessing the capability at a large or standard node 

across the NSWAN or the Mission Secret WAN are 

hereafter identified as Visualisation configuration 

nodes. 

Is the requirement for a client at the Visualisation 

configuration node to be able to access the “primary 

home” site across the WAN, or for an NCOP server to 

take a feed from the “primary home” a raw or tailored 

COP out to local clients? 

Section 3.2.1 states that, subject to approval of the 

Purchaser, the Contractor may propose his own 

project management methodology. 

We have been successful in executing projects in the 

past using our own ISO 9001 accredited Project 

Management process which is not based on, or 

constrained by, a single methodology. Can we take a 

similar approach on the NCOP project? 

A printed size 12 Times Roman font Requirements 

Traceability Matrix (RTM) that includes the complete 

text of the requirement traced to the draft SDS and 

Test Plan can be in excess of 200 pages. 

Does the RTM count against the 500 page limit of 

the Engineering Proposal? Or may bidder use a 

smaller font (as used by Purchaser for the 

Requirements Implementation Schedule in Annex F) 


identical non-functional requirements as defined 

in SRS. Presence of local (on-site) capability 

within a Visualisation Site depends on the 

proposed Technical Architecture and should be 

explicit in the infrastructure. 

Yes, the bidder may propose different project 

management methodology based on an 

internationally recognized standard. In such a 

case the proposed methodology shall be 

described. 

(Amdt 2) 

CLOSED 

(Amdt 2) 


(Amdt 2) 

40


TECHNICAL 

Serial 

NR 

T.87 


REF 

fonts in “Times 

New Roman”, size 

12. 


NCOP-BookII Part 

IV_AnnexA SRS 

v0.9.0.pdf, A.3 - 

NCOP Interfaces 

Requirements.pdf 

The SRS (NCOP- 

1027) specifies that 

for Increment 1 that 

the “NCOP shall 

interface with 

existing and 

available NATO 

systems supporting 

a MIP-DEM 

interface towards 

National systems. 

This interface shall 

provide for COP 

Information 

Products to be 

created based on 

exchanged MIP- 

DEM information.” 

The NCOP 

Interfaces 

and shortened titles? 



These requirements appear in conflict with one 

another. 

Which of these requirements is expected for 

Increment 1? 


No conflict. 

An interface between NCOP and NATO‟s MIPcompliant 

systems has to be part of the proposed 

Technical Architecture. MIP-DEM interface from 

NATO‟s MIP-compliant systems to be used with 

National capabilities with identical interface. 

CLOSED 

(Amdt 2) 

41


TECHNICAL 

Serial 

NR 

T.88 

T.89 

T.90 


REF 

Requirements 

document (NCOP- 

IF-3) states that 

“MIP-DEM - Data 

Replication 

Mechanism” is 

scheduled for 

Increment 2. 

Book I, Section 

4.5.2.2.3.1.8, 

Book I- 


Section 3.6.4.1.2. 

Book II-SOW.pdf, 

Section 3.7.8. 

Book I- 





“The draft Test Plan covers the following features: 

Common Data Format (CDF), as described in the SRS 

3.1; Operational Picture Management Service, as 

described in the SRS 3.2.1; Information Product 

Management Service, as described in the SRS 3.2.2; 

Adaptation & Transformation Service, as described in 

the SRS 3.4.13”. 

Would the government elaborate on what is meant 

by “cover the following features…”. 

The instructions require the Configuration Plan to be 

part of the Supportability Proposal Package. The SOW 

specifies that the CM Plan is an annex of the Project 

Management Plan. 

Please clarify whether the CM Plan should be a part 

of the PMP or the Supportability Proposal Package. Is 

it acceptable to include it in the Supportability 

Proposal, with a cross reference from the Engineering 

Proposal? 

The instructions (3.6.2.6) define the System 

Implementation Plan as part of the Engineering 

proposal. 


This means that the draft Test Plan demonstrates 

how the features described in the SRS will be 

tested. 

A feature is a required function that NCOP must 

perform or support to satisfy the requirement. 

Yes, the CM Plan (being an annex to the PMP) 

shall be included in the Supportability Proposal, 

with a cross reference from the Engineering 

Proposal. 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 


(Amdt 2) 

42


TECHNICAL 

Serial 

NR 

T.91 


REF 

Draft System 

Implementation 

Plan 

Book I- 


Section 4.2.4.3.2 

Book I- 


Section 4.2.4.5.1 

Book I- 


Section 4.5.2.2.1 

Book I- 

Engineering 

Evaluation.pdf, 

Section 4.5.2.2.4 

Draft System 


Plan 

Book I- 

Supportability 

Evaluation.pdf, 

Section 4.5.4.1.7 

Draft System 


Plan 

Book II-SOW.pdf, 

Section 4.5.3.12.2. 

- 4.5.3.12.4 



The evaluation factors (4.2.4.3.2) identify the SIP as 

part of the Engineering Proposal and then later 

(4.2.4.5.1) as part of the Supportability Proposal, then 

still later (4.5.2.2.1, 4.5.2.2.4) as part of Engineering 

Planning, then later still (4.5.4.1.7) as part of 

Supportability. 

The evaluation factors describe a draft SIP in the 

Engineering and also in the Supportability Proposal. 

However the Book I instructions, do not call out the 

SIP as a part of the Supportability Proposal. 

Should the SIP only appear in the Engineering 

Proposal; or in both parts of the proposal? 

Suggested rewording: 

Delete Book I- Section 4.5.4.1.7. - 4.5.4.1.7.3 

Based on the subject matter, these sections should 

be a part of the SDS document. However, the sections 

numbering scheme makes them a part of the System 

Security Design Specification. 


The paragraphs are part of SDS requirements. 

The numbering has been corrected accordingly. 

CLOSED 

(Amdt 2) 

43


TECHNICAL 

Serial 

NR 

T.92 

T.93 

T.94 

T.95 


REF 

Book I- 


Annex A-3 

Documents and 

Materials Release 

Table 

“See separate file 

Book I Annexes” 


through G.pdf 

Annex B-14 

Book II-Parts I_II 

and III pdf Part II 

Section 22 and 

ANNEX C 

Book II-Parts I_II 

and III pdf, Annex 

B. Nato C3 Agency 

Declaration 

Book I- 


Section 

4.5.2.1.2.2.7 



Was this intentional or is this a section numbering 

error? 

Suggested rewording: 

Renumber the sections so as to make them part of 

the SDS 

The subject Annex does not appear in the electronic 

file “2-IFB-CO-12780-NCOP-Book I-Annex A through 

G.pdf.” 

Please provide the missing Annex. 

Please also specify where in the proposal it should 

be placed. 

There are slight differences but these Annexes 

appear to be largely the same. 

Which takes precedence? 

Recommend one be deleted to minimize confusion 

Is this form to be submitted with the proposal or after 

award? 

If with the proposal, please specify where. 

The evaluation criterion reads, "The proposed 

architecture maximises reuse of available interfaces 

and services defined in the SRS, Annex A13" but 

there is no Annex A13. 

Are we correct in assuming that the correct reference 


Book I has been updated by removing Annex A-3 

header. (Amendment 2 to NCOP IFB). 

Annexes of Book I (Instructions to Bidders) shall 

be included in the submitted bids. 

Annexes of Book II (Prospective Contract) shall 

only be filled in for Contract Award, some of them 

directly from those provided in the bids. 

As part of Book II (Prospective NCOP Contract), 

all forms in Annex to the Special Contract 

Provisions have to be completed for award only, 

and not in the bids. 

The criteria in the referred paragraph of Book I 

has been updated in accordance with the 

associated updated requirements as defined in 

T.24. (amendment 2 to NCOP IFB) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

44


TECHNICAL 

Serial 

NR 

T.96 

T.97 

T.98 


REF 

NCOP-129 and 

NCOP-1024 


SoW Page 28, 



NCOP-BookII Part 

IV_AnnexA SRS 

v1.0 

NNCOP 1309 



is the file titled "A.3 - NCOP Interfaces 

Requirements.pdf"? 

NCOP-129 and NCOP-1024 appear to be 

equivalent. Please advice as to whether or not there 

is any difference in functionality intended. 

This Section states that details of which project 

management tool is to be used by the Contractor, is 

specified in the SRS. However, no reference to this 

information can be found in the SRS. Request 

confirmation of what project management tool is to be 

used by the Contractor. 

NCOP 1309 and 1311 describe the required ("shall" 

statement) maximum reuse of "components" and 

"interfaces and services" from AirC2IS. 

1- Is the use of Biztalk mandatory for the NCOP 

ESB component? 

2- If not, how would you assess and evaluate 

"maximum reuse" in Reqt 1309, if an alternative 

ESB technology would be used? 

3- If not, how would you ensure equal comparison 

of different ESB technologies? What criteria will 

be used to compare them? 

4- If yes, does this mandation mean that NATO 

takes resonsibility for the design and 

performance consequences of that technology 

choice? 

5- Reference 27 talks about one component: 

Biztalk. NCOP1309 talks about components 

(plural). Which other components from AirC2IS 


No. These are 2 different requirements 

concerning the aggregation of either Information 

Products or COP Information Products into a 

COP IP. 

The SOW requirement 3.10.1.1 has been 

removed (Amendment 2 to NCOP IFB) 

See answer to T.24 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

CLOSED 

(Amdt 2) 

45


TECHNICAL 

Serial 

NR 


REF 



need to be reused? 

6- What is the rationale for selecting components 

from the AirC2IS solution (as distinct from other 

existing assets), given that this solution is still at 

the early stages of design and development? 

If in fact you are requesting that bidders propose to 

federate the ESB in NCOP with the "ESB" in the 

AirC2IS MS-BT Messaging System as a totally 

acceptable solution exhibiting the required level of 

"Reuse", could this be clarified to the bidder 

community. 


46




Amendment 1 

Annex B: Updated IFB Documents 

Updated Book I (Instructions to Bidders) 

Updated Bidding Sheets 

Updated Annexes to Book I 

Updated Book II – Part II - Special Provisions 

Updated Book II – Part IV – Statement of Work 

Updated Book II – Part IV – SRS - Annex A to the Statement of Work 


Page B-1 

NC3A-BE/ACQ/ASG/11/xxx 

Updated Book II – Part IV – WP description – Annex B to the Statement of Work

Book I, Page I-i 






Deliver and Implement Increment 1 of the Bi-SC AIS NATO Common 


AUTHORISATION/SERIAL NOS. 

AC/4-DS(2008)0011 

AC/4-DS(2008)0029 

AC/4DS(2011)0011 

Project Serials No.: 1999/5HQ00590 & 2005/0IS03073 

BOOK I 

INSTRUCTIONS TO BIDDERS

Book I, Page I-ii 


TABLE OF CONTENTS 



SECTION 1 INTRODUCTION 1 

1.1. Purpose 1 

1.2. Scope 1 

1.3. Overview of the Prospective Contract 2 

1.4. Governing Rules, Eligibility, and Exclusion Provisions 5 

1.5. Security 5 

1.6. Bidders‘ Library - Release of Controlled Reference Documentation and 

Materials 6 

SECTION 2 GENERAL BIDDING INFORMATION 8 

2.1. Definitions 8 

2.2. Eligibility and Origin of Equipment and Services 9 

2.3. Bid Delivery and Bid Closing 9 

2.4. Requests for Extension of Bid Closing Date 11 

2.5. Purchaser‘s Point of Contact 11 

2.6. Request for IFB Clarifications 11 

2.7. Requests for Waivers and Deviations 13 

2.8. Amendment of the Invitation for Bid 13 

2.9. Modification and Withdrawal of Bids 13 

2.10. Bid Validity 14 

2.11. Bid Guarantee 15 

2.12. Cancellation of Invitation for Bid 16 

2.13. Electronic Transmission of Information and Data 1617 

2.14. Supplemental Agreements 17 

2.15. Notice of Limitations on Use of Intellectual Property Delivered to the 

Purchaser 1718 

2.16. Mandatory Quality Assurance and Quality Control Standards 18 

SECTION 3 BID PREPARATION INSTRUCTIONS 20 

3.1. General 20 

3.2. Bid Package Content 21 

3.3. Package Marking 21 

3.4. Volume 1 – Bid Administration Package 22 

3.5. Volume 2 - Price Quotation 23 

3.6. Volume 3 - Technical Proposal Package 25 

SECTION 4 BID EVALUATION AND CONTRACT AWARD 3433 

4.1. General 3433 

4.2. Best Value Award Approach and Bid Evaluation Factors 3534 

4.3. Evaluation Procedure 3635 

4.4. Evaluation Step 1 - Administrative Compliance 3736 

4.5. Evaluation Step 2 - Technical Evaluation 3938 

4.6. Evaluation Step 3 - Price Evaluation 5554 

4.7. Evaluation Step 4 – Calculation of Best Value Scores 5958 

Annex A Bidding Sheets Package 1 

Annex B Prescribed Administrative Forms and Certificates 1 

Annex C Bid Guarantee - Standby Letter of Credit 1 

Annex D Acknowledgement of Receipt of NR Library 1

Book I, Page I-iii 




Annex E Non Disclosure Undertaking 1 

Annex F NCOP SRS Requirements Implementation Schedule 1 

Annex G Clarification Request Form 1


SECTION 1 INTRODUCTION 

1.1. Purpose 

Book I, Page I-1 



1.1.1. The purpose of this Invitation for Bid (IFB) is to award a Contract to deliver and 

implement Increment 1 of the NATO Common Operational (NCOP). 

1.1.2. The NCOP project is identified as Project 1999/5HQ00590 under the Capability 

Package 5A0007 ―Provide Information Services in Support of the ACE wide 

Operations Mission Area‖. The NCOP project is intended to provide the NATO 

community with an integrated, robust and flexible capability supporting a set of 

services available throughout the Bi-Strategic Command (Bi-SC) Automated 

Information System (AIS) to enable NATO and National forces to establish and 

share a common view of the battle space thereby improving their situational 

awareness - and decision-making processes. 

1.1.3. In addition, both ISAF deployment (SHCMRB/6100/070/10 – CUR 422) and 

functionalities to support Theatre Missile Defence (TMD) operations (Project 

2006/0IS03073 ―Bi-SC AIS Theatre Missile Defence Capability One Services‖ 

within CP 0A1303 ―Provide NATO-Wide Theatre Missile Defence 

Capabilities‖) are to be implemented within the scope of the NCOP.. 

1.1.4. In what follows, NCOP is to be interpreted to include both ISAF deployment 

and the relevant TMD-related functionalities. 

1.1.5. The NCOP project is approved for incremental implementation and three 

incremental deliveries are currently expected in satisfaction of the NCOP 

requirements. Each of these increments is intended to incorporate a sequence of 

design, development, testing, and deployment activities, and each delivering an 

integral, fielded baseline capable of supporting NATO operational requirements. 

1.1.6. This Contract covers implementation of the first NCOP increment. 

1.2. Scope 

1.2.1. As specified in Clause 4, entitled ―Scope of Work‖, of the Special Contract 

Provisions, the complete NCOP capability is expected to be delivered by the 

means of an incremental approach comprising of three distinguishable 

increments. Each increment will provide an integral, usable and operationallyfielded 

capability. 

1.2.2. The current authorisation and consequently any Contract resulting from this 

Invitation for Bid (IFB) shall address solely Increment 1, providing a basic 

NCOP capability, which will then serve as the baseline for further enhancement 

in subsequent increments. In this respect Bidders shall note that all indications in 

the System Requirement Specifications (SRS) document contained in Book II – 

Annex A of the Prospective Contract Statement of Work (SOW) of this IFB and 

pertinent to Increment 2 and 3 of NCOP are provided for informative purposes 

only, may be subject to changes, shall not be considered for the purpose of





bidding against this IFB and shall not to be construed to represent an obligation 

for the Purchaser with respect to any work to be undertaken under any Contract 

resulting from this IFB unless they are formally ratified by the means of an 

amendment issued in accordance with the terms and conditions of the 

Prospective Contract. 

1.2.3. Increment 1 is further subdivided in a series of Work Packages, the successful 

performance of which constitutes the entirety of the Prospective Contract scope. 

1.2.4. It is envisioned that, subject to successful delivery and Purchaser‘s acceptance 

of each preceding increment and agreement by the NATO Infrastructure 

Committee on scope and price for each subsequent increment, the selected 

Contractor could be retained for each of the subsequent increments. 

1.2.5. Notwithstanding the intention to have the whole project executed by one 

common integration Contractor, the Purchaser reserves the right to refrain from 

proceeding with any further increment. 

1.2.6. Increments 2 and 3 will focus on delivering the remainder of the NCOP 

capabilities. The scope of Increments 2 and 3 will be refined during preparation 

(follow-on increment analysis and planning) phases which will be conducted 

during the development of Increment 1 and later Increment 2 respectively. 

1.2.7. More details about the scope of the Prospective Contract can be found in the 

referred Clause 5 of the Special Contract Provisions at Book II. 

1.3. Overview of the Prospective Contract 

1.3.1. The Prospective Contract (Book II) requires the selected Contractor to deliver 

the first increment of the NCOP capability. This will be achieved within the 

framework of the Contract resulting from this IFB by the means of performance, 

in some cases concurrent performance, of Contract Work Packages further 

defined in the SOW and summarized hereinafter as follows: 

Contract Work Package 1: Project Management 

To cover all Project Management effort required to perform all work packages 

under the Contract until IOC. 

1.3.2. Contract Work Package 2: JCOP Operational Support – Non Evaluated Contract 

Option 

To provide on-site support to the Purchaser for second-level support, 

maintenance and test of the JCOP Product Baseline. 

1.3.3. Contract Work Package 3: System Engineering 

To develop, test, and deliver Product Baseline compliant with the NCOP System 

Requirements Specifications. 

1.3.4. Contract Work Package 4: Increment 2 Analysis and Planning 

To conduct the activities to be performed by the Contractor and relevant to the





assessment and preparation of the requirements associated with a follow on 

increment of the NCOP project. 

1.3.5. Contract Work Package 5: NCOP Training and SOP Development Support 

To cover activities related to development of the training programme and 

production / provision of training aids/equipment and material, based on the 

SOPs. To deliver the Training Courses for the NCOP Operational Trainers. 

1.3.6. Contract Work Package 6: NCOP Operational Support and Sustainment 

The successful fulfilment of this Work Package is a pre-condition to the system 

being installed and activated at the first of the scheduled NATO sites (including 

the Pilot Sites). Once the system product baseline is installed, at the first of the 

NCOP Pilot Sites, the prospective Contractor shall take responsibility for its 

operational support and sustainment. Performance under this Work Package 

includes among other requirements the formalization of the infrastructure of inservice 

system sustainment that will ensure system sustainment until the 

Purchaser declaration of Final Operational Capability (FOC) and latter until the 

end of warranty. 

1.3.7. Contract Work Package 7: Pilot Site Installation, Activation and Training 

Once the sustainment structure is in place, under this Work Package, the 

Contractor responsibility shall be to carry out Site Surveys at all authorised sites 

and install and activate the system, perform testing and provide relevant training 

to the identified ―Pilot Sites‖, including a site at ISAF. 

1.3.8. Contract Work Package 8: Support to Initial Operational Testing and Evaluation 

To identify any discrepancies between the system delivered to the Pilot Sites and 

its operational needs, and capture them as recommended requirements for WP-9 

Added Development and Testing 

1.3.9. Contract Work Package 9: Added Development and Testing – Evaluated 

Contract Option 

NCOP system deployed at the Pilot Sites will be operationally evaluated by the 

user‘s community with Contractor‘s support, as defined in Work Package 8. The 

result of these tests shall show functional deficiencies that could not have been 

identified, which shall be the input requirements for added development and 

testing. During this Work Package the Contractor shall implement one full 

engineering spiral to develop Product Baseline fit for implementation at all 

authorised sites. This Work Package has been defined as evaluated contract 

option. As the result, the Purchaser may elect to exercise this option in 

accordance with the prescriptions of the Prospective Contract Special Provision 

Clause 12. 

1.3.10. Contract Work Package 10: Site Installation, Activation and Training 

This Contract Work Package establishes the requirement for installation, 

training and activation of the NCOP system at NATO sites. The list of site 

installations and related activities of this Contract Work Package also includes 

the Pilots Sites installed within the framework of Contract Work Package 7. This 

circumstance is explained by the fact that in light of the nature of the 

performance, it is likely that a further baseline will have been developed since





the time of installation of the Pilots Sites as the result of activities covered by 

other Contract Work Packages. Consequently, in this case it would be necessary 

to proceed with a new baseline installation at the Pilot Sites in order to maintain 

version baseline coherence throughout the command structure spectrum. 

1.3.11. Contract Work Package 11: Support to Operational Test and Evaluation – 

Evaluated Contract Option 

Should, as a result of the activities under other Contract Work Packages, a 

baseline of the system, different from that resulting from Contract Work 

Package 3, be developed, at the discretion of the Purchaser, the Contractor may 

be requested to perform support to operational testing during the course of 

exercises. This Contract Work package covers the scope of the support. 

Consequently performance associated with this Work Package is construed as an 

Option under the Prospective Contract to be exercised at the sole discretion of 

the Purchaser in accordance with the stipulations of Contract Special Provision 

Clause 12 

1.3.12. Contract Work Package 12: Installation, Activation and Training at Sites 

Requiring Confirmation – Evaluated Contract Option 

Since currently NATO Command Structure is under reform, the final list of 

NCOP sites needs to be confirmed. This Contract Work Package includes 

installation, activation and training activities for the sites that may be reduced as 

the result of the NATO reform. The Purchaser may elect to exercise the options 

specified in this Work Package in any combination in accordance with Clause 

12 of the Prospective Contract Special Provisions. 

1.3.13. Contract Work Package 13: NCOP Installation, Activation and Training at 

Additional Sites – Non Evaluated Contract Option 

This Contract Work Package includes a series of Prospective Contract Options 

that the Purchaser may elect to exercise in any combination in accordance with 

Clause 12 of the Prospective Contract Special Provisions. With the Prospective 

Contract being that of Firm Fixed Price and the nature of the activities inherently 

subject to changes, the Purchaser has identified a series of activities in this 

Contract Work Package, the performance of which may be needed during the 

course of the Contract in order to meet the overall goal of the project. Although 

the likelihood of the need for the performance of these activities cannot be 

accurately determined at this juncture the Purchaser elects to include them into 

any resulting Contract in the form of Options 

1.3.14. Contract Work Package 14: NCOP Post Increment 1 Sustainment – Evaluated 

Contract Option 

Once NCOP system is deployed and handed over to NATO, it needs to be 

supported during its operation. The purpose of this Work Package is to provide 

additional system support at a NATO site by Contractor‘s personnel. The 

Purchaser may elect to exercise the options specified in this Work Package in 

any combination in accordance with Clause 12 of the Prospective Contract 

Special Provisions.


1.4. Governing Rules, Eligibility, and Exclusion Provisions 




1.4.1. This solicitation is an International Invitation for Bid and is issued in accordance 

with the procedures for Alliance Operations and Missions International 

Competitive Bidding ‗AOM ICB) set forth in the NATO document AC/4- 

D(2007)0003. Pursuant to these procedures, bidding is restricted to companies 

from participating NATO member nations for which a Declaration of Eligibility 

has been issued by their respective government authorities. 

1.4.2. Best Value Evaluation Method 

1.4.2.1. The evaluation method to be used in the selection of the successful Bidder 

under this solicitation will follow the Best Value Procedures set forth in AC/4- 

D(2008)0002-REV1 dated 27 April 2009. 

1.4.2.2. The bid evaluation criteria and the detailed evaluation procedures are 

described in SECTION 4 

1.4.3. This Invitation for Bid will not be the subject of a public Bid opening. 

1.4.4. The Bidder shall refer to the Purchaser all queries for resolution of any conflicts 

found in information contained in this document in accordance with the 

procedures set forth in paragraph 2.6 "Request for IFB Clarifications‖. 

1.4.5. Prospective Bidders shall note that the Purchaser reserves the right to exclude 

the successful Contractor and its Sub-Contractor(s) from the award of this 

Contract as a result of the Contractor or its Subcontractor(s) being selected for 

the work performed or to be performed under the Afghan Mission Network 

(AMN) COP Enhancement Contract. This applies also to the 

Contractor‘s/Subcontractor‘s parent companies or subsidiaries. 

1.4.6. Prospective Bidders shall note that the Purchaser reserves the right to exclude the 

successful bidder and its prospective Sub-Contractors from the award of this 

Contract if the successful bidder or its prospective Sub-Contractors may be in a 

position to unfairly influence this contract as a result of being selected for the work 

performed or to be performed under the BI-SC AIS Programme Management and 

Integration Capability (BI-SC AIS PMIC) Contract. This applies also to the 

Contractor's/Sub-Contractor's parent companies or subsidiaries unless the parent 

company or its subsidiaries will provide proof that they operate as a separate legal 

entity in a completely distinguishable and different business domain from that of the 

PMIC. Such evidence shall be presented in accordance with the prescriptions of 

paragraph 3.4.2.16 and shall be subject to the administrative evaluation detailed in 

paragraph 4.4.1.6. 

1.5. Security 

1.5.1. Security 

1.5.1.1. This Invitation for Bid has been classified as NATO UNCLASSIFIED.





1.5.1.2. Contractor will be required to handle and store classified material to the level 

of ―NATO SECRET‖ and the Contractor shall have the appropriate facility 

and personnel clearances at the date of Contract Signature. Should a 

Contractor be unable to perform the Contract due to the fact that the 

facility/security clearances have not been provided by their respective national 

security agency, this lack of clearance can not be the basis for a claim of 

adjustment or an extension of schedule, nor the lack of clearance be 

considered a mitigating circumstance in the case of an assessment of 

Liquidated Damages or a determination of Termination For Default by the 

Purchaser. 

1.5.1.3. Contractor personnel working at NATO sites are required to possess a security 

clearance of ―NATO SECRET‖. Contractor personnel without such a 

clearance, confirmed by the appropriate national security authority and 

transmitted to the cognisant NATO security officer at least fourteen (14) days 

prior to the site visit, will be denied access to the site. Denial of such access 

by the Purchaser may not be used by the Contractor as the basis for a claim of 

adjustment or an extension of schedule nor can the denial of access be 

considered a mitigating circumstance in the case of an assessment of 

Liquidated Damages or a determination of Termination for Default by the 

Purchaser. 

1.5.1.4. Bidders are advised that Contract signature will not be delayed in order to 

allow the processing of security clearances for personnel or facilities and, 

should the otherwise successful Bidder not be in a position to accept the 

offered Contract within a reasonable period of time, due to the fact that its 

personnel or facilities do not possess the appropriate security clearance(s), the 

Purchaser may determine the Bidder‘s Offer to be non-compliant and offer the 

Contract to the next ranking Bidder. In such a case, the Bidder who would not 

sign the Contract may be liable for forfeiture of the Bid Guarantee. 

1.6. Bidders’ Library - Release of Controlled Reference Documentation and 

Materials 

1.6.1. Prospective Bidders are informed that a Bidders Library, consisting of 

applicable reference documents, is provided on request to prospective bidders to 

support the elaboration of their tender. The Bidders Library is composed of two 

CDs (one NU CD and one NR CD) which both contain the different documents 

that may be useful to understand and meet the requirements developed in the 

Bidding documents. 

1.6.2. This Bidders’ Library will be mailed to bidders who respond with positive 

intent to bid and confirmation of request for subject Library. 

1.6.3. The Bidders are requested to complete, sign and return to the IFB Senior 

Contracting Officer (gael.craver@nc3a.nato.int or +32-(0)2-707-8271 (fax)) the 

form at Annex D regarding the delivery of the NATO RESTRICTED Library. 

Bidders are informed that they shall return the NR Library to the IFB 

Contracting Officer at the end of the bidding period. If a firm decides not to 

make a bid in response to this IFB, the firm shall return the NR Library disc to





the Purchaser at the time of this decision. Bidders shall also submit a statement 

from their corporate security officer stating that either no copies or excerpts 

from the NR Library have been made, or that all copies of the disc or any paper 

copies or excerpts derived from the NR Library have been destroyed. In the 

latter case, a Certificate of Destruction shall be provided. 

1.6.4. In addition, all documents and materials identified in the Non Disclosure 

Undertaking in Annex E associated with this IFB are subject to release control 

because of their nature, ownership or other constraints. Issuance of these 

documents and materials is subject to the signature by the Bidder of the 

Non Disclosure Undertaking in Annex E. 

1.6.5. Bidder‘s attention is drawn to the fact that a number of prototypes indicated in 

Annex E for which release can be requested, require, in order to function, 

additional COTS or Open Source products. The Purchaser shall not provide such 

products and it shall therefore be the responsibility of the Bidders to assess the 

impact of any necessary license to be obtained as well as the financial 

implications associable with the procurement of these licenses.





SECTION 2 GENERAL BIDDING INFORMATION 

2.1. Definitions 

2.1.1. In addition to the definitions and acronyms set in Clause 1 of Part II of the 

prospective Contract and the definitions and acronyms set in the Clause entitled 

―Definitions‖ of the NC3O General Contract Provisions (Part III), the following 

terms and acronyms, as used in this Invitation for Bid shall have the meanings 

specified below: 

2.1.1.1. "Bidder": a firm, consortium, or joint venture which submits an offer in 

response to this solicitation. Bidders are at liberty to constitute themselves into 

any form of Contractual arrangements or legal entity they desire, bearing in 

mind that in consortium-type arrangements a single judicial personality shall 

be established to represent that legal entity. A legal entity, such as an 

individual, Partnership or Corporation, herein referred to as the ―Principal 

Contractor‖, shall represent all members of the consortium with the NATO C3 

AGENCY and/or NATO. The ―Principal Contractor‖ shall be vested with full 

power and authority to act on behalf of all members of the consortium, within 

the prescribed powers stated in an irrevocable Power of Attorney issued to the 

―Principal Contractor‖ by all members associated with the consortium. 

Evidence of authority to act on behalf of the consortium by the ―Principal 

Contractor‖ shall be enclosed and sent with the Bid. Failure to furnish proof of 

authority shall be a reason for the Bid being declared non compliant. 

2.1.1.2. "Compliance": strict conformity to the requirements and standards specified in 

this IFB and its attachments. 

2.1.1.3. "Contractor": the awardee of this solicitation of offers, which shall be 

responsible for the fulfilment of the requirements established in the 

prospective Contract. 

2.1.1.4. ―Firm of a Participating Country‖: an eligible firm legally constituted or 

chartered under the laws of, and geographically located in, or falling under the 

jurisdiction of a Participating Country. 

2.1.1.5. ―Participating Country‖: any of the NATO nations contributing to the project, 

namely, (in alphabetical order): BELGIUM, BULGARIA, CANADA, 

CZECH REPUBLIC, DENMARK, ESTONIA, FRANCE, GERMANY, 

GREECE, HUNGARY, ICELAND, ITALY, LATVIA, LITHUANIA, 

LUXEMBOURG, THE NETHERLANDS, NORWAY, POLAND, 

PORTUGAL, ROMANIA, SLOVAKIA, SLOVENIA, SPAIN, TURKEY, 

THE UNITED KINGDOM and THE UNITED STATES 

2.1.1.6. ―Quotation‖ or ―Bid‖: a binding offer to perform the work specified in the 

attached prospective Contract (Book II)

2.1.1.7. ―IFB‖: Invitation for Bid 


2.2. Eligibility and Origin of Equipment and Services 




2.2.1. As stated in paragraph 1.4.1 above, only firms from a Participating Country are 

eligible to engage in this competitive Bidding process. In addition, all 

Contractors, sub-Contractors and manufacturers, at any tier, must be from 

Participating Countries. 

2.2.2. None of the work, including project design, labour and services shall be 

performed other than by firms from and within Participating Countries. 

2.2.3. No materials or items of equipment down to and including identifiable Subassemblies 

shall be manufactured or assembled by a firm other than from and 

within a Participating Country. 

2.2.4. Unless otherwise authorised by the terms of the prospective Contract, the 

Intellectual Property Rights to all design documentation and related system 

operating software shall reside in NATO member countries, and no license fees 

or royalty charges shall be paid by the Contractor to firms, individuals or 

governments other than within the NATO member community. 

2.3. Bid Delivery and Bid Closing 

2.3.1. All Bids shall be in the possession of the Purchaser at the address given below in 

paragraph 2.3.2 on/or before 14:00 hours on 27 June 2011 (Brussels Local 

Time), at which time and date Bidding shall be closed. 

2.3.2. Bids shall be delivered to the following address: 

2.3.2.1. By Post: 

NATO C3 Agency 

ACQ/ASG (ATTN: Mr. Les Hendriks / Mr. G. Craver) 

Boulevard Leopold III 

1110 Brussels 

Belgium 

2.3.2.2. Hand Carried Service or courier 


ACQ/ASG (ATTN: Mr. Les Hendriks) 

Bâtiment Z 

Avenue du Bourget 140 

B-1110 Brussels 

2.3.3. Bids forwarded by electronic means (i.e. email) are not permitted and will not be 

considered. Bidders shall note that electronic (CD ROM) copies of their Bid are





required to be submitted with their "hard copy" in accordance with the 

submission prescriptions as further detailed in Section III of this Book I. 

2.3.4. Bidders are advised that security or other personnel remaining on the premises 

outside of normal business hours will decline to sign or issue receipts for 

delivered items. It is the responsibility of the Bidder to ensure that delivery of 

the bid is performed during duty hours and days. 

2.3.5. Late Bids 

2.3.5.1. Bids which are delivered to the Purchaser after the specified time and date set 

forth above for Bid Closing are "Late Bids" and shall not be considered for 

award. Such Bids will be returned unopened to the Bidder at the Bidder's 

expense unless the Purchaser can determine that the Bid in question meets the 

criteria for consideration as specified below. 

2.3.5.2. Consideration of Late Bid – The Purchaser considers that it is the 

responsibility of the Bidder to ensure that the Bid submission arrives by the 

specified Bid Closing time. Considering the number and quality of express 

delivery services, courier services and special services provided by the 

national postal systems, a late Bid shall only be considered for award under 

the following circumstances: 

2.3.5.2.1. A Contract has not already been awarded pursuant to the Invitation for 

Bid, and 

2.3.5.2.2. The Bid was sent to the address specified in the IFB by ordinary, 

registered or certified mail not later than ten (10) calendar days before the 

Bid closing date and the delay was due solely to the national or 

international postal system for which the Bidder bears no responsibility 

(the official postmark for ordinary and Registered Mail or the date of the 

receipt for Certified Mail will be used to determine the date of mailing), or 

2.3.5.2.3. The Bid was hand carried, or delivered by a private courier service and the 

Bidder can produce a receipt which demonstrates that the delivery was 

made to the correct address and received by a member of the NATO C3 

Agency and the failure to be received by the Contracting Authority was 

due to mishandling within the Purchaser‘s organisation. 

2.3.5.3. A Late Bid which was hand-carried, or delivered by a private courier, for 

which a proper receipt cannot be produced, cannot be considered for award 

under any circumstances nor can late Bids which bear no post marks or for 

which documentary evidence of mailing date cannot be produced.


2.4. Requests for Extension of Bid Closing Date 




2.4.1. Bidders are informed that requests for extension to the closing date for the IFB 

shall be submitted only via the point of contact indicated in paragraph 2.5.1 

below. 

2.5. Purchaser’s Point of Contact 

2.5.1. The Purchaser point of contact for all information concerning this Invitation for 

Bid is: 

Mr. Gael Craver, Senior Contracting Officer 

Acquisition Support Group 

Tel: +32.2.707.83.87 

Fax: +32.2.707.87.70 

E-mail: gael.craver@nc3a.nato.int 

Bidders are required to send electronic copy of any communication to: 

Mr. Les Hendriks, Senior Contracting Assistant 


Tel: +32.2.707.82.78 

Fax: +32.2.707.87.70 

E-mail: les.hendriks@nc3a.nato.int 

2.5.2. All correspondence related to the IFB will be forwarded to: 



1110 Brussels, Belgium 


Attn: Mr. Gael Craver – Mr. Les Hendriks (contact details stated above) 

2.6. Request for IFB Clarifications 

2.6.1. Bidders, at the earliest stage possible during the course of the solicitation period, 

are encouraged to query and seek clarification of any matters of a Contractual, 

administrative and technical nature pertaining to this IFB. 

2.6.2. All questions and requests for clarification shall be forwarded to the Purchaser 

via email using the Clarification Request Form provided at Annex G of this 

Book I. Such questions shall be forwarded to the points of contacts specified in 

paragraph 2.5.1 above and shall be received before 17:00 hours on 23 May 2011 

(Brussels Local time). The Purchaser is under no obligation to answer questions





submitted after this time. Requests for clarification must address the totality of 

the concerns of the Bidder for any given area, as the Bidder will generally not be 

permitted to revisit areas of the IFB for additional clarification. 

2.6.3. It is the responsibility of the Bidders to ensure that all Clarification Requests 

submitted bear no mark, logo or any other form or sign that may lead to reveal 

the Bidders‘ identity in the language constituting the clarification itself. This 

prescription is not applicable to the mean used for the transmission of the 

clarification (i.e. email or form by which the clarification is forwarded). 

2.6.4. The Purchaser declines all responsibilities associated to any and all 

circumstances regardless of the nature or subject matter arising from the 

Bidders‘ failure or inability to abide to the prescription in paragraph 2.6.3. 

2.6.5. The Purchaser may provide for the removal of any form of identification in the 

body of the clarification request in those instances in which such practice is 

feasible as well as providing for a re-wording of the clarification request in those 

cases in which the original language submitted is deemed ambiguous, unclear, 

subject to different interpretation or revelatory of the Bidders identity. 

2.6.6. Bidders are advised that subsequent questions and/or requests for clarification 

included in a Bid shall neither be answered nor considered for evaluation and 

may be considered by the Purchaser as grounds for a determination of noncompliance. 

2.6.7. Except as provided above, all questions will be answered by the Purchaser and 

the questions and answers will be issued in writing to all prospective Bidders. 

2.6.8. The published answers issued by the Purchaser shall be regarded as the 

authoritative interpretation of the Invitation for Bid. Amendment to the 

language of the IFB included in the answers shall be incorporated by the Bidder 

in his offer. 

2.6.9. Where the extent of the changes implied by the response to a clarification 

request is of such a magnitude that the Purchaser deems necessary to issue 

revised documentation, the Purchaser will do so by the mean of the issuance of a 

formal IFB amendment pursuant to AC/4-D(2007)003 and in accordance with 

paragraph 2.8 below. 

2.6.10. The Purchaser reserves the right to reject clarification requests clearly devised or 

submitted for the purpose of artificially obtaining an extension of the bidding 

time (i.e. clarifications re-submitted using different wording where such wording 

does not change the essence of the clarification being requested). 

2.6.11. Bidders are advised that comments, if any, submitted at the time of any Request 

for Bidders‘ View exercise for the purpose of obtaining changes to the language 

of the IFB which have NOT resulted in the revision of the language of the issued





documentation should not be re-submitted as part of the clarification process 

described herein. 

2.7. Requests for Waivers and Deviations 

2.7.1. Bidders are informed that requests for alteration to, waivers or deviations from 

the terms and conditions of this IFB and attached Prospective Contract (Book II) 

will not be considered after the request for clarification process. Requests for 

alterations to the other requirements, terms or conditions of the Invitation for 

Bid or the Prospective Contract may only be considered as part of the 

clarification process set forth in paragraph 2.6 above. Requests for alterations to 

the specifications, terms and conditions of the Contract which are included in a 

Bid as submitted may be regarded by the Purchaser as a qualification or 

condition of the Bid and may be grounds for a determination of non-compliance. 

2.8. Amendment of the Invitation for Bid 

2.8.1. The Purchaser may revise, amend or correct the terms, conditions and/or 

specifications and provisions of the IFB at any time prior to the date set for the 

Bid Closing. Any and all modifications will be transmitted to all Bidders by an 

official amendment designated as such and signed by the Contracting Authority. 

Such amendment may be accompanied by an acknowledgement of receipt which 

the Bidder shall complete and forward to the Purchaser. Alternatively the 

Purchaser may provide for an automatic reception notification mechanism 

within its electronic transmission (i.e. email receipt) . This process of IFB 

amendment issuance may be part of the clarification procedures set forth in 

paragraph 2.6 above or be an independent action on the part of the Purchaser. 

2.8.2. The Purchaser will consider the potential impact of amendments on the ability of 

prospective Bidders to prepare a proper Bid within the allotted time. The 

Purchaser may extend the "Bid Closing Date" at its discretion and such 

extension will be set forth in the amendment document. 

2.8.3. All revision or amendments issued by the Purchaser shall also be acknowledged 

by the Bidder in its Bid by completing the ―Acknowledgement of Receipt of IFB 

Amendments‖ at Annex B-2. Failure to acknowledge receipt of all amendments 

may be grounds to determine the Bid to be non-compliant. 

2.9. Modification and Withdrawal of Bids 

2.9.1. Bids, once submitted, may be modified by Bidders, but only to the extent that 

the modifications are in writing, conform to the requirements of the IFB, and are 

received by the Purchaser prior to the exact time and date established for Bid 

Closing. Such modifications shall be considered as an integral part of the 

submitted Bid. 

2.9.2. Modifications to Bids which arrive after the Bid Closing Date will be considered 

as "Late Modifications" and will be processed in accordance with the procedure





set forth above concerning "Late Bids", except that unlike a "Late Bid", the 

Purchaser will retain the modification until a selection is made. A modification 

to a Bid which is determined to be late will not be considered in the evaluation 

and selection process. If the Bidder submitting the modification is determined to 

be the successful Bidder on the basis of the unmodified Bid, the modification 

may then be opened. If the modification makes the terms of the Bid more 

favourable to the Purchaser, the modified Bid may be used as the basis of 

Contract award. The Purchaser, however, reserves the right to award a Contract 

to the apparent successful Bidder on the basis of the Bid submitted and disregard 

the late modification. 

2.9.3. A Bidder may withdraw its Bid at any time prior to Bid Opening without 

penalty. In order to do so, an authorised agent or employee of the Bidder must 

provide an original statement of the firm's decision to withdraw the Bid and 

remove the Bid from the Purchaser‘s premises. 

2.9.4. Except as provided in paragraph 2.10.4.2 below, a Bidder may withdraw its Bid 

after Bid Opening only by forfeiture of the Bid Guarantee. 

2.10. Bid Validity 

2.10.1. Bidders shall be bound by the term of their Bids for a period of twelve (12) 

months starting from the Bid Closing Date specified in paragraph 2.3.1 above. 

2.10.2. In order to comply with this requirement, the Bidder shall complete the 

Certificate of Bid Validity set forth in Annex B-4. Bids offering less than the 

period of time referred to above for acceptance by the Purchaser may be 

determined to be non-compliant. 

2.10.3. The Purchaser will endeavour to complete the evaluation and make an award 

within the period referred to above. However, should that period of time prove 

insufficient to render an award, the Purchaser reserves the right to request an 

extension of the period of validity of all Bids which remain under consideration 

for award. 

2.10.4. Upon notification by the Purchaser of such a request for a time extension, the 

Bidders shall have the right to: 

2.10.4.1. accept this extension of time in which case Bidders shall be bound by the 

terms of their offer for the extended period of time and the Bid Guarantee and 

Certificate of Bid Validity extended accordingly; or 

2.10.4.2. refuse this extension of time and withdraw the Bid, in which case the 

Purchaser will return to the Bidder its Bid Guarantee in the full amount 

without penalty. 

2.10.5. Bidders shall not have the right to modify their Bids due to a Purchaser request 

for extension of the Bid validity unless expressly stated in such request.

2.11. Bid Guarantee 





2.11.1. The Bidder shall furnish with his Bid a Guarantee in an amount equal to One 

Hundred Thousand Euros (€100,000) with a validity equal to that of the bid as 

expressed in paragraph 2.10.1. The Bid Guarantee shall be in the form of an 

irrevocable, unqualified and unconditional Standby Letter of Credit (SLC) 

issued by a Belgian banking institution fully governed by Belgian legislation or 

issued by a non-Belgian financial institution and confirmed by a Belgian 

banking institution fully governed by Belgian legislation. In the latter case 

signed original letters from both the issuing institution and the confirming 

institution must be provided. The confirming Belgian bank shall clearly state 

that it will guarantee the funds, the drawing against can be made by the NC3A at 

its premises in Belgium. Bid Guarantees shall be made payable to the Treasurer, 

NATO C3 Agency. 

2.11.2. Alternatively, a Bidder may elect to post the required Guarantee by certified 

cheque. If the latter method is selected, Bidders are informed that the Purchaser 

will cash the cheque on the Bid Closing Date. 

2.11.3. If the Bid Closing Date is extended after a Bidder's financial institution has 

issued a Bid Guarantee, it is the obligation of the Bidder to have such Bid 

Guarantee (and confirmation, as applicable) extended to reflect the revised Bid 

Validity date occasioned by such extension. 

2.11.4. Failure to furnish the required Bid Guarantee in the proper amount, and in the 

proper form and for the appropriate duration by the Bid Closing Date may be 

cause for the Bid to be determined non-compliant. 

2.11.5. In the event that a Bid Guarantee is submitted directly by a banking institution, 

the Bidder shall furnish a copy of said document in the Bid Administration 

Package. 

2.11.6. The Purchaser will make withdrawals against the amount stipulated in the Bid 

Guarantee under the following conditions: 

2.11.6.1. The Bidder has submitted a bid and, after Bid Closing Date (including 

extensions thereto) and prior to the selection the compliant bid determined to 

represent the best value, withdraws his Bid, or states that he does not consider 

his bid valid or agree to be bound by his bid, or 

2.11.6.2. The Bidder has submitted a compliant bid determined by the Agency to 

represent the best value, but the Bidder declines to sign the Contract offered 

by the Agency, such Contract being consistent with the terms of the Invitation 

for Bid. 

2.11.6.3. The Purchaser has offered the Bidder the Contract for execution but the Bidder 

has been unable to demonstrate compliance with the security requirements of 

the Contract at the date of Contract signature,





2.11.6.4. The Purchaser has entered into the Contract with the Bidder but the Bidder has 

been unable or unwilling to provide the Performance Guarantee required under 

the terms of the Contract within the time frame required. 

2.11.7. Bid Guarantees will be returned to Bidders as follows: 

2.11.7.1. to non-compliant Bidders forty-five (45) days after notification by the 

Purchaser of a non-compliant Bid (except where such determination is 

challenged by the Bidder; in which case the Bid Guarantee will be returned 

upon request forty-five (45) days after a final determination of noncompliance); 

2.11.7.2. to all other unsuccessful Bidders upon request within thirty (30) days 

following the award of the Contract to the successful Bidder; 

2.11.7.3. to the successful Bidder upon submission of the Performance Guarantee 

required by the Contract or, if there is no requirement for such a Performance 

Guarantee, upon Contract execution by both parties. 

2.11.7.4. pursuant to paragraph 2.10.4.2 above. 

2.11.8. ―Standby Letter of Credit" or ―SLC‖ as used herein, means a written 

commitment by a Belgian financial institution either on its own behalf or as a 

confirmation of the Standby Letter of Credit issued by a non-Belgian bank to 

pay all or part of a stated amount of money, until the expiration date of the letter, 

upon presentation by the Purchaser of a written demand therefore. Neither the 

financial institution nor the Contractor can revoke or condition the Standby 

Letter of Credit. The term ―Belgian financial institution‖ includes non-Belgian 

financial institutions licensed to operate in Belgium, 

2.11.9. A format substantially similar to the one set in Book I Annex B-15 shall be used 

by the issuing financial institution to create a Standby Letter of Credit 

acceptable to the Purchaser. 

2.12. Cancellation of Invitation for Bid 

2.12.1. The Purchaser may cancel, suspend or withdraw for re-issue at a later date this 

IFB at any time prior to Contract award. No legal liability on the part of the 

Purchaser for payment of any sort shall arise and in no event will any Bidder 

have cause for action against the Purchaser for the recovery of costs incurred in 

connection with preparation and submission of a Bid in response to this IFB. 

2.13. Electronic Transmission of Information and Data 

2.13.1. The Purchaser will endeavour to communicate answers to requests for 

clarification and amendments to this IFB to the prospective Bidders as soon as 

practicable.





2.13.2. Bidders are cautioned that except for those cases in which electronic 

transmission of documentation is not permissible (i.e. documents with security 

classification mandating specific transmission methods) the Purchaser will rely 

exclusively on electronic mail communication to manage all correspondence 

related to this IFB, including IFB amendments and clarifications. 

2.13.3. Notwithstanding paragraph 2.13.2 above and subject to feasibility, prospective 

Bidders may request to be notified also by fax or regular mail when IFB 

correspondence is released to them. Such requests shall be submitted to the 

points of contact specified in paragraph 2.5.1 above. Such requested method of 

notification shall not be construed as the Bidders‘ right to obtain an extension of 

the Bid Closing Date. 

2.13.4. Bidders shall note that were voluminous documentation is to be transmitted the 

Purchaser will consider electronic transmission as the sole feasible manner to 

promptly notify all Bidders pursuant to the prescription is paragraph 2.13.1. 

Consequently, in such cases, the Purchaser will notify the Bidders‘ of the 

impossibility to resort to alternative methods of transmissions if this has been 

requested. 

2.14. Supplemental Agreements 

2.14.1. Bidders are required, in accordance with the certificate at Annex B-7 of these 

Instructions to Bidders, to disclose any prospective Supplemental Agreements 

that are required by national governments to be executed by NATO as a 

condition of Contract performance. 

2.14.2. Supplemental Agreements are typically associated with, but not necessarily 

limited to, national export control regulations, technology transfer restrictions 

and end user agreements. 

2.14.3. Bidders are cautioned that failure to provide full disclosure of the anticipated 

requirements and the terms thereof, to the best of the Bidder‘s knowledge and 

experience, may result in the Purchaser withholding award of the Contract or 

cancelling an executed Contract if it is discovered that the terms of such 

Supplemental Agreements contradict the terms of the Prospective Contract, 

including but not limited to those addressing authority to install use, modify, or 

provide to others to use or modify in accordance with the terms of the Contract 

any software, item, documentation and/or material regardless of the nature or 

content to be produced as a result of the performance under the prospective 

Contract. 

2.15. Notice of Limitations on Use of Intellectual Property Delivered to the 

Purchaser 

2.15.1. Bidders are instructed to review Clauses 24 and 25 of the Contract Special 

Provisions and Clause 30 of the Contract General Provisions set forth Parts II 

and III of Book II (Prospective Contract). These Clauses set forth the





definitions as well as the terms and conditions regarding the rights of the Parties 

concerning Intellectual Property developed and/or delivered under this Contract 

or used as a basis for the performance of the Prospective Contract. 

2.15.2. Bidders are required to disclose, in accordance with Annex B-10, Annex B-11, 

and Annex B-12, the Intellectual Property proposed to be used by the Bidder 

that will be delivered with either Contractor and Subcontractor(s) Background 

Intellectual Property Rights and Third Party Intellectual Property Rights. 

Bidders are required to identify such Intellectual Property and the basis on 

which the claim of Background or Third Party Intellectual Property is made. 

2.15.3. The identification of Bidders‘ Background and/or Third Party Intellectual 

Property shall be limited to those IPs associated with products and/or 

documentation which is indispensable in order to deliver, install and operate, 

support, maintain the system and to provide training and which are not related to 

products and/or documentation needed for internal processes only. 

2.15.4. Subject to the prescriptions of paragraph 2.15.3, all Bidders‘ Background and 

Third Party Intellectual Property Rights shall be listed regardless the software 

they refer to is linked to the Server or the Client Side of the system. 

2.15.5. Bidders shall further note that such identification is provided for informative 

purposes only and does not match the pricing requirements associated with such 

software which are instead spelled out in Annex A-2 of this Book I. 

2.15.6. Bidders are informed that any restrictions on Purchaser use of the Intellectual 

Property that conflicts with the definition and right prescribed in Clause 30 of 

the Contract General Provisions, or any other provision of the Contract 

concerning use or dissemination of such Intellectual Property shall render the 

bid non-compliant 

2.16. Mandatory Quality Assurance and Quality Control Standards 

2.16.1. Bidders are requested to note that, in accordance with Certificate at Annex B-8 

to these Instructions to Bidders, Bidders shall provide documentary evidence 

that the Bidder possesses a current certification that it is compliant with the 

requirements of Allied Quality Assurance Publication 2110, ISO 9001:2000 or 

an equivalent QA/QC regime. 

2.16.2. Bidders shall further demonstrate that such regime is applied within the Bidder‘s 

internal organisation as well as extended to its relationships with subcontractors. 

2.16.3. If the Bidder is offering a QA/QC regime that is claimed to be equivalent to 

AQAP 2110 or ISO 9001:2000, the burden of proof of such equivalency shall be 

on the Bidder and such evidence of equivalency shall be submitted with the 

Certificate in the Administrative Package.





2.16.4. Failure to execute this Certificate or to provide documentary evidence of 

compliance with this requirement may result in a determination of noncompliance 

for the submitted bid.





SECTION 3 BID PREPARATION INSTRUCTIONS 

3.1. General 

3.1.1. Bidders shall prepare and submit their Bid in accordance with the requirements 

and format set forth in this IFB. Compliance with all bid submission 

requirements is mandatory. Failure to submit a bid in conformance with the 

stated requirements may result in a determination of non-compliance by the 

Purchaser and the elimination of the bid from further consideration. 

3.1.2. Bidders shall not simply restate the IFB requirements. A Bid shall demonstrate 

that a Bidder understands the terms, conditions and requirements of the IFB and 

its ability to provide all the services and deliverables listed in the Schedules of 

the prospective Contract. Also, in accordance with the prescription of this 

Section, Bidders shall clearly illustrate the technology/functionalities, processes 

and procedures being proposed and their level of maturity in relation to the 

requirements to be satisfied as expressed in the System Requirement 

Specifications and the SOW. To this extent, the statements and illustrations 

made by the Bidders in their technical submission shall be the subject, during 

the technical evaluation detailed at paragraph 4.3.1.2, of the formal 

demonstration described at paragraph 4.5.2.3.1. 

3.1.3. Bidders are informed that the quality, completeness, thoroughness and clarity of 

the bid will affect the overall scoring of the bid. Although the Purchaser may 

request clarification of the bid, it is not required to do so and may make its 

determination on the content of the bid as written. Therefore, Bidders shall 

assume that inconsistencies, omissions, errors, lack of detail and other 

qualitative deficiencies in the submitted bid will have a negative impact on the 

final Best Value score. 

3.1.4. Partial Bids and/or bids containing conditional statements will be declared noncompliant. 

3.1.5. Bidders are advised that the Purchaser reserves the right to incorporate the 

successful Bidder‘s Offer in whole or in part by reference in the resulting 

Contract. 

3.1.6. If no specific format has been established for electronic versions, Bidders shall 

deliver this type of documentation in an electronic format which is best suited 

for review and maintenance by the Purchaser (e.g., Project Master Schedule in 

MS Project format, Project Highlight Reports in MS Word). 

3.1.7. All documentation submitted as part of the Bid shall be ―NATO 

UNCLASSIFIED‖.

3.2. Bid Package Content 





3.2.1. The complete Bid shall consist of three distinct and separated modules described 

in the following subparagraphs. Detailed requirements for the structure and 

content of each of these packages are contained in these Bidding Instructions. 

3.2.2. Module 1 - Bid Administration Package, containing one (1) hard copy and one 

soft copy of the documents specified in paragraph ‎3.4 below. 

3.2.3. Module 2 - Price Quotation, containing one (1) hard copy and one soft copy of 

the Price Quotation specified in paragraph ‎3.5. 

3.2.4. Module 3 - Technical Proposal Package composed of the further four parts as 

specified below. Each of the Parts listed below shall be self contained in a 

clearly marked separate binder or file for ease of segregation and handling. 

3.2.4.1. Part 1 - The Executive Summary, as described in paragraph 3.6.1 below, in 4 

hardcopies and four (4) softcopies. 

3.2.4.2. Part 2 - The Engineering Proposal, as specified in paragraph 3.6.2 below, in 

four (4) hardcopies and four (4) softcopies. 

3.2.4.3. Part 3 - The Management Proposal, as specified in paragraph 3.6.3 below, in 

four (4) hardcopies and four (4) softcopies. 

3.2.4.4. Part 4 - The Supportability Proposal, as specified in paragraph 3.6.4, in four 

(4) hardcopies and four (4) softcopies. 

3.3. Package Marking 

3.3.1. The separate parts of the bid shall be placed in outer containers for delivery. All 

outer containers into which bidding documents are placed shall be opaque or 

wrapped in opaque paper, sealed and identified with the following markings: 

SEALED BID IFB-CO-12780-NCOP 

BOX X of Y (1 of 3, 2 of 3, etc) 

NOTIFY Mr. Les Hendriks (X8278) or Mr. Gael Craver (X8387) UPON RECEIPT 

3.3.2. Each of the bid parts placed in the outer container(s) shall be separately wrapped 

(multiple copies of the same document may be wrapped together), and marked 

as follows: 

3.3.2.1. Name and address of the Bidder, 

3.3.2.2. The words ―SEALED BID‖ followed by the reference ―IFB-CO-12780- 

NCOP‖; and





3.3.2.3. The appropriate package marking (i.e., Module 1 Administration 

Documentation, Module 2 Price Proposal, Module 3 Technical Proposal Part 1 

Executive Summary; Part 2 Engineering Proposal (Copy #), Part 3 

Management Proposal (Copy #), Part 4 Supportability Proposal (Copy #)). 

3.4. Volume 1 – Bid Administration Package 

3.4.1. The Bid Administration Package shall include the original of the Bid Guarantee 

required by paragraph 2.11 of the Bidding Instructions. If the Bid Guarantee is 

sent to the Purchaser directly from the Bidder's bank, a letter, in lieu of the 

actual Guarantee, shall be included specifying the details of the transmittal. 

Bidders are reminded that the Bid Guarantee shall reflect any extensions to the 

Bid Validity Date due to extensions in the Bid Closing Date. 

3.4.2. The Package shall include the Certificates set forth in Annexes to these Bidding 

Instructions, signed in the original by an authorised representative of the Bidder. 

The Certificates are as follows: 

3.4.2.1. Annex B-1 (Certificate of Legal Name of Bidder) 

3.4.2.2. Annex B-2 (Acknowledgement of Receipt of IFB Amendments) 

3.4.2.3. Annex B-3 (Certificate of Independent Determination) 

3.4.2.4. Annex B-4 (Certificate of Bid Validity) 

3.4.2.5. Annex B-5 (Certificate of Exclusion of Taxes, Duties and Charges) 

3.4.2.6. Annex B-6 (Comprehension and Acceptance of Contract Special and General 

Provisions) 

3.4.2.7. Annex B-7 (Disclosure of Requirements for NC3A Execution of Supplemental 

Agreements) with the prospective text of such Agreements, as applicable. 

3.4.2.8. Annex B-8 (Certificate of Compliance AQAP or ISO 9001:2000 or 

Equivalent) with a copy of the relevant quality certification attached to it. 

3.4.2.9. Annex B-9 (List of Prospective SubContractorsList of Prospective 

SubContractors) 

3.4.2.10. Annex B-10 (Bidder Background IPR) – refer to prescriptions in paragraph 

2.15 

3.4.2.11. Annex B-11 (List of SubContractor IPRList of SubContractor IPR) – refer to 

prescriptions in paragraph 2.15 

3.4.2.12. Annex B-12 (List of Third Party IPR) and associated copies of license 

agreements for each Third Party – refer to prescriptions in paragraph 2.15 IPR.





3.4.2.13. Annex B-13 (Certificate of Origin of Equipment, Services, and Intellectual 

Property) 

3.4.2.14. Annex B-14 (List of Proposed Key Personnel) 

3.4.2.15. Annex B-15 (Certificate of Price Ceiling) 

3.4.2.16. Documentation Disclosure of Conflict of Interest 

3.4.2.16.1. A Conflict of Interest means that because of other activities or 

relationships with other persons or entities, a Bidder is unable or 

potentially unable to render impartial assistance or advice to the Purchaser 

or the Bidder‘s objectivity in performing the prospective Contract work is, 

or might be otherwise impaired, or the Bidder has an unfair competitive 

advantage. 

3.4.2.16.2. In compliance with paragraph1.4.6, Bidders shall identify all business 

relationships with the PMIC Bidders including but not limited to those 

resulting from ownership, share of assets, strategic business agreements 

regardless of their nature or financial magnitude of which the Bidders is 

knowledgeable at the time of bid submission. If any of such relationships 

could constitute a real or apparent conflict of interest, or could otherwise, 

in any manner or form, influence or appear to influence the capacity of the 

Bidder to render unbiased service, Bidders shall submit a plan for the 

mitigation of the conflict detailing the measures the Bidder has or proposes 

to put in place for the purpose of preventing unfair advantage in relation to 

the performance associated with the prospective Contract. 

3.4.2.16.3. If no conflict of interest exists, Bidders shall include a declaration to that 

extent signed by the individual entitled to commit the company to such 

statement. 

3.4.2.17. A CD-ROM containing an electronic version of the documentation stated in 

paragraphs 3.4.2.1 through 3.4.2.16 above. 

3.4.2.18. No indication disclosing or contributing to disclose the Bid Price shall be 

made part of the Bid Administration Package. Failure to abide to this 

prescription may result in the bid being declared non-compliant. 

3.5. Volume 2 - Price Quotation 

3.5.1. Introduction 

3.5.1.1. The authorized scope for this project and consequently that of any Contract 

resulting from this IFB is that encompassed by the requirements illustrated in 

Contract Work Packages 1 through 14. Because of the nature of some of the 

activities associated with this project and their inherent uncertainty the 

Purchaser acknowledges that the execution and the performance schedule of a





number of Contract Work Packages cannot be accurately determined in 

advance (i.e. Contract Work Packages 2, 9, 11, 12, 13, and 14). 

3.5.1.2. Therefore, standing the need for these Contract Work Packages to be 

performed, the Purchaser has elected to include them in the form of Indefinite 

Delivery Options 1 in any Contract resulting from this IFB. The performance of 

tasks and delivery of deliverables associated with these Work Packages are 

subject to the unilateral exercise of the option(s) by the Purchaser. No 

obligation for the parties will arise until such formal Option(s) exercise has 

been performed. 

3.5.1.3. Contract Work Packages 2, 13 and 14 are the requirements which are not 

within the framework of the received authorization, are being incorporated as 

Indefinite Delivery Options addressing special requirements the fulfilment of 

which is subject to express authorization to be provided by the relevant NATO 

authorities. Therefore at the time of the signature of any Contract resulting 

from this IFB, no obligation for the parties will arise with respect to the 

performance and/or payments associated with tasks and deliverables which are 

made part of Work Packages 2, 13 and 14. The obligation of the parties with 

respect to the scope of this Work Package is subject to the authorization by the 

relevant NATO authorities and the unilateral express exercise of the Options 

by the Purchaser. 

3.5.2. Package Contents 

3.5.2.1. The Price envelope shall contain the following documentation and media: 

3.5.2.1.1. Annex A-1 ―Bidding Sheets‖ and, in annex, the complete set of sheets 

contained in the electronic file ―2-IFB-CO-12780-NCOP-Bidding 

Sheets.xls‖ submitted as part of this IFB. 

3.5.2.1.2. A CD-ROM containing an electronic version in MS Excel of the 

documentation stated in paragraph 3.5.2.1.1 above. 

3.5.3. Pricing Prescriptions 

3.5.3.1. Annex A-2 to the present Book I illustrate the price bid requirements 

associated with the compilation of the Bidding Sheets. All prescriptions 

illustrated therein are to be regarded as mandatory. Failure to abide to 

such prescriptions may lead to the bid being declared non-compliant. 

1 Within the framework of the Prospective Contract, Indefinite Delivery Options are those defined 

Contractual tasks for which the scope of the performance to be rendered by the Contractor and its firm 

fixed price is defined but the actual performance is deferred to a unilateral determination by the 

Purchaser to be made and notified to the Contractor in accordance with Clause 12 of the Contract 

Special Provisions.





3.5.3.2. Bidders shall prepare their Price Quotation by completing the Bidding Sheets 

referred in paragraph 3.5.2.1.1 above, in strict compliance with the 

prescriptions of specified in Annex A-2 (Instructions for Bidding Sheets 

preparation). Such documentation constitutes an integral part of this IFB and 

prescriptions contained therein shall be referred to for the purpose of the 

evaluation set forth in paragraph 4.6. 

3.6. Volume 3 - Technical Proposal Package 

3.6.1. Executive Summary 

3.6.1.1. Bidders shall provide an overview of the salient features of their technical 

proposal in the form of an executive summary. 

3.6.1.2. This summary shall provide a general description of the major points 

contained in each of the required sections of the technical proposal and shall 

demonstrate the depth of the Bidder‘s understanding of the project, 

implementation environment and the problems and risks of project 

implementation. The Bidder shall highlight the strengths which it and its team 

bring to the project in terms of minimising the problems and reducing the 

risks, and the key points of the technical approach and solution that he 

believes deserves recognition under a Best Value evaluation scheme. This 

summary shall not exceed 15 pages. 

3.6.2. Part 1: Engineering Proposal 

3.6.2.1. Table of Contents 

3.6.2.1.1. Bidders shall compile a detailed Table of Contents which lists not only the 

section headings but also the major sub-sections, and topic headings 

required set forth in these Instructions or implicit in the organisation of the 

Engineering Proposal. 

3.6.2.1.2. The following documents shall be the part of Engineering Proposal 

Package: 

Proposed System Requirements Specification Changes 

Draft System Design Specification 

Draft System Development Plan 

Draft Test Plan 

Draft System Implementation Plan 

Technical Demonstration (documentation) 

3.6.2.1.3. The Engineering Proposal package shall not exceed 500 pages with fonts 

in ―Times New Roman‖, size 12, with the exception of the following 

items: 

Table of Contents 

SRS traceability matrix



Requirements Implementation Schedule 

User manuals for demonstration 

Sample of training material 

Basis of Estimate. 



3.6.2.1.3.3.6.2.1.4. ―Times New Roman‖ fonts in size 12 shall be used for normal 

text, and ―Arial Narrow‖ fonts not smaller than size 10 for tables and 

graphics 

3.6.2.2. Proposed System Requirements Specification Changes 

3.6.2.2.1. The Bidder shall provide all proposed changes to the System Requirements 

Specification (SRS) in the form of one or more Change Requests, as 

specified in Section 4.4.5 of the of the Statement of Work of the 

Prospective Contract (Book II, Part IV) hereafter referred to as the SOW 

at the time of the bid. These should describe changes regarding 

requirements applicable to the Increment 1 capability and if relevant 

Increments 2 and 3. 

3.6.2.2.2. The Bidder shall detail its justification for the requested SRS changes as 

described in the SOW section 4.4, including its impact on schedule, cost 

and performance. 

3.6.2.3. Draft System Design Specification (SDS) 

3.6.2.3.1. The Bidder shall provide a draft SDS in accordance with the requirements 

for the SDS described in paragraph 4.5.3 of the SOW, describing its 

technical solution regarding requirements applicable to the Increment 1 

capability. The Bidder shall detail its approach and the maturity of and 

technological risk mitigation related to its solution. 

3.6.2.3.2. The SDS should also identify any supporting models. 

3.6.2.3.3. Regarding the system architecture requirements of subparagraph 4.5.3.8 of 

the SOW, Bidders are advised that the proposed SDS shall include only 

the NOV-2 (Operational Node Connectivity Description), NSOV-2 

(Service Definitions) and NSV-1 (System Interface Description). 

3.6.2.3.4. The Bidder shall provide as Annex 1 to the proposed SDS a high-level 

System Security Design Specification, as defined in paragraph 4.5.3.12 of 

the SOW. 

3.6.2.3.5. The Bidder shall provide as Annex 2 to the proposed SDS a Requirement 

Traceability Matrix, as defined in paragraph 4.5.3.13 of the SOW. The 

matrix shall relate the SRS requirements to the system design components 

and the Test Plan.





3.6.2.3.6. The Bidder shall provide as Annex 3 to the proposed SDS an Interface 

Control Document, as defined in paragraph 4.5.3.14 of the SOW. The ICD 

shall identify all NCOP interfaces proposed by the Bidder. 

3.6.2.4. Draft System Development Plan (SDP) 

3.6.2.4.1. The Bidder shall provide a Draft System Development Plan in accordance 

with the requirements for the SDP described in paragraph 4.3 of the SOW. 

3.6.2.4.2. The Bidder shall provide as Annex 1 to the proposed SDP a Requirements 

Implementation Schedule, as defined in paragraph 4.3.2.10 of the SOW. 

For all requirements marked as ―demonstrable‖ the Bidder shall present 

their implementation during Technical Demonstration, as defined in 

paragraph 3.6.2.63.6.2.7. 

3.6.2.4.2.1 The Requirements Implementation Schedule shall be a filled copy of the 

tables provided by the Purchaser in Annex F. 

3.6.2.4.2.2 The Requirements Implementation Schedule shall be delivered in MS- 

Excel format. 

3.6.2.4.3. The Bidder shall provide as Annex 2 to the proposed SDP a Usability 

Engineering Plan, as defined in paragraph 4.3.2.11 of the SOW. 

3.6.2.4.4. The Bidder is not required to provide Security Accreditation Plan, as 

defined for SDP in paragraph 4.3.2.12 of the SOW. 

3.6.2.5. Draft Test Plan 

3.6.2.5.1. The Bidder shall provide a draft Test Plan in accordance with the 

requirements for the Test Plan as described in paragraph 4.7.2 of the SOW. 

3.6.2.5.2. The Bidder is not required to provide Security Test and Evaluation Plan, 

as defined for Test Plan in paragraph 4.7.2.11 of the SOW. 

3.6.2.6. Draft System Implementation Plan 

3.6.2.6.1. The Bidder shall provide a draft System Implementation Plan in 

accordance with the requirements for the System Implementation Plan as 

described in paragraph 4.9.2 of the SOW. 

3.6.2.7.3.6.2.6. Technical Demonstration 

3.6.2.7.1.3.6.2.6.1. The Bidder is expected to offer software, to be used as a 

foundation of NCOP software development. The NCOP foundation shall 

be presented during Technical Demonstration. 

3.6.2.7.2.3.6.2.6.2. The Bidder shall demonstrate the functional capabilities of the 

proposed NCOP foundation. The Bidder shall provide an overview of its





proposed solution and its demonstration plan prior to performing the 

individual tasks. Members of the Purchaser's technical evaluation team 

will observe these demonstrations and confirm whether all the required 

functions have been demonstrated. The scoring of this Bid element will be 

based on the Bidder‘s ability to successfully perform a maximum of the 

tasks. 

3.6.2.7.3.3.6.2.6.3. The Bidder shall provide demonstration of the implementation 

of the requirements available during the bidding, based on the proposed 

NCOP foundation to be used as the basis for NCOP development. 

3.6.2.7.4.3.6.2.6.4. The Bidder shall provide a plan of the demonstration and copy 

of the related manual(s) in soft format only (CD-Rom) in the bidding 

package. 

3.6.2.7.5.3.6.2.6.5. Upon notification from the Purchaser, the Bidder will have up 

to two weeks to prepare a live demonstration of its proposed technical 

foundation software product at NC3A Brussels, Belgium, or The Hague, 

The Netherlands. The purpose of the live demonstration is to confirm that 

the proposed solution provides a solid basis from which the specific 

requirements of NCOP can be configured or adapted, and that the Bidder 

can integrate and deliver a complete solution. 

3.6.2.7.6.3.6.2.6.6. The Purchaser reserves the right to inspect the configuration of 

any and all demonstration components to confirm that only software that is 

identified by the Bidders as part of its proposed equipment CLINs to be 

installed or used. 

3.6.3. Management Proposal 

3.6.3.1. Table of Contents 




Management Proposal. 

3.6.3.1.2. The following documents shall be the part of Management Proposal 

Package: 

Draft Project Management Plan 

Initial Project Risk Log 

Draft Project Product Breakdown Structure (PPBS) 

Draft Project Work Breakdown Structure (PWBS) 

Initial Project Master Schedule (PMS) 

Basis of Estimate (BOE) 

Bidder Qualifications





3.6.3.1.3. The Management Proposal package shall not exceed 500 pages with fonts 

in ―Times New Roman‖, size 12. 

3.6.3.2. Draft Project Management Plan (PMP) 

3.6.3.2.1. The Bidder shall provide a draft PMP in accordance with the requirements 

for the PMP as described in section 3.7 of the SOW, including all aspects 

of the project implementation, including the Contractor‘s project 

management structure and project management methodology, control 

processes and tools/environments (such as project website and 

collaborative working environment), personnel assignments, and external 

relationships and relationship with the Purchaser necessary to provide the 

capability as required by this Contract. 

3.6.3.3. Initial Project Risk Log 

3.6.3.3.1. The Bidder shall provide an initial Risk Log for the project as outlined in 

paragraph 3.12 of the SOW. 

3.6.3.4. Draft Project Product Breakdown Structure (PPBS) and Project Work 

Breakdown Structure (PWBS) 

3.6.3.4.1. The Bidder shall provide a draft Project Product Breakdown Structure 

(PPBS) and Project Work Breakdown Structure (PWBS) as described in 

paragraphs 3.8 and 3.9 of the SOW. The provided PPBS and PWBS shall 

include definitions of the major work packages and the relationship 

between the work packages the end product. The provided PPBS and 

PWBS shall decompose the work packages to a level that exposes all 

project risk factors and allows accurate estimate of each work item‘s 

duration, resource requirements, inputs and outputs, and predecessors and 

successors. 

3.6.3.5. Initial Project Master Schedule (PMS) 

3.6.3.5.1. The Bidder shall provide an initial Project Master Schedule (PMS) as 

described in paragraph 3.10 of the SOW based on the time constraints 

defined in the SOW. 

3.6.3.6. Basis of Estimate (BOE) 

3.6.3.6.1. The Bidder shall provide a Basis of Estimate (BOE) for all Work Packages 

(WP1 - WP14). The BOE shall be an unpriced version of the Bidder‘s 

Pricing Summary Sheets. The BOE shall not include unit labour rates or 

totals nor shall the pricing of other activities and the materials required 

under each Work Package be priced. The purpose of the BOE is to enable 

the Purchaser to accurately validate the Management Proposal —outside 

the price evaluation process— in terms of the proposed level of effort,





labour mix, materials and amount of travel and other items proposed for 

each CLIN. 

3.6.3.7. Bidder Qualifications 

3.6.3.7.1. Corporate Experience 

3.6.3.7.1.1 In this section, the Bidder shall detail the experience of the Prime 

Contractor in the design, delivery, implementation and support of similar 

software-based systems, with particular emphasis on recent experience in 

developing integrated software solutions to meet military or government 

requirements. The Bidder shall provide: 

a description of the proposed NCOP foundation 

the number of COP systems deployed/delivered 

the purchaser(s) of these systems 

the user(s) of these systems 

the Contract number(s) 

the start date and end date of the Contract 

a point of contact for verification purposes 

3.6.3.7.1.2 The Bidder shall provide information on its experience and expertise in 

developing integrated software solutions for Common Operational Picture 

support and when this software/system has been delivered and used by 

military operators. They should specifically include examples of systems 

supporting tasks such as: COP management, COP distribution and COP 

viewing. Additionally, the Bidder shall provide information on its 

experience and expertise in developing COP systems based on service 

oriented architectures. 

The Bidder shall provide the same information required above for the 

major sub-Contractors for critical components. The sub-Contractors must 

demonstrate the same level of experience applicable to each of the critical 

items for which they are proposed to deliver. 

3.6.3.7.1.3 The Bidder shall describe the Bidder's expertise and experience in the 

delivery of system support and maintenance of a level equivalent to that 

required for the sustainment of NCOP Increment 1 capabilities. This shall 

include experience in system support and maintenance (infrastructure and 

service support processes) and warranty support and repair-andreplacement 

service for information systems for large, geographicallydispersed 

organisations. This information shall be provided either in 

relation to the Contracts listed in paragraph 3.6.3.7.1.1 or in the same 

format for support Contracts awarded separately. 

3.6.3.7.1.4 The Bidder shall describe the Bidder's expertise and experience in the 

delivery of training courses of a level equivalent to those required for the 

training of NCOP Increment 1 capabilities. This shall include experience





in the preparation of syllabuses, schedules, course prerequisites, student 

skill prerequisites, course evaluations and instructor materials. 

3.6.3.7.2. Corporate Capabilities 

3.6.3.7.2.1 This section shall describe the corporate structure of the Prime Contractor 

and the administration of the prospective Project within the overall 

corporate structure. This section should indicate the chain of authority 

within the Prime Contractor‘s organisation from the Project Manager to 

the Chief Executive Officer. The Bidder shall describe the corporate 

resources which are available to support the Project which are resident in 

the organisation of the Prime Contractor but not directly under the 

authority of the Project Manager. The Bidder shall describe the process by 

which the Project Manager may have access to these ―in-house‖ corporate 

resources and what level of authority is required in the Corporation 

hierarchy to secure the needed resources. 

3.6.3.7.2.2 The Bidder shall provide a sub-section which identifies the items and 

services which are to be developed and/or performed by the corporate 

resources of the Prime Contractor. The Bidder shall identify the location 

of the production facilities which will be utilized, and/or the source within 

the corporate organisation of the services and expertise required. For 

corporate production facilities, the Bidder shall provide analytical 

evidence that adequate capacity exists in order that the required items may 

be made within the time schedule of the Prospective Contract. The Bidder 

shall show existing capital assets and provide a detailed proposal of what 

additional equipment or facilities will be acquired or constructed in order 

to meet the Contract schedule. The Bidder shall further provide a 

description of any retooling efforts required and a time forecast of when 

these efforts can be completed. 

3.6.3.7.2.3 The Bidder shall provide evidence that demonstrates its software 

development and testing practices and tools reflect a well-established and 

mature level of capability. 

3.6.3.7.3. Individual Skills and Experience 

3.6.3.7.3.1 The Bidder shall provide resumes of the proposed individuals to perform 

the technical tasks under the proposed Work Packages and the resumes of 

the individuals designated as Key Personnel in Annex B-14. For each role 

identified, the resumes shall meet or exceed the experience and 

educational criteria stated in the SOW and demonstrate that they have the 

expected knowledge, capability and experience to meet the requirements 

of this Contract. 

3.6.4. Supportability Proposal 

3.6.4.1. Table of Contents








Supportability Proposal. 

3.6.4.1.2. The following documents shall be the part of Supportability Proposal 

Package: 

Configuration Management Plan 

Draft System Implementation Plan 

Draft Service Delivery Plan 

Draft Training Plan and sample training material 

3.6.4.1.3. The Supportability Proposal package shall not exceed 500 pages with fonts 

in ―Times New Roman‖, size 12. 

3.6.4.2. Draft Configuration Management Plan (CMP) 

3.6.4.2.1. The Bidder shall provide a draft Configuration Management Plan 

describing configuration management concept and methodology, as 

described in paragraph 3.13.3 of the SOW 

3.6.4.2.2. The draft Configuration Management Plan shall include a description of 

the proposed change control process. 

3.6.4.3. Draft System Implementation Plan 

3.6.4.3.1. The Bidder shall provide a draft System Implementation Plan in 

accordance with the requirements for the System Implementation Plan as 

described in paragraph 4.9.2 of the SOW. 

3.6.4.3.3.6.4.4. Draft Service Delivery Plan 

3.6.4.3.1.3.6.4.4.1. The Bidder shall provide a draft Service Delivery Plan in 

accordance with the requirements for the Service Delivery Plan as 

described in paragraph 5.5 of the SOW including information on the 

service interfaces, security management, incident management, problem 

management, release management, availability management, configuration 

management, change management, initial Service Level Agreements, 

service transition and warranty support. 

3.6.4.4.3.6.4.5. Draft Training Plan and sample training material 

3.6.4.4.1.3.6.4.5.1. The Bidder shall provide a draft Training Plan in accordance 

with the requirements for the Training Plan described in paragraph 5.2 of 

the SOW. 

3.6.4.4.2.3.6.4.5.2. The Bidder shall provide sample training materials from other 

courses it has developed.





3.6.4.4.3.3.6.4.5.3. The Bidder shall identify at least two such courses it has 

developed and delivered within the last three years.


SECTION 4 BID EVALUATION AND CONTRACT 

AWARD 

4.1. General 




4.1.1. The evaluation of Bids will be made by the Purchaser solely on the basis of the 

requirements specified in this Invitation for Bid. 

4.1.2. All bids will be evaluated solely using the formula, evaluation criteria and 

factors contained herein. Technical Proposals will be evaluated strictly against 

the technical criteria and not against other Technical Proposals submitted. 

4.1.3. The evaluation of bids and the determination as to the Best Value Score will be 

based only on that information provided by the Bidder and contained in his Bid. 

The Purchaser shall not be responsible for locating or securing any information 

that is not clearly and unequivocally provided and identified in the Bid. 

4.1.4. The Bidder shall furnish with his Bid all information requested by the Purchaser 

in SECTION 3 BID PREPARATION INSTRUCTIONS of this Book I. 

Significant omissions and/or cursory submissions will result in a reduced Best 

Value Score and may result in a determination of non-compliance without 

recourse to further clarification. The information provided by the Bidder in its 

proposal shall be to a level of detail necessary for the Purchaser to fully 

comprehend exactly what the Bidder proposes to furnish as well as his approach 

and methodologies. 

4.1.5. During the evaluation, the Purchaser may request clarification of the Bid from 

the Bidder and the Bidder shall provide sufficient detailed information in 

connection with such requests as to permit the Purchaser to make a final 

assessment of the bid based upon the facts. The purpose of such clarifications 

will be to resolve ambiguities in the bid and to permit the Bidder to state his 

intentions regarding certain statements contained therein. The purpose of the 

clarification stage is not to elicit additional information from the Bidder that was 

not contained in the original submission or to allow the Bidder to supplement 

cursory answers or omitted aspects of the Bid. The Bidder is not permitted any 

cardinal alteration of the Bid regarding technical matters and shall not make any 

change to his price quotation at any time. 

4.1.6. The Purchaser reserves the right, during the evaluation and selection process, to 

verify any statements made concerning experience, facilities, or existing designs 

or materials by making a physical inspection of the Bidder's facilities and capital 

assets. This includes the right to validate, by physical inspection, the facilities 

and assets of proposed Subcontractors. 

4.1.7. The evaluation will be conducted in accordance with NATO Infrastructure 

Bidding Procedures as set forth in the document, and the Best Value evaluation 

procedures set forth in AC/4-D(2008)0002-REV1, ―Procedures and Practices for





Conducting NSIP International Competitive Bidding Using Best Value 

Methodology‖. The bid evaluation methodology to be followed, including the 

top-level evaluation criteria and their weighting factors, were agreed by the 

NATO Infrastructure Committee. 

4.2. Best Value Award Approach and Bid Evaluation Factors 

4.2.1. Subject to final authorization to be granted by the relevant NATO authorities, 

the Contract resulting from this IFB will be awarded to the Bidder whose 

conforming offer provides the Best Value to NATO, as evaluated by the 

Purchaser in pursuant with the requirements of this IFB and in accordance with 

the evaluation method specified in this SECTION 4 . 

4.2.2. The overall score for each compliant Bidder will be derived using the following 

formula: 

Best Value Score = E+M+S+P 

where: 

E = Weighted Engineering Score 

M = Weighted Management Score 

S = Weighted Supportability Score 

P = Weighted Price Score 

4.2.3. The maximum possible Best Value Score is 100; the minimum possible is zero. 

The Bid with the highest Best Value Score will be recommended to be the 

Apparent Successful Bidder. 

4.2.4. Evaluation Criteria. 

4.2.4.1. Technical: 50% Price: 50% weight, with the Weighted Price Score (P) derived 

using the following formula: 

Price Score = 100*(1-(Bid Price/(2 x Average Bid Price)))*0.5 

4.2.4.2. The cumulative technical score of the bid will be determined by evaluating 

and scoring the different areas of submission (Engineering, Management and 

Supportability) in accordance with the prescriptions of the paragraphs below. 

4.2.4.3. Engineering: 55% weight, based on the following sub-criteria which appear in 

descending order of importance:





4.2.4.3.1. Quality and suitability of the system design, approach and technical 

foundation as described in the proposed System Requirements 

Specification Requested Changes and draft System Design Specification. 

4.2.4.3.2. Quality and suitability of the engineering approach and associated 

planning as described in the draft System Development Plan, the draft Test 

Plan and the draft System Implementation Plan. 

4.2.4.3.3. Quality and suitability of the proposed engineering solution as presented at 

Technical Demonstration. 

4.2.4.4. Management: 22.5% weight, based on the following sub-criteria which are 

listed in descending order of importance: 

4.2.4.4.1. Quality and suitability of the project management approach as described in 

the draft Project Management Plan and initial Risk Log. 

4.2.4.4.2. Quality and timeliness of planning of the proposed resources allocation as 

described in Project Master Schedule, Project Product Breakdown 

Structure, Project Work Breakdown Structure and Basis of Effort 

Estimate. 

4.2.4.4.3. Quality and suitability of Bidder experience and capabilities and proposed 

individuals experience as described in the Bidder Qualifications. 

4.2.4.5. Supportability: 22.5% weight, based on the following sub-criteria listed in 

descending order of importance: 

4.2.4.5.1. Quality of the system supportability approach as described in the draft 

Configuration Management Plan and draft System Implementation Plan 

4.2.4.5.2. Quality and suitability of the proposed life cycle support planning as 

described in the draft Service Delivery Plan and the draft Training Plan 

4.2.5. The scores obtained on these criteria shall be aggregated through the formula 

specified in paragraph 4.2.2 in order to obtain the overall score of each bid. 

4.2.6. A weighting scheme for sub-criteria values has been developed by Purchaser 

staff not associated with the Technical Evaluation. This weighting scheme has 

been sealed and is not known to any of the Purchaser staff beyond the originator 

and the Chairman of the Contracts Award Board, who are not evaluators within 

the framework of this IFB or in any manner or form are made privy of 

evaluation information throughout the course of the evaluation process. The 

weighting scheme remains sealed until Step 4 of the evaluation process, 

described in paragraph 4.7. 

4.3. Evaluation Procedure 

4.3.1. The evaluation will be done in a 4 steps process, as described below:


4.3.1.1. Step 1: Administrative Compliance 




4.3.1.1.1. Bids received will be reviewed for compliance with the mandatory 

Administrative requirements specified in paragraph ‎4.4. Bids not meeting 

all of the mandatory requirements shall be determined to be non-compliant 

and not further considered for award. 

4.3.1.2. Step 2: Technical Evaluation 

4.3.1.2.1. All bids having successfully passed Step 1 will have their Executive 

Summary, and Management, Engineering and Supportability Proposals 

Packages evaluated for responsiveness against predetermined top-level 

criteria and identified sub-criteria (see paragraph 4.2.4 above), and scored 

accordingly. This evaluation will result in ―raw‖ or unweighted technical 

scores against the criteria. 

4.3.1.2.2. Bidders must note that the evaluation of the Engineering submission 

includes the assessment of a proposed technical foundation which shall be 

performed in accordance with the provisions of paragraph 4.5.2.3 below. 

The pre-determined weighting factors will be applied to the scores for the 

top-level factors. 

4.3.1.2.3. Bidders are advised that any Bid whose Technical Proposal receives a 

composite score of less than 20% of the maximum score possible in any of 

the sub-criteria listed under paragraph 4.2.4 may be determined by the 

Purchaser to be non-compliant and not further considered for award. 

4.3.1.3. Step 3: Price Evaluation 

4.3.1.3.1. The Price Quotations of all bids remaining after Step 2 will be opened, 

evaluated and scored in accordance with paragraph ‎4.6. 

4.3.1.4. Step 4: Determination of Best Value Bid 

4.3.1.4.1. Upon completion of the Price Evaluation, the Best Value Bid will be 

determined in accordance with paragraph ‎4.7 hereafter. 

4.4. Evaluation Step 1 - Administrative Compliance 

4.4.1. Bids will be reviewed for compliance with the formal requirements for Bid 

submission as stated in this IFB and the content of the Administrative 

Documentation Package. The evaluation of the Administrative Documentation 

Package will be made on its completeness, conformity and compliance to the 

requested information. This evaluation will not be scored in accordance with 

Best Value procedures but is made to determine if a bid complies with the 

requirements of the Bidding Instructions and Prospective Contract. Specifically, 

the following requirements shall be verified: 

4.4.1.1. The Bid was received by the Bid Closing Date and Time,


4.4.1.2. The Bid is packaged and marked properly, 


4.4.1.3. The Bid Administration Package contains the documentation listed in 

paragraph 3.4 above and complies with the formal requirements established in 

paragraph 3.1 above. 

4.4.1.4. The Bidder has not taken exception to the Terms and Conditions of the 

Prospective Contract or has not qualified or otherwise conditioned his offer on 

a modification or alteration of the Terms and Conditions or the language of the 

Statement of Work. 

4.4.1.5. The Bidder disclosed Background and Third Party Intellectual Property and 

the terms of release or usage of these do not conflict with the stipulations of 

Clauses 24 and 25 of the Prospective Contract Special Provisions and Clause 

30 of the Prospective Contract General Provisions or any other term or 

condition of the Prospective Contract. 

4.4.1.6. Evaluation of Conflict of Interest Documentation 

4.4.1.6.1. The Purchaser will evaluate the Bidder submission as detailed in Book I 

section III paragraph 3.4.2.16 and resort to the disqualification of the bid 

in those cases in which it is deemed that the Bidder‘s relationships with the 

PMIC Prospective Contractor could constitute a real or apparent conflict of 

interest, could in any manner or form influence or appear to influence the 

capacity of the Bidder to render unbiased service or otherwise result in an 

advantage during the course of the performance under the prospective 

Contract and any proposed conflict of interest mitigation plan proposed by 

the Bidder does not satisfactorily resolve the conflict of interest in place. 

4.4.1.6.2. Conversely, should the Purchaser deem that the Bidder‘s Conflict of 

Interest Mitigation Plan adequately addresses the concerns relevant to any 

conflict of interest, it will make such plan part of any awarded Contract 

and subject to the stipulation of Clause 27 of the prospective Contract 

Special Provisions. Equally in those cases where the Bidder declares that 

no apparent or real conflict of interest exists such condition shall be 

reflected in any resulting Contract and made subject to the prescription of 

Clause 27 of the prospective Contract Special Provisions. 

4.4.1.6.3. In the event that, during the evaluation of the Bids, the Purchaser would 

determine or suspect that the Bidder has not disclosed a real or apparent 

conflict of interest of which it was knowledgeable at the time of Bid 

submission, in breach of paragraphs 4.4.1.6.1 and 4.4.1.6.2, Purchaser 

reserves the right to declare the Bid non-compliant. 

4.4.1.7. The Bidder certified through the Certificate of Price Ceiling in Annex B-15 

that the total price offered in the price quotation for Work Packages 1, and 3 

through 12, or its conversion in EURO utilising for the purpose of price 

comparison the average of the official buying and selling rate(s) of the 

European Central Bank at close of business on the last working day preceding 


Book I, Page I-38





the signature of the subject certificate, does not exceed the price ceiling as 

described in paragraph 4, annex A-2 of Book I. The Bidder shall not change 

the price offered in the bid by submitting this subject certificate. The Bidder 

shall only provide the certificate to confirm it does not exceed the price ceiling 

specified in paragraph 4 of Annex A-2. For quotation submitted in other than 

EURO currency, it is the Bidder‘s responsibility to confirm that the certificate 

provided in the Bid remains valid in the following case: 

4.4.1.7.1. When the reference exchange rate used by the Purchaser for Price 

evaluation purposes as described in 4.6.3.1 1 has been subject to a 

significant fluctuation compared to the exchange rate indicated in the 

Certificate of Price Ceiling in Annex B-15, and 

4.4.1.7.2. It has a potential impact on the converted offered price compared to the 

Price Ceiling. 

4.4.2. Subject to the stipulation of paragraph 4.4.1.1 thru 4.4.1.7 Bids failing to 

conform to the above requirements may be declared non-compliant and may not 

undergo through further evaluation. Bids that are determined to be 

administratively compliant will proceed to Step 2, Technical Evaluation. 

4.4.3. Notwithstanding paragraph 4.4.2, if it is later discovered in the evaluation of the 

Technical Proposal or the Price Quotation that the Bidder has taken exception to 

the Terms and Conditions of the Prospective Contract, or has qualified and/or 

otherwise conditioned his offer on a modification or alteration of the Terms and 

Conditions or the language of the Statement of Work, the Bidder may be 

determined to have submitted a non-compliant bid at the point in time of 

discovery. 

4.5. Evaluation Step 2 - Technical Evaluation 

4.5.1. The Technical Proposal will be evaluated against the criteria and subcriteria set 

forth in paragraph 4.2 above. For some sub-criteria, there may be additional 

supporting factors at the next lower level. These lower level factors are not 

published here but are predetermined and included in the Technical Evaluation 

Weighting Scheme sealed before Bid Opening. The following paragraphs 

identify the aspects to be examined in the Technical Proposal evaluation and 

rating. 

4.5.2. Engineering 

4.5.2.1. System Design and Technical Approach 

4.5.2.1.1. Proposed System Requirements Specification Changes 

1 The exchange rate to be utilised by the Purchaser will be the average of the official buying and 

selling rates of the European Central Bank at close of business on the last working day preceding the 

Bid Closing Date.





4.5.2.1.1.1 The Bidder lists all required SRS changes and estimates impact of these 

changes on the delivery of the NCOP system to ascertain if there is any 

added value or increased efficiency or effectiveness of the capability or 

implementation process. 

4.5.2.1.1.2 The Bidder details its justification for the requested SRS changes as 

described in the SOW section 4.4, including its impact on schedule, cost 

and performance. 

4.5.2.1.2. Draft System Design Specification 

4.5.2.1.2.1 The Purchaser will evaluate the quality and adequacy of the draft SDS 

with respect to its ability to successfully satisfy the requirements of the 

NCOP Increment 1 capability. The draft SDS will be evaluated on the 

basis of the comprehensiveness of the approach and the maturity and risk 

of its proposed technical solution. The draft SDS will be evaluated 

regarding its feasibility and suitability to the requirements and conformity 

with modern system and software engineering practices and methods. The 

draft SDS will be evaluated in its compliance to the requirements for an 

SDS specified in the SOW (SOW 4.5.3) and the sufficiency of the detail 

provided. Specific aspects of the draft SDS that will be evaluated include: 

4.5.2.1.2.2 Proposed System Architecture 

4.5.2.1.2.2.1 The draft SDS contains NOV-2 (Operational Node Connectivity 

Description), NSOV-2 (Service Definitions) and NSV-1 (System 

Interface Description) that are complete, consistent and reflect a clear 

understanding of enterprise architecture documentation practices. 

4.5.2.1.2.2.2 The draft SDS identifies any required supporting models and the 

models are appropriate to the requirements. The models follow the 

UML version 2.1 notation and reflect sound UML documentation 

practices. 

4.5.2.1.2.2.3 The high-level design information in the draft SDS is supported by a 

NCOP Increment 1 logical model and the SDS includes an explanation 

of how the detailed design will be supported by a NCOP Increment 1 

implementation model and within the service architecture. The 

information demonstrates a mature and modern software engineering 

methodology. 

4.5.2.1.2.2.4 The draft SDS includes a description of the security features of the 

proposed solution in sufficient detail to cover the high-level system 

security design. The description demonstrates an understanding of the 

security requirements and proposes feasible and effective mechanisms 

to address them. 

4.5.2.1.2.2.5 The draft SDS outlines the integration with the underlying network 

infrastructure and describes reasonable and effective mechanisms to





mitigate the potential impact of the available bandwidth and of any 

latency. 

4.5.2.1.2.2.6 The draft SDS outlines a solution that is compatible with and 

effectively integrates with available Bi-SC AIS Core Services. 

4.5.2.1.2.2.7 The proposed architecture maximises reuse of availableis compatible 

with interfaces and services defined in the SRS, Annex A13 [Ref.27] 

of the SRS. 

4.5.2.1.2.2.8 In particular, the draft SDS outlines the integration in the architecture 

of geo components to fulfil the requirements of the SRS for interaction 

with Bi-SC AIS CoreGIS web services, visualisation of geo-referenced 

and geo data information products. 

4.5.2.1.2.2.9 The draft SDS demonstrates the capability of NCOP architecture to 

support advanced security services from the Bi-SC AIS Core 

Enterprise Services as described in the SRS and its annexes. 

4.5.2.1.2.2.10 The draft SDS outlines a solution that is compatible with and 

effectively integrates with available Bi-SC AIS Functional Services. 

4.5.2.1.2.2.11 The draft SDS outlines a solution that is service oriented with an 

Event-driven approach. A Service-Oriented Architecture based on the 

design constraints identified in the SRS will be scored higher than 

another approach. 

4.5.2.1.2.2.12 The draft SDS complies with the design constraints identified in the 

SRS. 

4.5.2.1.2.2.13 The draft SDS describes clearly the infrastructure architecture to 

satisfy the NCOP configurations defined in the SRS in term of Sites 

categories and Quality requirements. 

4.5.2.1.2.3 System Functionalities 

4.5.2.1.2.3.1 The draft SDS describes a feasible and effective design to achieve the 

functional requirements in the SRS. 

4.5.2.1.2.3.2 The draft SDS demonstrates how configuration and adaptation of 

NCOP to evolutive information needs, processes and rules will be 

achieved. In particular, the draft SDS demonstrates the evolutions in 

terms of information products required for the COP and how NCOP is 

intended to adapt to catter for these changes. 

4.5.2.1.2.3.3 A design based on mature and existing capabilities will be scored 

higher than ―green field‖ developments. 

4.5.2.1.2.4 System Interfaces and Interoperability design





4.5.2.1.2.4.1 The draft SDS specifically describes the main design features and 

proposed mechanisms of the interfaces with other relevant systems as 

listed in the SRS. The interfaces are feasible and in line with the 

associated design constraints in the SRS. 

4.5.2.1.2.4.2 The draft SDS includes an Interface Control Document, identifying all 

NCOP external interfaces and describing how they will be 

implemented (SOW 4.5.3.14). 

4.5.2.1.2.4.3 The draft SDS specifically defines the interfaces and integration 

required to satisfy the dynamic data and geo data requirements listed in 

the SRS. 

4.5.2.1.2.4.4 The draft SDS describes how the proposed design and technical 

solution achieve a high level of flexibility in term of configuration and 

adaptation to evolutions of the interoperability and information 

exchange requirement environment for NCOP, 

4.5.2.1.2.5 Performance capabilities 

4.5.2.1.2.5.1 The draft SDS describes a feasible and effective approach to achieve 

the usage volumes and system response time requirements identified in 

the SRS. The draft SDS describes clearly the hardware and 

infrastructure that satisfies the Efficiency requirements. 

4.5.2.1.2.5.2 The draft SDS describes a feasible and effective approach to achieve 

the system capacity requirements identified in the SRS. 

4.5.2.1.2.6 Equipment Requirements 

4.5.2.1.2.6.1 For each Equipment Contract Line Item Number (CLIN) the Bidder 

provides a detailed list of the COTS components (hardware and 

software) proposed to be supplied as part of that CLIN. The product 

name, manufacturer name, and manufacturer‘s part number, version, or 

release number is stated. If a generic or non-vendor specific 

component is proposed, the Bidder may only provide the item name. 

4.5.2.1.2.6.2 The Bidder provides a detailed specification sheet for each item of 

COTS equipment the Bidder proposes to provide in satisfaction of 

Contractual requirements. 

4.5.2.1.2.6.3 The Bid states that all hardware provided by the Bidder is Microsoftcertified 

hardware that is identified on the Microsoft Hardware 

Compatibility list. 

4.5.2.1.2.6.4 The equipment described meets or exceeds the requirements specified 

in the SRS.





4.5.2.1.2.7 The draft SDS includes a Requirements Traceability Matrix effectively 

cross-referencing the Contractual requirements and the contents of the 

draft SDS (SOW 4.5.3.13). 

4.5.2.1.2.7.1 The requirements to be traced in the matrix are limited to the following 

sections of the SRS: 

Functional requirements, 

Non-functional requirements / Quality 

Non-functional requirements / Design Constraints 

Non-functional requirements / Computer Resources 

Non-functional requirements / Interoperability 

4.5.2.2. Engineering Planning 

4.5.2.2.1. The Purchaser will evaluate the quality and adequacy of the proposed 

engineering planning documentation (i.e., draft System Development Plan, 

draft Test Plan, and draft System Implementation Plan) with respect to its 

ability to successfully satisfy the requirements of the NCOP Increment 1 

capability. The proposed engineering planning documentation will be 

evaluated on the basis of the comprehensiveness of the approach, its 

feasibility, and appropriateness to the requirements. Specific aspects of the 

proposed engineering planning documentation that will be evaluated 

include those outlined below. 

4.5.2.2.2. Draft System Development Plan 

4.5.2.2.2.1 The Bid provides a draft SDP consistent with the requirements for an SDP 

as specified in the SOW (SOW 4.3) and describing all necessary activities 

for effectively planning, managing and controlling the engineering efforts 

for analysing, specifying, designing, developing, testing, installing and 

supporting NCOP Increment 1. The draft SDP describes: 

4.5.2.2.2.1.1 A feasible and appropriate system development strategy. 

4.5.2.2.2.1.2 Mature and appropriate engineering processes (e.g., development 

technologies, including development requirement, development 

practices, design methodologies, unit testing and system integration 

procedures, risks analysis, control and monitoring mechanisms). 

4.5.2.2.2.1.3 A comprehensive and appropriate set of development and test 

methodologies, standards, tools, engineering environments, equipment, 

facilities, libraries, interfaces, plug-ins/add-ins, glue code and data. 

4.5.2.2.2.1.4 Effective mechanisms for change management of the NCOP Increment 

1 System Requirements Specification, System Design Specification, 

and Test Plan. 

4.5.2.2.2.1.5 An effective approach for interactions with Purchaser SME experts.




4.5.2.2.2.1.6 An effective approach and plan for developing and refining the HMI 

and system usability. 

4.5.2.2.2.1.7 A SDP that follows the required timing and engineering milestones for 

the interactions with Purchaser Staff will be scored higher. 

4.5.2.2.2.2 The draft SDP includes as an annex a Requirements Implementation 

Schedule mapping each of the SRS requirements into exactly one 

engineering milestone (―Demonstration‖, ―SP1‖, ―SP2‖, ―SP3‖, ―SP4‖, 

―SP5‖). Majority of the requirements are available during demonstration or 

in the early spirals. 

4.5.2.2.3. Draft Test Plan 

4.5.2.2.3.1 The Bid provides a draft Test Plan consistent with the requirements for a 

Test Plan as specified in the SOW (SOW 4.7.2). The draft Test Plan 

describes an effective and well-structured test programme and identifies 

how the Bidder plans to meet the test requirements. The draft TP also: 

4.5.2.2.3.1.1 Describes an effective test organisation with appropriate relationships 

with its Project Management Office and QA functions. 

4.5.2.2.3.1.2 Provides a flow diagram that identifies a sequence of tests appropriate 

and compliant to the requirements. The description provides adequate 

detail regarding the location, and Contractor and Purchaser equipment 

and personnel involved in each test, and the relationship of test events 

to project milestones. 

4.5.2.2.3.1.3 Identifies effective mechanisms for how defects are tracked through to 

correction. 

4.5.2.2.3.1.4 Identifies all NCOP Increment 1 Configuration Items (CIs) that are 

subject to the test program and shall indicate by which method the 

items will be evaluated. 

4.5.2.2.3.1.5 Identifies an appropriate and compliant set of test documentation to be 

provided. 

4.5.2.2.3.1.6 Identifies a reasonable and appropriate level of support to be provided 

by the Purchaser in terms of manpower, services and material, 

including Purchaser witnessing and approval activities. 

4.5.2.2.3.1.7 Identifies any specialised or long-lead items required for testing. 

4.5.2.2.3.1.8 The draft Test Plan covers the following features: 

Common Data Format (CDF), as described in the SRS 3.1 

Operational Picture Management Service, as described in the SRS 3.2.1 

Information Product Management Service, as described in the SRS 3.2.2 

Adaptation & Transformation Service, as described in the SRS 3.4.13 

NATO UNCLASSIFIED


4.5.2.2.4. Draft System Implementation Plan 




4.5.2.2.4.1 The Bid provides a draft System Implementation Plan consistent with the 

requirements for a System Implementation Plan as specified in the SOW 

(SOW 4.9.2). The draft System Implementation Plan describes an 

effective and well-structured efficient installation and activation 

programme and identifies how the Bidder plans to meet the 

implementation requirements. The draft SIP also: 

4.5.2.2.4.1.1 Describes an effective approach to all implementation tasks. 

4.5.2.2.4.1.2 Illustrates through a generic site survey workbook the initial site 

inventory and installation and activation check lists an understanding 

of the level of detail and the configuration management requirements 

for site records related to system implementation. 

4.5.2.2.4.1.3 Identifies an appropriate and compliant set of system implementation 

documentation to be provided. 

4.5.2.2.4.1.4 Identifies a reasonable and appropriate level of support to be provided 

by the Purchaser in terms of manpower, services and material, 

including Purchaser witnessing and approval activities. 

4.5.2.3. Demonstrated engineering solution 

4.5.2.3.1. Organisation of Technical Demonstration 

4.5.2.3.1.1 The Bidder is required to provide a Technical Demonstration to prove the 

Bidder‘s experience in developing COP systems and to estimate quality of 

the candidate product, to be offered as NCOP foundation. 

4.5.2.3.1.2 Upon formal notification from the Purchaser, Bidders will be granted a 

two calendar week‘s timeframe to arrange a demonstration of the NCOP 

foundation relevant to the offer presented. 

4.5.2.3.1.3 Such a demonstration, to be performed at the Purchaser‘s facilities in 

Brussels, Belgium, or The Hague, The Netherlands, shall be delivered at 

no-cost for the Purchaser and is to be regarded as part of the technical 

evaluation process described herein and hence subject to influence the 

overall score of the technical part of the bid presented. The intent of this 

demonstration is for the Bidder to provide evidence of the existence, 

application and maturity of the technology and processes and procedures 

that is proposed in their bid as well as to corroborate its overall content. 

4.5.2.3.1.4 The Bidder will have the opportunity to set up the demonstration at the 

Purchaser‘s facilities one day in advance of the scheduled demonstration 

date. The referred demonstration shall not exceed the maximum time limit 

of 3 (three) hours.





4.5.2.3.1.5 For the purposes of the demonstration, the Bidder shall provide for all the 

equipment necessary and for the shipment of such equipment to the 

Purchaser‘s facility as well as for its installation at no cost to the 

Purchaser. The provision of all ancillary equipment necessary for the 

performance of the demonstration shall also remain the responsibility of 

the Bidder. 

4.5.2.3.1.6 The Bidder shall notify the Purchaser of any special facility or other 

support required. The Purchaser will provide 230V/50Hz power for any 

demonstration equipment, but the Bidder shall provide any power strips or 

extension cords required. The Purchaser shall provide tables and chairs for 

the equipment and the Bidder's demonstration personnel. 

4.5.2.3.1.7 The storage and use of the Bidder‘s equipment at the Purchaser‘s site shall 

be at the risk of the Bidder and the Purchaser shall accept no liability for 

any loss or damage except to the extent that such loss or damage is the 

result of a wilful act or gross negligence on the part of the Purchaser‘s 

employees. 

4.5.2.3.1.8 The Bidder is liable to pay compensation for all damage occurring to any 

Purchaser‘s facility or equipment caused as a result of the activities being 

performed on site by the Bidder, its representatives or agents except for 

those cases in which the Bidder is able to demonstrate that any such 

damage was not caused or contributed by its actions or lack of actions or 

those of its agents or employees. 

4.5.2.3.1.9 Further detailed logistic arrangements and indications shall be provided to 

the Bidders with adequate advance notice ahead of the scheduled 

demonstration date. 

4.5.2.3.2. Technical Demonstration 

4.5.2.3.2.1 The Purchaser will evaluate the quality and adequacy of the proposed 

engineering solution, as demonstrated during the Technical Demonstration 

of the NCOP technical foundation, with respect to its ability to 

successfully satisfy the requirements of the NCOP Increment 1 capability. 

Specific aspects of the demonstration that will be evaluated include: 

4.5.2.3.2.1.1 The demonstration proves availability of all requirements that the 

Bidder stated in the Requirements Implementation Schedule (an annex 

to the SDP) as available during demonstration. 

4.5.2.3.2.1.2 The scope of the Technical Demonstration includes detailed 

presentation of: 

4.5.2.3.2.1.2.1 Features of the Common Data Format (CDF), as described in the SRS 3.1: 

Use of Common Data Format to describe Information Elements;




Build hierarchical structure of the Common Operational Picture to include 

COP Information Products, Geo data and links to another COP structure; 

Use context-oriented, shared COP views ; 

Support data-driven and dynamic Information Products; 

Retain original formats of source information; 

Support visualisation of different data resolutions using the Level of Detail 

attribute and aggregation of objects; 

Present visualisation of historic data, including animations; 

Add annotations to the Information Products; 

Support of Battle Space Objects structure with basic data, extended data 

and meta data properties, including external links; 

Use of OGC services. 

4.5.2.3.2.1.2.2 Operational Picture Management Service, as described in the SRS 3.2.1: 

Create, modify, remove and expose multiple COPs; 

Include in a COP multiple Information Products from Source Systems and 

other COPs; 

Include in a COP geospatial data (maps and imaginery); 

Provide version management of COPs, including release approval; 

Define COP templates for reuse; 

Archive and retrieve archived copies of COP; 

Manage access rights to the COP. 

4.5.2.3.2.1.2.3 Information Product Management Service, as described in the SRS 3.2.2: 

Create, modify, remove and expose multiple Information Products; 

Discover Information Products from predefined sources, using 

customisable filters for monitoring their availability; 

Notify and provide resolution for errors encountered during accessing 

external Information Products; 

Allow definition of the properties for COP Information Products; 

Allow definition of Z-Order (altitude-dependant) of COP Information 

Products and use it on layered visualisations; 

Define and apply COP Information Products visualisation filers, including 

BSO properties and time; 

4.5.2.3.2.1.2.4 Adaptation and Transformation Service, as described in the SRS 3.4.13: 

Support data transport protocols: HTTP/S, SFTP, WebDAV, CIFS; 

Integrate data-oriented XML Web Services into an Information Product; 

Allow creation of transformations for any given data format into NCOP 

CDF; 

Perform geo-coordinates conversion between Lat/Long, UTM and MGRS; 

Support exchange of data in KML format XML format and protocol, files 

and network-based access; 

Support Web Feature Service (WFS)-based services defined by OGC 

specifications; 

Support exchange of data based on C2IEDM and JC3IEDM semantics; 

NATO UNCLASSIFIED





Provide Web Services for exchanging COP information with external 

systems; 

Be capable of integrating with COTS connectors to access external system 

information; 

Integrate Application Programming Interfaces to access external system 

information and allow authorised Users/Systems to access own API; 

Be capable to receive ADatP-3 messages; 

Parse text-based files, extract the information into a structured XML 

format and transform into Information Products; 

Export a web service into an XML file; 

Provide W3C-compliant XML schemas for external XML interface and 

file formats it supports; 

4.5.2.3.2.1.3 During the demonstration the following performance indicators will be 

assessed: 

4.5.3. Management 

Data Integrity, including data consistency throughout the demonstration; 

Reliability, including number of faults exposed during the demonstration; 

Usability, including Human Machine Interfaces (HMI), based on windows 

technology, supporting role-based access, applying consistent user input 

and data presentation, and quality of visualisations; 

Efficiency, including number of managed external sources, COPs and 

Information Products, and system response time during the demonstration; 

Managing data security. 

4.5.3.1. Project Management Approach 

4.5.3.1.1. The Purchaser will evaluate the quality and adequacy of the project 

management approach as defined in the PMP and related risks with respect 

to its ability to successfully satisfy the requirements of the NCOP 

Increment 1 capability. 

4.5.3.1.2. Draft Project Management Plan 

4.5.3.1.2.1 The Bid provides a draft Project Management Plan appropriate to the 

requirements specified. The draft PMP contains project management 

planning information so as to constitute a consistent and complete 

document that effectively permits the Purchaser to be able to assess the 

Bidder plans. The draft PMP provides the Purchaser with insight into the 

Bidder‘s plans, capabilities, and ability to satisfactorily implement the 

entire project in conformance with the requirements as specified in the 

SOW. The draft PMP is consistent with the requirements for the PMP 

specified in the SOW (SOW 3.7) and this IFB and effectively describes the 

planning, activities and responsibilities that are feasible and appropriate to 

the requirements.



4.5.3.1.3. The draft PMP identifies the Contractor‘s organisation, in particular all 

major Contractor units and any Sub-Contractors involved in meeting the 

requirements of the Contract, and the portion of the overall effort or 

deliverable item for which they are responsible. In case several Contractor 

units or Sub-Contractors are involved, the management of these units and 

Sub-Contractors are described, reasons for this organisation are justified, 

and expected benefits of this organisation for the Purchaser are explained. 

4.5.3.1.4. The draft PMP clearly and accurately identifies project scope, including 

major deliverables, assumptions and constraints. 

4.5.3.1.5. The draft PMP describes the Project management methodology, processes, 

including the phases and their staffing, cost and schedule estimate, project 

control mechanisms, issue management, communication management, 

security management and the Purchaser involvement in the project 

management. The proposed approach is based on recognized project 

management practices and reflects a mature level of management 

capability. 

4.5.3.1.6. The draft PMP describes the relationship of the PMP to subordinate plans: 

Configuration Management Plan, System Development Plan, Test Plan, 

System Implementation Plan, Service Delivery Plan, and Training Plan. 

The approach shows a coherent and integrated approach to 

implementation. 

4.5.3.1.7. The draft PMP details the mechanism through which it will be maintained 

during the lifecycle of the Contract and demonstrates that the Bidder can 

accommodate changes in scope in a controlled manner. 

4.5.3.1.8. The draft PMP describes the PMO in terms of manpower and resources to 

conduct and support the management and administration of operations in 

order to meet the objectives of the program, including taking all reasonable 

steps to ensure continuity of personnel assigned to work on this project and 

that the proposed resources are adequate for the tasks. 

4.5.3.1.9. The draft PMP describes the organization for the proposed Project Team 

that identifies all the required roles of the team members of the PMO, 

describing the lines of reporting and oversight. The description reflects 

clear lines of responsibility, authority, and reporting. For each role 

identified, the proposed individuals meet or exceed the experience and 

educational criteria stated in SOW, Section 7. The Proposed PMP 

demonstrates that individuals have the expected knowledge, capability, 

and experience to meet the requirements of this Contract. The team 

collectively represents a solid knowledge and experience base for carrying 

out the project. 

4.5.3.1.10. The draft PMP provides a description of the Project Website where all 

relevant unclassified project documentation and datasets are maintained 

and the Collaborative Working Environment where unclassified and 


Book I, Page I-49





NATO Restricted information are maintained and where workflow 

processes are enabled. The Website description identifies which 

documentation will be available on the Website, how it will be stored and 

the access control mechanism ensuring that relevant information will be 

available to the different users. The proposed design is well-organized, 

easy to navigate, and comprehensive for the anticipated set of 

documentation and data. The Collaborative workspace environment 

description identifies the organisation of information and knowledge 

management, and the capabilities for collaborative work between the 

Purchaser and the Contractor and between the Contractor staff at NC3A 

The Hague and the Contractor staff at the Contractor‘s facilities. 

4.5.3.1.11. The draft PMP describes an effective and mature risk management 

approach, including the Bidder‘s process for risk identification, 

assessment, mitigation, monitoring, and reporting. 

4.5.3.1.12. Initial Project Risk Log 

4.5.3.1.12.1 The initial Project Risk Log presents understanding of the risks involved in 

the project and demonstrates effective use of the proposed methodology 

for managing risks. The initial Project Risk Log will be assessed for its 

completeness and the quality of the identified risks and of the proposed 

mitigated actions. 

4.5.3.1.12.2 The Bidder shall have identified, assessed, and provided sufficient 

mitigation measures, including contingencies, for the most significant 

foreseeable risks. 

4.5.3.2. Planning of Timelines and Allocation of Resources 

4.5.3.2.1. The Purchaser will evaluate the quality and timeliness of the project 

execution planning to meet Purchaser defined milestones by implementing 

defined products within clearly defined work packages using effective 

allocation of resources. 

4.5.3.2.2. Draft Project Product Breakdown Structure (PPBS) and Project Work 

Breakdown Structure (PWBS) 

4.5.3.2.2.1 The Project Product Breakdown Structure (PPBS) includes a definition of 

the major components and their relationship in a hierarchical structure that 

breaks down a final product into its constituent sub-products. 

4.5.3.2.2.2 The provided PPBS is compliant to the SOW 3.8, provides adequate 

Product Description and Product Flow Diagram that shows the sequence of 

delivery of products and identify dependencies between those products, 

including external products.





4.5.3.2.2.3 The Project Work Breakdown Structure (PWBS) includes a definition of 

the major work packages and the relationship between the work packages 

the end product. 

4.5.3.2.2.4 The provided PWBS is compliant to the SOW 3.9 and adequately and 

appropriately decomposes the work packages to a level that exposes all 

project risk factors and allows accurate estimate of each work item‘s 

duration, resource requirements, inputs and outputs, and predecessors and 

successors. 

4.5.3.2.3. Project Master Schedule (PMS) 

4.5.3.2.3.1 The Project Master Schedule (PMS) identifies all Contract events and 

milestones, including Contract-related Purchaser activities and events. The 

PMS correlates with the PWBS and is also traceable to performance and 

delivery requirements of the SOW . The duration, sequence, and 

resourcing of the tasks reflects a coherent approach to execution and a 

realistic assessment of the scope of work involved. 

4.5.3.2.3.2 The PMS is based on the Purchaser provided milestones. 

4.5.3.2.3.3 The PMS format, complies with the PMS requirements stated in SOW 

3.10. 

4.5.3.2.4. Basis of Effort Estimate (BOE) 

4.5.3.2.4.1 The Basis of Effort Estimate indicates appropriate and sufficient support 

for the project related activities and demonstrates that the Bidder has a 

realistic knowledge of the level of effort and labour mix associated with 

the different tasks necessary to complete this Contract. 

4.5.3.3. Bidder experience and capabilities 

4.5.3.3.1. The Purchaser will evaluate the Bidder‘s qualification to perform NCOP 

contract and its related experience based on an assessment of corporate 

experience; the corporate structure and capabilities; and individual skills 

and experience, including the following factors: 

4.5.3.3.2. Bidder Qualifications 

4.5.3.3.2.1 The Bid provides evidence of relevant and recent experience of the Bidder 

in the design, delivery, implementation and support of software-based 

systems similar to the subject procurement, including: 

4.5.3.3.2.1.1 Relevant and successful corporate experience in at least three 

Contracts where a product has been delivered and used within the last 

two years for which the Bidder developed integrated software solutions 

to meet military or government requirements.





4.5.3.3.2.1.2 Relevant and successful corporate experience within the last five years 

for which the Bidder developed and delivered integrated software 

solutions for Common Operational Picture support to meet 

Headquarters staff requirements and which have been used by the 

military operators to support their tasks. 

4.5.3.3.2.1.3 Relevant and successful corporate experience within the last two years 

for which the Bidder developed solutions based on a service oriented 

architecture. 

4.5.3.3.2.1.4 Relevant and successful corporate experience within the last two years 

for which the Bidder developed robust, efficient and intuitive HMI 

solutions to meet military, government or industrial requirements. 

4.5.3.3.2.1.5 Relevant and successful corporate experience of the major sub- 

Contractors for critical components. 

4.5.3.3.2.1.6 Relevant experience and expertise in providing warranty support and 

repair-and-replacement service for information systems for large, 

geographically-dispersed organisations, preferably in a military context 

in military theatres. 

4.5.3.3.2.2 The Bid provides evidence of appropriate corporate capabilities of the 

Bidder, including: 

4.5.3.3.2.2.1 Adequate and appropriate corporate structure to administer the Project 

and corporate resources available to support the Project. 

4.5.3.3.2.2.2 Adequate and appropriate corporate items/assets, services and 

expertise available to support the Project. 

4.5.3.3.2.2.3 A well-established and mature level of capability in its software 

development, testing and implementation practices and tools. 

4.5.3.3.2.2.4 Security accreditation process, including development of security 

management documents 

4.5.3.3.2.3 The Bid provides evidence of sufficient numbers of individuals with the 

skill and experience to meet the requirements of the Contract, including: 

4.5.3.3.2.3.1 For each role identified, evidence that the resumes meet or exceed the 

experience and educational criteria stated in the SOW. 

4.5.3.3.2.3.2 Evidence that the set of proposed individuals have the expected 

knowledge, capability and experience to meet the requirements of this 

Contract. The more the resumes of the proposed individuals exceed the 

experience and educational criteria; the more those individuals have 

already faced and accomplished successfully challenges similar to

4.5.4. Supportability 





those raised by this project; and the more this experience is detailed 

and justified, the better. 

4.5.4.1. Supportability Assessment of Offered Solution 

4.5.4.1.1. The Purchaser will evaluate the Bidder‘s proposed solution (as reflected in 

the Engineering Proposal) with respect to its supportability in the 

environment it is intended to be used and over its entire product lifecycle. 

4.5.4.1.2. Draft Configuration Management Plan 

4.5.4.1.3. The draft CMP complies with the requirements stated in SOW 3.13. It 

describes configuration management concept and methodology proposed 

for NCOP, which provides realistic approach to CM based on recognised 

standard(s). 

4.5.4.1.4. The draft CMP describes Change Management system for identifying, 

reviewing, approving, and tracking all requests for changes to NCOP 

baselines. The methodology follows recognized engineering standard(s). 

4.5.4.1.5. The draft CMP describes Configuration Management organization and 

procedures in place to implement the CM program and manage the CM 

functions and the role of the CCB. 

4.5.4.1.6. The draft CMP describes Configuration Item identification, including 

version control system, allowing for the unique identification of all 

changes to the deliverables. 

4.5.4.1.6.1 The draft CMP identifies Configuration Management tools used during the 

performance of this contract that are compliant with the SOW. 

4.5.4.1.7. Draft System Implementation Plan 

4.5.4.1.7.1 The Bid provides a draft System Implementation Plan (SIP), as described 

in SOW 4.9.2, including generic information and empty forms. The plan 

provides realistic approach for system implementation activities that 

reflects Bidder‘s experience. 

4.5.4.1.7.2 The SIP includes a generic site survey workbook of checklists, fill-in 

forms, installation sketches, contact information, installation 

specifications, and any other documentation required to perform the site 

survey. 

4.5.4.1.7.3 The SIP describe process for site transition from the use of JCOP to the 

use of the NCOP 

4.5.4.2. Life-Cycle Support Planning



4.5.4.2.1. The Purchaser will evaluate the quality and adequacy of the proposed lifecycle 

support planning documentation (i.e., Proposed Service Delivery 

Plan and Proposed Training Plan) with respect to its ability to successfully 

satisfy the requirements for supportability of the NCOP Increment 1 

capability. The proposed life-cycle support planning documentation will 

be evaluated on the basis of the comprehensiveness of the approach, its 

feasibility, and appropriateness to the requirements. The proposed lifecycle 

support documentation will be evaluated in its compliance to the 

requirements for the respective plans specified in the SOW and the 

sufficiency of the detail provided. Specific aspects of the proposed lifecycle 

support planning documentation that will be evaluated include those 

outlined below. 

4.5.4.2.2. Draft Service Delivery Plan 

4.5.4.2.2.1 The Bid provides a draft Service Delivery Plan (SDP) consistent with the 

requirements for a Service Delivery Plan as specified in the SOW (SOW 

5.5) describing processes and activities to effectively meet requirements 

for service delivery supporting NCOP Increment 1. 

4.5.4.2.2.2 The draft Service Delivery Plan describes effective mechanisms for: 

4.5.4.2.3. Draft Training Plan 

4.5.4.2.3.1.2 Describes a coherent approach for how training will be developed, 

delivered, and maintained throughout the project life cycle, including 

how the proposed courses will be derived from the results of the 

Training Needs Analysis. It is expected that a blended training 

approach will be most effective. 



Providing a service interface 

Security management 

Incident management 

Problem management 

Release management 

Availability management 

Configuration management 

Change management 

Service-level agreement 

Service transition 

Warranty support 

4.5.4.2.3.1 The Bid provides a draft Training Plan consistent with the requirements 

for a Training Plan as specified in the SOW (SOW 5.2.3), defining a 

coherent and effective training approach and describing how it will meet 

requirements for initial and continuing training. The draft Training Plan: 

4.5.4.2.3.1.1 Addresses adequately all stages of training development, delivery, and 

support.



4.5.4.2.3.1.3 Describes an adequate and appropriate set of training documentation. 

4.5.4.2.3.1.4 Proposes a reasonable training schedule, in relation to the overall 

Contract schedule. 

4.5.4.2.3.1.5 Describes a reasonable level of support to be provided by the 

Purchaser (manpower, services and material). 

4.5.4.2.3.2 Based on the annex to the draft Training Plan, the Purchaser will also 

evaluate the level to which the Bidder demonstrates experience with 

developing and delivering quality training as evidenced by plans, 

experience and sample materials. 

4.6. Evaluation Step 3 - Price Evaluation 

4.6.1. The Bidder‘s Price Quotation will initially be assessed for compliance against 

the following criteria: 

4.6.1.1. The bid price complies with the requirement relevant to the Bid Ceiling 

Price set forth in Annex A-2. 

4.6.1.2. In particular, the Bidders shall note that the total cumulative amount of the 

below listed Work Packages SHALL NOT exceed € 16,730,381.25: 

4.6.1.5. The Price Quotation meets requirements for price realism and balance as 

described below in paragraph 4.6.5. 




Contract Work Package 3: System Engineering 

Contract Work Package 4: NCOP Increment 2 Analysis and Planning 

Contract Work Package 5: NCOP Training and SOP Development Support 

Contract Work Package 6: NCOP Operational Support and Sustainment 

Contract Work Package 7: Pilot Sites Installation, Activation, and Training 

Contract Work Package 8: Support to Initial Operational Testing and 

Evaluation 

Contract Work Package 9: Contract Option - Added Development and Testing 

Contract Work Package 10: Sites Installation, Activation, and Training 

Contract Work Package 11: Contract Option – Operational Testing and 

Evaluation Support 

Contract Work Package 12: Contract Option - Installation, Activation, and 

Training at Sites Requiring Confirmation 

4.6.1.3. The Price Quotation meets the pricing prescriptions as well as the 

requirements for preparation and submission of the Price Quotation set forth in 

the Bid Preparation Section and the Instructions for Preparation of the Bidding 

Sheets in Annex A-2. 

4.6.1.4. Detailed pricing information has been provided and is adequate, accurate, 

traceable, and complete.





4.6.2. A bid which fails to meet the compliance standards defined in this section may 

be declared non-compliant and may not be evaluated further by the Purchaser. 

4.6.3. Basis of Price Comparison 

4.6.3.1. For quotation submitted in other than EURO currency, for the purposes of 

price comparison, the Purchaser will proceed as follows: The Purchaser will 

convert all prices quoted into EURO for purposes of comparison and 

computation of price scores. The exchange rate to be utilised by the Purchaser 

will be the average of the official buying and selling rates of the European 

Central Bank at close of business on the last working day preceding the Bid 

Closing Date. Purchaser‘s inserted Not to Exceed (NTE) CLIN amounts (preset 

in Euros – See Annex A-2 paragraph 5.3.2) will be added to the converted 

Bid Price to obtain the Total Bid Price 

4.6.3.2. The Bid Price to be inserted into the formula specified at paragraph 4.2.4.1 

will be the Grand Total of the Schedule of Supplies and Services calculated as 

follows: 

Total cumulative amount derived from the sum of the Firm Fixed Prices 

offered for: 

o Total Price Contract Work Package 1 









Total cumulative amount derived from the sum of Prices offered for the 

predetermined options as follows: 




4.6.3.3. Options relevant to Work Packages 2 and 13 shall not be taken into 

consideration for the purpose of Best Value calculation. However, such prices 

shall be verified for consistency with those quoted for Work Packages 1, 3 

through 12, and 14. 

4.6.3.4. Bidders shall note that Work Packages 2 and 13 is constituted by a number of 

independent and separately identified tasks. Bidders shall price each and 

every option line item presented in the Bidding Sheets. 

4.6.4. Bidding Sheets Accuracy – Order of Precedence





4.6.4.1. Bidders are responsible for the accuracy of the price quotation provided. In 

case of inconsistencies between different parts of the bidding sheets and 

notwithstanding the possibility for the Purchaser, at its sole discretion, to 

resort to the clarification procedure described at paragraph 4.1.5, for the 

purpose of determining the bid price subject to evaluation as per paragraph 

4.6.3.2 hence computable in the Best Value bid via the application of the 

formula at paragraph 4.2.4.1 the following descending order of precedence 

will be applied: 

Electronic Submission Bidding Sheets 

- Cumulative Total for Work Packages 1 through 14 as shown in the Bidding 

Sheet Cover Page 

- Calculated cumulative total of Work Packages 1 through 14 deriving from 

the total indicated on each Work Package Bidding Sheet. 

Hard Copy Submission Bidding Sheets 

- Cumulative Total for Work Packages 1 through 14 as shown in the Bidding 

Sheet Cover Page 

- Calculated cumulative total of Work Packages 1 through 14 deriving from 

the total indicated on each Work Package Bidding Sheet. 

4.6.5. Price Balance and Realism 

4.6.5.1. In those cases in which the prices quoted in relation with this Invitation for 

Bid appear to be unreasonably low in relation to the performance required 

under the prospective Contract and/or the level of effort associated with the 

tasks, the Purchaser will reserve the right to request the Bidder clarifications 

aimed to demonstrate the rationale for such circumstances. 

4.6.5.2. Indicators of an unrealistically low Bid may be the following, amongst others: 

4.6.5.2.1. Labour Costs that, when amortised over the expected or proposed direct 

labour hours, indicate average labour rates far below those prevailing in 

the Bidder‘s locality for the types of labour proposed. 

4.6.5.2.2. Direct Material costs that are considered to be too low for the amounts and 

types of material proposed, based on prevailing market prices for such 

material. 

4.6.5.2.3. Numerous Line Item prices for supplies and services that are provided at 

no cost or at nominal prices. 

4.6.5.3. If the Purchaser has reason to suspect that a Bidder has artificially debased its 

prices in order to secure Contract award, the Purchaser will request





clarification of the Bid in this regard and the Bidder shall provide explanation 

on one of the following bases: 

4.6.5.3.1. An error was made in the preparation of the price quotation. In such a 

case, the Bidder must document the nature of the error and show 

background documentation concerning the preparation of the price 

quotation that makes a convincing case that a mistake was made by the 

Bidder. In such a case, the Bidder shall petition the Purchaser to either 

remain in the competition and accept the Contract at the offered price, or 

to withdraw from the competition. 

4.6.5.3.2. The Bidder has a competitive advantage due to prior experience or 

industrial/technological processes that demonstrably reduce the costs of 

Bidder performance and therefore the price offered is realistic. Such an 

argument must support the technical proposal offered and convincingly 

and objectively describe the competitive advantage and the net savings 

achieved by this advantage over standard market practices and technology. 

4.6.5.3.3. The Bidder recognises that the submitted price quotation is unrealistically 

low compared to its cost of performance and, for business reasons, the 

Bidder is willing to absorb such a loss. Such a statement shall be signed 

and made by the head of the business unit submitting the Bid and will 

normally be confirmed at the level of Chief Operating Officer or Chief 

Executive Officer. In such a case, the Bidder shall estimate the potential 

loss and show that the financial resources of the Bidder are adequate to 

withstand such reduction in revenue. 

4.6.5.4. If a Bidder fails to submit a comprehensive and compelling response on one of 

the bases above, the Purchaser may determine the Bid submitted as noncompliant. 

If the Bidder responds on the basis of 4.6.5.3.1 above and requests 

to withdraw from the competition, the Purchaser may, depending on the nature 

and gravity of the mistake, allow the Bidder to withdraw. 

4.6.5.5. If the Purchaser accepts the Bidder‘s explanation of mistake in paragraph 

4.6.5.3.1 and allows the Bidder to accept the Contract at the offered price, or 

the Purchaser accepts the Bidder‘s explanation pursuant to paragraph 4.6.5.3.3 

above, the Bidder shall agree that the supporting pricing data submitted with 

his Bid will be incorporated by reference in the resultant Contract. The Bidder 

shall agree as a condition of Contract signature, that the pricing data will be 

the basis of determining fair and reasonable pricing for all subsequent 

negotiations for modifications of or additions to the Contract and that no 

revisions of proposed prices will be made. 

4.6.5.6. If the Bidder presents a convincing rationale pursuant to paragraph 4.6.5.3.2 

above, no additional action will be warranted. The Purchaser, however, 

reserves its right to reject such an argument if the rationale is not compelling 

or capable of objective analysis. In such a case the Bid may be determined to 

be non-compliant.





4.6.5.7. The Agency reserves the right to request prime Contractors, or the 

subcontractor to separately identify each of the direct/indirect costs, advise 

why each is required, and provide supporting documentation to substantiate 

each charge, such as: 1) catalogue price lists and any applicable discounts, 2) 

copies of the subcontractor‘s orders from others for the same or similar items, 

including explanations for cost variations, 3) subcontractor‘s internal cost 

estimate, or documentation of whatever means the subcontractor used to arrive 

at the charge. 

4.6.6. Once the offered prices have been calculated and checked, the formula set forth 

in paragraph 4.2.4.1 above will be applied to derive the Price Score of each bid. 

4.7. Evaluation Step 4 – Calculation of Best Value Scores 

4.7.1. Upon conclusion and approval of the Price Evaluation results, the predetermined 

weighting scheme for the Technical Evaluation will be unsealed and 

the scores for the Engineering, Management, Supportability and Risk factors 

will be calculated for each compliant bid. Then all partial scores will be fed into 

the formula stated in paragraph 4.2.2 in order to obtain the Best Value Score of 

each bid. 

4.7.2. The highest scored bid will be recommended as the Successful Bid. 

4.7.3. In the unlikely event in which the calculation referred in paragraph 4.7.1 results 

in a statistical tie, the Purchaser will recommend as the Successful Bid the one 

with the best cost/technical ratio, defined as the lowest cost per technical score, 

i.e. bid price divided by TS. For the purpose of this paragraph the term 

Statistical Tie shall be construed to indicate the situation where the total 

weighted score of the highest scoring bid, that is, the weighted score of price and 

technical combined, is within 1.0% of the total weighted score of one or more 

Bidders


Annex A Bidding Sheets Package 

Book I, Annex A, Page A-1 


IFB-CO-12780-NCOP

Annex A-1. Bidding Sheets 



On behalf of the firm stated below I hereby offer providing NC3A with the services and 

deliverables (collectively referred as “ITEMS”) set forth in the attached schedules, at the 

specified prices, and subject to the terms and conditions stated in the referred IFB included but 

not limited to those expressed in the Annexes and enclosures. 

Date : ........................ 

Signature : ........................ 

Name & Title : ........................ 

Company : ........................ 

Bid Reference : ........................ 

NATO UNCLASSIFIED

Annex A-2. Instructions for the Preparation of Bidding 

Sheets 

1.0 Introduction 

1.1 Bid pricing requirements as addressed in this Annex are mandatory. Failure to abide to 

the prescriptions of bid submission referred in this section may lead to the bid being 

declared non-compliant and not being taken into consideration for award. 

2.0 Bidding Sheets Structure 

2.1 The Bidding Sheets, provided in native MS Excel® format are organized in accordance 

with the following structure: 

Bidding Sheets Cover Page 

Bidding Sheets Table of Content 

Section 1 - Schedule of Supplies and Services and Basis of Estimate (BOE) Sheets for all 

work packages. 

Section 2 – Schedule of Forward Labour Rates 

Section 3 – Schedule of Prices for COTS Product 

Section 4 – COTS Software Data Sheet 

Section 5 – Price Summary Breakdown Sheet 

2.2 A description of each section is provided at paragraph 5.0 along with the relevant 

assumptions and instruction for correctly compiling a price quotation. 

2.3 Except as provided in Book I paragraph 4.6.3.2 all information provided in Bidding 

Sheets Sections 2 and 3 will NOT contribute to the calculation of the total price of the 

bid. However, pricing requirements associated with these sections as expressed in the 

present Annex are to be regarded as mandatory. 

3.0 General Pricing Requirements 

3.1 Unless explicitly indicated in paragraph 5.0 of the present Annex or mandated by the 

Purchaser by the mean of a clarification issued in accordance with the prescriptions of 

Book I Section II paragraph 2.6, the structure of the bidding sheets shall not be altered or 

otherwise modified in any of its parts. This prescription is to be regarded as applicable 

also, but not limited to, indicated quantities, item descriptions, references, Purchaser‟s 

inserted Not To Exceed (NTE) amounts and any other indication or instruction provided 

in the Bidding Sheets. 

3.2 Bidders are advised that „auto-calculation‟ has been inserted in the electronic copies of 

the Bidding Sheets. However, Bidders are responsible for ensuring that their figures are 

correctly calculated and should not rely on the accuracy of the auto-calculation features 

configured in the spreadsheets. 

3.3 Bidders shall indicate Firm Fixed Prices for all CLINs in the bidding sheets in accordance 

with the detailed instructions contained in this Annex. 

3.4 Offered prices shall not be made conditional in nature nor contain any expressed or 

implied limitations which conflicts or otherwise amends any of the prescriptions of the 

IFB. 


NATO UNCLASSIFIED

3.5 All CLINs in the Bidding Sheets shall be quoted (i.e. All CLINs, Work Packages 1 

through 14) 

3.6 Bidders shall fill only marked yellow cells in the Bidding Sheets. 

3.7 The prices and quantities entered on the document shall reflect the total items required to 

meet the contractual requirements. The total price shall be indicated in the appropriate 

columns. 

3.8 In preparing the Bidding Sheets, Bidders shall ensure that the prices of the Sub-items total 

the price of the major item of which they constitute a part. 

3.9 All metrics (e.g., cost associated with labour) will be assumed to be normalised to 8 

hours/day, for a five day working week at NATO sites and Contractor facilities located 

within Europe or in the United States. 

3.10 Bidders shall be entirely responsible for the accuracy of the quotation provided. 

Notwithstanding the possibility of the Purchaser, at its sole discretion, to resort to the 

clarification process described in Book I Section IV paragraph 4.1.5, any computational 

error in the Bidding Sheets may unilaterally be resolved by the Purchaser on the basis of 

the information provided in the Bidding Sheets. 

3.11 Except as it may otherwise be provided in the detailed instructions contained in 

section 5.0 of this Annex, bidders shall quote in other than their own national currency 

provided that proof can be provided to the extent that the Bidder is expected to incur in 

costs in those currencies (i.e. sub-contracts stipulated with firms from NATO countries 

other than the bidder‟s). In such cases Bidders may quote in multiple currencies as 

applicable. 

3.12 By virtue of its status as established in the provision of the NC3O Charter Article 

67(e)(3) 1 , the Purchaser is made exempt of all direct and indirect forms of taxation (i.e. 

Value Added Tax – VAT ) as well as from import and export duties on merchandise 

imported or exported. Consequently, Bidders shall exclude from their bid price all taxes, 

duties and custom charges. 

3.13 Unless otherwise required by virtue of paragraph 5.0 of the present Annex, all prices 

quoted shall be Delivery Duties Paid (DDP) Destination in accordance with the 

International Chamber of Commerce INCOTERMS. 

3.14 The price quotation shall not include any other documentation except for the compiled 

bidding sheets in their required hard copy and electronic format. 

3.15 All due dates as referred in the Bidding Sheets are referred to the Purchaser Project 

Master Schedule (PMS) as provided along with the IFB and on the basis of which the 

price quotation shall be compiled. To this extent Bidders shall note that the relative 

durations of the tasks as indicated in the PMS although indicated in precise calendar 

terms (i.e. calendar dates are specified) are instead to be construed as relative to an 

hypothetical Effective Date of Contract (EDC) to occur not later than the end of the 

second quarter. Bidders shall take this indication in due account when factoring inflation 

and general increase of costs during the period of performance of the different work 

packages for the purpose of their price quotation. As not the entirety of the award process 

is within the influence of the Purchaser, it is not possible at this stage to clearly indicate a 

precise time of contract award and consequently a precise time for Work Packages 

performance. For the purpose of the quotation Bidders shall assume the risk deriving from 

1 The stated provision reads as follows: Each participating Nation undertakes to grant NC3A under 

the terms of Article 9 and 10 of the Ottawa Agreement, exemption from all direct taxes (except rates, 

taxes and dues which are no more than charges for public utility services), from the taxes on the sales 

of movable and immovable properties, and from custom and excise duties in respect of equipment 

imported or exported by NC3A or its appointed agents. 


NATO UNCLASSIFIED

any reasonable delay in award with respect to inflation. Consequently, in quoting for the 

various contract stages the Bidders may refer to this indicated time and consider the 

application of rates that are deemed appropriate in light of the programmed contract 

schedule and the various stages lengths. The occurrence of any reasonable delay in award 

shall not however constitute ground for the bidders to claim a revision of the prices 

offered before contract award. Similarly the anticipation of the Contract award date will 

not constitute ground for any Purchaser‟s request for decrease in price. 

4.0 Ceiling Price 

4.1 Notwithstanding the prescriptions at paragraph 3.0, the total cumulative amount of the 

below listed Work Packages SHALL NOT exceed € 16,730,381.25: 


Contract Work Package 3: System Engineering 

Contract Work Package 4: NCOP Increment 2 Analysis and Planning 

Contract Work Package 5: NCOP Training and SOP Development Support 

Contract Work Package 6: NCOP Operational Support and Sustainment 

Contract Work Package 7: Pilot Sites Installation, Activation, and Training 

Contract Work Package 8: Support to Initial Operational Testing and Evaluation 

Contract Work Package 9: Contract Option - Added Development and Testing 

Contract Work Package 10: Sites Installation, Activation, and Training 

Contract Work Package 11: Contract Option – Operational Testing and Evaluation 

Support 

Contract Work Package 12: Contract Option - Installation, Activation, and Training at 

Sites Requiring Confirmation 

5.0 Bidding Sheets Compilation Instructions 

5.1 Compilation Requirements – Order of precedence. 

5.1.1 This paragraph and sub-paragraphs addresses specific compilation 

requirements as well as assumptions relevant to the different sections 

of the bidding sheets. Requirements expressed in the present paragraph 

and sub-paragraphs are in addition to those expressed in paragraph 3.0. 

For those cases in which the requirements of paragraph 3.0 contradict 

or revise in the prescriptions contained in this paragraph, the latter 

shall take precedence. 

5.2 Bidding Sheets – Cover Page 

5.2.1 The bidder shall indicate on the Bidding Sheet Cover Page the 

currency in which its bid is expressed. Subject to the prescriptions of 

paragraph 3.11 of the present Annex, in those cases in which multiple 

currencies are used, the bidder shall augment the standard indications 

provided by inserting references to the additional currency used as well 

as by providing an indication of which CLINs are quoted in which 

currency. This indication shall not discharge the bidder from its 

obligation to provide for each CLIN of the Bidding Sheet appropriate 

indication of the currency used. 

5.3 Bidding Sheets – Section 1 


NATO UNCLASSIFIED

5.3.1 Introduction 


Section 1 of the Bidding Sheet contains the data relevant to the quotation to be 

provided for all Prospective Contract Work Packages (1 though 14) as well as 

the relevant Basis of Estimate (BOE) sheets for each identified Work Package 

( “WP DETAILS”). The purpose of the BOE sheets is to provide the Purchaser 

with additional information relevant to the level of effort and costs associated 

to each specific task. This information will be used by the Purchaser within the 

framework of the evaluation effort for the purposes specified in Book I 

Section IV. 

5.3.2 Section 1 – Work Packages Pricing Requirements 

Subject to the stipulations in paragraph 5.1, the following requirements are 

applicable to the pricing of all Work Packages CLINs. 

a. All CLINs marked as Not To Exceed (NTE) and for which the Purchaser 

has elected to reserve a determined amount shall be left unchanged. All 

indicated NTE amounts are in EURO. Bidders quoting in other than EURO 

currency shall exclude all NTE amounts from the overall price of the 

Work Package (i.e. modify relevant formula to exclude the CLINs in 

concern from the calculation) and insert a clearly visible note at the end 

of the relevant Work Package sheet to confirm that the NTE amount has 

been excluded from the calculation. For the purpose of price comparison, 

the Purchaser will then convert the prices provided by the bidder in EURO in 

accordance with Book I paragraph 4.6.3 and add the pre-indicated NTE 

amounts in order to obtain the total price of the bid in EURO currency. 

Particular caution shall be employed in the compilation of the offer by 

appropriately factoring the conversion of currency into EURO as 

compliance with the requirement relevant to the Bid Price Ceiling as 

indicated in paragraph 4.04.0 of this Annex shall remain the 

responsibility of the bidder. 

b. Unless otherwise identified in the form of a NTE CLIN included in the 

Work Package Bidding Sheet, all travel and per-diem costs associated with the 

performance of the Work Package tasks shall be included in Work Package 

CLINs prices. 

c. The geographical locations of the non-ISAF sites and of one of thethe two 

“Large” configuration sites in ISAF where NCOP shall be deployed (Work 

Packages 7, 10, and optional Work Package 12 if exercised) shall be defined 

in detail by the Purchaser within three six months after Contract Award. Firm 

Fixed Prices indicated for any work to be undertaken at these sites during the 

course of this Contract shall be valid for any location within NATO in Europe 

or in the USA aswithin the geographical area indicated in the Schedule of 

Supplies and Services (i.e. Europe, the USA, or ISAF), and shall depend on 

the technical configuration required for each of them as defined in paragraph 

1.6 of the Statement of Work. 

c. All costs associated with the performance of the Work Packages including 

but not limited to those associated to COTS ,Third Party or Background 

Intellectual Property Hardware and Software (including license acquisition 

NATO UNCLASSIFIED


costs and recurrent fees regardless of the nature for the entire cumulative 

duration of all contracting tasks as depicted in the Purchaser Provided Project 

Master Schedule included in the Bidding Sheets Section of the IFB) necessary 

to successfully perform the scope of the Work Package in accordance with the 

technical solution proposed shall be included in the bid prices quoted. In this 

light, bidders are required to quote by taking into consideration the following: 

d. All Server Side COTS (including but not limited to Hardware) Background 

Intellectual Property and/or Third Party software license costs (both 

acquisition costs and recurrent license costs) shall be included in the pricing 

proposal submitted to cover for the entire cumulative duration of all 

contracting tasks as depicted in the Purchaser Provided Project Master 

Schedule included in the Bidding Sheets Section of the IFB. Server side 

license costs (i.e. cost of license acquisition, recurrent maintenance or other 

recurrent license fees) shall also be indicated in Section 3 of the bidding sheets 

as further detailed below. 

e. All costs (including but not limited to acquisition costs and recurrent fees) 

relevant to Client Side software licenses, necessary for the purpose of 

installing and operating the system being proposedshall be included in the 

pricing submitted to cover for the entire cumulative duration of all contracting 

tasks as depicted in the Purchaser Provided Project Master Schedule included 

in the Bidding Sheets Section of the IFB. Such costs shall also be indicated in 

Section 3 of the bidding sheets as further detailed below. 

f. Work Package 1 pricing (Project Management effort) shall account to cover 

for all Work Packages execution up to FOC. 



Section 2 addresses the requirement for the bidders to quote for labour rates 

associated with the performance of the contract. The purpose of this pricing 

information is to be included in the contract as reference for future 

amendments. From 01/01/2015 onwards, these forward labour rates are 

subject to an annual revision, in accordance with Clause 11.1.3 of the Special 

Contract Provisions. Bidders shall provide their national Labour Cost Index 

and reference of publication. 

5.4.2 Section 2 –Pricing Requirements 


applicable for the purpose of the quotation. 

a. All prices quoted shall be fully loaded (i.e. inclusive of all G&A, 

administrative costs and profit). 

b. Prices provided shall be applicable to the reference out-year. 

NATO UNCLASSIFIED




Section 3 addresses the requirement for the bidders to provide pricing 

information relevant to any COTS Products necessary for the purpose of 

successfully performing all contract tasks. It is to be noted that such 

information is referred solely to COTS Products necessary for the purpose of 

installing and operating the system being delivered. 

Bidder‟s attention is drawn to the fact that the Purchaser reserves the right to 

provide Commercial-Off-The-Shelf (COTS) hardware and software products 

as Purchaser Furnished Equipment, should it be possible for the Purchaser to 

get better prices through existing Enterprise Agreements or Basic Ordering 

Agreements. This right would be exercised by the Purchaser before contract 

award or during the course of the performance of the contract and after 

verification of prices through the stated arrangements. 

5.5.2 Section 3 –Pricing Requirements 


applicable for the purpose of the quotation. 

a. All prices quoted shall FCA Origin (INCOTERMS). 

b. Prices provided shall be applicable to the reference out-year. 


In this section Bidders are requested to indicate licensing and support cost for the 

software to be provided, if any. It is underlined that this section has an informative 

purpose and it is referred solely for licenses and support to be rendered after 

completion of the contract scope. These prices will be checked for Price Realism 

but will not be taken into account for the calculation of the Best Value Score. 

Bidders shall complete and submit a COTS Data Sheet per COTS Software 

product to be provided under the Contract. There must be as many Data Sheets as 

software products are listed in Section 3 of the Bidding Sheets. 

In order to complete these sheets, Bidders shall follow the instructions provided at 

the end of the COTS Data Sheet standard form provided in Section 4 of the 

Bidding Sheets (“COTS Data Sheet” tab). 


Bidders are instructed to prepare their cost proposals in sufficient detail to permit thorough 

and complete evaluation. For each of the 14 Work Packages the Bidder has to use a separate 

Sheet, if needed, adding additional sheets per Subcontractor per WP and/or if multiple 

currencies are used. Change the currency in the header of the Sheets if necessary. 

References to the appropriate SubCLINs are mandatory. 

NATO UNCLASSIFIED

1. DIRECT MATERIAL 

A. Purchased Parts: Provide a consolidated priced summary of individual material 

quantities included in the various tasks, orders, or contract line items being proposed and the 

basis for pricing (vendor quotes, invoice prices, etc.). 

B. Subcontracted Items: Show the total cost of subcontract effort. 

C. Other: 

(1) Raw Material: Consists of material in a form or state that requires further 

processing. Provide priced quantities of items required for the proposal. Show total cost. 

(2) Standard Commercial Items: Consists of items that the Bidder normally 

fabricates, in whole or in part, and that are generally stocked in inventory. Provide an 

appropriate explanation of the basis for pricing on attached schedule. 

2. MATERIAL OVERHEAD 

This is the overhead charged to prices for material handling and/or other overhead associated 

with material costs. This may or may not apply to your prices. 

3. DIRECT LABOR 

Show the hourly rate and the total hours for the categories and disciplines of direct labour 

proposed. Indicate whether actual rates or escalated rates are used. If escalation is included, 

state the degree (percent) and rationale used. 

4. LABOUR OVERHEAD 

This is labour overhead. 

5. OTHER DIRECT COSTS 

A. Special Tooling/Equipment. Identify and support specific equipment and unit 

prices. Use a separate schedule if necessary. 

B. Travel. Identify total cost for transportation and per diem rates, including the Not 

To Exceed values of the CLINs. 

C. Individual Consultant Services. Identify and support the proposed contemplated 

consulting. State the amount of services estimated to be required and the consultant‟s quoted 

daily or hourly rate. 

D. Other Costs. List all other direct charge costs not otherwise included in the 

categories described above (e.g., services of specialized trades, computer services, 

preservation, packaging and packing, leasing of equipment and provide bases for pricing. 

6. GENERAL AND ADMINISTRATIVE EXPENSE 

This is the overhead charged for Sales, General and Administrative (SG&A) expenses or 

General and Administrative (G&A) expenses. 

7. FEE OR PROFIT 

Enter the total of all proposed Fee or Profit. 

8. OTHER FACTORS 

This would be any other overhead factors applied to Bidders prices. 

9. GRAND TOTAL 

This is the Bidders final Firm Fixed Price total for the identified WP and should in essence 

match the price entered in the corresponding SSS WP in Section 1 of the bidding sheets. 


Book I, Annex A, Page A-8

For WP 17 this Grand Total does not need to be filled in. 


NATO UNCLASSIFIED

Currency used in this Price Proposal: Euro (EUR) 

NATO UNCLASSIFIED IFB-CO-12780-NCOP 



BIDDING SHEETS 

NATO UNCLASSIFIED


INVITATION FOR BID CO-12780-NCOP 



SECTION 1. SCHEDULE OF SUPPLIES AND SERVICES AND WP DETAIL SHEETS 

SECTION 2. SCHEDULE OF FORWARD LABOUR RATES 

SECTION 3. SCHEDULE OF PRICES FOR COTS PRODUCTS 

SECTION 4. COTS SOFTWARE DATA SHEET 

(To be submitted for each COTS SW provided by the Contractor) 

SECTION 5. BID PRICING SUMMARY BREAKDOWN 


IFB-CO-12780-NCOP

Section 1, Page 3 


IFB-CO-12780-BIDDING SHEETS 

SECTION 1. SCHEDULE OF SUPPLIES AND SERVICES AND WP 

DETAIL SHEETS 

NATO UNCLASSIFIED

Section 1, Page [Page] 


SUMMARY 

DESCRIPTION FORM QTY DELIVERY DATE DESTINATION REFERENCE PRICE 

Euro (EUR) 

FIRM FIXED-PRICE REQUIREMENTS 

TOTAL WORK PACKAGE 1 0.00 

TOTAL WORK PACKAGE 2 (NON-EVALUATED OPTION) 25,000.00 



TOTAL WORK PACKAGE 5 35,000.00 




TOTAL WORK PACKAGE 9 (EVALUATED OPTION) 0.00 




TOTAL WORK PACKAGE 13 (NON-EVALUATED OPTION) 0.00 


Subjec to to the bidding prescription as detailed in Book I Annex A-2 

paragraph 5.3.2 this Cumulative Total is subject to price compliance 

assessment as detailed in Book I Annex A-2 paragraph 4.1 

(Total price for Work Packages1, and 3 through 12) 95,000.00 

Bid Price to be factored in the BV calculation 

(Total price for Work Packages 1, 3 through 12, and 14) 95,000.00 

NATO UNCLASSIFIED

CLIN DESCRIPTION FORM DELIVERY 

DATE 

DESTINATION 

(Incoterm 2000 DDP at 

location specified below, 

unless otherwise stated 

herein or in Part II of the 

contract) 


SOW 

REFERENC 

E 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 

UNIT PRICE TOTAL PRICE 

Euro (EUR) 

1 Project Management See below Until FOC See below 3 WP 1 See below See below See below - 

1.1 Project Resources 

At Kick-off 

Meeting, updated as 

- 

1.1.1 Project Management Website Online 

required 

At Kick-off 

Meeting, updated as 

Website 3.6 2.2 Ea 1 - 

1.1.2 Project Collaborative Working Environment Online 

required Portal 3.6 2.2 Ea 1 - 

1.2 Project Planning 

- 

1.2.1 Project Management Plan (PMP) Paper, Electronic 

For PMR (updated 

as required) 


NC3A, Website 3.7 3.1 Ea 1 - 

1.2.2 Configuration Management Plan (CMP) Paper, Electronic as required) 



1.2.3 Project Product Breakdown Structure (PPBS) Paper, Electronic as required) 



1.2.4 Work Packages Paper, Electronic as required) 


NC3A, Website 3.11 3.4 Lot 1 - 

1.2.5 Project Work Breakdown Structure (PWBS) Paper, Electronic as required) 



1.2.6 Project Master Schedule (PMS) Paper, Electronic as required) NC3A, Website 3.10 3.6 Ea 1 - 

1.3 Monitoring and Control 

- 

1.3.1 Risk Log Paper, Electronic 


as required) 



1.3.2 Quality Log Paper, Electronic as required) NC3A, Website 3.14 4.2 Ea 1 - 

1.3.3 Change Requests, Deficiency Reports Paper, Electronic As required 

Fill based on PMS 

and as changes 

NC3A, Website 3.13 4.3 Lot 1 NSP NSP 

1.3.4 Configuration Status Accounting Database Paper, Electronic occur NC3A, Website 3.13 4.3 Ea 1 - 

1.3.5 Requirements Management Database Paper, Electronic 

For PSSR (updated 

as required) 

3rd business day of 

NC3A, Website 3.17 4.4 Ea 1 NSP NSP 

1.3.6 Project Highlight Reports Paper, Electronic each month NC3A, Website 3.16 4.5 Ea 23 - 

1.4 Project Meetings 

- 

1.4.1 Meeting Minutes Paper, Electronic 

3 days after each 

meeting NC3A, Website 3.15 5.5 Lot 1 - 

1.4.2 Project Information Materials Paper, Electronic As required NC3A, Website 3.17 5.6 Lot 1 NSP NSP 

NSP - Not Separately Priced 

SCHEDULE OF SUPPLIES AND SERVICES - SECTION 1 

WORK PACKAGE 1 - PROJECT MANAGEMENT 

PERFORMANCE START DATE: EDC 

Section 1, Page 5 NATO UNCLASSIFIED



Item Labour 

WORK PACKAGE 1 - WP Detail SHEET 

CLIN: 1 Total CLIN:1 

Staff 

Days 

3.1 Project Manager 0 

3.2 Project Control Analyst 0 

3.3 Webmaster 0 

3.4 Contract Security Specialist 0 

3.5 Senior Engineer 0 

3.6 Senior Network Engineer 0 

3.7 Intermediate Network Engineer 0 

3.8 Junior Network Engineer 0 

3.9 Systems Integration Analyst 0 

3.10 Senior Software Programmer 0 

3.11 Intermediate Software Programmer 0 

3.12 Junior Software Programmer 0 

3.13 System Support Engineer 0 

3.14 Senior Test Engineer 0 

3.15 Intermediate Test Engineer 0 

3.16 Intermediate Engineer 0 

3.17 Junior Test Engineer 0 

3.18 Test Technician 0 

3.19 Information Systems Security Engineer 0 

3.20 Information Systems Security Specialist 0 

3.21 Field Engineer 0 

3.22 Senior Technician 0 

3.23 Intermediate Technician 0 

3.24 Junior Technician 0 

3.25 System Management Specialist 0 

3.26 Junior Engineer 0 

3.27 Senior Systems Engineer 0 

3.28 Intermediate Systems Engineer 0 

3.29 Junior Systems Engineer 0 

3.30 Senior Communications Engineer 0 

3.31 Intermediate Communications Engineer 0 

3.32 Junior Communications Engineer 0 

3.33 Logistics Management Specialist 0 

3.34 Quality Assurance Manager 0 

3.35 Quality Assurance Specialists 0 

3.36 Instructional Systems Designer 0 

3.37 Senior Training Materials Developer 0 

3.38 Training Materials Developer 0 

3.39 CBT Developer 0 

3.40 Senior Instructor 0 

3.41 Junior Instructor 0 

3.42 System Administrator 0 

3.43 Network Manager 0 

3.44 Logistics Analyst 0 

3.45 Database Administrator 0 

3.46 Open System Engineer 0 

3.47 Operational Support Manager 0 

3.48 Inventory Specialist 0 

3.49 Shipping and Receiving Clerk 0 

3.50 Technical Writer 0 

3.51 Senior Configuration Manager 0 

Section 1, Page 6 NATO UNCLASSIFIED 

Total Staff Days Notes



3.52 Intermediate Configuration Manager. 0 

3.53 Junior Configuration Manager 0 

3.54 Data Control Specialist 0 

3.55 Senior COP Functional Specialist 0 

3.56 Intermediate COP Functional Specialist 0 

Total Labour 0 0 

Item Travel 

Transportation Quantity Total Quantity 

Item Per diem Man-Days 

Total Travel 

Travel 

Days 

Item Equipment/Materials Quantity Quantity 

Total Equipment 

Task Total 


0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0


DATE 

2 JCOP Operational Support See below 

2.1 

2.2 

2.3 

2.4 

System Operations and Maintenance support by 

System Support Engineer N/A 

System Operations and Maintenance support 

by Intermediate Software Programmer N/A 

System Testing Support by Intermediate Test 

Engineer N/A 

Travel and Per-Diem as mandated by the 

Purchaser in direct support of the Contract 

(amount indicated is not to exceede) N/A 




WORK PACKAGE 2 - JCOP OPERATIONAL SUPPORT 

(NON-EVALUATED CONTRACT OPTION) 

PERFORMANCE START DATE: To be defined by the Purchaser 

DESTINATION 

(Incoterm 2000 DDP at location 

specified below, unless 

otherwise stated herein or in 

Part II of the contract) 

SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


Euro (EUR) 

To be defined by 

the Purchaser See below 6 WP 2 See below See below See below 25,000.00 

WP PSD + 2 wks 

until end of the WP NCSA, Casteau - Belgium 6.2 2.2 Man-days 400 - 


until end of the WP 


until end of the WP 

To be defined by the 

Purchaser 


NCSA, Casteau - 

Belgium, website 6.2 2.2 Man-days 200 - 

NCSA, Casteau - 

Belgium, website 6.3 2.3 Man-days 100 - 


Purchaser N/A N/A Lot 1 25,000.00

IFB-CO-12780-NCOP NATO UNCLASSIFIED 


Item Labour 

WORK PACKAGE 2 - WP DETAIL SHEET 


Staff 

Days 

Staff 

Days 















































Section 1. Page 9 NATO UNCLASSIFIED 

notes












Total Labour 0 0 

Section 1. Page 10 NATO UNCLASSIFIED


Item Travel 

Transportation Quantity 

Item Per diem Man-Days 

Total Travel 

Total 

Quantity 

Total Man- 

Days 

Item Equipment/Materials/Other Quantity Quantity 


Task Total 


0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0


DATE 



WORK PACKAGE 3 - SYSTEM ENGINEERING 


DESTINATION 


location specified below, unless 



SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 

UNIT PRICE TOTAL 

PRICE 

Euro (EUR) 

3 System Engineering See below 

During 50 weeks 

from WP PSD See below 3, 4 WP 3 See below See below See below - 

3.1 Requirements Analysis 

For PSRR, SRR 

- 

Paper, and as changes 

3.1.1 Requirements Change Requests 

Electronic 

Paper, 

occur NC3A, Website 4.4.5 3.4 Ea As required NSP NSP 

3.1.2 Use Case Documentation 

Electronic 

Paper, 

SP1-SP4 NC3A, Website 4.4.2 3.5 Lot 1 - 

3.1.3 Security Risk Assessment Report 

Electronic 

Paper, 

SP1-SP4 NC3A, Website 4.4.3 3.6 Ea 1 - 

3.1.4 System-Specific Security Requirements Statement (SSRS) 

Electronic 

Paper, 


3.1.5 Community Security Requirements Statement (CSRS) 

Electronic 

Paper, 


3.1.6 System Interconnection Security Requirements Statements (SISRS) Electronic SP1-SP4 NC3A, Website 4.4.3 3.6 Lot 1 - 

3.2 Design - 

Paper, SP1-SP4, final at 

3.2.1 System Design Specification (SDS) 

Electronic CDR NC3A, Website 4.5.3 4.3 Ea 1 - 


3.2.2 NCOP Interface Control Document (ICD) 



3.2.3 System Security Design Specification 


3.3 Development and Integration - 


3.3.1 Test Plan 

Electronic TRR 

From 2 wks after 

NC3A, Website 4.7.2 5.1 Ea 1 - 

3.3.2 Test Management Tool Electronic PDR until FSA 

From 2 wks after 

Website 4.7.3 5.2 Ea 1 - 

3.3.3 Test Automation Tool Electronic PDR until FSA Website 4.7.4 5.2 Ea 1 - 


3.3.4 System Implementation Plan 

Electronic TRR NC3A, Website 4.9.2 5.3 Ea 1 - 

Paper, Spiral 3 to end of 

3.3.5 Service Delivery Plan 

Electronic 

Commissioned 

Physical 

equipment and 

the WP NC3A, Website 5.5 5.4 Ea 1 - 

3.3.6 Testbed system 

software 

Commissioned 

Physical 

equipment and 

For review at SIT NC3A The Hague 4.7 6 Lot 1 - 

3.3.7 Reference system 

software For review at SAT NCSA Casteau, Belgium 4.7 7 Lot 1 - 



DATE 


DESTINATION 


location specified below, unless 



SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 

3.4 Testing - 


3.4.1 Test Procedures 

Electronic 

Paper, 

TRR NC3A, Website 4.7.5 8.1 Lot 1 - 

3.4.2 Test Reports 

Electronic For TRR 

Not latter than WP 

NC3A, Website 4.5.6 8.2 Lot 1 - 

3.4.3 Factory Acceptance Test (FAT) N/A 

Paper, 

PSD +11 mts Conractor's site 4.7.9 8.5 Lot 1 - 

3.4.4 Security Test and Evaluation (ST&E) Plan 

Electronic 

Paper, 

Spiral 3 to TRR NCSA Casteau, Belgium 4.7.9 8.7 Ea 1 - 

3.4.5 Security Operating Procedures (SecOps) 

Electronic 

Paper, 

Spiral 3 to TRR NCSA Casteau, Belgium 4.7.9 8.7 Ea 1 - 

3.4.6 Security Implementation Verification Procedures (SIVP) 

Electronic Spiral 3 to TRR 

Following FAT 

NCSA Casteau, Belgium 4.7.9 8.7 Ea 1 - 

3.4.7 System Integration Test (SIT) N/A completion 

Following SIT 

NC3A The Hague 4.7.9 8.8 Lot 1 - 

3.4.8 System Support and Maintenance Acceptance Test (SSMAT) N/A completion NCSA Casteau, Belgium 

NCSA Casteau, Belgium 

4.7.9 8.10 Lot 1 - 

Following SIT and other NATO site in 

3.4.9 User Acceptance Test (UAT) N/A completion 

Following SIT 

Europe 4.7.9 8.11 Lot 1 - 

3.4.10 Interoperability Testing and Validation support N/A completion 

Following SIT 

NCSA Casteau, Belgium 4.7.9 8.13 Lot 1 - 

3.4.11 Independent Security Test Support N/A completion 

ver 0.x - at each 

NCSA Casteau, Belgium 4.7.9 8.13 Lot 1 - 

Paper, spiral. ver 1.0 at the 

3.4.12 Product Baseline Delivery 

Electronic end of the WP NCSA Casteau, Belgium 3.13, 4.7 8.12 Lot 1 - 

3.4.13 Software development environment Electronic End of the WP NCSA Casteau, Belgium 4.6 8.14 Lot 

3.5 System Engineering Spirals (5 spirals) 

Paper, 

- 

3.5.1 System Development Plan (SDP) 

Electronic For PMR NC3A, Website 4.3 2.7 Ea 1 - 

3.5.2 NCOP software development version installation and activation Electronic SP1-SP5 NC3A The Hague 4.2 2.5 Ea 5 - 

3.5.3 Draft versions of deliverables for WG reviews Electronic SP1-SP5 NC3A The Hague 4.2 2.5 Lot As required NSP NSP 




Item Labour 

CLIN: 3.1 CLIN:3.2 CLIN: 3.3 CLIN: 3.4 CLIN: 3.5 Total CLIN:3 

























































Staff 

Days 

Total Labour 0 0 0 0 0 0 

Item Travel 



Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Transportation Quantity Quantity Quantity Quantity Quantity 


Staff 

Days 

Total 

Quantity 

0 

0 

0 

notes


CLIN: 3.1 CLIN:3.2 CLIN: 3.3 CLIN: 3.4 CLIN: 3.5 Total CLIN:3 

Item Per diem Man-Days Man-Days Man-Days Man-Days Man-Days 

Total Travel 

Total Man- 

Days 

Item Equipment/Materials/Other Quantity Quantity Quantity Quantity Quantity Quantity 


Task Total 


0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0


DATE 


DESTINATION 





contract) 

SOW 

REFERENC 

E 

WP 

REFERENC 

E 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 

4 NCOP Increment 2 Analysis and Planning See below 


from WP PSD See below 3, 4 WP 4 See below See below See below - 

4.1 Requirements Analysis 

- 

Draft SRS updates and supporting 

Paper, From WP PSD +2, 

4.1.1 documentation 

Electronic final at INC2-SRR NC3A, Website 4.4.5 3.1 Lot 1 - 


4.1.2 Use Case Documentation 

Electronic final at INC2-SRR NC3A, Website 4.4.2 3.2 Lot 1 - 


4.1.3 Security Risk Assessment Report 

Electronic final at INC2-SRR NC3A, Website 4.4.3 3.3 Ea 1 - 

4.2 Design 

- 


4.2.1 High-Level System Design Specification (SDS) Electronic final at INC2-PDR NC3A, Website 4.5.3 4.1 Ea 1 - 

4.3 Increment 2 Planning 

- 

Draft Project Product Breakdown Structure Paper, 

4.3.1 (PBS) 

Electronic WP PSD + 30 wks NC3A, Website 3.8 5.2 Ea 1 - 

Draft Project Work Breakdown Structure Paper, 

4.3.2 (WBS) 

Electronic 

Paper, 

WP PSD + 30 wks NC3A, Website 3.9 5.3 Ea 1 - 

4.3.3 Draft Work Packages with cost estimates Electronic 

Paper, 

WP PSD + 30 wks NC3A, Website 4.8, 3.11 5.4 Lot 1 - 

4.3.4 Draft Project Master Schedule (PMS) 

Electronic WP PSD + 30 wks NC3A, Website 4.8, 3.10 5.5 Ea 1 - 



WORK PACKAGE 4 - NCOP INCREMENT 2 ANALYSIS AND PLANNING 

PERFORMANCE START DATE: Following WP7 completion 



Item Labour 



CLIN: 4.1 CLIN: 4.2 CLIN: 4.3 Total CLIN:4 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

























































notes




Total Labour 0 0 0 0 



Item Travel 


Transportation Quantity Quantity Quantity 

Item Per diem Man-Days Man-Days Man-Days 

Total Travel 

Total 

Quantity 

Total Man- 

Days 

Item Equipment/Materials/Other Quantity Quantity Quantity Quantity 


Task Total 


0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0

CLIN DESCRIPTION FORM DELIVERY DATE DESTINATION 


specified below, unless otherwise 

stated herein or in Part II of the 

contract) 


SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 

UNIT 

PRICE 

TOTAL PRICE 

Euro (EUR) 

5 NCOP Training and SOP development support See below 

From WP PSD until 

end of WP7 See below 5 WP 5 See below See below See below 35,000.00 

5.1 Training course development 

Paper, 

- 

5.1.1 Training Needs Analysis 

Electronic 

Paper, 

SP1-SP5, final at TMR NC3A, Website 5.2.2 2.1 Ea 1 

5.1.2 Training Plan 

Electronic 

Paper, 


5.1.3 Training Programme 

Electronic 

Paper, 


5.1.4 End-user Training Course Material 

Electronic 

Paper, 

SP3-SP5, final at TMR NC3A, Website 5.2.6 2.4 Lot 1 

5.1.5 COP Manager Training Course Material 

Electronic 

Paper, 


5.1.6 COP Manager Assistant Training Course Material Electronic SP3-SP5, final at TMR NC3A, Website 5.2.6 2.4 Lot 1 

Organizational Node Administrator Training Course Paper, 

5.1.7 Material 

Electronic 

Paper, 


5.1.8 Enterprise Administrator Training Course Material Electronic SP3-SP5, final at TMR NC3A, Website 5.2.6 2.4 Lot 1 

5.1.9 Computer Based Training (CBT) Electronic SP3-SP5, final at TMR NC3A, Website 5.2.9 2.4 Lot 1 

5.1.10 NCOP Training Data / Training database Electronic SP3-SP5, final at TMR NC3A, Website 5.2.6 2.4 Lot 1 

5.1.11 Draft versions of deliverables for WGRs Electronic 

Paper, 

SP1-SP5 NC3A The Hague 5.2 1 Lot 1 NSP NSP 

5.1.12 User Manuals and Admin Manuals 

Electronic SP3-SP5, final at TMR NC3A, Website 5.2.6 2.4 Lot 1 

5.2 Support Development of NCOP SOPs 

- 

On-site developper support by Senior COP Functional 

SP4 - SP5 and during 

Three (3) Operational Sites in 

Europe and one (1) site at 

5.2.1 Specialist N/A 

WP7 ISAF 

Three (3) Operational Sites in 

5.9 3.1 Man-days 50 - 

On-site developper support by Intermediate COP 

SP4 - SP5 and during Europe and one (1) site at 

5.2.2 Functional Specialist N/A 

WP7 ISAF 5.9 3.1 Man-days 50 - 

5.3 Training Delivery 

- 

5.3.1 NCOP Operational Trainer Education N/A 

1st class before Pilot Site 

Installation 

1st class before Pilot Site 

Three (3) Sites in Europe 5.2.5 4.1 Ea 3 - 

5.3.2 NCOP Administrator Trainer Education N/A 

Installation Three (3) Sites in Europe 

NCSA Casteau, Belgium or 

5.2.5 4.1 Ea 3 - 

5.3.3 Test Crew Training N/A Priory to FAT and UAT NC3A The Hague 5.2.5 4.2 Ea 2 - 

Paper, Within 2 weeks after each 

5.3.4 Training Course Report (with recommendations) 

Travel and Per-Diem as mandated by the Purchaser in 

Electronic 

course NC3A The Hague 5.2.5 4.3 Ea 5 

direct support of the Contract (amount indicated is not 

To be defined by the To be defined by the 

5.4 to exceed) NA 

Purchaser 

Purchaser - - Lot 1 - 35,000.00 

WP PSD - Work Package Proposed Start Date 


WORK PACKAGE 5 - NCOP TRAINING AND SOP DEVELOPMENT SUPPORT 




Item Labour 



CLIN:5.1 CLIN:5.2 CLIN:5.3 Total CLIN: 5 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 


























































notes


CLIN:5.1 CLIN:5.2 CLIN:5.3 Total CLIN: 5 


Item Travel 

Transportation Quantity Quantity Quantity Total Quantity 


Total Travel 

Total Man- 

Days 



Task Total 


0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0


DATE 



WORK PACKAGE 6 - NCOP OPERATIONAL SUPPORT AND SUSTAINMENT 

PERFORMANCE START DATE: Following SAT completion 

DESTINATION 





SOW 

REFERENC 

E 

WP 

REFERENC 

E 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 

6 NCOP operational support and sustainment See below 

From WP PSD 

until 2 years after 

FSA (HW 

warranty) See below 4, 5 WP 6 See below See below See below 25,000.00 

6.1 Support / Sustainment Component Build-up 

From SQR until 

- 

6.1.1 Service Desk activity log Electronic FOC NCSA, Casteau Belgium 5.4, 5.6 2.2 Lot 1 NSP NSP 

Paper, From SQR until 

6.1.2 Integrated Logistics Support Plan (ILSP) Electronic FOC NCSA, Casteau Belgium 5.6 2.3 Ea 1 - 


6.1.3 Operational Service Level Agreement 

Electronic FOC NCSA, Casteau Belgium 5.6 2.4 Lot 1 - 


6.1.4 Software Distribution List (SWDL) 

Electronic FOC NCSA, Casteau Belgium 5.6 2.5 Ea 1 

6.2 Service support and transition 

After SQR, before 

- 

6.2.1 System Support by System Support Engineer N/A 

FOC. NCSA, Casteau Belgium 5.4, 5.6 3.2 Man-days 220 - 

6.2.2 Transition of support N/A Before FSA 


NCSA, Casteau Belgium 5.5 3.4 Lot 1 - 

System Testing Support by Intermediate Test 

FOC, exact dates 

6.2.3 Engineer N/A 

t.b.d. 


NCSA, Casteau Belgium 4.8 3.5 Man-days 100 - 

Data Migration Support by Database 

FOC, exact dates 

6.2.4 Administrator N/A 

t.b.d. 

From IOC until 

NCSA, Casteau Belgium 4.8 3.6 Man-days 40 - 

6.2.5 Updated product baseline Electronic FOC 

After FSA, HW - 2 

Provided to all NCOP sites 5.4 3.7 Lot 1 - 

6.2.6 Warranty support 


N/A years, SW - 1 year NCSA, Casteau Belgium 5.7 3.8 Lot 1 - 


To be agreed with 

6.3 (amount indicated is not to exceede) N/A 

the PM To be agreed with the PM - - Lot 1 25,000.00 



Item Labour 



CLIN:6.1 CLIN:6.2 Total CLIN: 6 

Staff 

Days 

Staff 

Days 

Staff 

Days 






















































notes


CLIN:6.1 CLIN:6.2 Total CLIN: 6 





Total Labour 0 0 0 

Item Travel 

Transportation Quantity Quantity Total Quantity 

Item Per diem Man-Days Man-Days 

Total Travel 

Total Man- 

Days 

Item Equipment/Materials/Other Quantity Quantity Quantity 


Task Total 


0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0

CLIN DESCRIPTION FORM DELIVERY DATE 



WORK PACKAGE 7- PILOT SITES INSTALLATION, ACTIVATION AND TRAINING 

PERFORMANCE START DATE: Following SAT completion 

DESTINATION 





contract) 

SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 

Pilot Sites Installation, Activation and 


7 Training See below from WP PSD See below 4, 5 WP 7 See below See below See below - 

7.1 Site Surveys 

- 

7.1.1 Site Survey at SHAPE N/A Fill based on PMS NATO site in Europe 4.9.3 2.1, 2.2 Ea 1 - 

7.1.2 Site Survey at HQ SACT N/A Fill based on PMS NATO site in the USA 4.9.3 2.1, 2.2 Ea 1 - 

7.1.3 Site Survey at JFC HQ 1 N/A Fill based on PMS NATO site in Europe 4.9.3 2.1, 2.2 Ea 1 - 

7.1.4 Site Survey at JFC HQ 2 N/A Fill based on PMS NATO site in Europe 4.9.3 2.1, 2.2 Ea 1 - 

7.1.5 Site Survey at CC Maritime HQ N/A Fill based on PMS NATO site in Europe 4.9.3 2.1, 2.2 Ea 1 - 

7.1.6 Site Survey at CC Air HQ N/A Fill based on PMS NATO site in Europe 4.9.3 2.1, 2.2 Ea 1 - 

7.1.7 Site Survey at CAOC 1 N/A Fill based on PMS NATO site in Europe 4.9.3 2.1, 2.2 Ea 1 - 

7.1.8 Site Survey at CAOC 2 N/A Fill based on PMS NATO site in Europe 4.9.3 2.1, 2.2 Ea 1 - 

7.1.9 Site Survey at Training Facility N/A Fill based on PMS NATO site in Europe 

Kabul International 

4.9.3 2.1, 2.2 Ea 1 - 

7.1.10 Site Survey at ISAF Joint Command (IJC) N/A Fill based on PMS Airport, Afghanistan 4.9.3 2.1, 2.2 Ea 1 - 

Site Survey at ISAF Regional Command South 

Kandahar, 

7.1.11 (RC-S) N/A Fill based on PMS Afghanistan 4.9.3 2.1, 2.2 Ea 1 - 

Site Survey at ISAF Regional Command North 

Mazar-e-Sharif, 

7.1.12 (RC-N) 

Site Survey at ISAF Regional Command West 

N/A Fill based on PMS Afghanistan 4.9.3 2.1, 2.2 Ea 1 - 

7.1.13 (RC-W) 

Site Survey at ISAF Regional Command East 

N/A Fill based on PMS Heart, Afghanistan 4.9.3 2.1, 2.2 Ea 1 - 

7.1.14 (RC-E) N/A Fill based on PMS Bagram, Afghanistan 4.9.3 2.1, 2.2 Ea 1 - 

7.1.15 Site Survey at ISAF HQ N/A Fill based on PMS Kabul, Afghanistan 4.9.3 2.1, 2.2 Ea 1 - 

Paper, One week after each 

7.1.16 Site Survey Report 

Electronic survey NC3A, Website 4.9.3 2.3 Ea 15 NSP NSP 

7.2 Installation and Activation 

- 

7.2.1 NC3A Site Installation and Activation (Testbed System) 

- 

Site Preparation, Installation and Activation 

NC3A, The Hague, 

7.2.1.1 Work N/A Fill based on PMS The Netherlands 4.9 3 Lot 1 - 

Complete NCOP Increment 1 Product Baseline Commissioned 

NC3A, The Hague, 

7.2.1.2 including all off-the-shelf software components software Fill based on PMS The Netherlands 4.9 3 Lot 1 - 

7.2.2 NCSA Site Installation and Activation (Reference System) 

- 


NCSA, Casteau, 

7.2.2.1 Work N/A Fill based on PMS Belgium 4.9 3 Lot 1 - 




DESTINATION 





contract) 

SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 


NCSA, Casteau, 

7.2.2.2 including all off-the-shelf software components software Fill based on PMS Belgium 4.9 3 Lot 1 - 

7.2.3 Operational HQ 1 Site Installation and Activation (Large Node) 

- 


Authorised site in 

7.2.3.1 Work N/A Fill based on PMS Europe 4.9 3 Lot 1 - 



7.2.3.2 including all off-the-shelf software components software Fill based on PMS Europe 4.9 3 Lot 1 - 

Paper, 


7.2.3.4 Supporting Documentation 

Electronic Fill based on PMS Europe 4.9 3 Ea 1 NSP NSP 

7.2.4 Operational HQ 2 Site Installation and Activation (Large Node) 

- 







Paper, 




7.2.5 Operational HQ 3 Site Installation and Activation (Standard Node) 

- 







Paper, 




7.2.6 ISAF Operational HQ Site Installation and Activation (Large Node) 

- 



7.2.6.1 Work N/A Fill based on PMS ISAF 4.9 3 Lot 1 - 



7.2.6.2 including all off-the-shelf software components software Fill based on PMS ISAF 4.9 3 Lot 1 - 

Paper, 



Electronic Fill based on PMS ISAF 4.9 3 Ea 1 NSP NSP 

7.3 Training Support 

- 

7.3.1 Deployable Training System 

- 

Commissioned 

physical Before training 

equipment and delivery in WP5 and NCSA, Casteau, 

7.3.1.1 Deployable Training System 

software 

WP7 Belgium 5.2 4.1 Lot 1 - 




DESTINATION 





contract) 

SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 

Transportation and installation of Deployable 

Before training 

delivery at each All Pilot Sites, NCSA, 

7.3.1.2 Training System N/A 

Pilot Site NC3A 5.2 4.2, 4.3 Lot 4 - 

7.3.2 Training Delivery 

During installation 

- 

7.3.2.1 End-user Training N/A 

at the site 


All Pilot Sites 5.2 5.1, 5.2 Ea 4 - 

7.3.2.2 COP Manager Training N/A 

at the site 



7.3.2.3 COP Manager Assistant Training N/A 

at the site 



7.3.2.4 Organizational Node Administrator Training N/A 

at the site 



7.3.2.5 Enterprise Administrator Training N/A 

at the site All Pilot Sites 

NC3A The Hague, 

5.2 5.1, 5.2 Ea 4 - 

During installation NCSA Casteau, 

7.3.2.6 Service Provision Authority Training N/A 

at the site Belgium 5.2 5.1, 5.2 Ea 2 - 

On-site, Paper, After trainings at All Pilot Sites, NCSA, 

7.3.2.7 Training Material Update 

Electronic each site NC3A 5.2 5.3 Lot 6 - 

7.4 Update Site Installation and Activation Procedures 

- 

Update Site Installation and Activation On-site, Paper, Within 4 wks after 

7.4.1 Procedures 

Electronic second site Various NATO sites 4.7 6 Lot 1 - 



Item Labour 

CLIN:7.1 CLIN:7.2 CLIN:7.3 CLIN:7.4 Total CLIN:7 

























































Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Total Labour 0 0 0 0 0 

Item Travel 




notes


CLIN:7.1 CLIN:7.2 CLIN:7.3 CLIN:7.4 Total CLIN:7 

Transportation Quantity Quantity Quantity Quantity 

Item Per diem Man-Days Man-Days Man-Days Man-Days 

Total Travel 

Total 

Quantity 

Total Man- 

Days 

Item Equipment/Materials/Other Quantity Quantity Quantity Quantity Quantity 


Task Total 


0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0


DATE 



WORK PACKAGE 8 - SUPPORT TO INITIAL OPERATIONAL TESTING AND EVALUATION 

PERFORMANCE START DATE: Following Site Activation of the first Pilot Site in WP7 

DESTINATION 





contract) 

SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 

8 

Support to Initial Operational Testing and 

Evaluation See below During 12 weeks See below 4 WP 8 See below See below See below 35,000.00 

8.1 On Site Support for NCOP system utilsation at Pilot Operational Sites 

- 

8.1.1 Senior COP Specialist at Operational HQ 1 

Senior or Intermediate COP Specialist at 

N/A Fill based on PMS A site in Europe 4.7 2.1 Man-days 20 - 

8.1.2 Operational HQ 1 N/A Fill based on PMS A site in Europe 4.7 2.1 Man-days 20 - 









8.1.7 Senior COP Specialist at ISAF Operational Site 

Senior or Intermediate COP Specialist at ISAF 

N/A Fill based on PMS A site in ISAF 4.7 2.1 Man-days 20 - 

8.1.8 Operational Site N/A Fill based on PMS A site in ISAF 4.7 2.1 Man-days 20 - 

8.2 Exercise Support 

- 













8.3 IOT&E Results 

- 

Paper, WP PSD +4w 

8.3.1 Site Operational Test (SOT) report 


Electronic WP PSD +12w NC3A, Website 4.7 2.3 Ea 1 - 


To be agreed with To be agreed with the 

8.4 (amount indicated is not to exceede) N/A 

the PM 

PM - - Lot 1 35,000.00


Item Labour 



CLIN:8.1 CLIN:8.2 CLIN:8.3 Total CLIN:8 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 























































notes





Item Travel 



Total Travel 

Total 

Quantity 

Total Man- 

Days 



Task Total 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0


DATE 



WORK PACKAGE 9 - ADDED DEVELOPMENT AND TESTING 

(EVALUATED CONTRACT OPTION) 


DESTINATION 


specified below, unless otherwise 

stated herein or in Part II of the 

contract) 

SOW 

REFERENC 

E 

WP 

REFERENC 

E 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


Euro (EUR) 

9 Added Development and Testing During 12 weeks See below 3, 4, 5 WP 9 See below See below See below - 

9.1 System Analysis, Design and Development 

Change requests for additional scope with 

- 

9.1.1 pricing for each new requirements N/A At WP PSD Contractor's site 4.4 3.1 Lot 1 - 

Adaptation of system design by a Senior 


9.1.2 Software Programmer N/A Purchaser Contractor's site 4.5 2, 3.2 Man-days 40 - 

System Development and Integration by an 

To be defined by the Contractor's site, NC3A The 

9.1.3 Intermediate Software Programmer N/A Purchaser Hague 4.6 2, 3.3 Man-days 260 - 

9.2 System Testing 

- 

9.2.1 Security Testing N/A 


Purchaser 


NCSA Casteau, Belgium 4.7.9 4.1 Ea 1 - 

9.2.2 System Integration Test (SIT) N/A Purchaser NC3A The Hague 4.7.9 4.2 Ea 1 - 

System Support and Maintenance Acceptance 


9.2.3 Test (SSMAT) N/A Purchaser NCSA Casteau, Belgium 4.7.9 4.3 Ea 1 - 

To be defined by the NCSA Casteau, Belgium and 

9.2.4 User Acceptance Test (UAT) N/A Purchaser other NATO site in Europe 4.7.9 4.4 Lot 1 - 

Support to IT&V and Independent Security 


9.2.5 Testing N/A Purchaser NCSA Casteau, Belgium 4.7.9 4.6 Lot 1 - 

9.3 Updating Baselines 

- 

Paper, To be defined by the NCSA Casteau, Belgium; 

9.3.1 Summary Test Report 

Electronic Purchaser Website 4.5.6 4.5 Ea 1 - 

Paper, To be defined by the 

9.3.2 Product Baseline Delivery (next version) Electronic Purchaser NCSA Casteau, Belgium 3.13, 4.7 4.5 Lot 1 - 

Update of the Training Materials, courses and Paper, To be defined by the 

9.3.3 aids. 

Electronic Purchaser NC3A, The Hague 5.3 4.5 Lot 1 -


Item Labour 




Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 


























































notes


Item Travel 



Total Travel 

Total 

Quantity 

Total Man- 

Days 



Task Total 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0


DATE 



WORK PACKAGE 10 - SITES INSTALLATION, ACTIVATION AND TRAINING 

PERFORMANCE START DATE: IOC 

DESTINATION 



unless otherwise stated herein 

or in Part II of the contract) 

SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 

10 Sites Installation, Activation and Training See below During 24 weeks See below 4, 5 WP 10 See below See below See below - 

10.1 Installation and Activation at "Large" configuration sites 

- 

10.1.1 SHAPE Installation and Activation 

- 

10.1.1.1 Site Upgrade Work N/A 

Commissioned 

Fill based on PMS NATO site in Europe 4.9 3 Lot 2 - 

10.1.1.2 NCOP Increment 1 Product Baseline upgrade software 

Paper, 


10.1.1.3 Supporting Documentation upgrade 

Electronic Fill based on PMS NATO site in Europe 4.9 3 Lot 2 NSP NSP 

10.1.2 HQ SACT Installation and Activation 


- 

10.1.2.1 Work N/A Fill based on PMS NATO site in the USA 4.9 3 Lot 1 - 


10.1.2.2 including all off-the-shelf software components software 

Paper, 

Fill based on PMS NATO site in the USA 4.9 3 Lot 1 - 


Electronic Fill based on PMS NATO site in the USA 4.9 3 Lot 1 NSP NSP 

10.1.3 JFC 1 Installation and Activation 

- 


Commissioned 



Paper, 




10.1.4 JFC 2 Installation and Activation 


- 

10.1.4.1 Work N/A Fill based on PMS NATO site in Europe 4.9 3 Lot 1 - 



Paper, 




10.1.5 First ISAF Site Installation and Activation 

- 


Commissioned 

Fill based on PMS NATO site in ISAF 4.9 3 Lot 1 - 

10.1.5.2 NCOP Increment 1 Product Baseline upgrade software Fill based on PMS NATO site in ISAF 4.9 3 Lot 1 - 



DATE 


DESTINATION 





SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 


Paper, 

Electronic Fill based on PMS NATO site in ISAF 4.9 3 Lot 1 NSP NSP 

10.1.6 Second ISAF Site Installation and Activation 


- 

10.1.6.1 Work N/A Fill based on PMS NATO site in ISAF 4.9 3 Lot 1 - 



Paper, 

Fill based on PMS NATO site in ISAF 4.9 3 Lot 1 - 


Electronic Fill based on PMS NATO site in ISAF 4.9 3 Lot 1 NSP NSP 

10.2 Installation and Activation at "Standard" configuration sites 

- 

10.2.1 CC Maritime HQ Installation and Activation 


- 




Paper, 




10.2.2 CC Air HQ Installation and Activation 

- 


Commissioned 



Paper, 




10.2.3 ISAF RC-North Installation and Activation 

- 



10.2.3.1 Work N/A Fill based on PMS Afghanistan 4.9 3 Lot 1 - 



10.2.3.2 including all off-the-shelf software components software Fill based on PMS Afghanistan 4.9 3 Lot 1 - 

Paper, 



Electronic Fill based on PMS Afghanistan 4.9 3 Lot 1 NSP NSP 

10.2.4 ISAF RC-West Installation and Activation 


- 

10.2.4.1 Work N/A Fill based on PMS Harat, Afghanistan 4.9 3 Lot 1 - 



Paper, 

Fill based on PMS Harat, Afghanistan 4.9 3 Lot 1 - 


Electronic Fill based on PMS Harat, Afghanistan 4.9 3 Lot 1 NSP NSP 

10.2.5 ISAF RC-East Installation and Activation 


- 

10.2.5.1 Work N/A Fill based on PMS Bagram, Afghanistan 4.9 3 Lot 1 - 



DATE 


DESTINATION 





SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 



Paper, 

Fill based on PMS Bagram, Afghanistan 4.9 3 Lot 1 - 


Electronic Fill based on PMS Bagram, Afghanistan 4.9 3 Lot 1 NSP NSP 

10.3 Installation and Activation at "Visualisation" configuration sites 

- 

10.3.1 CAOC 1 Installation and Activation 


- 

10.3.1.1 Work N/A 

Paper, 




10.3.2 CAOC 2 Installation and Activation 


- 

10.3.2.1 Work N/A 

Paper, 




10.3.3 ISAF HQ Installation and Activation 


- 

10.3.3.1 Work N/A 

Paper, 

Fill based on PMS Kabul, Afghanistan 4.9 3 Lot 1 - 


Electronic Fill based on PMS Kabul, Afghanistan 4.9 3 Lot 1 NSP NSP 

10.4 Installation and Activation at "Training" configuration Sites 

- 

10.4.1 Training Facility Installation and Activation 


- 




Paper, 




10.5 Installation and Activation at "Reference" configuration Sites 

- 

10.5.1 NCSA Site Installation and Activation (Reference System) 

- 

10.5.1.1 System Upgrade N/A Fill based on PMS NCSA, Casteau, Belgium 4.9 3 Lot 1 - 



Paper, 

Fill based on PMS NCSA, Casteau, Belgium 4.9 3 Lot 1 - 


Electronic Fill based on PMS NCSA, Casteau, Belgium 4.9 3 Lot 1 NSP NSP 

10.5.2 NC3A Site Installation and Activation (Testbed System) 

- 

10.5.2.1 System Upgrade N/A Fill based on PMS 

NC3A, The Hague, The 

Netherlands 4.9 3 Lot 1 - 



DATE 


DESTINATION 





SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 



10.5.2.2 including all off-the-shelf software components software Fill based on PMS Netherlands 4.9 3 Lot 1 - 

Paper, 



Electronic Fill based on PMS Netherlands 4.9 3 Lot 1 NSP NSP 

10.5.3 ISAF Staging environment Installation and Activation 


- 

10.5.3.1 Work N/A Fill based on PMS Lambersart, France 4.9 3 Lot 1 - 



Paper, 

Fill based on PMS Lambersart, France 4.9 3 Lot 1 - 


Electronic Fill based on PMS Lambersart, France 4.9 3 Lot 1 NSP NSP 

10.5.4 Deployable Training System Upgrade 

- 

10.5.4.1 System Upgrade N/A 

Before first training 

delivery in WP10 

Site in Europe, to be 

determined 5.2 4.1 Lot 1 - 



10.5.4.2 including all off-the-shelf software components software Fill based on PMS determined 4.9 3 Lot 1 - 

Paper, 



Electronic Fill based on PMS determined 4.9 3 Lot 1 NSP NSP 

10.6 Training Support - 


- 

10.6.1.1 Deployment of the Deployable Training System N/A 


delivery at each site Authorised sites 5.2 4.2, 4.3 Lot 15 - 


- 

During installation Authorised sites in 

10.6.2.1 End-user Training in Europe N/A 

at the site Europe 5.2 5 Ea 9 - 


10.6.2.2 End-user Training in ISAF N/A 

at the site ISAF 5.2 5 Ea 6 - 


10.6.2.3 COP Manager Training in Europe N/A 



10.6.2.4 COP Manager Training in ISAF N/A 



10.6.2.5 COP Manager Assistant Training in Europe N/A 



10.6.2.6 COP Manager Assistant Training in ISAF N/A 


Organizational Node Administrator Training in 


10.6.2.7 Europe N/A 


Organizational Node Administrator Training in 


10.6.2.8 ISAF N/A 




DATE 

10.6.2.9 Enterprise Adminstrator Training in Europe N/A 

10.6.2.10 Enterprise Adminstrator Training in ISAF N/A 

10.6.2.11 Service Provision Authority Training in Europe N/A 

10.6.2.12 Service Provision Authority Training in ISAF N/A 



DESTINATION 






SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 








at the site ISAF 5.2 5 Ea 6 -


Item Labour 


CLIN: 10.1 CLIN: 10.2 CLIN: 10.3 CLIN: 10.4 CLIN: 10.5 CLIN: 10.6 Total CLIN:10 

Staff 

Days 














































Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

notes


CLIN: 10.1 CLIN: 10.2 CLIN: 10.3 CLIN: 10.4 CLIN: 10.5 CLIN: 10.6 Total CLIN:10 













Total Labour 0 0 0 0 0 0 0 

Item Travel 

Transportation Quantity Quantity Quantity Quantity Quantity Quantity Total Quantity 

Item Per diem Man-Days Man-Days Man-Days Man-Days Man-Days Man-Days 

Total Travel 

Total Man- 

Days 

Item Equipment/Materials/Other Quantity Quantity Quantity Quantity Quantity Quantity Quantity 


Task Total 


0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0


DATE 



WORK PACKAGE 11 - OPERATIONAL TESTING AND EVALUATION SUPPORT 



DESTINATION 





contract) 

SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 

11 Operational Test and Evaluation Support See below During 12 weeks See below 4 WP 11 See below See below See below - 

11.1 On Site Support for NCOP system utilsation at Operational Sites 

- 












11.1.6 Operational HQ 3 

Senior COP Specialist at ISAF Operational Site 


11.1.7 (Site 1) 



11.1.8 Operational Site (Site 1) 

Senior COP Specialist at ISAF Operational Site 


11.1.9 (Site 2) 



11.1.10 Operational Site (Site 2) N/A Fill based on PMS A site in ISAF 4.7 2.1 Man-days 20 - 

11.2 Exercise Support 

- 













11.3 OT&E Results 

- 

Paper, At the end of the 

11.3.1 Site Operational Test (SOT) report 

Electronic WP NC3A, Website 4.7 2.3 Ea 1 -


NATO UNCLASSIFIED IFB-CO-12780-NCOP


Item Labour 



CLIN:11.1 CLIN:11.2 CLIN:11.3 Total CLIN:11 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 























































notes





Item Travel 

Transportation Quantity Quantity Quantity Total Quantity 


Total Travel 

Total Man- 

Days 



Task Total 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0


DATE 


WORK PACKAGE 12 - INSTALLATION, ACTIVATION AND TRAINING AT SITES REQUIRING CONFIRMATION 



DESTINATION 





SOW 

REFERENCE 

WP 

REFERENCE 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 

12 

Installation, Activation and Training 

at Sites Requiring Confirmation See below To be defined See below 4, 5 WP 12 See below See below See below - 


- 

12.1.1 Site Survey at NATO Site N/A To be defined NATO sites in Europe 4.9.3 2 Ea 11 - 

12.1.2 Site Survey at ISAF Site N/A To be defined ISAF 4.9.3 2 Ea 3 - 

Paper, One week after 


Electronic each survey NC3A, Website 4.9.3 2 Ea 14 NSP NSP 

12.2 Installation and Activation at "Large" configuration sites 

- 

Equipment Delivery, Site Preparation, 

Fill based on 

12.2.1 Installation and Activation Work 

Complete NCOP Increment 1 Product 

N/A 

PMS NATO sites in Europe 4.9 3 Lot 1 - 

Baseline including all off-the-shelf Commissioned Fill based on 

12.2.2 software components 

software PMS NATO sites in Europe 4.9 3 Lot 1 - 

Paper, Fill based on 

12.2.3 Supporting Documentation 

Electronic PMS NATO sites in Europe 4.9 3 Lot 1 NSP NSP 

12.3 Installation and Activation at "Standard" configuration sites 

- 

Site Preparation, Installation and 

Fill based on 

12.3.1 Activation Work 


N/A 









Fill based on 



N/A 

PMS ISAF 4.9 3 Lot 2 - 



software PMS ISAF 4.9 3 Lot 2 -



Electronic PMS ISAF 4.9 3 Lot 2 NSP NSP 

12.4 Installation and Activation "Visualisation" configuration sites 

- 


Fill based on 

12.4.1 Activation Work N/A 






Fill based on 

12.4.3 Activation Work N/A 




Electronic PMS ISAF 4.9 3 Lot 1 NSP NSP 

12.5 Installation and Activation at "Deployable" configuration sites 

- 


Fill based on 



N/A 








12.6 Installation and Activation at "Training" configuration sites 

- 


Fill based on 



N/A 









- 


- 

Deployment of the Deployable Training 


12.7.1.1 System N/A delivery NATO sites in Europe 5.2 4 Lot 11 - 



12.7.1.2 System N/A delivery ISAF 5.2 4 Lot 3 


Fill based on 

- 


PMS 

Fill based on 

NATO sites in Europe 5.2 5 Ea 11 - 


PMS 

Fill based on 

ISAF 5.2 5 Ea 3 - 

12.7.2.3 COP Manager Training N/A 

PMS 

Fill based on 


12.7.2.4 COP Manager Assistant Training N/A 

PMS NATO sites in Europe 5.2 3 Ea 2 - 

Organizational Node Administrator 

Fill based on 

12.7.2.5 Training N/A 

PMS NATO sites in Europe 5.2 3 Ea 5 -


Fill based on 

12.7.2.6 Training N/A 

PMS 

Fill based on 

ISAF 5.2 3 Ea 2 - 

12.7.2.7 Enterprise Adminstrator Training N/A 

PMS 

Fill based on 


12.7.2.8 Enterprise Adminstrator Training N/A 

PMS 

Fill based on 

ISAF 5.2 3 Ea 2 - 


PMS 

Fill based on 



PMS ISAF 5.2 3 Ea 2 - 

12.8 Hardware 

- 

12.8.1 "Large" configuration hardware 

Commissioned 

- 

physical Fill based on 

12.8.1.1 NCOP Hardware 

equipment 

Commissioned 



12.8.1.2 NCOP Visualisation Hardware 

equipment 

Commissioned 




equipment 

Commissioned 

PMS NATO site in the USA 4.9 7 Lot 1 - 



equipment 

Commissioned 

PMS NATO site in the USA 4.9 7 Lot 1 - 



equipment 

Commissioned 




equipment PMS ISAF 4.9 7 Lot 2 - 

12.8.2 "Standard" configuration hardware 

Commissioned 

- 



equipment 

Commissioned 




equipment 

Commissioned 





12.8.3 "Visualisation" configuration hardware 

Commissioned 

- 



equipment PMS NATO site in Europe 4.9 7 Lot 4 -

Commissioned 




12.8.4 "Training" configuration hardware 

Commissioned 

- 



equipment 

Commissioned 

PMS NATO site in Europe 4.9 7 Lot 3 - 



equipment PMS NATO site in Europe 4.9 7 Lot 3 - 

12.8.5 "Deployable" configuration hardware 

Commissioned 

- 


12.8.5.1 NCOP Deployable Hardware 

equipment 

Commissioned 

PMS NATO site in Europe 4.9 7 Lot 2 - 

NCOP Deployable Visualisation physical Fill based on 

12.8.5.2 Hardware 

equipment PMS NATO site in Europe 4.9 7 Lot 2 - 

NSP - Not Separately Priced


Item Labour 



CLIN: 12.1 CLIN:12.2 CLIN: 12.3 CLIN:12.4 CLIN 12.5 CLIN: 12.6 CLIN: 12.7 CLIN:12.8 CLIN:12 

Staff 

Days 

Staff 

Days 































Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

notes






























Total Labour 0 0 0 0 0 0 0 0 0 

Item Travel 

Transportation Quantity Quantity Quantity Quantity Quantity Quantity Quantity Quantity Total Quantity 

Item Per diem Man-Days Man-Days Man-Days Man-Days Man-Days Man-Days Man-Days Man-Days Total Man-Days 


0 

0 

0


Total Travel 


Item Equipment/Materials/Other Quantity Quantity Quantity Quantity Quantity Quantity Quantity Quantity Quantity 


Task Total 


0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0


WORK PACKAGE 13 - NCOP INSTALLATION, ACTIVATION AND TRAINING AT ADDITIONAL SITES 

(NON-EVALUATED CONTRACT OPTION) 


CLIN DESCRIPTION FORM DELIVERY DATE DESTINATION 





SOW 

REFERENCE 

WP 

REFERENC 

E 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 

13 

NCOP Installation, Activation and 

Training at Additional Sites See below To be defined See below 4, 5 WP 13 See below See below See below - 


- 

13.1.1 Site Survey at a NCS Site N/A To be defined Site in Europe 4.9.3 2 Ea 10 - 

13.1.2 Site Survey at a ISAF Site N/A To be defined Site in Afghanistan 4.9.3 2 Ea 10 - 

Paper, One week after each 


Electronic survey NC3A, Website 4.9.3 2 Ea 20 NSP NSP 

13.2 Installation and Activation of "Large" configuration sites 

- 

13.2.1 NCS Site Installation and Activation 


- 

13.2.1.1 Work 


N/A To be defined Site in Europe 4.9 3 Lot 2 - 

Baseline including all off-the-shelf Commissioned 

13.2.1.2 software components 

software 

Commissioned 

physical 

To be defined Site in Europe 4.9 3 Lot 2 - 


equipment 

Paper, 



Electronic To be defined Site in Europe 4.9 3 Lot 2 NSP NSP 

13.2.2 ISAF Site Installation and Activation 


- 

13.2.2.1 Work 


N/A To be defined Site in Afghanistan 4.9 3 Lot 2 - 



software 

Commissioned 

physical 

To be defined Site in Afghanistan 4.9 3 Lot 2 - 


equipment 

Paper, 



Electronic To be defined Site in Afghanistan 4.9 3 Lot 2 NSP NSP 

13.3 Installation and Activation of "Standard" configuration sites 

- 


-

13.3.1.1 


Work 





software 

Commissioned 

physical 



equipment 

Paper, 






- 

13.3.2.1 Work 





software 

Commissioned 

physical 



equipment 

Paper, 




13.4 Installation and Activation of "Visualisation" configuration sites 

- 



- 

13.4.1.1 Work N/A 

Commissioned 

physical 



equipment 

Paper, 






- 

13.4.2.1 Work N/A 

Commissioned 

physical 



equipment 

Paper, 




13.5 Site Installation and Activation at "Deployable" configuration sites 

- 



- 

13.5.1.1 Work 





software To be defined Site in Europe 4.9 3 Lot 2 -


Commissioned 

physical 

equipment 

Paper, 






- 

13.5.2.1 Work 





software 

Commissioned 

physical 



equipment 

Paper, 




13.6 Installation and Activation of "Training" configuration Sites 

- 



- 

13.6.1.1 Work 





software 

Paper, 






- 

13.6.2.1 Work 





software 

Commissioned 

physical 



equipment 

Paper, 



Electronic To be defined Site in Afghanistan 4.9 3 Lot 1 NSP 


- 


- 



13.7.1.1 System N/A 

delivery Site in Europe 5.2 4 Lot 10 - 



13.7.1.2 System N/A 

delivery Site in Afghanistan 5.2 4 Lot 5 - 


- 

13.7.2.1 End-user Training N/A To be defined Site in Afghanistan 5.2 5 Ea 10 - 

13.7.2.3 COP Manager Training N/A To be defined Site in Afghanistan 5.2 5 Ea 2 - 

13.7.2.3 COP Manager Assistant Training N/A To be defined Site in Afghanistan 5.2 5 Ea 2 -

13.7.2.4 


Training N/A To be defined Site in Afghanistan 5.2 5 Ea 5 - 

13.7.2.5 Enterprise Adminstrator Training N/A To be defined Site in Afghanistan 5.2 5 Ea 2 - 

13.7.2.6 Service Provision Authority Training N/A To be defined Site in Afghanistan 5.2 5 Ea 10 - 

13.7.2.7 End-user Training N/A To be defined Site in Europe 5.2 5 Ea 10 - 

13.7.2.8 COP Manager Training N/A To be defined Site in Europe 5.2 5 Ea 2 - 

13.7.2.9 COP Manager Assistant Training 


N/A To be defined Site in Europe 5.2 5 Ea 2 - 

13.7.2.10 Training N/A To be defined Site in Europe 5.2 5 Ea 10 - 

13.7.2.11 Enterprise Adminstrator Training N/A To be defined Site in Europe 5.2 5 Ea 2 - 

13.7.2.12 Service Provision Authority Training N/A To be defined Site in Europe 5.2 5 Ea 10 - 

13.8 Operational Support 

- 

13.8.1 JCOP Operational Support 

System Operations and Maintenance 

- 

13.8.1.1 support by System Support Engineer 


support by Intermediate Software 

N/A To be defined Site in Afghanistan 6.2 7 Man-days 400 - 

13.8.1.2 Programmer 

System Testing Support by Intermediate 


13.8.1.3 Test Engineer 



13.8.1.4 support by System Support Engineer 


support by Intermediate Software 

N/A To be defined Site in Europe 6.2 7 Man-days 400 - 

13.8.1.5 Programmer 



13.8.1.6 Test Engineer N/A To be defined Site in Europe 6.3 7 Man-days 100 - 

13.8.2 NCOP Operational Support 

System Support by System Support 

- 

13.8.2.1 Engineer 


N/A To be defined Site in Afghanistan 5.4, 5.6 8 Man-days 220 - 




13.8.2.3 Administrator 

System Support by System Support 


13.8.2.4 Engineer 


N/A To be defined Site in Europe 5.4, 5.6 8 Man-days 220 - 




13.8.2.6 Administrator N/A To be defined Site in Europe 4.8 8 Man-days 40 - 

NSP - Not Separately Priced


Item Labour 



CLIN: 13.1 CLIN:13.2 CLIN: 13.3 CLIN:13.4 CLIN 13.5 CLIN: 13.6 CLIN: 13.7 CLIN:13.8 Total CLIN:13 

Staff 

Days 

Staff 

Days 






























Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

notes































Total Labour 0 0 0 0 0 0 0 0 0 

Item Travel 

Transportation Quantity Quantity Quantity Quantity Quantity Quantity Quantity Quantity 


Total 

Quantity 

0 

0



Item Per diem Man-Days Man-Days Man-Days Man-Days Man-Days Man-Days Man-Days Man-Days 

Total Travel 

Total Man- 

Days 

Item Equipment/Materials/Other Quantity Quantity Quantity Quantity Quantity Quantity Quantity Quantity Quantity 


Task Total 


0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0


DATE 



WORK PACKAGE 14 - NCOP OPERATIONAL SUPPORT / SUSTAINMENT 


PERFORMANCE START DATE: To be determined, after FOC 

DESTINATION 





SOW 

REFERENC 

E 

WP 

REFERENC 

E 

UNIT OF 

MEASURE 

QUANTITY/ 

MANDAYS 


PRICE 

Euro (EUR) 

14 NCOP operational support and sustainment See below 

From WP PSD 

during 5 years See below 5 WP 14 See below See below See below - 

14.1 Service support - Year 1 

- 

14.1.1 System Support by System Support Engineer 

System Support by Intermediate Software 

N/A To be defined NCSA, Casteau Belgium 5.4, 5.6 3 Man-days 220 - 

14.1.2 Programmer N/A To be defined NCSA, Casteau Belgium 5.4, 5.6 3 Man-days 220 - 

14.1.3 NCOP Operational Trainer Education N/A To be defined One (1) site in Europe 5.2 4 Ea 1 - 

14.1.4 NCOP Administrator Trainer Education N/A To be defined One (1) site in Europe 5.2 4 Ea 1 - 

14.1.5 End-user Training N/A To be defined One (1) site in Europe 5.2 4 Ea 1 - 

14.1.6 COP Manager Training N/A To be defined One (1) site in Europe 5.2 4 Ea 1 - 

14.1.7 COP Manager Assistant Training N/A To be defined One (1) site in Europe 5.2 4 Ea 1 - 

14.1.8 Organizational Node Administrator Training N/A To be defined One (1) site in Europe 5.2 4 Ea 1 - 

14.1.9 Enterprise Administrator Training N/A To be defined One (1) site in Europe 5.2 4 Ea 1 - 

14.1.10 Service Provision Authority Training N/A To be defined One (1) site in Europe 5.2 4 Ea 1 - 

14.1.11 End-user Training N/A To be defined One (1) site in ISAF 5.2 4 Ea 1 - 

14.1.12 COP Manager Training N/A To be defined One (1) site in ISAF 5.2 4 Ea 1 - 

14.1.13 COP Manager Assistant Training N/A To be defined One (1) site in ISAF 5.2 4 Ea 1 - 

14.1.14 Organizational Node Administrator Training N/A To be defined One (1) site in ISAF 5.2 4 Ea 1 - 

14.1.15 Enterprise Administrator Training N/A 

On-site, Paper, 

To be defined One (1) site in ISAF 5.2 4 Ea 1 - 

14.1.16 Training Material Update 

Electronic To be defined NCSA, Casteau Belgium 5.2 4 Lot 1 - 

14.1.17 COTS Maintenance Support N/A To be defined NCSA, Casteau Belgium 5.7 2 Lot 1 - 

14.1.18 NCOP Maintenance Support N/A To be defined NCSA, Casteau Belgium 5.7 2 Lot 1 - 


- 



























- 
























14.3.19 Extended warranty - Hardware N/A To be defined NCSA, Casteau Belgium 5.7 2 Lot 1 - 


- 


























14.4.19 Extended warranty - Hardware N/A To be defined NCSA, Casteau Belgium 5.7 2 Lot 1 - 


- 











Item Labour 


CLIN: 14.1 CLIN: 14.2 CLIN: 14.3 CLIN: 14.4 CLIN: 14.5 Total CLIN: 14 

Staff 

Days 














































Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

Staff 

Days 

notes


CLIN: 14.1 CLIN: 14.2 CLIN: 14.3 CLIN: 14.4 CLIN: 14.5 Total CLIN: 14 













Total Labour 0 0 0 0 0 0 

Item Travel 

Transportation Quantity Quantity Quantity Quantity Quantity Total Quantity 

Item Per diem Man-Days Man-Days Man-Days Man-Days Man-Days 

Total Travel 

Total Man- 

Days 

Item Equipment/Materials/Other Quantity Quantity Quantity Quantity Quantity Quantity 


Task Total 


0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0 

0




SECTION 2. SCHEDULE OF FORWARD LABOUR RATES 

NATO UNCLASSIFIED

ITEM 

Labour Category 

(See descriptions in Section 6 of the SOW) 

2.1 Project Manager 

2.2 Project Control Analyst 

2.3 Webmaster 

2.4 Contract Security Specialist 

2.5 Senior Engineer 

2.6 Senior Network Engineer 

2.7 Intermediate Network Engineer 

2.8 Junior Network Engineer 

2.9 Systems Integration Analyst 

2.10 Senior Software Programmer 

2.11 Intermediate Software Programmer 

2.12 Junior Software Programmer 

2.13 System Support Engineer 

2.14 Senior Test Engineer 

2.15 Intermediate Test Engineer 

2.16 Intermediate Engineer 

2.17 Junior Test Engineer 

2.18 Test Technician 

2.19 Information Systems Security Engineer 

2.20 Information Systems Security Specialist 

2.21 Field Engineer 

2.22 Senior Technician 

2.23 Intermediate Technician 

2.24 Junior Technician 

2.25 System Management Specialist 

2.26 Junior Engineer 

2.27 Senior Systems Engineer 

2.28 Intermediate Systems Engineer 


Contractor 

Facilities 


Firm Fixed-Price Daily Rates for work performed at the locations specified below 

Rates are Expressed in Euro (EUR) 

Years 2011-2012 Year 2013 Year 2014 

Brussels or 

SHAPE 


SCHEDULE OF FORWARD LABOUR RATES 

NATO 

Europe / 

USA Based 

HQ The Hague ISAF 

Contractor 

Facilities 


Brussels or 

SHAPE 

NATO 

Europe / 

USA Based 


Contractor 

Facilities 

Brussels or 

SHAPE 

NATO 

Europe / 

USA Based 

HQ The Hague ISAF

ITEM 

Labour Category 

(See descriptions in Section 6 of the SOW) 

2.29 Junior Systems Engineer 

2.30 Senior Communications Engineer 

2.31 Intermediate Communications Engineer 

2.32 Junior Communications Engineer 

2.33 Logistics Management Specialist 

2.34 Quality Assurance Manager 

2.35 Quality Assurance Specialists 

2.36 Instructional Systems Designer 

2.37 Senior Training Materials Developer 

2.38 Training Materials Developer 

2.39 CBT Developer 

2.40 Senior Instructor 

2.41 Junior Instructor 

2.42 System Administrator 

2.43 Network Manager 

2.44 Logistics Analyst 

2.45 Database Administrator 

2.46 Open System Engineer 

2.47 Operational Support Manager 

2.48 Inventory Specialist 

2.49 Shipping and Receiving Clerk 

2.50 Technical Writer 

2.51 Senior Configuration Manager 

2.52 Intermediate Configuration Manager. 

2.53 Junior Configuration Manager 

2.54 Data Control Specialist 


Contractor 

Facilities 


Firm Fixed-Price Daily Rates for work performed at the locations specified below 

Rates are Expressed in Euro (EUR) 

Years 2011-2012 Year 2013 Year 2014 

Brussels or 

SHAPE 

NATO 

Europe / 

USA Based 


Contractor 

Facilities 


Brussels or 

SHAPE 

NATO 

Europe / 

USA Based 


Contractor 

Facilities 

Brussels or 

SHAPE 

NATO 

Europe / 

USA Based 

HQ The Hague ISAF




SECTION 3. SCHEDULE OF PRICES FOR COTS PRODUCTS 

NATO UNCLASSIFIED

item 


Firm Fixed-Price Unit Prices for COTS products and order quantities stated below 

Prices are Expressed in Euro (EUR) 

Year 2011-2012 Year 2013 Year 2014 Year 2015 

Item Description 

(See specifications in the SRS) Less than 20 20 or more 60 or more Less than 20 20 or more 60 or more Less than 20 20 or more 60 or more Less than 20 20 or more 60 or more REMARKS 

3.1 Standard Server 

3.2 Standard Server COTS Software 

Complete NCOP Product Baseline, including all off- 

3.4 the-shelf components 

To be filled by Bidders based on the COTS proposed 

3.4 in the technical solution 


















































SCHEDULE OF UNIT PRICES FOR COTS PRODUCTS 


item 

3.29 

3.30 

3.31 

3.32 

3.33 

3.34 

3.35 

3.46 

3.47 

3.48 

3.49 

3.40 

3.41 

3.42 

3.44 

3.44 

3.45 

3.46 

3.47 

3.48 

3.49 

3.50 

3.51 

3.52 

3.54 

3.54 


Firm Fixed-Price Unit Prices for COTS products and order quantities stated below 

Prices are Expressed in Euro (EUR) 

Year 2011-2012 Year 2013 Year 2014 Year 2015 

Item Description 

(See specifications in the SRS) 


in the technical solution 



















































Less than 20 20 or more 60 or more Less than 20 20 or more 60 or more Less than 20 20 or more 60 or more Less than 20 20 or more 60 or more REMARKS 





SECTION 4. COTS SW DATA SHEETS 

NATO UNCLASSIFIED


SOFTWARE COSTS DATA: 

SECTION 1: PRODUCT DETAILS-Please enter details on product. 

PRODUCT NAME: 

VERSION: 

VENDOR: 

REFERENCE TO SOFTWARE BREAKDOWN STRUCTURE: 

DEPARTMENT/OWNER: 

LICENSE TYPE: 

EXPIRATION DATE: 

SECTION 2: BREAKDOWN OF SW LICENSE COSTS-Please enter 

the breakdown of SW costs per licenses. 

SECTION 3: FINANCIAL PROFILE 

COSTS Check if the cost is recurrent in nature 

COST OF SERVER LICENSE: € 0.00 

COST OF USER LICENSE: € 0.00 

ANNUAL SUPPORT (Maintenance) FEE: € 0.00 

ANNUAL UPGRADE (Maintenance) FEE: € 0.00 

NUMBER OF USERS: 0 

ANNUAL COST PER USER (ADDITIONAL): € 0.00 

DISCOUNT RATE: 0.0000% 

OTHER FEES/COSTS: € 0.00 

GENERAL DESCRIPTION: 

COSTS 

TOTAL QUOTED COSTS: € 0.00 

DISCOUNT PRICE BREAKS: 0.0000% 

Methodology: 

DISCOUNT PRICE BREAKS(Options): 0.0000% 

Methodology: 

SECTION 4: CURRENT ISSUES/GROUNDRULES & ASSUMPTIONS 

NC3A INVENTORY OF SOFTWARE ASSET 

INFORMATION SHEET 

Bidders must fill all cells in yellow. If a cell is not applicable to this specific product, Bidders must indicate the reasons. 

SECTION 1: Product Details 

a. Product Name: Please enter the name of your software product. 

b. Version: Please enter the version current being released or offered. 

c. d. Reference Vendor: Please to Software enter the Breakdown name of vendor. Structure: Please 

reference the Bidding Sheets and Schedule of Supplies & 

Services, 

e. Department/Owner: (Internal Reference). Please ignore. 

f. License Type: Please enter the type of license, assumed perpetual per user. 

SECTION 2: Breakdown of SW License Costs 

NC3A INVENTORY OF SOFTWARE ASSETS 

All Cost should be formulated with a “per user” methodology. 

a. Cost of Server License: Please enter the cost of server license, if applicable. 

b. Cost of User License: Please enter the base cost of the license per user. 

c. Annual Support Fee: Noted as maintenance, this is the per user cost of technical support, if applicable. 

NATO UNCLASSIFIED


SECTION 3: Financial Profile 

d. Annual Upgrade Fee: Also noted as maintenance, 

updates and upgrades to software after 

initial procurement, if applicable. 

e. Numbers of Users: (Internal Reference). 

f. Annual Cost Per User: Please enter any additional costs per year, per license, per user. 

g. Discount Rate: Please enter the discount rate, if applicable. 

h. Other Fees/Costs: Please enter any other costs billed in the per user price. 

i. General Description: Please provide a general description of the software being offered. 

j. Total Quoted Costs: (Internal Reference). Please ignore. 

a. Discount Price Breaks: Please enter the discount being offer in %. 

b. Methodology: Please enter the methodology used to develop this discount rate. 

c. Discount Price Breaks (Options): If applicable. 

d. Methodology: If applicable. 

SECTION 4: Current Issues/Groundrules & Assumptions 

a. Please enter other issues surrounding the acquisition of the software being offered. 

NATO UNCLASSIFIED



SECTION 5. BIDDER PRICING SUMMARY BREAKDOWN

A. PURCHASED PARTS 

B. SUBCONTRACTED ITEMS 

C. OTHER- (1) Raw Material 

(2) Standard Commercial Items (COTS) 

TOTAL DIRECT MATERIAL 

2. MATERIAL OVERHEAD (RATE % X TOTAL EST COST € BASE) 

3. DIRECT LABOR (indicate labour categories) 

TOTAL DIRECT LABOR 

4. LABOR OVERHEAD O.H. RATE 


A. SPECIAL EQUIPMENT/CFE/NFE 

B. TRAVEL 

(1) TRANSPORTATION 

(2) PER DIEM 

C. CONSULTANTS OTHER SERVICES 

D. OTHER 

TOTAL LABOR OVERHEAD 

TOTAL DIRECT COST & OVERHEAD 

6. GENERAL & ADMINISTRATIVE (G&A) (RATE % X TOTAL EST COST € BASE) 

7. TOTAL ESTIMATED FEE/ PROFIT % 


9. GRAND TOTAL (sum of 1 to 8, equal to total of corresponding SSS WP in 

section 1) 

BIDDER PRICING SUMMARY BREAKDOWN : WP x (identify here the Work Package) 

DETAILED DESCRIPTION OF COST ELEMENTS 

1. DIRECT MATERIAL QUANTITY UNIT COST € SUM EST COST € TOTAL EST COST € REFERENCE (SubCLIN) 

NOTES: 

Please indicate pricing details for those categories specified as "Other" inluding "Other Factors." 

Additional spread sheets may be used for specific details.

Annex B Prescribed Administrative Forms and Certificates 

Book I, Annex B, Page B-1 

NATO UNCLASSIFIED

Annex B-1. Certificate of Legal Name of Bidder 

This Bid is prepared and submitted on behalf of the legal corporate entity specified below: 

FULL NAME OF CORPORATION: 

DIVISION (IF APPLICABLE): 

SUB DIVISION (IF APPLICABLE): 


________________________________________ 

________________________________________ 

________________________________________ 

OFFICIAL MAILING ADDRESS 

__________________________________________________________________________ 

__________________________________________________________________________ 

__________________________________________________________________________ 

E-MAIL ADDRESS: 

TELEFAX No: 

POINT OF CONTACT REGARDING THIS BID: 

________________________________________ 

________________________________________ 

NAME: ________________________________________ 

POSITION: ________________________________________ 

TELEPHONE: ________________________________________ 

ALTERNATIVE POINT OF CONTACT: 

NAME: ________________________________________ 

POSITION: ________________________________________ 

TELEPHONE: ________________________________________ 

Date Signature of Authorised Representative 

Printed Name 

Title 

Company 

NATO UNCLASSIFIED

Annex B-2. Acknowledgement of Receipt of IFB 

Amendments 

I confirm that the following amendments to Invitation for Bid n° IFB-CO-12780-NCOP have 

been received and the Bid, as submitted, reflects the content of such amendments. 

Amendment no. Date of 

Issued 



Printed Name 

Title 

Company 

Date of receipt Initials 

NATO UNCLASSIFIED

Annex B-3. Certificate of Independent Determination 

It is hereby stated that: 

a. We have read and understand all documentation issued as part of IFB-CO-12870- 

NCOP. Our Bid submitted in response to the referred solicitation is fully compliant with the 

provisions of the IFB and the prospective contract. 

b. Our Bid has been arrived at independently, without consultation, communication or 

agreement, for the purpose of restricting competition, with any other Bidder or with any 

competitor; 

b. The contents of our Bid have not been knowingly disclosed by the Bidder and will not 

knowingly be disclosed by the Bidder prior to award, directly or indirectly to any other 

Bidder or to any competitor; and 

c. No attempt has been made, or will be made by the Bidder to induce any other person 

or firm to submit, or not to submit, a Bid for the purpose of restricting competition. 

Date : ........................ 

Signature : ........................ 

Name & Title : ........................ 

Company : ........................ 

Bid Reference : ........................ 


NATO UNCLASSIFIED

Annex B-4. Certificate of Bid Validity 

I, the undersigned, as an authorised representative of the firm submitting this Bid, do 

hereby certify that the pricing and all other aspects of our Bid will remain valid for a period 

of twelve (12) months from the Bid Closing Date of this Invitation for Bid. 

…................................................. 

Date 



…............................................................. 

Signature of Authorised Representative 

…............................................................. 

Title 

…............................................................. 

Company

Annex B-5. Certificate of Exclusion of Taxes, Duties and 

Charges 

I hereby certify that the prices offered in the price quotation of this Bid exclude all taxes, 

duties and customs charges from which the Purchaser has been exempted by international 

agreement. 

…..................................... …............................................................. 




…............................................................. 

Title 

…............................................................. 

Company

Annex B-6. Comprehension and Acceptance of Contract 

Special and General Provisions 

The Bidder hereby certifies that he has reviewed the Special Contract Provisions and the NC3O 

General Provisions set forth in the Prospective Contract, Book II of this Invitation for Bid. The 

Bidder hereby provides his confirmation that he fully comprehends the rights, obligations and 

responsibilities of the Contractor as set forth in the Articles and Clauses of the Prospective 

Contract. The Bidder additionally certifies that the offer submitted by the Bidder is without 

prejudice, qualification or exception to any of the Terms and Conditions and he will accept and 

abide by the stated Special and General Provisions if awarded the contract as a result of this 

Invitation for Bid. 

…..................................... …............................................................. 




…............................................................. 

Title 

….............................................................

ANNEX B-7. Disclosure of Requirements for NC3A Execution 

of Supplemental Agreements 

I, the undersigned, as an authorised representative of _______________________, certify the 

following statement: 

All supplemental agreements, defined as agreements, documents and/or permissions outside the 

body of the Contract but are expected to be required by my Government, and the governments of 

my subcontractors, to be executed by the NC3A as a condition of my firm‟s performance of the 

Contract, have been identified, as part of the Bid. 

These supplemental agreements are listed as follows and/or are relevant to the following items: 

Examples of the terms and conditions of these agreements have been provided in our Offer. The 

anticipated restrictions to be imposed on NATO, if any, have been identified in our offer along 

with any potential conflicts with the terms, conditions and specifications of the Prospective 

Contract. These anticipated restrictions and potential conflicts are based on our knowledge of 

and prior experience with such agreements and their implementing regulations. We do not 

certify that the language or the terms of these agreements will be exactly as we have anticipated. 

The processing time for these agreements has been calculated into our delivery and performance 

plans and contingency plans made in the case that there is delay in processing on the part of the 

issuing government(s). 

We recognise that additional supplemental agreements, documents and permissions presented as 

a condition of Contract performance or MOU signature after our firm would be selected as the 

successful bidder may be cause for the NC3A to determine the submitted bid to be noncompliant 

with the requirements of the IFB; 

We accept that should the resultant supplemental agreements issued in final form by the 

government(s) result in an impossibility to perform the Contract in accordance with its schedule, 

terms or specifications, the contract may be terminated by the Purchaser at no cost to either 

Party. 

…..................................... …............................................................. 




…............................................................. 

Title 

…............................................................. 

Company

Annex B-8. Certificate of Compliance AQAP or ISO 

9001:2000 or Equivalent 

I hereby certify that _________________________(name of Company) possesses and applies 

Quality Assurance Procedures/Plans that are equivalent to the AQAP 2110 or ISO 9001:2000 as 

evidenced through the attached documentation 2 . 

…..................................... …............................................................. 


2 Bidders must attach copies of any relevant quality certification. 



…............................................................. 

Title 

…............................................................. 

Company

Annex B-9. List of Prospective Subcontractors 

Name and Address 

of Sub-Bidder 

DUNS 

Number 3 


Primary 

Location of 

Work 

Date : ........................ 

Signature : ........................ 

Name & Title : ........................ 

Company : ........................ 

Bid Reference : ........................ 


Items/Services to be 

Provided 

Estimated 

Value of 

Sub-Contract 

3 Data Universal Numbering System (DUNS). Bidders are requested to provide this data in order to help 

NC3A to correctly identify Subcontractors. If a Subcontractor‟s DUNS is not known this field may be left 

blank.


Annex B-10. Bidder Background IPR 




I, the undersigned, as an authorised representative of Bidder _______________________, 

warrant, represent, and undertake that: 

a. The Contractor Background IPR specified in the table below will be used for the 

purpose of carrying out work pursuant to the prospective Contract 1 . 

ITEM DESCRIPTION / IP OWNERSHIP INDICATE: SERVER OR 

CLIENT SIDE 2 

b. The stated Bidder has and will continue to have, for the duration of the prospective 

Contract, all necessary rights in and to the Background IPR specified above. 

c. The Background IPR stated above complies with the terms specified in Clause 24, 25 

of the Special Contract Provisions and shall be licensed to the Purchaser according to 

the terms and conditions specified therein and in Clause 30 of the NC3O General 

Contract Provisions. 

Date : ........................ 

Signature : ........................ 

Name & Title : ........................ 

Bid Reference : ........................ 

1 Indicate solely items the provision of which is necessary for the purpose of installing, maintaining 

and regularly operating the system (i.e. development environment, testing environment etc. items 

shall not be included). 

2 Both items included and NOT included in the NCSA AFPL shall be listed. Indicate whether the IPR 

is applicable to a COTS product as defined in Clause 1.2.2 of the Special Contract Provisions.

Annex B-11. List of Subcontractor IPR 



a. The Subcontractor IPR specified in the table below will be used for the purpose of 

carrying out work pursuant to the prospective Contract 6 . 

ITEM DESCRIPTION / IP OWNERSHIP INDICATE SERVER OR 

CLIENT SIDE 7 


Contract, all necessary rights in and to the IPR specified above necessary to perform the 

Contractor‟s obligations under the Contract. 

c. The Background IPR stated above complies with the terms specified in Clause 24, 25 of 

the Special Contract Provisions and shall be licensed to the Purchaser according to the 

terms and conditions specified therein and in Clause 30 of the NC3O General Contract 

Provisions. 

Date : ........................ 

Signature : ........................ 

Name & Title : ........................ 

Bid Reference : ........................ 

6 Indicate solely items the provision of which is necessary for the purpose of installing, maintaining and 

regularly operating the system (i.e. development environment, testing environment etc. items shall not be 

included) 

7 Both items included and NOT included in the NCSA AFPL shall be listed. Indicate whether the IPR is 

applicable to a COTS product as defined in Clause 1.2.2 of the Special Contract Provisions. 

Book I, Annex C, Page C-1 

NATO UNCLASSIFIED


Annex B-12. List of Third Party IPR 






a. The Third Party IPR specified in the table below will be used for the purpose of 

carrying out work pursuant to the prospective Contract 1 . 

ITEM DESCRIPTION / IP OWNERSHIP INDICATE SERVER OR 

CLIENT SIDE 2 


Contract, all necessary rights in and to the IPR specified above necessary to perform 

the Contractor‟s obligations under the Contract. 

c. The Background IPR stated above complies with the terms specified in Clause 24, 25 

of the Special Contract Provisions and shall be licensed to the Purchaser according to 

the terms and conditions specified therein and in Clause 30 of the NC3O General 


Date : ........................ 

Signature : ........................ 

Name & Title : ........................ 

Bid Reference : ........................ 

1 Indicate solely items the provision of which is necessary for the purpose of installing, maintaining 

and regularly operating the system (i.e. development environment, testing environment etc. items 

shall not be included) 

2 Both items included and NOT included in the NCSA AFPL shall be listed. Indicate whether the IPR 

is applicable to a COTS product as defined in Clause 1.2.2 of the Special Contract Provisions.





Annex B-13. Certificate of Origin of Equipment, Services, 

and Intellectual Property 

The Bidder hereby certifies that, if awarded the Contract pursuant to this solicitation, he will 

perform the contract subject to the following conditions: 

(a) none of the work, including project design, labour and services shall be 

performed other than by firms from and within participating NATO member countries; 

(b) no material or items of equipment down to and including identifiable subassemblies 

shall be manufactured or assembled by a firm other than from and within a 

participating NATO member country. (A sub-assembly is defined as a portion of an 

assembly consisting of two or more parts that can be provisioned and replaced as an entity)*; 

and 

(c) The intellectual property rights to all design documentation and related system 

operating software shall reside in NATO member countries, and no license fees or royalty 

charges shall be paid by the Bidder to firms, individuals or Governments other than within 

the NATO member countries. 

Date : ........................ 

Signature : ........................ 

Name & Title : ........................ 

Company : ........................ 

Bid Reference : ........................


Annex B-14. List of Proposed Key Personnel 

Position SOW/Work 

Package 

Reference 




Labour Category Name Designation 

Period 

Project Manager 3.5.2 EDC thru 

Contract 

expiration date 

Technical Lead 3.5.3 EDC thru 

Contract 


Test Director 3.5.4 EDC thru 

Contract 

Quality Assurance 

Manager 

Date : ........................ 

Signature : ........................ 

Name & Title : ........................ 

Company : ........................ 

Bid Reference : ........................ 


3.5.5 EDC thru 

Contract 

expiration date

Annex B-15. Certificate of Price Ceiling 

I hereby certify that the total price offered in the price quotation of this Bid in Section 1 of the 

Bidding Sheets for Work Packages 1, and 3 through 12 does not exceed €16,730,381.25 as 

described in paragraph 4, Annex A-2 of Book I. 

For quotation submitted in other than EURO currency: 

The Bidder shall establish this certificate within 5 days preceding the Bid Closing Date, and 

utilise for the purpose of price comparison the average of the official buying and selling rate(s) 

of the European Central Bank at close of business on the last working day preceding the 

signature of the present certificate. 

The bidder shall indicate in the table below the exchange rate(s) used for the establishment of the 

present certificate: 

Book I, Annex C, Page D-1 

Currencies EUR / Currency 

Exchange rates 

Notes: 

(1) No price information of your Bid should be disclosed in neither the Bid Administration 

Package nor the Technical Proposal Package. 

(2) The Bidder shall not change the price offered in the bid by submitting this subject 

certificate. The Bidder shall only provide the certificate to confirm it does not exceed the 

price ceiling specified in paragraph 4, Annex A-2 of Book I. 

…..................................... …............................................................. 



…............................................................. 

Title 

…............................................................. 

Company

Annex C Bid Guarantee - Standby Letter of Credit 

Standby Letter of Credit Number: 

Issue Date: ___________________________ 

Beneficiary: NATO C3 Agency, Financial Management Office 

Boulevard Leopold III, B-1110, Brussels 

Belgium 

Expiry Date: ___________________________ 

1. We, (issuing bank) hereby establish in your favour our irrevocable standby letter of credit 

number {number} by order and for the account of (NAME AND ADDRESS OF BIDDER) in 

the original amount of € 100,000.00 (One Hundred Thousand Euro). We are advised this 

Guarantee fulfils a requirement under Invitation for Bid CO-12780-NCOP dated 

__________________. 

2. Funds under this standby letter of credit are available to you upon first demand and 

without question or delay against presentation of a certificate from the NATO C3 Agency 

Contracting Officer that: 

a) (NAME OF BIDDER) has submitted a Bid and, after Bid Closing Date (including 

extensions thereto) and prior to the selection of the lowest priced, technically compliant 

Bid, has withdrawn his Bid, or stated that he does not consider his Bid valid or agree to 

be bound by his Bid, or 

b) (NAME OF BIDDER) has submitted a Bid determined by the Agency to be the 

lowest priced, technically compliant Bid, but (NAME OF BIDDER) has declined to 

execute the contract offered by the Agency, such contract being consistent with the terms 

of the Invitation for Bid, or 

c) The NATO C3 Agency has offered (NAME OF BIDDER) the contract for 

execution but (NAME OF BIDDER) has been unable to demonstrate compliance with 

the security requirements of the contract within a reasonable time, or 

d) The NATO C3 Agency has entered into the contract with (NAME OF BIDDER) 

but (NAME OF BIDDER) has been unable or unwilling to provide the Performance 

Guarantee required under the terms of the contract within the time frame required. 

3. This Letter of Credit is effective the date hereof and shall expire at our office located at 

(Bank Address) on __________________. All demands for payment must be made prior 

to the expiry date. 

4. It is a condition of this letter of credit that the expiry date will be automatically extended 

without amendment for a period of sixty (60) calendar days from the current or any successive 

expiry date unless at least thirty (30) calendar days prior to the then current expiry date the 

NATO C3 Agency Contracting Officer notifies us that the Letter of Credit is not required to be 

extended or is required to be extended for a shorter duration. 

5. We may terminate this letter of credit at any time upon sixty (60) calendar days notice 

furnished to both (NAME OF BIDDER) and the NATO C3 Agency by registered mail. 


NATO UNCLASSIFIED





6. In the event we (the issuing bank) notify you that we elect not to extend the expiry date 

in accordance with paragraph 4 above, or, at any time, to terminate the letter of credit, funds 

under this credit will be available to you without question or delay against presentation of a 

certificate signed by the NATO C3 Agency Contracting Officer which states 

“The NATO C3 Agency has been notified by {issuing bank} of its election not to automatically 

extend the expiry date of letter of credit number {number} dated {date} pursuant to the 

automatic renewal clause (or to terminate the letter of credit). As of the date of this certificate, 

no suitable replacement letter of credit, or equivalent financial guarantee has been received by 

the NATO C3 Agency from, or on behalf of (NAME OF BIDDER), and the NATO C3 Agency, 

as beneficiary, hereby draws on the standby letter of credit number ________ in the amount of € 

(Amount up to the maximum available under the LOC), such funds to be transferred to the 

account of the Beneficiary number ___________________ (to be identified when certificate is 

presented).” 

Such certificate shall be accompanied by the original of this letter of credit and a copy of the 

letter from the issuing bank that it elects not to automatically extend the standby letter of credit, 

or terminating the letter of credit. 

7. The Beneficiary may not present the certificate described in paragraph 6 above until 20 

(twenty) calendar days prior to a) the date of expiration of the letter of credit should {issuing 

bank} elect not to automatically extend the expiration date of the letter of credit, b) the date of 

termination of the letter of credit if {issuing bank} notifies the Beneficiary that the letter of 

credit is to be terminated in accordance with paragraph 6 above. 

8. Multiple drawings are allowed. 

9. Drafts drawn hereunder must be marked, “Drawn under {issuing bank} Letter of Credit 

No. {number}“ and indicate the date hereof. 

10. This letter of credit sets forth in full the terms of our undertaking, and this undertaking 

shall not in any way be modified, amended, or amplified by reference to any document, 

instrument, or agreement referred to herein (except the International Standby Practices (ISP 98) 

hereinafter defined) or in which this letter of credit is referred to or to which this letter of credit 

relates, and any such reference shall not be deemed to incorporate herein by reference any 

document, instrument, or agreement. 

11. We hereby engage with you that drafts drawn under and in compliance with the terms of 

this letter of credit will be duly honoured upon presentation of documents to us on or before the 

expiration date of this letter of credit. 

12. This Letter of Credit is subject to The International Standby Practices-ISP98 (1998 

Publication) International Chamber of Commerce Publication No.590.


Annex D Acknowledgement of Receipt of NR Library 




We hereby advise that we have received the NATO RESTRICTED Library related to Invitation 

for Bids IFB-CO-12780-NCOP 

on .......................................... 

In addition, I have been fully briefed on NATO security procedures relating to the 

handling, storage and dissemination of NATO RESTRICTED information. I fully 

acknowledge my personal security responsibilities and obligations and the consequences 

which the law or administrative or executive order of my nation provides when classified 

information passes into unauthorized hands, whether by intent or through personal 

negligence 

Signature: _________________________________________ 

Printed Name: _________________________________________ 

Title: _________________________________________ 

Company: _________________________________________ 

Address: _________________________________________ 

_________________________________________


Annex E Non Disclosure Undertaking 

1. PARTIES SIGNING THE AGREEMENT 




[Insert name of Company], located in …..(address)….. (hereinafter referred to as “Company”) 

and its officers, directors and employees (being permanent, temporary, full-time, part-time, or 

staff that has been hired as consultants by the said company) agree to be bound by the terms of 

this undertaking (the “Undertaking”). 

2. BACKGROUND 

In order to allow potential bidders to prepare a bid under IFB-CO-12780-NCOP, the NC3A will release to 

potential Bidders that have duly executed this Undertaking certain documentation/data that are and 

remain the property of NC3A. 

3. CONFIDENTIAL INFORMATION 

For the purposes of this Undertaking, Confidential Information shall include the following: 

- NATO AirC2IS Overview of Integration Core 

- AirC2IS System Requirements Specifications (SRS) 

- TIDE Transformational Baseline 2.0-3.0 

- Joint Tactical Chat (JCHAT) Interface Control Document (ICD) 

- Interface Definition Between AirC2IS and TOPFAS, LOGFAS, and JOIIS 

- ICC Standard Interface – Software Development Kit – Software Developer Manual 

- CORBA Standard Interface to ISI – Software Development Kit -* Software Developer 

Manual 

- NIRIS System Implementation Documents 

- JCOP Interface Definition Documents 

- IEG-C XML Security Labels (RD2903 and RD2977) 

- Bi-SC AIS Core Geographic Services ICD 

- LC2IS ICD 

- iGeoSIT Executable Software

- JCOP IM Executable Software 

4. PURPOSE OF THE AGREEMENT 





The purpose of this Agreement is to grant the Company with a temporary, non-assignable, nontransferable 

and non-exclusive right to use the Confidential Information for the sole purpose of being able 

to prepare a bid for the development and delivery of Increment 1 of NATO Common Operational Picture 

(NCOP), in accordance with the Invitation For Bid IFB-CO-12780-NCOP. 

5. RIGHT OF USE 

5.1 Company is authorised to use the Confidential Information for the purpose stated in section 3 

above and for a limited period not to exceed the completion of the bid evaluation period (as notified by 

the Purchaser) for IFB-CO-12780-NCOP. This period shall be extended automatically if Company is 

determined to be the Successful Bidder until the effective date of Contract CO-12780-NCOP, which shall 

then govern the terms of use and disclosure of the Confidential Information. 

5.2 The Confidential Information will be delivered “as is”. The liability of NC3A for damages of any 

kind including but not limited to incidental, special or consequential damages sustained by the Company 

as a result of the usage of the Software is excluded. 

5.3 Any cost involved with the use of the Confidential Information is the sole responsibility of the 

Company. 

5.4 On completion of the bidding process in relation to Invitation For Bid IFB-CO-12780-NCOP and 

at the latest five (5) working days after notification that Company is not the successful Bidder, Company 

shall return to NC3A, or destroy, the Confidential Information and provide NC3A with a written 

statement that Company has returned the original Confidential Information and all copies or destroyed the 

original Confidential Information and all copies. 

6. NON-DISCLOSURE 

6.1. Company shall not disclosure the Confidential Information to any third party and shall limit the 

disclosure internally to those of its officers, directors, employees (being permanent, temporary, full-time, 

part-time, or staff that has been hired as consultants by the said company) on a need to know basis and 

provided that these officers, directors, employees (being permanent, temporary, full-time, part-time, or 

staff that has been hired as consultants by the said company) are bound by a non-disclosure agreement or 

an adequate confidentiality clause covering the information disclosed on the basis of this Agreement. 

6.2 It is acknowledged by the Parties that when any portion of the Confidential Information 

falls within any of the following provisions, such portion of the Confidential Information is 

released from the protection provided under this Agreement from the date such provision 

becomes effective: 

- Information which is or becomes part of the public domain without breach of this 

Undertaking;





- Information which is received after the signature of this Undertaking by Company from a 

third party who did not obtain or disclose it in violation of any rights of NC3A; 

- Information which is already known by Company, which is legally allowed to use it, at 

the time of signature of this Undertaking, which the Company can substantiate by written 

evidence: 

- Information which is publicly disclosed with the prior written approval of NC3A; and 

Information which is independently developed by an employee of the Company who did not 

have access to the Confidential Information and independent development is substantiated by 

reasonable evidence. 

7. DISPUTE RESOLUTIONS 

All disputes arising as a result of this Undertaking shall be subject to the dispute resolution procedure as 

detailed below: 

7.1. Dispute resolution shall be governed, interpreted and construed in accordance with the private 

contract law of the Kingdom of Belgium. 

7.2. All disputes arising under, or which are related to this Agreement or with respect to its 

effectiveness shall be resolved by consultation between the Parties. If no agreement can be found, either 

Party may open arbitration proceedings in accordance with the following arbitration provisions. 

7.3. The party instituting the arbitration proceedings shall advise the other party by registered letter, 

with official notice of delivery, of his desire to have recourse to arbitration. Within a period of thirty (30) 

days from the date of receipt of this letter, the parties shall jointly appoint an arbitrator. In the event of 

failing to appoint an arbitrator, the dispute or disputes shall be submitted to an Arbitration Tribunal 

consisting of three arbitrators, one being appointed by NC3A, another by the Company and the third, who 

shall act as President of the Tribunal, by these two arbitrators. Should one of the parties fail to appoint an 

arbitrator during the fifteen (15) days following the expiration of the said first period, the appointment 

shall be made, within twenty-one (21) days, at the request of the party instituting the proceedings, by the 

Secretary General of the Permanent Court of Arbitration at The Hague. 

7.4. Regardless of the procedure concerning the appointment of this Arbitration Tribunal, the third 

arbitrator will have to be of a nationality different from the nationality of the other two members of the 

Tribunal. Any arbitrator must be of the nationality of any one of the member states of the NATO and 

shall be bound by the rules of security in force within NATO. 

7.5. Any person appearing before the Arbitration Tribunal in the capacity of an expert witness shall, if 

he is of the nationality of one of the member states of the NATO, be bound by the rules of security in 

force within NATO; if he is of another nationality, no NATO classified documents or information shall 

be communicated to him. 

7.6. An arbitrator, who, for any reason whatsoever, ceases to act as an arbitrator, shall be replaced 

under the procedure laid down in paragraph 7.3. above. 

7.7. The Arbitration Tribunal will take its decisions by a majority vote. It shall decide where it will 

meet and, unless it decides otherwise, shall follow the arbitration procedures of the International Chamber 

of Commerce in force at the date of signature of the present Agreement. The awards of the arbitrator or of 

the Arbitration Tribunal shall be final and there shall be no right of appeal or recourse of any kind. These 

awards shall determine the appointment of the arbitration expenses.

8. GENERAL PROVISIONS 





8.1. Nothing in this agreement shall be construed as granting or conferring any proprietary rights to 

the Company on the Confidential Information, acquired prior or after the date of this Agreement. 

On behalf of Company 

____________________ 

Name: 

Title: 

Date:





Annex F NCOP SRS Requirements Implementation Schedule

IFB-CO-12780-NCOP- Book I- Annex G 


INSERT COMPANY NAME HERE IFB-CO-12780-NCOP 

INSERT SUBMISSION DATE HERE 



NATO Common Operational Picture 

(NCOP) 

Clarification Requests Form 


Page 9






Serial 

NR 

A.1 

A.2 

A.3 


REF 



Page 10





PRICE 

Serial 

NR 

P.1 

P.2 

P.3 


REF 



Page 11





TECHNICAL 

Serial 

NR 

T.1 

T.2 

T.3 


REF 



Page 12

Book II, Part II, Page II-1 





CO-12780-NCOP 

Deliver and Implement Increment 1 of the Bi-SC AIS NATO Common 


AUTHORISATION/SERIAL NOS. 

AC/4-DS(2008)0011 

AC/4-DS(2008)0029 

AC/4-DS(2011)0011 

Project Serials No.: 1999/5HQ00590 & 2005/0IS03073 

BOOK II 

PROSPECTIVE CONTRACT

1. Original Number __ of 

3. Contract Number: CO-12780-NCOP 

5. Contractor: 

7. CONTRACT SCOPE/SCHEDULE OF SUPPLIES/SERVICES 



NC3A CONTRACT 

2. NSI NO: Page 1 of 

4. Effective Date: 

6. Purchaser: NC3O represented by: 

The General Manager 



B-1110 Bruxelles 

Tlx: 25931 

Tel: +32(0)2 707 82.14 

Fax: +32(0)2 707 87.70 



This is a Firm Fixed Price Contract for the design, development, implementation, and maintenance of Increment I of the NATO Common 

Operational Picture (NCOP) to be delivered in accordance with the terms and conditions specified herein. 

The overall performance to be rendered by the contractor is divided into separate work packages. The obligation of the parties is limited to 

performance of work under Work Packages authorized in accordance with the terms of the Contract and up to its total amount as specified in 

Block 7 of the present Contract Signature Page unless such amount is revised by virtue of a formal Contract modification. 

8. TOTAL AMOUNT OF CONTRACT : Firm Fixed Price € 

9. PERIOD OF PERFORMANCE 

See Section 1 (Schedule of Services and Deliverables) and Section 2 

(Special Provisions) attached hereto 

10. LOCATION OF WORK 

As specified in Section 4 (Statement of Work) and Contractor‟s proposal 

11. CONTRACT AGREEMENT: 

This document (hereinafter referred to as the “Signature Page”), and the following named documents, where indicated incorporated by reference, 

constitute the entire Agreement between the Parties (hereinafter referred to as the "Contract" or the "Agreement"): 

(i) Part 1. Schedule of Supplies and Services 

(ii) Part 2. Special Contract Provisions and Annexes 

(iii) Part 3. NC3O General Provisions and Annexes 

(iv) Part 4. Statement of Work and Annexes 

(v) Purchaser clarifications and interpretations provided during the course of IFB-CO-12780-NCOP (Incorporated by reference) 

(vi) Contractor Proposal __________________Dated_________________ including any contractor‟s proposed System Requirement Specification 

document and subsequent clarifications (incorporated by reference). 

In the event of any conflict or inconsistencies between or among any of the documents comprising this Agreement, the order of priority specified 

in clause 22 “Order of Precedence” of the Contract Special Provisions shall be applied. 

12. Signature of Contractor 

13. Signature of Purchaser 

14. Name and Title of Signer 

16. Date signed by the Contractor 

15. Name and Title of Signer 

17. Date signed by the Purchaser






This page is intentionally left blank ......................................................................... 66 

PART I - CONTRACT SCHEDULES ..................................................................... 77 

PART II - SPECIAL CONTRACT PROVISIONS ................................................ 88 

1. INTERPRETATION, DEFINITIONS, AND ACRONYMS ................. 99 

2. ORDER OF PRECEDENCE ................................................................ 1010 

3. DISPOSITION OF NC3O GENERAL CONTRACT PROVISIONS 

1111 

4. SCOPE OF WORK................................................................................ 1212 

5. ADDITIONAL INCREMENTS ........................................................... 1313 

6. CONTRACT TYPE ............................................................................... 1414 

7. INVOICES AND PAYMENT TERMS ................................................ 1414 

8. SPIRAL DEVELOPMENT .................................................................. 1515 

9. ACTIVATION OF WORK PACKAGES ............................................ 1717 

10. CONTRACT STATUS REVIEW AND BREAKPOINTS ................. 1818 

11. PRICING OF CHANGES, AMENDMENTS AND CLAIMS ........... 1919 

12. PURCHASE OPTIONS ........................................................................ 2020 

13. SCHEDULE OF SITE INSTALLATIONS ......................................... 2121 

14. ACCEPTANCE PROCEDURES ......................................................... 2121 

15. RISK OF LOSS OR DAMAGE ............................................................ 2222 

16. COTS PRODUCTS REPLACEMENT................................................ 2222 

17. LOCAL STANDARDISATION ........................................................... 2323 

18. CONTRACT ADMINISTRATION ..................................................... 2323 

19. TECHNICAL DIRECTION ................................................................. 2424 

20. LIQUIDATED DAMAGES .................................................................. 2525 

21. CONTRACTOR’S EMPLOYEES ....................................................... 2626 

22. KEY PERSONNEL ............................................................................... 2626 

23. INDEPENDENT CONTRACTOR....................................................... 2727 

24. BACKGROUND IPR ............................................................................ 2727 

25. PERMISSIBLE SCOPE OF USE FOR SOFTWARE LISTED AS 

BACKGROUND IPR ........................................................................................ 2828 

26. CONFIDENTIALITY AND NON-DISCLOSURE ............................ 2828 

27. CONFLICT OF INTEREST ................................................................. 2929 

28. PURCHASER FURNISHED PROPERTY AND SERVICES .......... 3131 

29. WARRANTY PERIOD (EXCLUSIVE OF SOFTWARE)................ 3232 

30. SOFTWARE WARRANTY .................................................................. 3333 

31. PERFORMANCE GUARANTEE ....................................................... 3434 

32. SECURITY ............................................................................................. 3737 

33. SUPPLEMENTAL AGREEMENTS ................................................... 3838 

34. ENGINEERING CHANGE PROPOSALS (ECP) ............................. 3939 

35. INCORPORATION OF REVISED PROJECT MANAGEMENT AND 

ENGINEERING DOCUMENTATION DELIVERABLES .......................... 4040





36. TRAVEL AND PER-DIEM .................................................................. 4141 

37. CONTRACTOR PERFORMANCE IN OPERATIONAL AREA – 

AFGHANISTAN. ............................................................................................... 4242 

38. MESSING, LODGING, WATER AND LAUNDRY SERVICES. .... 4545 

ANNEX A. LIST OF ABBREVIATIONS ........................................................... 11 

ANNEX B. NATO C3 AGENCY DECLARATION ........................................... 11 

ANNEX C. KEY PERSONNEL ........................................................................... 11 

ANNEX D. CONTRACTOR AND SUBCONTRACTOR BACKGROUND 

IPR .............................................................................................................. 11 

ANNEX E. THIRD PARTY IPR .......................................................................... 11 

ANNEX F. LIST OF PURCHASER PROVIDED ITEMS (To be inserted at 

the time of contract award) ....................................................................................... 11 

ANNEX G. INSTRUCTIONS FOR COMPLETING A CONTRACTOR 

PRICING SUMMARY .............................................................................................. 11 

ANNEX H. CONTRACTOR PRICING SUMMARY ........................................ 11 

ANNEX I. PROGRESS PAYMENT SCHEDULE (CLAUSE 7 SPECIAL 

PROVISIONS) ........................................................................................................... 11 

ANNEX J. TEMPLATE OF ECP SIGNATURE PAGE ................................... 55 

PART III – NC3O GENERAL CONTRACT PROVISIONS.................................. 2 

1. ORDER OF PRECEDENCE .................................................................... 44 

2. DEFINITIONS OF TERMS AND ACRONYMS ................................... 44 

3. AUTHORITY ......................................................................................... 1010 

4. APPROVAL AND ACCEPTANCE OF CONTRACT TERMS ....... 1010 

5. LANGUAGE .......................................................................................... 1010 

6. AUTHORISATION TO PERFORM/CONFORMANCE TO 

NATIONAL LAWS AND REGULATIONS ................................................... 1010 

7. FIRM FIXED PRICE CONTRACT .................................................... 1111 

8. PERFORMANCE GUARANTEE ....................................................... 1111 

9. PARTICIPATING COUNTRIES ......................................................... 1616 

10. SUB-CONTRACTS ............................................................................... 1616 

11. SECURITY ............................................................................................. 1717 

12. RELEASE OF INFORMATION.......................................................... 1919 

13. PURCHASER FURNISHED PROPERTY ......................................... 2020





14. CONTRACTOR'S PERSONNEL WORKING AT PURCHASER'S 

FACILITIES ...................................................................................................... 2121 

15. HEALTH, SAFETY AND ACCIDENT PREVENTION ................... 2121 

16. CHANGES .............................................................................................. 2222 

17. STOP WORK ORDER.......................................................................... 2323 

18. CLAIMS.................................................................................................. 2424 

19. PRICING OF CHANGES, AMENDMENTS AND CLAIMS ........... 2626 

20. NOTICE OF SHIPMENT AND DELIVERY ..................................... 2929 

21. INSPECTION AND ACCEPTANCE OF DELIVERABLES AND 

SERVICES.......................................................................................................... 3131 

22. INSPECTION AND ACCEPTANCE OF DOCUMENTATION ...... 3434 

23. USE AND POSSESSION PRIOR TO ACCEPTANCE ..................... 3636 

24. OWNERSHIP AND TITLE .................................................................. 3636 

25. INVOICES AND PAYMENT ............................................................... 3636 

26. TAXES AND DUTIES ........................................................................... 3838 

27. WARRANTY OF DELIVERABLES ................................................... 3939 

28. RIGHT OF ACCESS, EXAMINATION OF RECORDS .................. 4242 

29. PATENT AND COPYRIGHT INDEMNITY ..................................... 4343 

30. INTELLECTUAL PROPERTY ........................................................... 4444 

31. NATO CODIFICATION....................................................................... 4747 

32. RELEASE FROM CLAIMS ................................................................. 4848 

33. ASSIGNMENT OF CONTRACT ........................................................ 4949 

34. TRANSFER AND SUB-LETTING ...................................................... 4949 

35. PURCHASER DELAY OF WORK ..................................................... 4949 

36. CONTRACTOR NOTICE OF DELAY .............................................. 5050 

37. LIQUIDATED DAMAGES .................................................................. 5050 

38. TERMINATION FOR DEFAULT ...................................................... 5151 

39. TERMINATION FOR THE CONVENIENCE OF THE PURCHASER 

5555 

40. APPLICABLE LAW ............................................................................. 6161 

41. DISPUTES .............................................................................................. 6161 

42. ARBITRATION ..................................................................................... 6262 

43. SEVERABILITY ................................................................................... 6363 

PART IV – STATEMENT OF WORK ............................................................... 6868



This page is intentionally left blank 


CO-12780-NCOP






NATO COMMON OPERATIONAL PICTURE (NCOP) 

INCREMENT 1 

PART I - CONTRACT SCHEDULES 

(This Section will be derived from the bidding sheets submitted by the successful 

Bidder)

Book II, Part II, Page 8 





NATO COMMON OPERATIONAL PICTURE (NCOP) 

PART II - SPECIAL CONTRACT PROVISIONS





PART II – SPECIAL CONTRACT PROVISIONS 

1. INTERPRETATION, DEFINITIONS, AND ACRONYMS 

1.1. As used throughout this Contract, acronyms shall have meanings 

specified in ANNEX A. 

1.2. As used throughout this Contract, the following terms shall have the 

meanings specified below unless otherwise specified in the Contract: 

1.2.1. “CIS Environment”: NATO existing computing environment 

(consisting of hardware and/or software and/or telecommunications 

networks or equipment) with which NCOP is to interface and/or 

interoperate or, in cases where the Contractor is supplying Software only, 

on which the Software is to be installed; 

1.2.2. Commercial Off-the-Shelf Items (COTS): the terms 

“Commercial Off-the-Shelf Item (COTS)” means an item that: 

1.2.2.1. is a commercial item; 

1.2.2.2. is sold in substantial quantities in the commercial 

marketplace; and 

1.2.2.3. is offered to the Purchaser, without modification, in the same 

form in which it is sold in the commercial marketplace. 

1.2.3. “Installation Sites”: the NATO premises as set out in Contract 

Schedules and the SOW and or such other sites as the Purchaser shall 

from time to time notify to the Contractor through a Contract 

Amendment; 

1.2.4. “NATO Participating Country”: any of NATO nation that has 

undertaken to share the cost of the project, namely, (in alphabetical order): 

BELGIUM, BULGARIA, CANADA, CZECH REPUBLIC, DENMARK, 

ESTONIA, FRANCE, GERMANY, GREECE, HUNGARY, ICELAND, 

ITALY, LATVIA, LITHUANIA, LUXEMBOURG, THE 

NETHERLANDS, NORWAY, POLAND, PORTUGAL, ROMANIA, 

SLOVAKIA, SLOVENIA, SPAIN, TURKEY, THE UNITED 

KINGDOM and THE UNITED STATES. 

1.2.5. “Work Packages”: divisions of the total Contract work effort 

into a grouping of tasks/products that the Contractor shall deliver and/or 

perform as a bundle under the terms of this contract. Initial Work 

Packages are included in the Annexes to the SOW.





1.2.6. “Technical Solution”: the Contractor's specification for the 

NCOP Increment I provided as part of its bid and included in this Contract 

by reference. 

1.2.7. “Service”: A non material equivalent of a good that is part of 

the activity performed under a contract. 

1.2.8. “Software (Computer Software)”: 

1.2.8.1. Computer programs that comprise a series of instructions, 

rules, routines or statements, regardless of the media in which recorded, 

that allow or cause a computer to perform a specific operation or series 

of operations; and 

1.2.8.2. Recorded information comprising source code listings, design 

details, algorithms, processes, flow charts, formulas and related material 

that would enable the computer program to be produced, created or 

compiled. 

1.2.8.3. Does not included computer databases or computer software 

documentation. 

2. ORDER OF PRECEDENCE 

2.1. This Clause supersedes Clause 1 of the NC3O General Contract 

Provisions. 

2.2. If there is any conflict between the clauses and the schedules and/or 

any annexes to the schedules and/or any other documents referred to in this 

Contract, the conflict shall be resolved in accordance with the following order 

of precedence: 

2.2.1. The Signature Page 

2.2.2. Any Engineering Change Proposal (ECP) formally approved by 

the Purchaser in accordance with the prescriptions of Clause 34 of this 

Contract Special Provisions. 

2.2.3. Part I (Contract Schedule of Supplies and Services) 

2.2.4. Part II (Special Contract Provisions) and Annexes 

2.2.5. Part III (NC3O General Contract Provisions) and Annexes





2.2.6. Project Management and Engineering documentation as listed 

and approved in accordance with Clause 35 

2.2.7. Annex B to Part IV (Work Package Description) 

2.2.8. Annex A to Part IV (System Requirements Specification) 

2.2.9. The remaining terms and conditions of Part IV (Statement of 

Work) 

2.2.10. The Purchaser‟s provided clarifications, issued throughout the 

bidding period relevant to IFB-CO-12780-NCOP 

2.2.11. Contractor Proposed System Requirement Specifications for 

NCOP Increment 1 as submitted in response to IFB-CO-12780-NCOP or 

any revised version thereof formally authorized by the Purchaser‟s 

Contracting Authority in accordance with the terms of this contract. 

2.2.12. The Contractor‟s proposal (Technical Proposal and Price 

Quotation) in response to IFB-CO-12780-NCOP dated ________and any 

clarifications thereto, incorporated herein by reference. 

3. DISPOSITION OF NC3O GENERAL CONTRACT 

PROVISIONS 

3.1. The NC3O General Contract Provisions at Part III are affected by these 

Special Contract Provisions as indicated below: 

3.1.1. Clause 1 – Interpretation, Definitions and Acronyms 

supplements Clause 2 of the NC3O General Provisions; 

3.1.2. Clause 2 – Order of Precedence supersedes Clause 1 of the 

NC3O General Contract Provisions; 

3.1.3. Clause 6 – Contract type supersedes Clause 7 of the NC3O 

General Contract Provisions; 

3.1.4. Clause 7 – Invoices and Payment Terms supplements Clause 25 

of the NC3O General Contract Provisions; 

3.1.5. Clause 11 - Pricing of Changes, Amendments and Claims 

supplements Clause 19 of the NC3O General Contract Provisions;





3.1.6. Clause 14 – Acceptance Procedures supplements Clauses 21 

and 22 of the NC3O General Contract Provisions; 

3.1.7. Clause 15 – Risk of Loss or Damage supplements Clause 24 of 

the NC3O General Contract Provisions; 

3.1.8. Clause 20 – Liquidated Damages supplements Clause 37 of the 


3.1.9. Clause 24 – Background IPR supplements Clause 30 of the 


3.1.10. Clause 28- Purchaser Furnished Property and Services 

supplements Clause 13 of the NC3O General Contract Provisions; 

3.1.11. Clause 29 – Warranty Period supplements Clause 27 of the 


3.1.12. Clause 30 – Performance Guarantee supplements Clause 8 of 

the NC3O General Contract Provisions; 

3.1.13. Clause 32 – Security supplements Clause 11 of the NC3O 

General Contract Provisions. 

4. SCOPE OF WORK 

4.1. This Contract covers all performance and Deliverables necessary to 

design and implement the NATO Common Operational Picture (NCOP). The 

services provided by the system are required to provide the NATO community 

with an integrated, robust and flexible capability supporting a set of services 

available throughout the Bi-Strategic Command (Bi-SC) Automated 

Information System (AIS) to enable NATO and National forces to establish and 

share a common view of the battle space thereby improving their situational 

awareness - and decision-making processes. 

4.2. The complete NCOP capability is expected to be delivered in three 

increments, each increment providing an integral, usable and operationallyfielded 

capability. 

4.3. Each Increment is further comprised of a series of Work Packages each 

defining in detail the activities to be performed and the deliverables to be 

provided by the contractor.





4.4. Work Packages relevant to performance and deliverables associated 

with Increment 2 and 3 are defined during the course of the preceding Increment 

via the performance of appropriate Increment Analysis activities which are 

covered under a specific Work Package. 

4.5. Subject to the limitations as stated in Clause 5 (Additional Increments), 

Clause 9 (Activation of Work Packages) and Clause 12 (Purchase Options), the 

scope of this Contract includes all deliverables and performance associated with 

the following Increments as defined in the Statement of Work and related 

documentation: 

4.5.1. Increment 1 (Work Packages 1 through 14); 

4.5.2. Increment 2 (Work Packages to be defined during the course of 

Increment 1); 

4.5.3. Increment 3 (Work Packages to be defined during the course 

of Increment 2); 

5. ADDITIONAL INCREMENTS 

5.1. Notwithstanding the stipulation at Clause 4, the Purchaser liabilities 

and obligations under this Contract at the time of its signature and unless a 

formal amendment is issued in accordance with the terms of this Clause and 

Clause 16 (Changes) of the NC3O General Provisions or otherwise in by virtue 

of Clause 12 are limited in scope and amount solely to performance and 

deliverables associated to Increment I - Work Packages 1, 3 through 8, and 10 

as described in Annex B of the Contract Statement of Work. 

5.2. Items and performance associated with Increment I – Work Packages 

2, 9, 11, 12, 13, and 14 constitute options to be exercised at the sole discretion 

of the Purchaser in accordance with the prescriptions of Clause 12 of the 

Contract special provisions. 

5.3. During the course of the performance under the Contract and up to 2 

(two) calendar years after the completion of all activities relevant to Increment 

1, the Purchaser, at his sole discretion, may instruct the contractor to proceed 

with the performance of work associated with Increment 2 or any Work 

Package therein. 

5.4. Likewise, during the performance of activities related to Increment 2 

and up to 2 (two) years after the performance under the same Increment 2 has 

been completed, the Purchaser may, at his sole discretion, direct the contractor 

to render performance associated with Increment 3 or any Work Package 

therein.





5.5. Prices associated with Increment 2 and Increment 3 and Work 

Packages therein shall be proposed by the contractor in advance of any 

performance, be consistent with those stipulated in the Contract for Increment 1 

Work Packages and calculated on the basis of the Engineering Pool year/prices 

for the relevant profiles and for the period in which the performance is to be 

rendered. 

5.6. In no circumstances the Purchaser shall be responsible for 

corresponding compensation, regardless of the nature, for direct and/or indirect 

losses or expenses including but not limited to those associable with anticipated 

revenues, deriving or incurred into as a result of the Purchaser‟s determination 

not to proceed with the performance of Increment 2 and/or Increment 3 of the 

Contract or to assign the performance of those tasks via the issuance of a 

separate Contract to a entity other than the Contractor. 

6. CONTRACT TYPE 

6.1. This Clause supersedes Clause 7 of the NC3O General Contract 

Provisions. 

6.2. This is a Firm Fixed Price contract. 

6.3. The Firm Fixed Price of this Contract is stated in the Signature Page 

and is based on the price of Work Packages 1, 3 through 8, and 10 unless 

revised by the mean of any further Contract amendment issued by the 

Purchaser. 

6.4. The Purchaser assumes no liability for costs incurred by the Contractor 

in excess of the stated Firm Fixed Price. 

6.5. The geographical locations of the non-ISAF sites and one of thethe two 

“Large” configuration sites in ISAF where NCOP shall be deployed (Work 

Packages 7, 10, and optional Work Package 12 if exercised) shall be defined in 

detail by the Purchaser within three six months after Contract Award. Firm 

Fixed Prices indicated for any work to be undertaken at these sites during the 

course of this Contract shall be valid for any location within NATO in Europe 

or in the USA aswithin the geographical area indicated in the Schedule of 

Supplies and Services (i.e. Europe, the USA, or ISAF), and shall depend on the 

technical configuration required for each of them as defined in paragraph 1.6 of 

the Statement of Work. 

7. INVOICES AND PAYMENT TERMS





7.1. Payments will be made to the Contractor on achievement/delivery and 

acceptance, in writing, by the Purchaser of the progress milestones defined at 

ANNEX H of this Contract Special Provisions. 

7.2. CLINs 5.4, and 6.3 are not-to-exceed CLINs covering Travel and Per- 

Diem reimbursement to the Contractor in accordance with Clause 36. 

7.3. Payments defined at ANNEX H of this Contract Special Provisions are 

subject to the Purchaser‟s Acceptance in writing of all deliverables due to the 

date or progress milestone specified for the payment. 

7.4. In the case in which Optional Work Packages are exercised, payments 

shall be made in accordance with the stipulations of the relevant amendment 

providing for the exercise of such Options. 

7.5. The Purchaser shall not be liable for any amount resulting from the 

performance of services or the delivery of equipment outside the scope of this 

contract. 

8. SPIRAL DEVELOPMENT 

8.1. The Purchaser intends to use Spiral Development to develop and field 

the NCOP capability in a series of three increments. 

8.2. Spiral Development is a form of Evolutionary Acquisition that is 

characterised by: 

8.2.1. the rapid fielding of a usable system addressing an initial 

statement of needs, and 

8.2.2. iterative upgrades, as development progresses, through a series 

of increments which each yield a final operational version of the system. 

8.3. To develop and field Increment 1, a complete system baseline, from 

design specifications and system test procedures to user documentation, training 

materials, and operational support tools, must be provided. To develop and field 

subsequent increments, only the changes to this baseline need to be provided. 

The new capabilities delivered with each subsequent increment will not be 

wholly new development efforts, but can be traced back to the NCOP Increment 

1 requirements baseline and will be implemented as system baseline changes. 

8.4. Spiral Development allows for incremental fielding of equipment 

while maintaining the integrity of the system-level architecture. The proposed 

spiral development approach requires a configuration management approach





that encompasses not only the design and implementation elements of the 

system baseline, but the requirements elements as well. 

8.5. Spiral Development is used as a risk mitigation methodology. 

However, the Purchaser recognises that the flexibility the spiral development 

approach provides in accommodating evolving operational requirements 

presents a challenge in accurately estimating the cost of each increment and of 

the system as a whole. While the costs of the NCOP Increment 1 can be 

estimated and is, therefore, considered as firm and fixed according to the 

Contract, the analysis and the costs of Increments 2 and 3 are less certain. 

8.6. Through the analysis of requirements for the next increment, 

undertaken in parallel with the current increment‟s development, test, and 

implementation efforts, the Purchaser will reduce the uncertainty of the costs of 

the next increment. For this reason, funding for each increment will be 

authorised separately, based on an amendment to the project‟s initial authorised 

Type B Cost Estimate (TBCE) that defines the specific operational 

requirements, components to be implemented, and resources required. 

8.7. In line with the generic approach identified above, Spiral Development 

for NCOP and its contractual implications will be implemented as described 

hereafter: 

8.7.1. The Contract is structured in such a way so as to facilitate the 

inclusion of additional work as it may be required in order to provide the 

subsequent increments of the NCOP and other future requirements 

associated with system evolution and maintenance, if properly authorised 

in accordance with the terms of the Contract. 

8.7.2. The Contract Statement of Work generically describes tasks 

that the Contractor may be required to perform throughout NCOP 

development. This generic SOW is supplemented with Work Packages 

which specify in detail the tasks and Deliverables that the Contractor must 

perform in consideration of the payment of the Contract price specified in 

the Signature Page and in Section of Part I of the Contract. These Work 

Packages are attached as Annex B to the SOW and, subject to the 

provisions at Clause 12, shall take precedence over the provisions of the 

generic SOW. 

8.7.3. Each subsequent increment, and any other additional 

requirements not included in Annex B to the SOW, will be provided as a 

separately funded activity, under the framework of the basic Contract and 

generic SOW. 

8.7.4. Each increment is a full development process: requirements 

validation, design, development, integration, test and implementation as





defined in the SOW. Except for Increment 1, the Contractor shall assist in 

the preparation of the detailed Technical Requirements and the cost 

estimates and funding request for Increments 2 and 3. 

8.7.5. The increments are linked by common system architecture, in 

principal a common integration Contractor, and a decision making process 

that allows the scope, and content of each increment to be determined 

based upon an agreed assessment of risks. 

8.7.6. Requirements for each follow-on increment will be based upon: 

8.7.6.1. User feedback from the previous increment 

8.7.6.2. Accommodation of technology updates 

8.7.6.3. Refined requirements resulting from related studies, 

prototypes, and experiments. 

8.7.7. Additional work to be performed under the Contract shall be 

specified through separate Work Packages that will be included in Annex 

B to the SOW through formal Contract Amendments issued in accordance 

with the pricing rules in Clause 11 and the forward prices established in 

the Contract Schedules. 

8.7.8. Notwithstanding the intention to have the whole project 

executed by one common integration Contractor and without prejudice to 

other rights conferred to the Purchaser by the terms and conditions of this 

Contract, the Purchaser reserves the right to refrain from proceeding with 

any further increment in those instances where the Contractor 

performance proves to be unsatisfactory, price for additional work cannot 

be agreed, or the necessary funding is not authorised by the NATO 

Investment Committee. 

9. ACTIVATION OF WORK PACKAGES 

9.1. This Contract shall be executed through a staged approach. The scope 

of work is structured into a series of Work Packages associated with critical 

project milestones. 

9.2. The Effective Date of Contract activates Work Packages 1, 3 and 5. 

The activation of the remaining Work Packages shall automatically occur on the 

dates specified in the most current Purchaser‟s approved Project Master 

Schedule.





9.3. If a Contractor fails to meet a critical milestone on which activation of 

one or more succeeding Work Packages depends, the Purchaser is not obligated 

to extend the dates of the milestones contained in the succeeding Work 

Packages in order to accommodate such delay, if the failure to meet the critical 

milestone is attributable solely to the Contractor. 

9.4. The Contractor is advised that if the Contractor elects to begin work on 

a Work Package prior to the activation of this Work Package, the Purchaser 

bears no liability for costs incurred by the Contractor for work conducted prior 

to activation in the case that the Contract is terminated. 

10. CONTRACT STATUS REVIEW AND BREAKPOINTS 

10.1. The following events are considered “Critical Progress Milestones” 

upon which successful completion of the contracted effort depends: 

10.1.1. Acceptance in writing by the Purchaser of the System Design 

Documentation for Increment 1 of the NCOP Capability as presented in 

the Critical Design Review (SOW §4.5) to be accomplished Not Later 

Than the date specified in most current Purchaser‟s Approved Project 

Master Schedule. 

10.1.2. Acceptance in writing by the Purchaser of the acceptance test 

results of the Factory Acceptance Test (SOW §4.7.9.1) to be 

accomplished Not Later Than the date specified in the Schedule of 

Supplies and Services. 

10.1.3. Acceptance in writing by the Purchaser of the acceptance test 

results of the System Acceptance Test (SOW §4.7.9.5) to be accomplished 

Not Later Than the date specified in the Schedule of Supplies and 

Services. 

10.1.4. Successful completion and Acceptance in writing by the 

Purchaser of the Support and sustainment Documentation as presented in 

the Sustainment Qualification Review (SOW §5.6.2) to be accomplished 

Not Later Than the date specified in the Schedule of Supplies and 

Services. 

10.1.5. Acceptance in writing by the Purchaser of Pilot Sites 

Operational Testing (SOW §4.7.9.7) to be accomplished Not Later Than 

the date specified in the Schedule of Supplies and Services. 

10.1.6. Successful completion and Acceptance in writing by the 

Purchaser of the work to be performed to reach Initial Operational





Capability (SOW § 4.9.11.1) to be accomplished Not Later Than the date 

specified in the Schedule of Supplies and Services. 

10.2. At each of these Critical Progress Milestones, the Purchaser will 

review the overall Contract status and progress in order to determine if 

continuation of the Contract remains in the best interest of NATO. Points to be 

considered in this decision include, but are not limited to: 

10.2.1. The number and types of changes made, or expected to be 

made and their impact on project cost and schedule of the present 

contract, 

10.2.2. Operational, environmental, or technological changes in the 

requirements for the NCOP system, 

10.2.3. Level of satisfaction with the product(s) delivered up to the 

Critical Progress Milestone. 

10.3. Notwithstanding Purchaser‟s right to terminate the Contract for Default 

if the Contractor is not performing, if the Purchaser determines that continuation 

of the Contract after a Critical Progress Milestone is not in the best interest of 

NATO, the Contractor shall be notified that no further Work Packages will be 

activated and the Contract will be terminated pursuant to Clause 39 of the 

NC3O General Provisions entitled “TERMINATION FOR THE 

CONVENIENCE OF THE PURCHASER”. 

10.4. Under such a termination, the Purchaser will follow the procedures set 

forth in Clause 39 of the NC3O General Provisions except that the cost incurred 

by the Contractor for which the Purchaser may be liable are limited to costs 

incurred in relation to Work Packages that are activated by virtue of the dates 

set in the most current Purchaser‟s Approved Project Master Schedule to the 

date of notified Termination. In such a case, the Purchaser will not be liable for 

any costs associated with Work Packages not activated, even if the Contractor 

had commenced work within these Work Packages at his own risk in order to 

meet the delivery schedule. 

11. PRICING OF CHANGES, AMENDMENTS AND CLAIMS 

11.1. Clause 19 of the NC3O General Contract Provisions is hereby 

supplemented as follows: 

11.1.1. Contractor‟s pricing proposals for Changes, Amendments and 

Claims shall be priced in accordance with the schedules of forward labour 

rates and forward prices of COTS components established in the Contract 

Schedule of Supplies and Services, or, if not defined in the latter, which




were submitted in the Contractor‟s bid incorporated in the Contract by 

reference. 

11.1.2. If new labour categories, not previously specified in section 7 

of the SOW are deemed necessary by the Purchaser during the course of 

this Contract; the prices for the new labour categories shall be within the 

range of 10% of rates listed for comparable labour services and skill in the 

Contract Schedules at Part I. 

11.1.3. The Contractor shall be bound by the stated labour rates and 

COTS components prices till 31 December 2014. At the beginning of each 

following calendar year that the Contract is effective, the labour rates 

mentioned in the Schedule of Supplies and Services (SSS) in Section 2 

will be subject to an annual revision. 

11.1.3.1. The stated revision shall be based on the evolution of the 

Labour Cost Index in Belgium for NACE section C to K - Index 

(2000=100) (LCI), as published by the Belgian Ministry of Economy 

(http://www.statbel.fgov.be/indicators/home_en.asp) or shall be based 

on the evolution of the Bidder‟s national Labour Cost Index (TBD). 

11.1.3.2. The revised rates shall be obtained through the following 

formula: 

P = Po * (0.2 + 0.8 *L/Lo). 

In which: 

12. PURCHASE OPTIONS 

P - Revised daily labour rate applicable to the considered 

labour category during the following 12 months. 

Po - Effective rate applicable to the same labour category in 

2014 according to SSS-Section 2. 

L - LCI value registered in 4th quarter of the year prior to the 

revision. 

Lo - LCI value registered in 4th quarter of 2013. 

12.1. Work Packages identified as Options in Annex B of the Contract 

Statement of Work represent Indefinite Delivery Options 1 for equipment and 

services to support the implementation, operation, and incremental evolution of 

1 

Indefinite Delivery Options are those defined Contractual tasks for which the scope of the 

performance to be rendered by the Contractor and its firm fixed price is defined but the actual 

performance is deferred to a unilateral determination by the Purchaser to be made and notified to the 

Contractor. 

NATO UNCLASSIFIED





the NCOP Increment 1 capability. The Purchaser anticipates both projected and 

incidental needs of these equipment and services but cannot provide the exact 

details on the dates, specific deliverables, and quantities to satisfy those needs. 

The quoted unit prices are firm fixed prices throughout the duration of the 

contract and are independent of the actual quantity of units/options exercised. 

The Purchaser is not obliged to exercise any option or quantity. 

12.2. The Contractor will be notified by the Purchaser Contracting Authority 

in writing as to what options will be exercised and in what combination. This 

notification will be made by written amendment to the Contract. 

12.3. The option(s) may be exercised within a period of three years after the 

Effective Date of the Contract, after which the option(s) will be deemed to have 

expired. 

12.4. If an option is exercised, the Contractor will have a minimum period of 

forty-five (45) days between notification and the required Performance Start 

Date. 

12.5. Any options for additional equipment and services may be exercised 

multiple times within the stated time period. The Contractor will not be obliged 

to deliver more than the maximum quantities specified in the Contract Schedule. 

12.6. The Contractor will be notified by the Purchase Contracting Authority 

in writing as to what options will be exercised and in what combination. This 

notification will be made by written amendment to the Contract. 

13. SCHEDULE OF SITE INSTALLATIONS 

13.1. The sequential order of any performance to be rendered at any NATO 

sites may be changed by the Purchaser on the basis of sites availability at no 

cost for the Purchaser provided that the notification of change is provided to the 

contractor 20 days prior to the scheduled date of site activity as illustrated in the 

most current Purchaser Approved Project Master Schedule. 

14. ACCEPTANCE PROCEDURES 

14.1. Acceptance is the action by which the Purchaser formally 

acknowledges that the Contractor has fully demonstrated that Contract 

Deliverables are complete or have been performed according to the 

requirements set in the contract. 

14.2. Acceptance procedures are described in Sections 3 and 4 of the SOW 

and Clauses 21 and 22 of the NC3O General Contract Provisions.





14.3. Further, clauses 21 and 22 of the NC3O General Contract Provisions 

are hereby supplemented as follows: 

14.3.1. In accordance with the implementation procedures stated in 

Section 4 of the SOW, any hardware, software, documentation, or any 

other Deliverables provided as part of a site installation shall not be 

subject to Acceptance until Site Activation is satisfactorily completed. 

14.3.2. Where a delivered or performed Contract Line Item (CLIN) 

fails to meet all Contract requirements but such a failure is not material or 

fundamental, the Purchaser may, at its sole discretion, declare the 

Acceptance provisional. In this case, the Purchaser will make an 

assessment of the nature of the deficiencies and may pay the Contractor an 

amount commensurate with the importance of the stated deficiencies. This 

amount shall be between 50 % and 90 % of the total price of the CLIN 

that covers the deficient services or deliverables and will be deducted 

from the payment during the next due progress milestone specified in 

ANNEX H of this Contract Special Provisions. Full payment will not be 

made until all deficiencies have been cleared; at that time the Acceptance 

shall become final. 

15. RISK OF LOSS OR DAMAGE 

15.1. Clause 24 of the NC3O General Contract Provisions is hereby 

supplemented as follows: 

15.1.1. Risk of loss or damage to Deliverables covered by this Contract 

shall remain with the Contractor until, and shall pass to the Purchaser 

upon Acceptance by the Purchaser or receipt of the supplies by the 

Purchaser at the destination specified in the Contract, whichever is the 

later. 

15.1.2. Notwithstanding paragraph 15.1.1 above, the risk of loss or 

damage to supplies which fail to conform to the requirements of the 

Contract shall remain with the Contractor until cure and Acceptance, at 

which time 15.1.1 above shall apply. 

15.1.3. Notwithstanding paragraph 15.1.1 above the Contractor shall 

not be liable for the loss of or damage to supplies caused by the 

negligence of officers, agents or employees of the Purchaser acting within 

the scope of their employment. 

16. COTS PRODUCTS REPLACEMENT





16.1. If any COTS products specified in the Contract are upgraded or 

discontinued by their original providers for commercial or technological 

reasons, the Contractor shall propose their substitution by the new versions that 

are intended as market replacement of the original products. The proposed items 

shall provide at equivalent or enhanced performance without a price or lifecycle 

support cost increase. 

16.2. The Contractor shall provide price and performance data to support an 

improvement in performance and/or a reduction in price and/or life-cycle 

support costs. If necessary for evaluation by the Purchaser, the Contractor shall 

provide a demonstration of the proposed items. Should the Purchaser decide that 

the proposed item(s) should be included in the contract, an equitable price 

adjustment will be negotiated and the proposed item(s) shall be added to the 

Contract by bilateral modification under the authority of this Clause. 

17. LOCAL STANDARDISATION 

17.1. For reasons of efficiency, some Purchaser sites have standardised some 

or their entire computer baseline on a specific suite of hardware from one or 

more particular vendors. As the process of site standardisation will continue as 

the prospective Contract is being executed, the Purchaser reserves the right to 

require the Contractor to substitute, for one or more system components, an 

equivalent item compatible with a site-specified standard. 

17.2. The requirement for local standardisation shall be addressed during site 

surveys and shall be reflected by the Contractor in the corresponding site survey 

report as specified in Section 4 of the SOW. 

17.3. Pricing proposed for the substituted equipment shall be fair and 

reasonable and consistent with the market prices reserved for large buyers 

and/or Governmental Institutions. 

17.4. In the event the Purchaser chooses to exercise this right, the required 

substitutions will be negotiated through a bilateral Contract amendment issued 

under the authority of this clause. 

18. CONTRACT ADMINISTRATION 

18.1. The Purchaser reserves the right to re-assign this Contract to a 

representative(s) for administrative purposes, in whole or in part, provided that 

the Purchaser shall always be responsible for his obligations under the Contract 

and for actions or lack of actions of its assigned administrator. The Purchaser 

undertakes to advise the Contractor in writing whenever this right is to be 

exercised.





18.2. The Contractor shall accept Contract modifications only in writing 

from NC3A Contracting Authority. 

18.3. All notices and communications between the Contractor and the 

Purchaser shall be written in English and may be personally delivered, mailed, 

telegraphed, cabled or faxed at the following address: 

Contractor: [insert address] 

Attn: 

Tel: 

Fax: 

e-mail: 

NC3A: Boulevard Leopold III 



Attn: Mr. Gael Craver (Senior Contracting 

Officer) 

Tel: +32.2.707.83.87 

Fax: +32.2.707.87.70 

e-mail: gael.craver@nc3a.nato.int 

or to such address as the Purchaser may from time to time designate in writing. 

19. TECHNICAL DIRECTION 

19.1. For its direct official control and coordination requirements, the 

Purchaser designates the Project Manager specified below as the staff element 

that has the authority to coordinate, monitor, and control Contractor‟s 

performance under this contract: 


DOP/CAT6 

Boulevard Léopold III 


Attn: Mr. Dariusz Herodzinski 

NCOP Project Manager 

Fax: +32.2.707.87.70 

E-mail: dariusz.herodzinski@nc3a.nato.int





19.2. The Purchaser may designate other staff elements as technical focal 

points for the execution of specific tasks. 

19.3. Notwithstanding the prescriptions of this Clause, the Technical 

Direction referred herein does not imply authority to change the financial or 

technical scope of the contract. 

20. LIQUIDATED DAMAGES 

20.1. Clause 37.2 of the NC3O General Contract Provisions is substituted 

with following clause: 

The actual damage to the Purchaser for the delay will be difficult or impossible 

to determine. Therefore, in lieu of actual damages the Contractor shall pay to 

the Purchaser, for each day of delinquency in achieving the deadline or 

milestone, fixed and agreed liquidated damages of 0.2% (zero point two per 

cent) per day of the associated payment set forth in the Schedule of Payments 

provided in the Special Contract Provisions, but never less than an accumulated 

total of EUR 1,000 (One Thousand Euro). If no Schedule of Payments is 

specifically set forth in the Special Contract Provisions, the liquidated damages 

will be assessed against the price of the applicable contract line item (CLIN) of 

the Schedule of Supplies, Services and Prices. 

20.2. Clause 37.5of the NC3O General Contract Provisions is substituted 


Liquidated damages shall be payable to the Purchaser from the first day of 

delinquency and shall accrue at the rate specified in paragraph 20.1 to 20% of 

the value of each line item individually with a minimum aggregated sum of all 

delinquent items of 25,000 EUR (Twenty Five Thousand Euro) and a maximum 

aggregated sum of 20% of the value of the total Contract. These liquidated 

damages shall accrue automatically and without any further notice being 

required. 

20.3. Clause 37 of the NC3O General Contract Provisions is supplemented 

as follows: 

20.3.1. The amount of Liquidated Damages due by the Contractor shall 

be recovered by the Purchaser in the following order of priority: 

20.3.1.1. By deducting such damages from the amounts due to the 

Contractor against the Contractor's invoices. 

20.3.1.2. By drawing from the performance guarantee.





20.3.1.3. By reclaiming such damages through appropriate legal 

remedies. 

21. CONTRACTOR’S EMPLOYEES 

21.1. The Contractor shall provide and pay, as required, qualified personnel 

as needed for the proper performance of the services required under this 

Contract; it shall strictly comply with all Host Nation Labour Laws, tariffs and 

social security and other regulations applicable to the employment of its 

personnel. 

21.2. The Purchaser shall not be responsible for securing work permits, 

lodging, leases nor tax declarations, driving permits, etc., with national or local 

authorities. Contractor‟s employees, agents, or representatives are not eligible 

for any diplomatic privileges nor NATO employee benefits. 

21.3. The Contractor shall inform his employees, agents, and representatives 

under this Contract of the terms of the Contract and the conditions of the 

working environment. 

22. KEY PERSONNEL 

22.1. Contractor‟s employees or agents specifically identified in ANNEX C 

shall be considered as key personnel for the performance of the contract. 

Without prejudice to other applicable stipulations of the contract, key personnel 

shall be subject to the terms and conditions specified below. 

22.2. A key personnel assigned to this Contract shall remain working on the 

Contract for as long as required by the terms of the present Contract unless the 

Purchaser agrees to a replacement who is equal or better qualified. Such a 

replacement will be in accordance with article 22.5 and is without extra cost to 

the Purchaser. 

22.3. The Contractor shall guarantee that suitable backup personnel will be 

available to promptly remedy situations of key personnel non-availability that 

may endanger the performance of services or deliverables set in the contract. 

22.4. The Purchaser reserves the right to reject a Contractor‟s staff member 

after prior acceptance if the Purchaser determines during Contract performance 

that the individual is not providing the required level of support. The Purchaser 

will inform the Contractor in writing in case such a decision is taken, and the 

Contractor shall propose a replacement within fifteen (15) days after the 

Purchaser‟s written notification.





22.5. The Purchaser shall approve any replacement or additional key 

personnel according to the following procedure: 

22.5.1. The Contractor shall provide the name(s) and qualifications 

statement(s) of a nominee(s) for review by the Purchaser a least 20 days 

before the intended date of replacement or the date when the nominee(s) 

is/are required to start work under the contract. If the Purchaser accepts 

the nominations, this acceptance will be notified in writing to the 

Contractor, who will be authorized to assign the nominated personnel to 

the Contract on the date(s) established in the stated notification. 

22.5.2. If the Purchaser considers a nominee or nominees to be 

inappropriate for the required services, the Contractor will be so notified 

and shall have not more than ten (10) days to submit alternate nominees. 

22.6. If the Contractor fails to provide in due time a compliant candidate, the 

Purchaser may terminate this Contract in whole or in part as provided in the first 

paragraph of the clause 38 entitled “TERMINATION FOR 

DEFAULTTERMINATION FOR DEFAULT” of the NC3O General Contract 

Provisions, and in that event the Contractor shall be liable, in addition to the 

excess costs provided in second paragraph of the “TERMINATION FOR 

DEFAULTTERMINATION FOR DEFAULT” clause, for such liquidated 

damages accruing until such time as the Purchaser may reasonably obtain 

delivery or performance of similar services. 

22.7. The delay stated above shall be counted from the day the Purchaser 

notifies the Contractor, in accordance with paragraph 22.5.2 above, that the 

alternate nominees are considered to be non-compliant or inappropriate for the 

required services according to the requirements of the Contract. 

23. INDEPENDENT CONTRACTOR 

23.1. The Contractor‟s status shall be that of an independent Contractor and 

it is expressly understood that neither the Contractor (and its personnel) nor 

Sub-contractors shall be considered in any respect as being employees, servants 

or agents of the Purchaser. 

24. BACKGROUND IPR 

24.1. The Contractor intends to use the Background IPR stated in ANNEX D 

and ANNEX E hereto for the purpose of carrying out work pursuant to this 

Contract.





24.2. The Contractor warrants, undertakes, and represents that any derivative 

products that may be created under this Contract from the stated Background 

IPR shall be considered as Foreground IPR and, therefore, shall be governed by 

the terms and conditions specified in Clause 30.3 of the NC3O General Contract 

Provisions. 

24.3. The Purchaser may consider open source solutions alongside 

proprietary ones in developments provided that such solutions are fully 

compliant with the requirements of this Contract and, particularly, Clauses 9 

(PARTICIPATING CountriesPARTICIPATING Countries) and 30 

(INTELLECTUAL PROPERTY) of the Contract General Provisions. 

Contractor shall disclose in advance the open source licence associated with the 

contemplated open source solution. The Purchaser reserves the right to refuse 

the incorporation of open source solutions that are deemed inadequate for 

incorporation in a NATO application (e.g., post-back obligations). 

25. PERMISSIBLE SCOPE OF USE FOR SOFTWARE LISTED 

AS BACKGROUND IPR 

25.1. Unless otherwise stated in this Contract, software provided by the 

Contractor as part of the NCOP and included in the Contract as Background IPR 

(ANNEX D and ANNEX E), shall be subject to a non-exclusive, royalty-free 

and irrevocable licence throughout NATO, NATO operations (including out of 

area operations), and its member nations to use and authorise others to use on 

the Purchaser's behalf any such software for the purpose of exploiting or 

otherwise using NCOP for any defence purpose. 

25.2. Unless specifically applicable to COTS products stated in ANNEX D, 

any use of Contractor and Subcontractor background IPR is not limited to the 

number of users nor the number of licenses required by the Contract for the use 

of the system. The Purchaser reserves the rights to increase the number of users 

and number of licenses at no additional cost to the Purchaser. 

26. CONFIDENTIALITY AND NON-DISCLOSURE 

26.1. For purposes of this clause, "Confidential Information" shall include 

all information pertaining to any part of this Contract or any program related to 

this Contract that is not marked “Non-Confidential”. 

26.2. Confidential Information does not include information that is: (a) 

publicly known at the time of disclosure or subsequently becomes publicly 

known through no fault of the Contractor; (b) discovered or created by the 

Contractor before disclosure by the Purchaser; (c) learned by the Contractor 

through legitimate means other than from the Purchaser or its representatives; or 

(d) is disclosed by the Contractor with the Purchaser's prior written approval.





26.3. Without prejudice to other obligations imposed by NATO Security 

regulations, the Contractor shall hold and maintain the Confidential Information 

in strictest confidence for the sole and exclusive benefit of the Purchaser. The 

Contractor shall carefully restrict access to Confidential Information to 

employees, sub-contractors and third parties as is reasonably required and shall 

require those persons to sign nondisclosure restrictions at least as protective as 

those in this contract. The Contractor shall not, without prior written approval of 

the Purchaser, use for the Contractor's own benefit, publish, copy, or otherwise 

disclose to others, or permit the use by others for their benefit or to the 

detriment of the Purchaser, any Confidential Information. The Contractor shall 

return to the Purchaser any and all records, notes, and other written, printed, or 

tangible materials in its possession pertaining to Confidential Information 

immediately if the Purchaser requests it in writing. 

26.4. The provisions of this clause and the associated Contractor‟s duties 

shall survive the termination of this Contract and remain in effect until the 

Purchaser sends the Contractor written notice releasing the Contractor from the 

obligations imposed by this clause, or for a further period of three (3) years after 

Contract close-out, whichever occurs first, and without prejudice to other 

obligations imposed by applicable NATO Security regulations. 

26.5. The contractor shall include the substance of the language of this 

clause in any subcontract/Contract issued for the purpose of the fulfilment of the 

obligations contracted under this Contract regardless of the legal nature of the 

entity subscribing such subcontract. Additionally, Contractor‟s key personnel 

mentioned in clause 22 (KEY PERSONNEL) above shall be required to sign the 

Non-Disclosure Certificate at ANNEX B. 

26.6. The Contractor agrees that compliance with the obligations imposed by 

the terms of this clause is of the essence and that failure to abide to these terms 

shall constitute sufficient grounds for the termination of the Contract for default. 

27. CONFLICT OF INTEREST 

27.1. A conflict of interest means that because of other activities or 

relationships with other persons or entities, a Contractor is unable, or potentially 

unable to render impartial assistance or advice to the Purchaser, or the 

Contractor‟s objectivity in performing the Contract work is, or might be 

otherwise impaired, or the Contractor has an unfair competitive advantage. 

Conflict of interest includes situations where the capacity of a Contractor 

(including the Contractor‟s executives, directors, consultants, subsidiaries, 

parent companies or subcontractors) to give impartial, technically sound advice 

or objective performance is or may be impaired or may otherwise result in a 

biased work product or performance because of any past, present or planned 

interest, financial or otherwise in organizations whose interest may substantially





affected or be substantially affected by the Contractor‟s performance under the 

Contract. 

27.2. The Contractor is responsible for maintaining and providing up-to-date 

conflict of interest information to the Contracting Officer. If, after award of this 

Contract or task order herein, the Contractor discovers a conflict of interest with 

respect to this Contract which could not reasonably have been known prior to 

award, or if any additional conflicts or potential conflicts arise after award, the 

Contractor shall give written notice to the Contracting Officer as set forth 

below. 

27.3. If, after award of this Contract herein, the Purchaser discovers a 

conflict of interest with respect to this Contract or task order, which has not 

been disclosed by the Contractor, the Purchaser may at its sole discretion 

request additional information to the Contractor, impose mitigation measures or 

terminate the Contract for default in accordance with Clause 38 

(TERMINATION FOR DEFAULTTERMINATION FOR DEFAULT). 

27.4. The Contractor's notice called for in paragraph 27.2 above shall 

describe the actual, apparent, or potential conflict of interest, the action(s) the 

Contractor has taken or proposes to take to avoid or mitigate any conflict, and 

shall set forth any other information which the Contractor believes would be 

helpful to the Contracting Officer in analyzing the situation. Any changes to the 

contractor‟s Conflict of Interest Mitigation Plan, if any is incorporated in the 

contract, should be also detailed. 

27.5. The Contractor has the responsibility of formulating and forwarding a 

proposed mitigation plan to the Contracting Officer, for review and 

consideration. This responsibility arises when the Contractor first learns of an 

actual, apparent, or potential conflict of interest. 

27.6. If the Contracting Officer in his/her discretion determines that the 

Contractor's actual, apparent, or potential conflict of interest remains, or the 

measures proposed are insufficient to avoid or mitigate the conflict, the 

Contracting Officer will direct a course of action to the Contractor designed to 

avoid, neutralize, or mitigate the conflict of interest. If the parties fail to reach 

agreement on a course of action, or if having reached such agreement the 

Contractor fails to strictly adhere to such agreement during the remaining period 

of Contract performance, the Contracting Officer has the discretion to terminate 

the Contract for default or alternatively refrain from exercising any further 

Option or Work Package under the contract. 

27.7. The Contractor's misrepresentation of facts in connection with a 

conflict of interest reported or a Contractor‟s failure to disclose a conflict of 

interest as required shall be a basis for default termination of this contract.





28. PURCHASER FURNISHED PROPERTY AND SERVICES 

28.1. The Purchaser shall provide the Contractor with the following property 

and services for the performance of the contract: 

28.1.1. Office space and office tools as specified in paragraph 3.3.5.6 

through 3.3.5.8 of the SOW. 

28.1.2. Power supply and grounding system required for installation 

work 

28.1.3. HVAC (heating, ventilating, and air conditioning) 

28.1.4. Civil work in terms of technical room preparation 

(technological floor, room access, walls, space etc.) 

28.1.5. Access to sample existing databases and other data export 

formats to support the development of representative data for purposes of 

development, testing, and training. 

28.1.6. Security settings for servers, workstations, and wide area 

network connections. 

28.1.7. Test and integration facilities at its premises in The Hague, 

Netherlands. The facilities shall be remotely accessible and shall form 

both a reference facility and a project management centre for the Spiral 

development. 

28.1.8. As such the facility, currently known as the Programme 

Management and Integration Capability (PMIC), shall provide reference 

operating systems/networks having NATO security settings and also 

applicable information objects. 

28.1.9. Access to those Core Services on which the capability is to 

depend. 

28.1.10. The facilities, operational links, and interfaces required for 

installation tests, System Activation tests, and Operational Tests. 

28.1.11. Configuration control for Purchaser-provided prototype 

software baseline.





28.1.12. Purchaser reserves the right to determine that COTS products 

will be provided, in whole or in part, as Purchaser Furnished Property and 

Services. 

29. WARRANTY PERIOD (EXCLUSIVE OF SOFTWARE) 

29.1. The Warranty Period for any hardware deliverables under this Contract 

shall be the longer of: (a) the specific warranty periods established in the SOW 

for individual deliverables; (b) the applicable original equipment manufacturer's 

warranty; or (c) two years for Hardware items. The Warranty Period in all cases 

shall start from the time of NC3A Final System Acceptance (FSA) declared in 

writing by the Purchaser‟s Contracting Authority. 

29.2. Throughout the Warranty Period the Contractor shall make good any: 

29.2.1. Defects in the Deliverables; 

29.2.2. Breach of warranties specified in Clause 27 of the NC3O 

General Contract Provisions; and 

29.2.3. Breach of any other express or implied warranties that may be 

applicable; 

arising out of or in connection with the Contractor's failure to perform its 

obligations under this Contract (herein after collectively referred to as 

"Warranty Period Incidents") in accordance with this Clause 29, and Clause 27 

of the NC3O General Contract Provisions. 

29.3. The Contractor shall correct all Warranty Period Incidents arising 

during the Warranty Period without any cost to the Purchaser. 

29.4. If the Contractor fails to correct any Warranty Period Incidents within 

the timeframe specified in Clause 27 of the NC3O General Contract Provisions 

or Section 5 of the SOW for the type of incident concerned, or if no specific 

timeframe has been established in the referred Clause or in the SOW for the 

type of incident concerned, within 30 working days of notification, the 

Purchaser may on 10 working days written notice: 

29.4.1. correct the Warranty Period Incident or employ a third party to 

correct it; and 

29.4.2. deduct from the prices to be paid, draw from the performance 

guarantee, or recover as a debt due from the Contractor, all reasonable 

costs in so doing.





29.5. The Contractor shall deploy all such additional resources as are 

reasonably required to remedy any Warranty Period Incident as efficiently and 

quickly as possible. 

29.6. If replacement parts are fitted by the Contractor as part of the warranty 

the parts removed shall become the Contractor's property unless required by the 

Purchaser at the Purchaser's discretion. Notwithstanding that, faulty hard disks 

removed from NATO SECRET equipment shall not be returned to the 

Contractor but destroyed by the NATO site personnel in accordance with 

applicable NATO security regulations. 

29.7. Notwithstanding Clause 27.6 of the NC3O General Contract 

Provisions, if prior agreed upon by the Purchaser, the Contractor has the 

possibility to repair the Failed component instead of providing a new 

replacement. 

30. SOFTWARE WARRANTY 

30.1. Notwithstanding inspection and acceptance by the Purchaser of 

Software furnished under this contract, and notwithstanding any provision of 

this contract concerning the conclusiveness of acceptance, the Contractor 

warrants that all software delivered under this contract will at the time of 

delivery conform with the specifications and all other requirements of this 

contract. 

30.2. The Warranty period shall extend for one year after NC3A Final 

System Acceptance (FSA) declared in writing by the Purchaser‟s Contracting 

Authority. 

30.3. The Contractor agrees to notify the Purchaser in writing immediately 

of any breach of the above warranty which the Contractor discovers within the 

warranty period. Contractor will, without additional charge to the Purchaser, 

make such modifications to the software as may be necessary to correct any 

defects reported to Contractor by the Purchaser within this one (1) year after 

NC3A FSA date. 

30.4. The following remedies shall apply to all breaches of the warranty, 

whether the Contractor notifies the Purchaser in accordance with the paragraph 

30.3 above or if the Purchaser notifies the Contractor of the breach in writing 

within the warranty period: 

30.4.1. Within four weeks after such notification, the Purchaser may:





30.4.1.1. By written notice, direct the Contractor to correct or replace 

at the Contractor‟s expense the nonconforming software promptly from 

some other source; or 

30.4.1.2. If the Purchaser determines that there is no longer a 

requirement for correction or replacement of the software, inform the 

Contractor by written notice that the Purchaser elects a price adjustment 

instead of correction or replacement. 

30.4.2. If the Contractor refuses or fails to comply with a direction 

under paragraph 30.4.1 above, the Purchaser may, within four weeks of 

the refusal or failure: 

30.4.2.1. By contract or otherwise, correct or replace the 

nonconforming software and charge the cost to the Contractor; or 

30.4.2.2. Elect a price adjustment instead of correction or replacement. 

30.4.3. The provisions of this clause apply anew to that portion of any 

corrected or replaced software furnished by the Contractor and accepted in 

writing by the Purchaser. 

31. PERFORMANCE GUARANTEE 



31.1.1. As a guarantee of performance under the Contract, the 

Contractor shall deposit with the Purchaser within thirty (30) calendar 

days from the Effective Date of Contract a bank guarantee (the 

“Performance Guarantee”) denominated in Euros or the native currency 

of the Contractor‟s country of origin, to the value of ten per cent (10%) of 

the total Contract price. 



31.2.1. The standby letter of credit shall be subject to Belgian Law and 

financial practices and shall be issued by a Belgian bank or by an 

insurance company licensed to do business in Belgium and belonging to a 

Belgian banking institution provided the banking institution guarantees 

explicitly the demand for payment, unless otherwise specified by the 

Purchaser.







31.4. If the Contractor elects to post the Performance Guarantee by Standby 

Letter of Credit, the form of the document shall be substantially as follows: 

PERFORMANCE GUARANTEE STANDBY LETTER OF CREDIT 


Issue Date: ________________ 

Initial Expiry Date: _________________ 

Final Expiry Date: _________________ 



Belgium 

1. We hereby establish in your favour our irrevocable standby letter of credit 

number {number} by order and for the account of (NAME AND ADDRESS 

OF CONTRACTOR) in the amount of 

_______________________________________. We are advised this 

undertaking represents fulfilment by (NAME OF CONTRACTOR) of certain 

performance requirements under Contract No. ______________________ dated 

____________________ between the NATO C3 Agency (“NC3A”) and 

(NAME OF CONTRACTOR). 

2. We hereby engage with you that drafts drawn under and in compliance with the 

terms of this letter of credit will be duly honoured upon presentation of 

documents to us on or before the expiration date of this letter of credit. 

3. Funds under this letter of credit are available to you without question or delay 

against presentation of a certificate signed by the NATO C3 Agency 

Contracting Officer which states: 

“(NAME OF CONTRACTOR) has not fulfilled its 

obligations under Contract No. __________ dated 

_________ between NATO C3 Agency and (NAME OF 

CONTRACTOR) (herein called the “Contract”), and the 

NATO C3 Agency, as beneficiary, hereby draws on the 

standby letter of credit number ________ in the amount 

denominated in Euros or the native currency of the 

Contractor‟s country of origin (Amount up to the maximum 

available under the LOC), such funds to be transferred to the 

account of the Beneficiary number 

___________________(to be identified when certificate is 


Such certificate shall be accompanied by the original of this letter of credit.



4. This Letter of Credit is effective the date hereof and shall expire at our office 

located at (Bank Address) on _________________. All demands for 

payment must be made prior to the expiry date. 

5. It is a condition of this letter of credit that the expiry date will be automatically 

extended without amendment for a period of one (1) year from the current or 

any successive expiry date unless at least 90 (ninety) calendar days prior to the 

then current expiry date we notify you by registered mail and notify (NAME OF 

CONTRACTOR) that we elect not to extend this letter of credit for such 

additional period. However, under no circumstances will the expiry date extend 

beyond ______________________ (“Final Expiry Date”) without amendment. 

6. We may terminate this letter of credit at any time upon 90 (ninety) calendar 

days notice furnished to both (NAME OF CONTRACTOR) and the NATO C3 

Agency by registered mail. 

7. In the event we (the issuing bank) notify you that we elect not to extend the 

expiry date in accordance with paragraph 6 above, or, at any time, to terminate 

the letter of credit, funds under this credit will be available to you without 

question or delay against presentation of a certificate signed by the NATO C3 

Agency Contracting Officer which states: 

8. The Beneficiary may not present the certificate described in paragraph 7 above 

until 20 (twenty) calendar days prior to a) the date of expiration of the letter of 

credit should {issuing bank} elect not to automatically extend the expiration 

date of the letter of credit, b) the date of termination of the letter of credit if 

{issuing bank} notifies the Beneficiary that the letter of credit is to be 

terminated in accordance with paragraph 6 above. 



“The NATO C3 Agency has been notified by {issuing 

bank} of its election not to automatically extend the expiry 

date of letter of credit number {number} dated {date} 

pursuant to the automatic renewal clause (or to terminate the 

letter of credit). As of the date of this certificate, no suitable 

replacement letter of credit, or equivalent financial guarantee 

has been received by the NATO C3 Agency from, or on 

behalf of (NAME OF CONTRACTOR). (NAME OF 

CONTRACTOR) has, therefore, not fulfilled its obligations 

under Contract No. _______________ dated 

_____________ between NATO C3 Agency and (NAME 

OF CONTRACTOR), and the NATO C3 Agency, as 

beneficiary, hereby draws on the standby letter of credit 

number ________ in the amount of €(Amount up to the 

maximum available under the LOC), such funds to be 

transferred to the account of the Beneficiary number 

___________________ (to be identified when certificate is 


Such certificate shall be accompanied by the original of this letter of credit and a 

copy of the letter from the issuing bank that it elects not to automatically extend 

the standby letter of credit, or terminating the letter of credit.





9. Multiple partial drawings are allowed to the maximum value of the standby 

letter of credit. 

10. This letter of credit sets forth in full the terms of our undertaking, and this 

undertaking shall not in any way be modified, amended, or amplified by 

reference to any document, instrument, or agreement referred to herein (except 

the International Standby Practices (ISP 98) hereinafter defined) or in which 

this letter of credit is referred to or to which this letter of credit relates, and any 

such reference shall not be deemed to incorporate herein by reference any 


11. This Letter of Credit is subject to The International Standby Practices-ISP98 

(1998 Publication) International Chamber of Commerce Publication No.590. 

31.5. Clause 8 of the NC3O General Contract Provisions is supplemented by 

this clause. 

31.6. The Purchaser may allow reductions in the amount of the Performance 

Guarantee in accordance with the Purchaser‟s cost estimate of the work 

remaining to be completed under the Contract. In order to benefit from such 

reductions, the Contractor must provide the Purchaser with an updated copy of 

the Project Master Schedule for completion of the remaining work, and detailed 

cost breakdowns, prepared in accordance with the pricing principles and 

standards established in the Contract, which indicate the percentage of work 

completed for each Contract line item. These requests for reduction shall be 

submitted in writing to the point of contact established in paragraph 18.3 above. 

31.7. The reductions specified in paragraph 31.6 above shall be treated as a 

concession to the Contractor and, therefore, shall be supported by sufficient 

consideration. Further, the decision to accept or reject an application for 

reduction of Performance Guarantee shall be a unilateral decision made solely at 

the discretion of the Purchaser. 

32. SECURITY 

32.1. Contractor‟s personnel working at the Purchaser‟s facilities shall 

possess a valid security clearance up to the level of “NATO SECRET” so as to 

be able to have unescorted access to classified security areas where work will be 

performed. Also, the Contractor must fulfil the reporting requirements set in 

Section 3 of the SOW regarding the submission of personal details security 

clearance data of Contractor‟s personnel. 

32.2. Without prejudice to other Purchaser‟s rights, failure to comply with 

the requirements stated in 32.1 above shall constitute grounds for Contract 

termination under the clause 38 “TERMINATION FOR 

DEFAULTTERMINATION FOR DEFAULT” of the NC3O General Contract





Provisions and entitle the Purchaser to collect liquidated damages in case of 

delay as specified in Clause 20 above and Clause 8 of the NC3O General 


32.3. Notwithstanding paragraph 32.2 above, if the Contractor fails to 

comply with the requirement stated in paragraph 32.1 of this clause, the 

Purchaser may opt for providing escorts to allow Contractor‟s personnel to 

perform work in a classified area without being in possession of the prerequisite 

security clearance. In such cases, the Contractor agrees that the Purchaser shall 

be entitled to collect an amount equivalent to € 800 per escort assigned to 

supervise Contractor‟s personnel and per day of escorting. This compensation 

shall be collected through the same mechanisms established in Clause 20 above 

for the case of liquidated damages. 

32.4. Contractor‟s staff members shall hold a valid passport and are required 

to maintain its validity for the duration of the contract. 

32.5. The Contractor shall note that there are restrictions regarding the 

carriage and use of electronic devices (e.g. laptops) in NATO designated 

Security Areas. The Contractor shall be responsible for satisfying and obtaining 

from the appropriate NC3A Authorities the necessary clearance to introduce and 

utilize any such equipment into the facility. 

33. SUPPLEMENTAL AGREEMENTS 

33.1. The Contractor has submitted all relevant draft supplemental 

agreement(s), documents and permissions prior to Contract award, the execution 

of which by the Purchaser is/are required by National Law or regulation. If any 

supplemental agreements, documents and permissions are introduced after 

Contract award, and it is determined that the Contractor failed to disclose the 

requirement for the execution of such agreement from the Purchaser prior to 

Contract signature, the Purchaser may terminate this Contract for Default, in 

accordance with the clause 38 “TERMINATION FOR 

DEFAULTTERMINATION FOR DEFAULT” of the NC3O General Contract 

Provisions. 

33.2. Supplemental agreement(s), documents and permissions, the execution 

of which by the Purchaser is/are required by National Law or regulation and that 

have been identified by the Contractor prior to the signature of this contract, but 

have not yet been finalised and issued by the appropriate governmental 

authority, are subject to review by the Purchaser. If such supplemental 

agreement(s), documents and permissions are contrary to cardinal conditions of 

the signed Contract between the Parties, and the Parties and the appropriate 

governmental authority cannot reach a mutual satisfactory resolution of the 

contradictions, the Purchaser reserves the right to terminate this Contract and 

the Parties agree that in such case the Parties mutually release each other from





claim for damages and costs of any kind, and any payments received by the 

Contractor from the Purchaser will be refunded to the Purchaser by the 

Contractor. 

34. ENGINEERING CHANGE PROPOSALS (ECP) 

34.1. Engineering Change Proposals (ECP) as defined in this Clause are 

proposals for changes relevant to tasks, deliverables, technical requirements, 

processes, schedules or any other term of the contract which are submitted in 

written form by the Contractor upon request from the Purchaser or 

independently when such changes are necessary in light of varied facts or 

circumstances which prevent the execution of the contract in its form. 

34.2. Any Engineering Change Proposal (ECP) submitted by the Contractor 

to the Purchaser in a format compatible with any Contractor‟s internal change 

management methodology standards or forms, shall, in any case contain as a 

minimum the following elements: 

34.2.1. The signature pages following the template provided in 

ANNEX J and providing all the information required in this template. 

34.2.2. A sequential number of ECP identification 

34.2.3. Rationale for the changes being proposed 

34.2.4. Illustration of any relevant impact to the performance being 

rendered including but not limited to those relevant to schedules, technical 

solutions, requirements and delivery time. 

34.2.5. List of contract documents affected by the changes being 

proposed. 

34.2.6. Revised copy of the contract documents in native electronic 

format edited to incorporate the changes being proposed in a way that 

changes are immediately identifiable. 

34.2.7. Total Firm Fixed Price of the ECP and illustration of cost 

impacts with respect to the total contract Firm Fixed Price and the single 

CLINs affected. 

34.2.8. A detailed price breakdown of all costs to identify single 

elements of cost contributing to the total. The cost reduction associated 

with the ECP (if any) shall take into account the Contractor‟s allowable





implementation cost. Cost estimates shall be prepared in accordance with 

ANNEX G and ANNEX H to Part II. 

34.2.9. All labour costs and material quoted as part of any ECP shall be 

consistent with those stipulated in the Contract. 

34.2.10. A revised version of the Contract Schedule of Supplies and 

Services. 

34.3. The Purchaser shall assess the ECP being proposed by the Contractor 

and, subject to its sole judgment and without recourse by the Contractor, 

approve or reject the ECP by the mean of written communication to be 

dispatched solely by the Purchaser‟s Contracting Authority. 

34.4. Any ECP shall be considered as approved only once the signature 

pages provided in ANNEX J have been formally signed by the Purchaser‟s 

Contracting Authority. 

34.5. In case of ECP rejection, the Contractor shall proceed with the 

performance in accordance with the Contract. 

34.6. Formally approved ECPs shall be treated as interim authorization to 

proceed with the changes proposed strictly and limited to the scope, content and 

price as specified in the approved ECP. 

34.7. The Purchaser shall not be liable for any cost incurred by the 

Contractor for performance rendered, regardless of the nature or time, 

associated to ECPs not formally approved by the Purchaser‟s Contracting 

Authority. 

34.8. All formally approved ECPs will be incorporated in the Contract via 

the issuance of a formal Contract Amendment at the earliest practical time after 

their issuance. 

34.9. The production of any ECP regardless of its final approval or rejection 

shall be at no cost for the Purchaser. 

35. INCORPORATION OF REVISED PROJECT 

MANAGEMENT AND ENGINEERING DOCUMENTATION 

DELIVERABLES 

35.1. The following documentation is made part of the contract: 

a. Project Master Schedule


b. Project Management Plan 

c. Project Product Breakdown Structure 

d. Project Work Breakdown Structure 

e. Configuration Management Plan 

f. System Requirement Specification 

g. Use Case Documentation 

h. System Design Specifications 

i. Interface Control Documents 

j. System Development Plan 

k. Test Plan and Security Test and Evaluation (ST&E) Plan 

l. System Implementation Plan 

m. Training Plan 

n. Integrated Logistic Support Plan 

o. System Delivery Plan 




35.2. This documentation because of the nature of the performance under the 

contract will be subject to changes and revisions. The frequency and dynamic of 

these changes and revisions would make it unfeasible to ratify a new version of 

the documentation via a formal Contract amendment, at the time it is produced 

and approved by the Purchaser. Consequently during the course of formal 

reviews the Purchaser Contracting Authority will evaluate any changed 

documentation and subject to the terms of the contract validate its adequacy 

and, at its sole discretion provide for its approval in writing indicating which 

updated documentation is approved. 

35.3. Subject to the exception noted in paragraph 35.5 below, any formally 

Purchaser approved documentation shall be deemed as made part of the contract 

and shall replace any existent previous version. 

35.4. The submission of any proposed revised documentation the 

implementation of which would cause a variation in Contract price or scope 

shall be submitted via ECP in accordance with Clause 34 of the Contract 

Special Provisions and shall be deemed approved and incorporated into the 

contract only upon reception in writing of the Purchaser‟s Contracting Officer 

approval. 

35.5. The Purchaser is not under obligation to approve any proposed revised 

document except as in accordance with the terms of the present contract. 

Rejection of any proposed changes shall not discharge the Contractor, in whole 

or in part, of its responsibility for the performance under the Contract. 

35.6. Nothing in this Clause is to be construed as a waiver to any other 

obligation of the Contractor under the contract. 

36. TRAVEL AND PER-DIEM





36.1. Any official travel under Work Packages including 5, 6, and 8 for 

Level of Effort based requirements shall be authorized and approved by the 

Purchaser. They will be conducted in accordance with the paragraphs below. 

36.2. This clause shall be applicable to the existing Work Packages 5, 6, and 

8, to the optional Work Packages 2, 9, 11, and 14, and to any other additional 

Level of Effort based requirements included during the period of performance 

of the Contract. 

36.3. Departure and return points for all travel shall be the duty location 

unless coordinated beforehand with the Purchaser. 

36.4. Contractor‟s Personnel may be required to travel by commercial and 

military means or by their own private vehicles. 

36.5. Contractor‟s travels will be planned at least one month in advance and 

agreed by the supported entities and the Purchaser. 

36.6. Expenses incurred for travel shall be billed at a cost “not to exceed” 

economy air or first-class rail ticket. Rates of compensation for personal 

automobile used in travel and of per-diem shall be that of a NATO employee as 

cited in the NATO rates charts. These rates shall be updated on a yearly basis. 

36.7. All Contractor‟s travels executed during a month shall be claimed by 

the Contractor to the Purchaser with the proper justifications attached, to allow 

their reimbursement by the Purchaser. 

36.8. NC3A bears no insurance liability or risk of loss for Contractor‟s 

travels. 

37. CONTRACTOR PERFORMANCE IN OPERATIONAL AREA – 

AFGHANISTAN. 

37.1. The Contractor shall ensure all Contractor‟s and sub-Contractor‟s 

personnel are aware of the Travel Arrangements for personnel going into 

Afghanistan and the personnel protection requirements whilst in theatre as set 

out in the following paragraphs. 

37.2. Coordination of travel to Afghanistan, including booking seats on 

commercial aircraft, luggage arrangements and timing shall be the Contractor‟s 

responsibility, the cost of which shall be included in the firm fixed price of this 

Contract.





37.3. The Purchaser may decide on a case by case basis, to mandate military 

air transportation to/from Afghanistan through a NATO designated airfield, 

normally through Germany but alternatively through any other NATO country 

in Europe. If military air transport is provided, the Contract will be amended to 

include the corresponding Option for use of NATO Military transportation in 

place of the Commercial Flight. 

37.4. All travel of Contractor personnel to Afghanistan shall be fully 

coordinated with the Purchaser, a minimum of 3 weeks in advance. While 

deployed in Afghanistan all Contractor personnel shall hand carry the following 

documents: 

37.4.1. Valid NATO Security Clearance (to be arranged by the 

Contractor through their national authorities) 

37.4.2. Letter of Assignment to ISAF (to be requested from the 

Purchaser) 

37.4.3. NATO Travel Order (to be requested from the Purchaser) 

37.4.4. Valid Passport 

37.4.5. Valid VISA (to be arranged by the Contractor) 

37.4.6. The ISAF Military Technical Agreement (provided by the 

Purchaser) 

37.5. All movement in theatre will be in military provided transport provided 

by the Purchaser and in accordance with the current force protection measures 

specified by HQ ISAF, commensurate with the threat level. 

37.6. All intra theatre travel shall be arranged through the NC3A field office 

in Kabul, and approved by the local NATO POC or other authorized personnel 

under military jurisdiction. 

37.7. To facilitate the booking of personnel, the following information will 

be required in advance of transportation: 

37.7.1. Full name of the person to be employed „on-site‟ 

37.7.2. Gender (for billeting purposes) 

37.7.3. Passport number and nationality





37.7.4. Emergency contact information (full name, telephone number, 

address) 

37.7.5. Blood type 

37.8. Availability of military transport can be limited depending on 

operational priorities. The Contractor shall be responsible for flexible re-tasking 

of personnel in case transport to specific locations is not available. 

37.9. All Purchaser caused travel delays shall be reported back to the field 

office not later than 5 days after occurrence, and include: 

37.9.1. date and location when the delay occurred 

37.9.2. type of transport which was delayed 

37.9.3. reason for the delay 

37.9.4. Contractor staff involved 

37.9.5. alternative travel routes or activities to be performed which 

where investigated 

37.9.6. alternative activities actually performed 

37.10. A travel delay is defined as a delay of more than 24 hours on the 

planned travel itinerary. 

37.11. The Contractor shall make all attempts to provide the minimum 

number of personnel in theatre that is required to perform their required tasks. 

37.12. The Contractor shall be responsible for ensuring that the Contractor‟s 

personnel, including sub-Contractor‟s personnel, are suitably briefed, protected, 

insured, and medically fit to work under this contract in line with the ISAF 

Security Standard Operation Procedures (SOP). As a minimum, the following 

must be accomplished: 

37.12.1. All „on-site‟ personnel shall be in possession of ballistic flak 

jackets/body armour and helmets. 

37.12.2. All „on-site‟ personnel shall have adequate medical and 

indemnity insurance.





37.12.3. All „on-site‟ personnel shall have completed all national 

medical formalities required by the nation of which they are a citizen prior 

to departure and hold current medical certificates. 

37.12.4. For reasons of safety, security, communications and access all 

Contractor personnel shall attend the security briefing provided in theatre 

upon arrival. 

37.13. The Contractor shall be prohibited from carrying weapons in theatre. 

37.14. Unless otherwise authorized by the Purchaser, all „on-site‟ personnel 

shall have the appropriate NATO Secret security clearances to be unescorted on 

the NATO Compounds. 

37.15. Contractor personnel will be issued a regular ISAF ID card, which will 

show their status as a NATO Contractor. With their NATO Secret security 

clearance they will also be issued an ID card for Class 1 Security areas, if 

required. 

37.16. NATO reserves the right to refuse access to its facilities in which case 

the Contractor shall provide alternative qualified acceptable personnel. 

37.17. Office space will be provided by NATO whenever available. The 

Contractor should note that at most sites office space is at a premium and the 

Contractor should expect to work in austere conditions. Dedicated office space 

is highly unlikely at the majority of the sites. “Office space” under this Clause 

does not include the shelters and containers required to house the Contractor‟s 

equipment. 

37.18. Medical care can only be provided by ISAF to Contractor personnel in 

the case of life/limb threatening situations. Emergency medical evacuation 

from the ISAF theatre is a Contractor responsibility. While in theatre the 

Contractor‟s personnel must follow all security/safety regulations and 

instructions issued by NATO authorities. 

37.19. Any Contractor personnel that need an escort on the base, must be 

escorted by Contractor personnel with the proper NATO Security Clearance and 

Escort Privileges, as approved by the local Security Office. 

38. MESSING, LODGING, WATER AND LAUNDRY SERVICES. 

38.1. KAIA, KABUL: messing, lodging, water, cleaning, ablution, power, 

sewage, waste disposal and laundry services will be available for Contractor 

personnel working at KAIA under this Contract. The cost of the aforementioned





services, which shall be borne by the Contractor personnel, is recorded and 

calculated for each individual. The estimated monthly rate is approximately 

€3,000 per person (= approximately €100 per day). 

38.2. HQ ISAF, KABUL: messing, lodging, water, cleaning, ablution, 

power, sewage, waste disposal and laundry services will be available for 

Contractor personnel working at HQ ISAF under this contract. The cost of the 

aforementioned services, which shall be borne by the Contractor personnel, is 

recorded and calculated for each individual. The estimated monthly rate is 

approximately €3,000 per person (= approx. €100 per day). 

38.3. KAF, KANDAHAR: messing, lodging, water, cleaning, ablution, 

power, sewage, waste disposal and laundry services will be available for 

Contractor personnel working at KAF under this contract. The cost of the 

aforementioned services, which shall be borne by the Contractor personnel, is 

recorded and calculated for each individual. The estimated monthly rate is 

approximately €3,000 per person (= approx. €100 per day). 

38.4. The above stated costs are intended as guidance to assist the Contractor 

in assessing the cost of living for its personnel in theatre in Afghanistan only. It 

is the Contractor‟s responsibility to confirm that the costs as stated in 38.1 thru 

38.3 above are correct. The Purchaser does not bear any responsibility 

whatsoever for any increase/decrease of the above stated costs. 

38.5. The Contractor should note that at most sites living conditions are not 

at a premium and the Contractor should expect to live in austere conditions.


ANNEX A. LIST OF ABBREVIATIONS 

Abbreviation Definition 

Book II, Part II, Annex A, Page 1 



2D Two Dimensional 

3D Three Dimensional 

A1 Air Personnel and Administration 

A2 Air Intelligence 

A3 Air Operations 

A4 Air Logistics 

A5 Air Plans and Policy 

A6 Air Communications and Information Systems 

A7 Air Doctrine and Training 

A8 Air Budget and Finance 

A9 Air Civilian/Military Affairs 

AAP Allied Administrative Publication 

AAR Air to Air Refuelling 

AAWG Air Assessment Working Group 

ABT Air Breathing Threat 

ABTD Air Breathing Threat Defence 

A/C Aircraft 

ACA Airspace Control Authority 

ACC Air Component Command 

ACC Air Control Centre (ACCS entity) 

ACCS NATO Air Command and Control System (software and 

hardware) 

ACCS BU2 ACCS Build Upgrade 2 

ACCS LOC1 ACCS Level of Capability 1 

ACM Airspace Control Measure 

ACMP Allied Configuration Management Publication 

ACN Aircraft Classification Number 

ACO Allied Command Operation 

ACO Airspace Control Order 

ACO Airspace Coordination Order 

ACP Allied Communication Publication 

ACP Airspace Control Plan 

ACROSS NC3A ACO Resources Optimization Software System (software) 

ACS Airspace Control System 

ACT Allied Command Transformation 

ACTWG Air Component Targeting Working Group






AD Air Defence 

AD ACO Directive 

ADAMS Allied Deployment And Movement System 

AdatP Allied Data Publication 

ADatP-3 Allied Data Publication Volume 3 

ADatP-3 BL 11F ADatP-3 Baseline 11 Future 

ADD Architecture Description Document 

ADDIE Analysis, Design, Development, Implementation, and Evaluation 

ADL Advanced Distributed Learning 

ADL Allied Disposition List 

ADM AOD Decision Meeting for AOD X+2 

ADP Automatic Data Processing 

ADP Air Defence Plan 

AEW Airborne Early Warning 

AFOD Airfield Operational Database 

AFPL Approved Fielded Product List 

AFTN Aeronautical Fixed Telecommunications Network 

AI Area of Interest 

AIFS NATO Automated Information Flow System (software) 

AIP AirC2IS Information Portal 

AIP Air Operations Information Portal 

AirC2IS Bi-SC AIS Air Command and Control Information Service 

(software) 

AirC2IS-1 AirC2IS Increment 1 



AirCC Air Component Command 

AIRINCIREP Air Incident Report 

AIS Automated Information System 

AIS Automatic Identification System (civilian ships) 

AIT Air Intelligence Team 

AJAX Asynchronous JavaScript and XML 

AJP Allied Joint Publication 

ALCC Airlift Coordination Centre 

ALTBMD Active Layered Theatre Ballistic Missile Defence 

AM ACO Manual 

AMMO Ammunition 

AMR Air Mobility Request 

AO Area of Operations 

AOC Air Operations Centre






AOCC Air Operations Coordination Centre 

AOCC (L) Air Operations Coordination Centre (Land) 

AOCC (M) Air Operations Coordination Centre (Maritime) 

AOD Air Operations Directive 

AODT AOD Team 

AOI Area of Interest 

AOM Air Ops Meeting for AOD X+3 to X+10 

AOP Air Operations Plan 

AOPG Air Operations Planning Group 

AOPT Air Operations Planning Team 

AOR Area of Responsibility 

AOR Area of Operational Responsibility 

AOSS ACO Open Source System 

AP Air Plan 

API Applications Programming Interfaces 

APMS Automated Personnel Management System 

APOD Airport of Debarkation 

APOE Airport of Embarkation 

APP Allied Procedural Publication 

APT Air Planning Team 

AQAP Allied Quality Assurance Publication 

ASAS All-Source Analyst System 

ASIT Allied Systems Interoperability Test-bed 

ASM Airspace Management 

ASMAN NC3A ICC Airspace Management module (software) 

ASOC Air Support Operation Centre 

ASR Air Support Request 

ASRC Acquisition Support Resource Centre 

ASSESSREP Assessment Report 

ASTERIX All Purpose Structured Eurocontrol Surveillance Information 

Exchange 

AT Air Transport 

ATA Actual Time of Arrival 

ATC Air Traffic Control 

ATD Actual Time of Departure 

ATM Air Traffic Management 

ATO Air Tasking Order 

ATP Allied Tactical Publication 

ATWG Air Transport Working Group 

AUP Airspace Utilization Plan






AWACS Airborne Warning and Control System 

AWCIES ACCS-Wide Communication Information Exchange System 

AWG Assessment Working Group 

BAIP Bi-SC AIS Implementation Plan 

BAPPL Bi-SC AIS Procurement Product List 

BBN BICES Backbone Network 

BDA Battle Damage Assessment 

BDAREP Battle Damage Assessment Report 

BE Basic Encyclopaedia 

BER Bit Error Rate 

BICC BICES Initial Core Capability 

BICES Battlefield Information Collection and Exploitation System 

Bi-SC Bi-Strategic Command 

Bi-SC AIS Bilateral Strategic Command Automated Information System 

Bi-SC AIS PMIC Bi-SC AIS Programme Management and Integration Capability 

BITE Built-in Test Equipment 

BL Baseline 

BM Ballistic Missile 

BMC3 Battle Management Command, Control & Communications 

BMC3I Battle Management Command, Control, Communications & 

Intelligence 

BMD Ballistic Missile Defence 

BOA Basic Ordering Agreement 

BOE Basis of Estimate 

BPD Boundary Protection Device 

BPEL Business Process Execution Language 

BPEL4WS Business Process Execution Language for Web Services 

BPS Boundary Protection Service 

Brief Briefing 

BRR Baselines Requirements Review 

BS Battle Staff 

BSO Battle Staff Object 

C2 Command and Control 

C2DO Command and Control Duty Officer 

C2IEDM Command and Control Information Exchange Data Model 

C2IS Command and Control Information System 

C3 Command, Control and Communication 

C4ISR Command, Control, Communications, Computers Intelligence



Surveillance and Reconnaissance 

CA Combat Assessment 

CA Campaign Assessment 

CAB Contracts Award Board 

CAL Critical Asset List 

CAOC Combined Air Operations Centre 

CASP Coordinated Air/Sea Procedures 

CAX Computer Aided Exercise 

CBA Component-Based Architecture 

CBRN Chemical, Biological, Radioactive, Nuclear 

CBT Computer Based Training 

CC Component Command 

CC-Air Air Component Command 

CCB Configuration Control Board 

CCF Conventional Counter-Force 

CCHQ Component Command Headquarters 

CCIR Commanders Critical Information Requirements 

CC-Land Land Component Command 

CCLVTC Component Command Liaison VTC 

CC-Mar Maritime Component Command 

CC-SOF SOF Component Command 

CD Compact Disk 

Cdr Commander 

CDR Critical Design Review 

CDRL Contract Documentation Requirements list 

CEM Collection Emphasis Messages 

CEO Chief Executive officer 

CEOI Communications-Electronics Operating Instructions 

CEP Circular Error Probable 

CET Central European Time 

CDR Critical Design Review 

CFM Communications Flow Model 

CGI Common Gateway Interface 

CGRS Common Geographical Reference System 

CGS Core Geographic Services 

CI Configuration Item 

CIA Component Implementation Architecture 

CICOM CIMIC Coordination Meeting 

CIM Central Information Managers 

CIMIC Civilian and Military Cooperation 






CIRC Computer Incident Response Capability 

CIS Communication Information System 

CISREP CIS Report 

CJOC Combined Joined Operations Centre 

CJSOR Combined Joint Statement of Requirements 

CJTF Combined Joint Task Force 

CLC Combined Logistics Conference 

CLI Combined Language Infrastructure 

CLIN Contract Line Item Number 

CM Configuration Management 

CMD Common Mission Definition 

CMO Coverage Mission Order 

CMP Configuration Management Plan 

COA Courses of Action 

CO Contracting Officer 

COI Communities of Interest 

COINS Communication and Information Systems 

COM Commander 

COMMPLAN Communications Plan 

COMMZ Communications Zone 

CONOPS Concept of Operations 

COO Chief Operating Office 

COP Common Operational Picture 

COSI NC3A ICC CORBA Based ISI (software) 

COTS Commercial off the shelf 

CP Capability Package 

CP Collection Plan 

CPX Command Post Exercise 

COVREP Coverage Report 

CR Change Request 

CRAM Consolidated Route Availability Messages 

CRC Control Reporting Centre 

CRO Crisis Response Operations 

CRONOS NATO Secret Wide Area Network (WAN) 

CSA Component Specification Architecture 

CSA Configuration Status Accounting 

CSCI Computer Software Configuration Item 

CSD NC3A MAJIIC Coalition Shared Database (software) 

CSDO Combat Support Duty Officer 

CSRS Community Security Requirements Statement 






Csv Comma separated value 

CTL Collection Tasking List 

Ctrl Control key 

CTRL Control key 

CUB Commanders Update Briefing 

CurrOps Current Operations 

CVRT Criticality, Vulnerability, Recuperability & Threat 

CWS Cartographic Work Shop 

CY Calendar Year 




D&G Direction & Guidance 

DAC Defended Area Coverage 

DAFIF Digital Aeronautical Flight Information File 

DARB Daily Assets Reconnaissance Board 

DARS Deployable ACC + RPC + SFP (ACCS entity) 

DAV Distributed Authoring and Versioning 

dB Database 

DBA DataBase Administrator 

DBMS Data Base management System 

DCAOC Deployable CAOC (ACCS entity) 

DCIS Deployable Communication and Information Systems 

DDD Detailed Design Document 

DDE Defence Design Enterprise 

DDP Delivery Duty Paid (Incoterms2000) 

DDS Defence Design Services 

DEM Data Exchange Model 

DEM Data Exchange mechanism 

DHCP Dynamic Host Configuration Protocol 

DHS Document Handling Service 

DHTML Dynamic HTML 

DIF Difficulty, Importance, and Frequency Analysis 

DISUM Daily Intelligence Summary 

Div Division 

DJSE Deployed Joint Staff Element 

DJTF Deployed Joint Task Force 

DL Description Logics 

DL Data Link 

DMPI Desired Main Point of Impact 

DMS Document Management System 

DO Delivery Order






DOB Deployed Operating Base 

DOORS Telelogic® DOORS® Requirements Management for Complex 

Systems and Software Development: Dynamic Object-Oriented 

Requirements System 

DOS Days of Supply 

Dpi Dots per inch 

DPM Deputy Project Manager 

DR Deficiency Report 

DTED Digital Terrain Elevation Data 

DTG Data Time Group 

DTS Deployable Training System 

DUNS Data Universal Numbering System 

EAD Extended Air Defence 

EAF Entity Armed Forces 

EAPC Euro-Atlantic Partnership Council 

EBAO Effect Based Approach to Operations 

EBO Effect-Based Operations 

EBP Effects Based Planning 

ECMAScript Ecma International Script 

ECP Engineering Change Proposal 

EDC Effective Date of Contract 

EEI Essential Element of Information 

e.g. For example 

E-mail Electronic mail 

EMC Electro-Magnetic Compatibility 

EMCON Emission Control 

EMP Electromagnetic Pulse 

EMS Enterprise Management Services 

ENC Electronic Navigation Chart 

EOB Enemy Order of Battle 

EOB Electronic Order of Battle 

ESB Enterprise Service Bus 

ETA Estimated Time of Arrival 

Etc. etcetera 

ETD Estimated Time of Departure 

ETRO Expected Time to Return to Operations 

EUROCONTROL European Air Traffic Control Agency 

EVE Effective Visible Execution 

EW Electronic Warfare



EW Early Warning 

EWS Early Warning Sensors 

ExO Exercise Organization 




FA Functional Application 

FAC Forward Air Controller 

FAC(A) Forward Air Controller (Army) 

FADR Fixed Air Defence Radar 

FAM Functional Area Module 

FAOR Fighter Area of Responsibility 

FAS Functional Area Service 

FAST NC3A ICC Flexible, Advanced C2 Services for NATO Time 

Sensitive Targeting (software) 

FAT Factory Acceptance Test 

FA VTC Functional Area VTC 

FCA Functional Configuration Audit 

FFP Firm Fixed Price 

FHA First Hostile Act 

Flash Adobe Flash (software) 

FLOT Forward Line of Own Troops 

FM Frequency Management 

FMC Full Mission Capable 

FOB Free On Board (incoterms2000) 

FOB Forward Operating Base 

FOB Friendly Order of Battle 

FOC Final Operational Capability 

FP Force Protection 

FORMETS NATO Message Text Formatting System 

FRAGO Fragmentary Order 

FS Functional Service 

FSA Final System Acceptance 

FSCM Fire Support Coordination Measure 

FSD Final System Design 

FSSL Fire Support Safety Line 

GARS Global Area Reference System 

GBAD Ground Based Air Defence 

Geo Geographical 

GEO Geographical 

GEOLOC Geographic Location



GeoTIFF Geographical Tagged Image Format 

GFE Government Furnished Equipment 

GIF Graphics Interchange Format 

GIS Geographic Information Service 

GML Geography Mark-up Language 

GMT Greenwich Mean Time 

GO Government Organization 

GOF Gang of Four 

GOTS Government off the shelf 

GQA Government Quality Assurance 

GUI Graphical User Interface 




HAS Hardened Aircraft Shelter 

HCI Human Computer Interfaces 

He/his The terms 'he' and 'his' denote a person and do not imply gender. 

HF High Frequency 

HIW High Intensity Warfighting 

HMI Human Machine Interface 

HN Host Nation 

HQ Headquarters 

HRF High Readiness Forces 

HTML Hypertext Mark-up Language 

HTTP Hypertext Transfer Protocol 

HTTPS Hypertext Transfer Protocol over Secure Socket Layer 

HUMINT Human Intelligence 

HVA High Value Asset 

HVAC Heating, Ventilating and Air Conditioning 

HVI High Value Individual 

HVT High Value Target 

HW Hardware 

HWCI Hardware Configuration Item 

I&A Identification and Authentication 

I&W Indications and Warning 

ICA Initial Central Administrators 

ICAO International Civil Aviation Organization 

ICB International Competitive Bidding 

ICC Integrated Command and Control 

ICC (Patriot) Information Coordination Central 

ICC International Chamber of Commerce






ICD Interface Control Document 

ICO Icon 

ID Identity 

IDE Integrated Development Environment 

IDO Intelligence Duty officer 

i.e. Includes 

IE Information Exchange 

IED Improvised Explosive Device 

IEEE Institute of Electrical and Electronic Engineers 

IEG Information Exchange Gateway 

IER Information Exchange Requirement 

IERD Information Exchange Requirements Description 

IETF Internet Engineering Task Force 

IFB Invitation For Bid 

IFF/SIF Identification Friend or Foe/Selective Identification Feature 

iGeoSIT NC3A Interim Geo-Spatial Intelligence Tool (software) 

IKM Information and Knowledge Management 

ILC Irrevocable Letter of Credit 

ILS Integrated Logistics Support 

ILSP Integrated Logistics Support Plan 

IM Information Manager 

IM Instant Messaging 

IMART Imagery Management and Reporting Tool 

IMINT Imagery Intelligence 

IMS International Military Staff 

IMSSOP International Military Staff Standard Operating Procedure 

Info Information 

Info Ops Information Operations 

INFOSEC Information Security 

Intel Intelligence 

INTEL Intelligence 

INTEL-FS Intelligence Functional Services 

INTEL-FS IOC Increment 1 of INTEL-FS Spiral I 

INTREP Intelligence Report 

INTSUM Intelligence Summary 

IO International Organisation 

IO Information Object 

IO Information Operations 

IOC Initial Operational Capability 

IOCB Information Operations Coordination Board






IOT&E Initial Operational Test and Evaluation 

IOWG Info Ops Working Group 

IP Internet Protocol 

IPB Intelligence Preparation of the Battlespace 

IPL Image Product Library 

IPMT Integrated Project Management Team 

IPP Impact Point Prediction 

IPR Intellectual Property Rights 

IPSEC Internet Protocol Security 

IPv6 Internet Protocol Version 6 

IR Incident Report 

IRD Interface Requirements Document 

ISAF International Security Assistance Force (Afghanistan) 

ISI NC3A ICC Standard Interface Library (software) 

ISLA Initial Service Level Agreement 

ISM Information System Modules 

ISO International Standards Organisation 

ISP Integrated Support Plan 

ISP 98 International Standby Practices 98 

ISR Intelligence, Surveillance, Reconnaissance 

ISTAR Intelligence, Surveillance, Target Acquisition and Reconnaissance 

ISUG Intelligence Systems Users Group 

IT Information Technology 

ITB Integrated Test Bed 

ITS US Interim Targeting Solution (software) 

ITU International Telecommunication Union 

IV&V Independent Validation and Verification 

J (1-9) Divisional Staffs 

J1 Joint Personnel and Administration 

J2 Joint Intelligence 

J3 Joint Operations 

J4 Joint Logistics 

J5 Joint Plans and Policy 

J6 Joint Computer Information Systems 

J7 Joint Doctrine and Training 

J8 Joint Budget and Finance 

J9 Joint Civilian/Military Affairs 

JAAP Joint Air Allocation Plan 

JACC Joint Airspace Coordination Cell






JADC Joint Area Air Defence Commander 

JADOCS US Joint Automated Deep Operations Coordination System 

(software) 

JALLC Joint Analysis and Lessons Learned Centre 

JAOP Joint Air Operations Plan 

JASMAD US Joint Airspace Management and Deconfliction (software) 

JC2IS Bi-SC AIS Joint Command and Control Information System (CP 

107) 

JC3IEDM Joint Command Control and Communication Information 

Exchange Data Model 

JCAL Joint Critical Asset List 

JCB Joint Coordination Board 

JCBWG Joint Coordination Board Working Group 

JCHAT NC3A Joint Tactical Chat (software) 

JCO Joint Coordination Order 

JCOP NC3A Joint COP System (software) 

JDAWG Joint Defended Asset Working Group 

JEP Joint Environmental Picture 

JFACC Joint Forces Air Component Command 

JFAI Joint Final Acceptance & Inspection 

JFC Joint Forces Command 

JFHQ Joint Forces Headquarters 

JFLCC Joint Forces Land Component Command 

JFM Joint Frequency Management 

JFMCC Joint Forces Maritime Component Command 

JFSCL Joint Fire Support Coordination Line 

JFSOCC Joint Forces SOF Component Command 

JFTC Joint Forces Training Centre 

JHQ Joint Headquarters 

JIM NC3A JTLS - ICC Interface Module (software) 

JIPB Joint Intelligence Preparation of the Battlespace 

JISR Joint Intelligence Surveillance and Reconnaissance 

JLSG Joint Logistics Support Group 

JOA Joint Operations Area 

JOC Joint Operations Centre 

JOCWatch NC3A Joint Operations Centre Event Management Tool 

(software) 

JOIIS Joint Operations and Intelligence System 

JOPG Joint Operational Planning Group 

JOPLAN Joint Operational Plan 

JOPWG Joint Operational Planning Working Group



JPCAL Joint Prioritised Critical Asset List 

JPDAL Joint Prioritized Defended Asset List 

JPEG Joint Photographic Experts Group (format) 

jpg Joint Photographic Experts Group (format) 

JPR Joint Personal Recovery 

JPRP Joint Personal Recovery Plan 

JPTL Joint Prioritised Target List 

JRE Joint Range Extension 

JREAP Joint Range Extension Application Protocol 

JREP Joint Range Extension Protocol 

JSR Java Specification Request 

JSTARS Joint Surveillance and Target Attack Radar System 

JTL Joint Target List 

JTLS NATO Joint Theatre Level Simulation (software) 

JTMB Joint Transportation Movement Board 

JTNL Joint Target Nomination List 

JTS NC3A ICC Joint Targeting System (software) 

JTST Joint Time Sensitive Targeting 

JTT US Joint Targeting Toolbox (software) 

JTWG Joint Targeting Working Group 

JWC Joint Warfare Centre 

KFOR Kosovo Force 

KOA Keep-out Altitude 

KPI Key Performance Indicators 

L16 Link 16 

LAD Launch Area Denied 

LAN Local Area Network 

LC2 Land Command and Control 

LC2IS Land Command and Control Information Service 

LCC Land Component Command 

LCN Load Classification Number 

LDAP Lightweight Directory Access Protocol 

LEGAD Legal Advisor 

LEP Locally-Employed Personnel 

LIVEX Live Exercise 

LLNO Logistics Liaison Officer 

LNO Liaison Officer 

LOC Level Of Capability 






LOC Location 

LOCE Linked Operations-Intelligence Centers Europe 

LOG Logistics 

LOG FS Bi-SC AIS Logistics Functional System 

LOGASSESSREP Logistics Assessment Report 

LOGFAS NC3A Logistics Functional Area Services 

LOGREP Logistics Reporting 

LOGSITREP Logistical Situational Report 

LOGUPDATE Logistics Update Report 

LOP Level of Protection 

LOS Level of Support 

LPE Launch Point Estimate 

LRU Line-Replaceable Unit 

LSID NC3A Link 16 Situational Display (software) 

MAAP Master Air Attack Plan 

MAOP Master Air Operations Plan 

MAOP NC3A ICC MAOP Tool (software) 

MAP Master Air Plan 

MAPI Mail Application Programming Interface 

Mar Maritime 

MBC Military Budget Committee 

MC Military Committee 

MC Mission Capable 

MCC Maritime Component Command 

MCCIS Maritime Command and Control Information System 

MD Missile Defence 

MDA Model Driven Architecture 

MEDASSESSREP Medical Assessment Report 

MEDREP Medical Report 

MEDSITREP Medical Situation Report 

MEO Movement Execution Order 

MEZ Missile Engagement Zone 

MGRS Military Geographic Reference System 

MHWPS Minimum Hardware Procurement Specifications 

MIJI Meaconing, Intrusion, Jamming, and Interference 

MIL-STD Military Standard 

MIMI ICC ICC-ACCS Interface Module (software) 

MIMO Module Information Management Officer 

MIP Multilateral Interoperability Protocol 









MISREP Mission Report 

MMI Man-Machine Interface 

MMR Minimum Military Requirement 

MNB Multinational Brigade 

MND Multi National Division 

MOD Ministry of Defence 

MOE Measures of Effectiveness 

MOP Measures of Performance 

MOTS Military off the shelf 

MOU Memorandum of Understanding 

MOVASSESSREP Movement Assessment Report 

MOVSITREP Movement Situation Report 

MPA Maritime Patrol Aircraft 

MRO Military Response Option 

MS Mission Secret 

MS Microsoft 

MS Access Microsoft Access Database format 

MTBCF Mean Time Between Critical Failures 

MTBF Mean Time Between Failures 

MTL Mobile Target List 

MTOTE NC3A ICC Air Mission Monitoring and Management Tool 

(software) 

MTR Maximum Time to Receive 

MTR Mission Task Request 

MTT Maximum Time to Transmit 

MTTR Mean Time To Repair 

MU Mission Unclassified 

MVC Model View Controller 

MWO Movement Warning Order 

NAC North Atlantic Council 

NACMA NATO ACCS Management Agency 

NAEW NATO Airborne Early Warning 

NAMSA NATO Maintenance and Supply Agency 

NATO North Atlantic Treaty Organisation 

NBC Nuclear Biological Chemical 

NC3A NATO Consultation Command and Control Agency 

NC3B NATO C3 Board 

NC3O NATO C3 Organisation 

NC3TA NATO C3 Technical Architecture






NCDM NATO Corporate Data Model 

NCISS NATO Communications and Information Systems IS School 

NCO Non Commissioned Officer 

NCOP Bi-SC AIS NATO COP System (software) 

NCS NATO Command Structure 

NCSA NATO CIS Support Agency 

NECCIS NATO/NO North European Command and Control Information 

System (software) 

NEDS NATO-wide Enterprise Directory Services 

NEO Non-combatant Evacuation Operation 

NFC National Force Commitments 

NFFI NATO Friendly Forces Information 

NGCS NATO General Purpose Communication System 

NGO Non Governmental Organisation 

NICE NATO IP Cryptographic Equipment 

NIMP NATO Interoperability Management Plan 

NIRIS NC3A Network Interoperable Real-time Information Service 

(software) 

NITC NCSA INFOSEC Technical Centre 

NITF National Imagery Transmission Format 

NLT Not Later Than 

NMC Not Mission Capable 

NMCM Not Mission Capable Maintenance 

NMCRL NATO Master Cross-Reference List 

NMCS Not Mission Capable Supply 

NMS NATO Messaging Service 

NNEC NATO Network Enabled Capability 

NNTCN Non-NATO Troop Contributing Nation 

No Number 

NOTAM Notice to Air Men 

NOTS NATO Off The Shelf 

NOV-2 NATO Operational View 

NPC NATO Programming Centre 

NPKI NATO Public Key Infrastructure 

NQAR National Quality Assurance Representative 

NR NATO Restricted 

NRDF National Rapid Deployment Force 

NRF NATO Response Force 

NRT Non-real time 

NS NATO Secret



NSIP NATO Security Investment Programme 

NSN NATO Serial Number 

NSOV NATO Service Oriented View 

NSV-1 NATO System View 

NS WAN NATO Secret Wide Area Network 

NTDI NATO Target Data Inventory 

NTF NATO Training Federation 

NTI Not to Exceed 

NTLM NT LAN Manager 

NU NATO Unclassified 

NUNI NGCS User Network Interface 

NVG NATO Vector Graphics 




O&M Operations and Maintenance 

OA Operational Analysis 

OASIS Organization for the Advancement of Structured Information 

Standards 

OB Order of Battle 

OCD Operational Concept Description 

OCR Optical Character Recognition 

ODBC Open Data Base Connectivity 

OEM Original Equipment Manufacturer 

OGC Open GIS Consortium 

OIF Operational Information Flow 

OJT On the Job Training 

OLT Operational Level Testing 

OMG Object Management Group 

OMT TOPFAS ORBAT Management Tool 

OPCOM Operational Command 

OPFOR Opposing Forces 

OPLAN Operation Plan 

OPORD Operational Order 

OPP Operational Planning Process 

OPS Operations 

OPSEC Operational Security 

OPTASK Operational Tasking 

OPTASKLINK Operational Order for Tactical Data Links 

ORBAT Order of Battle 

ORBIT Order of Battle Intelligence Tool 

ORD Operations Research Division



Org Organisation 

ORRB Operational Resources Requirement Board 

OS Operating System 

OSINT Open Source Intelligence 

OSIS Open Source Information System 

OT Operational Test 

OT&E Operational Test and Evaluation 

OTS Off-The-Shelf 

OUG Operational User Group 




PA Political Advisor 

PC Personal Computer 

PCA Physical Configuration Audit 

PCN Pacement Classification Number 

PCR Project Checkpoint Reviews 

PCWSF Pre-Calculated Weapon System Footprint 

PD Passive Defence 

Pdf Portable Document Format 

PDR Preliminary Design Review 

PFD Purchaser Furnished Documents 

PFE Purchaser Furnished Equipment 

PIM Position of Intended Movement 

PIR Priority Intelligence Requirement 

PKI Public Key Infrastructure 

PLANS Plans 

PlaTo NC3A Planning and Tasking Tool for Extended Air Defence 

(software) 

PM Project Manger 

PMBOK Project Management Body of Knowledge 

PMC Partial Mission Capable 

PMCS Partial Mission Capable Supply 

PMIC Programme Management and Integration Capability 

PMO Project Management Office 

PMP Project Management Plan 

PMS Project Master Schedule 

PNG Portable Network Graphics 

PO Psychological Operations 

POC Point of Contact 

POI Programme of Instruction 

POLAD Political Advisor






POP Point Of Presence 

POTF Psychological Operations Task Force 

PPBS Project Product Breakdown Structure 

PPLI Precise Position Location & Identification 

PPR Prior Permission Required 

PR Personnel Recovery 

PR Problem Report 

PRCC Personnel Recovery Coordination Cell 

PREV Previous 

PRINCE2 Projects in Controlled Environments II 

PRISMA NC3A Personnel Recovery Information Management (software) 

PSA Partial Site Acceptance 

PSD Performance Start Date 

PSO Peace Support Operation 

PSR Project Status Review 

PSRR Preliminary Systems Requirements Review 

Psy Ops Psychological Operations 

PTL Prioritised Target List 

PTL Primary Target Line (GBAD) 

PUL Programme Utilisation List 

PWBS Project Work Breakdown Structure 

QA Quality Assurance 

QAP Quality Assurance Plan 

QAR Quality Assurance Representative 

QC Quality Control 

QoS Quality of Service 

RA Reference Architecture 

R&D Research & Development 

RADC Regional Air Defence Commander 

RALCC Regional Airlift Coordination Cell 

RAM Random Access Memory 

RAM Reliability, Availability & Maintainability 

RAP Recognised Air Picture 

RAS OMG Reusable Asset Specification 

RAS Remote Access Service 

RC Regional Command (ISAF) 

RC Relocation Centre 

RDL Representational Disposition List



RECCE Reconnaissance 

Ref Reference 

REP Recognised Environmental Picture 

Rep Report 

RESALLOC NC3A ICC Resource Allocation module (software) 

REST Representational State Transfer 

RFC Request for Comments 

RFC Request for Change 

RFL Representational Force List 

RFD Request For Deviation 

RFBV Request for Bidders Views 

RFI Request for Information 

RFIMS Request for Information Management System 

RFW Request For Waivers 

RGP Recognised Ground Picture 

RIA Rich Internet Applications 

RIC Reportable Item Code 

RLP Recognised Land Picture 

RMP Recognised Maritime Picture 

ROE Rules Of Engagement 

ROZ Restricted Operating Zone 

RPC RAP Production Centre (ACCS entity) 

RPC Remote Procedure Call 

RPOD Rail Point of Debarkation 

RSOM Reception, Staging, and Onward Movement 

RSP Recognised Surface Picture 

RSS Really Simple Syndication 

RT Real-time 

RTF Rich Text Format 

RWY Runway 

SA Service Architecture 

SA Service Availability 

SA Situational Awareness 

SA Site Acceptance 

SAA Security Accreditation Authority 

SACEUR Supreme Allied Commander (Europe) 

SACO Supreme Allied Command of Operations 

SACT Supreme Allied Command Transformation 

SAFE SIGINT Analyst Functional Environment 









SALTO NC3A ICC Air Mission Planning module (STC's Air Logic Tool) 

(software) 

SAM Surface to Air Missile 

SAN Storage Area Network 

SAT Site Acceptance Test 

SAWREP Surface to Air Weapon Unit Status and Availability Report 

SBAD Sea Based Air Defence 

SC Strategic Command 

SCL Standard Combat Load 

SCL Standard Configuration Load 

SCORM Shareable Content Object Reference Model 

SCSI Small Computer System Interface 

SDA SEWOC Database Application 

SDK Software Development Kit 

SDP System Development Plan 

SDP Service Delivery Plan 

SDS System Design Specification 

SEAD Suppression of Enemy Air Defence 

SecOps Security Operating Procedures 

Sect Section 

SEW Shared Early Warning 

SEWOC SIGINT-Electronic Warfare Operations Centre 

SFOR Stabilisation Force 

SFP Sensor Fusion Post (ACCS entity) 

SGML Standard Generalized Mark-up Language 

SHAPE Supreme Headquarters Allied Powers Europe 

SHQ Standing Headquarters (e.g. JFCN, JFCS etc) 

SIDO Senior Intelligence Duty Officer 

SIGINT Signals Intelligence 

SIM Simulated 

SINC Single Integrated Channel Ground 

SIP Session Initiation Protocol 

SIP System Implementation Plan 

SIR Specific Intelligence Requirements 

SISRS System Interconnection Security Requirements Statements 

SIT System Integration Testing 

SITCEN Situational Centre 

SITFOR Situational Forces 

SIVP Security Implementation Verification Procedures 

SLA Service Level of Agreement






SLC Standby Letter of Credit 

SLP Standard Language Proficiency 

SM Spectrum Management 

SM System Management 

SMADEF Spectrum Management Allied Data Exchange Format 

SMB Spectrum Management Branch 

SME Subject Matter Expert 

SMS Short Messaging Service 

SNMP Simple Network Management Protocol 

SNTOR Short and Near-term Operational Requirements 

SO Staff Officer 

SOA Service Oriented Architecture 

SOAP Simple Object Access Protocol 

SOCC SOF Component Command 

SO DEF OPS Senior Officer Defensive Operations 

SODO Senior Offensive Duty Officer 

SOF Special Operations Forces 

SOFC2IS Bi-SC AIS Special Operations Forces Command and Control 

Information System (CP 107) 

SO OFF OPS Staff Officer Offensive Operations 

SOP Standard Operational Procedures 

SOR Statement of Requirements 

SOW Statement Of Work or Part IV of the Contract 

SPA Service provision Authority 

SPINS Special instructions 

SPOD Sea Ports of Debarkation 

SPR Software Problem Reports 

SPT Support 

SQL Structured Query Language 

SQOC Squadron Operation Centre 

SQR Support/Sustainment Qualification Review 

SRA Security Risk Assessment 

SRR System Requirements Review 

SRS System Requirement Specification 

SSL Secure Socket Layer 

SSO Single Sign-On 

SSR Site Survey Report 

SSRS System Security Requirements Statements 

SSS Schedule of Supplies and Services 

SSTO SAM SHORAD tactical order



ST&E Security Test & Evaluation 

STANAG Standardization Agreement 

STIVF System Test, Integration and Verification Facility 

SUPPLAN Supporting/Supplementary Plan 

SVG Scalable Vector Graphics 

SW Software 

SWDL SW distribution List 




TA Target Architecture 

TAC Tactical Air Command 

TACAN Tactical Air Navigation 

TACOM Tactical Command 

TACON Tactical Control 

TACP Tactical Air Control Post 

TACS Theatre Air Control System 

TAI Target Area of Interest 

TAI TMD Amplifying Information 

TAP Test Acceptance Plan 

TARE Telecommunications Automated Relay Equipment 

TBCE Type B Cost Estimate 

TBD To Be Defined 

TBM Theatre Ballistic Missile 

TBMD Theatre Ballistic Missile Defence 

TBMCS US Theatre Battle Management Core System (software) 

TBMF Tactical Battle Management Function 

TCP/IP Transmission Control Protocol/Internet Protocol 

TDL Tactical Data Link 

TL Target List 

TMD Theatre Missile Defence 

TMR Training Material Review 

TNA Training Needs Analysis 

TNL Target Nomination List 

TOPFAS Tool for Operational Planning Force Activation and Simulation 

TP Training Plan 

TP Test Plan 

TRP Time of Reporting 

TRR Test Readiness Review 

TST Time Sensitive Targeting 

TSTL TST List 

TTP Tactics, Techniques and Procedures



TWY Taxiway 

UAT User Acceptance Test 

UDDI Universal Description, Discovery and Integration 

UHF Ultra High Frequency 

UI User Interface 

UID Unit Identification Code 

UML Unified Modelling Language 

UPS Uninterruptible Power Supply 

URL Uniform/Universal Resource Locator 

UTM Universal Transverse Mercator 

UUID Universally Unique Identifier 

UUP Updated Airspace Use Plan 

VHF Very High Frequency 

VoIP Voice over IP 

VTC Video Tele Conference 




W3C World Wide Web Consortium 

WAN Wide Area network 

WBS Work Breakdown Structure 

WCS Web Coverage Service 

WCS Web Catalogue Service 

WebDAV Web-based Distributed Authoring and Versioning 

WFS Web Feature Service 

WISE NATO Web Information Services Environment (software) 

WISI NC3A ICC Webservices Interfaces (software) 

WMD Weapon of Mass Destruction 

WMS Web Map Service 

WOC Wing Operation Centre 

WP Work Package 

WP2 PSD Work Package Two Performance Start Date 

WP3 PSD Work Package Three Performance Start Date 

WP4 PSD Work Package Four Performance Start Date 

WP5 PSD Work Package Five Performance Start Date 

WP6 PSD Work Package Six Performance Start Date 

WP7 PSD Work Package Seven Performance Start Date 

WP8 PSD Work Package Eight Performance Start Date 

WP9 PSD Work Package Nine Performance Start Date 

WP10 PSD Work Package Ten Performance Start Date



WP11 PSD Work Package Eleven Performance Start Date 

WP12 PSD Work Package Twelve Performance Start Date 

WP13 PSD Work Package Thirteen Performance Start Date 

WP14 PSD Work Package Fourteen Performance Start Date 

WP15 PSD Work Package Fifteen Performance Start Date 

WRC World Radio Communication Conference 

WRS Web Registry Service 

w.r.t. With respect to 

WS Workspace 

WS Weaponeering Solution 

WS Weapon System 

WSDL Web Services Description Language 

WS-I Web Services Interoperability Organization 

WS-N OASIS Web Services Notification 

WSRP Web Services for Remote Portlets 

WTS Web Terrain Service 

WYSIWYG What You See Is What You Get 

XLS Microsoft Excel spreadsheet format 

XMI OMG XML Metadata Interchange 

XML Extensible Mark-up Language 

XMPP Extensible Messaging and Presence Protocol 

XSS Cross-Site Scripting 





ANNEX B. NATO C3 AGENCY DECLARATION 

Book II, Part II, Annex B, Page 1 



To be signed by the Contractor‟s key personnel designated under Contract CO-12780-NCOP 

I UNDERSTAND: 

That I must preserve the security of all classified/commercial-in-confidence information 

which comes to my knowledge as a result of the Contract with the NATO C3 Agency 

stated above and that I undertake to comply with all relevant security regulations. 

That I must not divulge to any unauthorised person even within my own company, any 

classified/commercial-in confidence information gained by me as a result of my Contract 

with NC3A, unless prior permission for such disclosure has been granted by the General 

Manager of the NC3A. 

That I must not, without the approval of the General Manager of the NC3A, publish (in any 

document, article, book, CD, video, film, play, or other form) any classified /commercialin-confidence 

information which I have acquired in the course of my official duties for 

NC3A. 

That, at the end of Contract and after performance of all required tasks, I must surrender any 

official document or material made or acquired by me in the course of my official duties, 

save such as I have been duly authorised to retain. 

That if I violate prescribed security practices either intentionally or accidentally, my Contract 

shall be immediately terminated. 

That the provisions of the above Declaration apply not only during the period of the referred 

Contract with the Agency, but also after the stated Contract has ceased and that I am 

liable to prosecution if either by intent or negligence I allow classified/commercial-inconfidence 

information to pass into unauthorised hands. 

That I will be considered as a key personnel as specified in clause 22 of the Special Provisions 

of Contract CO-12780-NCOP, and therefore, shall comply with all regulations and 

restrictions applicable to key personnel. 

That I commit to fulfil my obligations for the period of performance mentioned in the 

Contract Schedules and the Special Provisions of the Contract referred above (including 

the optional periods) unless major events beyond my reasonable control happen. 

That should I decide for personal interest to leave the position, I will do my best effort to 

fulfil my obligations until the Company that is currently employing me has provided 

NATO with an acceptable suitable substitute in accordance with clause 22 of the Special 

Provisions of the aforementioned Contract. 

____________________________________________________________Date_________ 

Full name (in block capitals) Signature


ANNEX C. KEY PERSONNEL 

Book II, Part II, Annex C, Page 1 



The following personnel shall be subject to the stipulations contained in Clause 2222 

(KEY PERSONNEL) of Part II for the period of designation indicated below. 

Position SOW/Work 

Package 

Reference 

Labour Category Name Designation 

Period 

Project Manager 3.5.2 Project Manager EDC thru 

Contract 

Technical Lead 3.5.3 Senior Systems 

Engineer 

Test Director 3.5.4 Senior Test 

Engineer 

Quality Assurance 

Manager 

3.5.5 Quality Assurance 

Manager 


EDC thru 

Contract 


EDC thru 

Contract 


EDC thru 

Contract 

expiration date

Book II, Part II, Annex D, Page 1 




ANNEX D. CONTRACTOR AND SUBCONTRACTOR 

BACKGROUND IPR 

a. The Contractor Background IPR specified in the table below will be used for 

the purpose of carrying out work pursuant to the prospective Contract. 

IPR 

DESCRIPTION 

IPR 

OWNER 

REMARKS/RESTRICTIONS 2 

b. The Contractor represents that it has and will continue to have, for the duration 

of this Contract, all necessary rights in and to the IPR specified above 

necessary to meet the Contractor‟s obligations under the Contract. 

c. The Contractor Background IPR stated above complies with the terms 

specified in Clause 24 of the Special Contract Provisions and shall be licensed 

to the Purchaser according to the terms and conditions specified in the 

Contract, and more particularly, in accordance with Clause 25 of the Special 

Contract Provisions and Clause 30 of the NC3O General Contract Provisions. 

2 Indicate whether the IPR is applicable to a COTS product as defined in Clause 1.2.2 of the Special 

Contract Provisions


ANNEX E. THIRD PARTY IPR 

Book II, Part II, Annex E, Page 1 



a. The Subcontractor and Third Party Background IPR specified in the table 

below will be used for the purpose of carrying out work pursuant to the 

prospective Contract. 

IPR 

DESCRIPTION 

IPR 

OWNER 

REMARKS/RESTRICTIONS 3 

b. The Contractor represents that it has and will continue to have, for the duration 

of this Contract, all necessary rights in and to the IPR specified above 

necessary to meet the Contractor‟s obligations under the Contract. 

c. The Subcontractor and Third Party Background IPR stated above complies 

with the terms specified in Clause 24 of the Special Contract Provisions and 

shall be licensed to the Purchaser according to the terms and conditions 

specified in the Contract, and more particularly, in accordance with Clause 25 

of the Special Contract Provisions and Clause 30 of the NC3O General 


3 Indicate whether the IPR is applicable to a COTS product as defined in Clause 1.2.2 of the Special 

Contract Provisions

Book II, Part II, Annex E, Page 2 





ANNEX F. LIST OF PURCHASER PROVIDED 

ITEMS (To be inserted at the time of contract award) 

Book II, Part II, Annex F, Page 1 







ANNEX G. INSTRUCTIONS FOR COMPLETING A 

CONTRACTOR PRICING SUMMARY 

This annex contains instructions on how to fill out the Pricing Summary form 

(ANNEX H to Part II), which must be sent by the Contractor, in addition to relevant 

pricing and non-pricing data, to properly document a request for price adjustment 

under applicable clauses of the Contract. 

1. DIRECT MATERIAL 

1.1 Purchased Parts: Provide a consolidated priced summary of individual 

material quantities included in the various tasks, orders, or Contract line items being 

proposed and the basis for pricing (vendor quotes, invoice prices, etc.). Give details 

on an attached schedule. 

1.2 SubContracted Items: Show the total cost of subContract effort. 

1.3 Other: 

(i) Raw Material: Consists of material in a form or state that 

requires further processing. Provide priced quantities of items 

required for the proposal. Show total cost and give details on an 

attached schedule. 

(ii) Standard Commercial Items: Consists of items that the 

Contractor normally fabricates, in whole or in part, and that are 

generally stocked in inventory. Provide an appropriate 

explanation of the basis for pricing on attached schedule. 

2. MATERIAL OVERHEAD 

2.1 This is the overhead charged to prices for material handling and/or other 

overhead associated with material costs. This may or may not apply to your prices. 

3. DIRECT LABOUR 

3.1 Show the hourly rate and the total hours for each individual (if known) and 

discipline of direct labour proposed. Indicate whether actual rates or escalated rates 

are used. If escalation is included, state the degree (percent) and rationale used. 

4. LABOUR OVERHEAD 

4.1 This is labour overhead.






5.1 Special Tooling/Equipment. Identify and support specific equipment and unit 

prices. Use a separate schedule if necessary. 

5.2 Travel. Identify and support each trip proposed and the persons (or disciplines) 

designated to make each trip. Identify and support transportation and per diem rates. 

5.3 Individual Consultant Services. Identify and support the proposed 

contemplated consulting. State the amount of services estimated to be required and 

the consultant‟s quoted daily or hourly rate. 

5.4 Other Costs. List all other direct charge costs not otherwise included in the 

categories described above (e.g., services of specialized trades, computer services, 

preservation, packaging and packing, travel costs, leasing of equipment) and provide 

bases for pricing. 

6. GENERAL AND ADMINISTRATIVE EXPENSE 

6.1 This is the overhead charged for SG&A or G&A. 

7. FEE OR PROFIT 

7.1 Enter this total of all proposed Fee or Profit. 


8.1 This would be any other overhead factors applied to Contractor prices. 


9.1 This is the Contractor final FFP total and should in essence match the total 

price claimed in the proposal for adjustment.

Book II, Part II, Annex I 




ANNEX H. CONTRACTOR PRICING SUMMARY 

A. PURCHASED PARTS 

B. SUBCONTRACTED ITEMS 

C. OTHER- (1)Raw Material 

(2) Standard Commercial Items (COTS) 

TOTAL DIRECT MATERIAL 

2. MATERIAL OVERHEAD (RATE % X TOTAL EST COST € BASE) 

3. DIRECT LABOR (INDICATE LABOR CATEGORIES) EST HRS RATE/HR RATE € TOTAL EST COST 

€ 

TOTAL DIRECT LABOR 

4. LABOR OVERHEAD O.H. RATE (X) BASE 

TOTAL LABOR OVERHEAD 

5. OTHER DIRECT COSTS QUANTITY UNIT COST UNIT COST € TOTAL EST COST 

€ 

A. SPECIAL EQUIPMENT/CFE/NFE 

B. TRAVEL 

(1) TRANSPORTATION 

(2) PER DIEM 

C. CONSULTANTS OTHER SERVICES 

D. OTHER 

TOTAL SPECIAL EQUIPMENT 

TOTAL TRAVEL 

TOTAL INDIVIDUAL CONSULTANT SERVICES 

TOTAL OTHER 

SUBTOTAL DIRECT COST & OVERHEAD 

6. GENERAL & ADMINISTRATIVE (G&A) (RATE % X TOTAL EST COST € 

BASE) 

7. TOTAL ESTIMATED FEE/ PROFIT % 



NOTES: 

Please indicate pricing details for those categories specified as "Other" inluding "Other Factors." 

If currency is not Euro, please indicate currency of the bid. 

CONTRACTOR PRICING SUMMARY 

DETAILED DESCRIPTION OF COST ELEMENTS 

1. DIRECT MATERIAL QUANTITY UNIT COST UNIT COST € TOTAL EST COST 

€ 

REFERENCE 

REFERENCE (CLIN) 

REFERENCE





ANNEX I. PROGRESS PAYMENT SCHEDULE (CLAUSE 

7 SPECIAL PROVISIONS) 

1. Payment Schedule for Work Package 1 / CLIN 1 (Project Management): 

Date/Milestone Payment 

Purchaser Acceptance in writing of the 

deliverables presented at the Project Management 

Review (PMR) 


deliverables presented at the Critical Design 

Review (CDR) 

Purchaser Acceptance in writing of the conditions 

defined for achieving Initial Operational 

Capability (IOC) 

Purchaser Acceptance in writing of the conditions 

defined for achieving Final Operational Capability 

(FOC) 

10% of CLIN 1 price 



30 % of CLIN 1 price 

2. Payment Schedule for Work Package 3 / CLIN 3 (System Engineering): 



deliverables presented at the Preliminary System 

Requirements Review (PSRR) 


deliverables presented at the Critical Design 

Review (CDR) 


deliverables presented at the System Acceptance 

Test (SAT) 



50 % of CLIN 3 price 

3. Payment Schedule for Work Package 4 / CLIN 4 (NCOP Increment 2 Analysis 

and Planning): 



deliverables presented at the High-Level System 

Requirements Review (SRR), as defined in the 

WP4 

Purchaser‟s acceptance in writing of CLIN 4 

deliverables 


70% of CLIN 4 price





4. Payment Schedule for Work Package 5 / CLIN 5 (NCOP Training and SOP 

Development Support): 



deliverables under CLIN 5.1 presented at the 

Training Material Review (TMR) 

Monthly Purchaser‟s acceptance in writing of 

CLIN 5.2.1 


CLIN 5.2.2 


deliverables under CLIN 5.2.3 presented at the 

Training Material Review (TMR) 

Purchaser‟s acceptance in writing of all 

Deliverables specified in the Schedule of Supplies 

and Services under CLIN 5 

90% of CLIN 5.1 price 

Payments will be made to the Contractor 

according to the hours actually worked and as 

shown in the Contractor‟s personnel time sheets 

formally approved by the point of contact 

designated in paragraph 19 above, and based on 

the daily rates identified for CLIN 5.2.1. 







90% of CLIN 5.2.3 price 

10 % of CLIN 5.1 price 

10 % of CLIN 5.2.3 price 


5. Payment Schedule for Work Package 6 / CLIN 6 (NCOP Operational Support 

and Sustainment): 



deliverables under CLIN 6.1 presented at the 

Sustainment Qualification Review (SQR) 


deliverables under CLIN 6.1 required for the 

Initial Operational Capability (IOC) 


deliverables under CLIN 6.1 required for the Final 

Operational Capability (FOC) 

Purchaser‟s acceptance in writing of CLIN 6.2.2 

deliverables 


CLIN 6.2.1 









designated in paragraph 19 above, and based on




CLIN 6.2.3 


CLIN 6.2.4 


deliverables under CLIN 6.2.5 required for the 

Initial Operational Capability (IOC) 


deliverables under CLIN 6.2.5 required for the 

Final Operational Capability (FOC) 

Performance Start Date (PSD) of CLIN 6.2.6 

(Warranty) 




















PSD CLIN 6.2.6 + 12 months 60% of CLIN 6.2.6 price 

Purchaser‟s Acceptance in writing of CLIN 6.2.6 20% of CLIN 6.2.6 price 

6. Payment Schedule for Work Package 7 / CLIN 7 (Pilot Sites Installation, 

Activation and Training): 



deliverables under CLIN 7.1 














7. Payment Schedule for Work Package 8 / CLIN 8 (Support to Initial 

Operational Testing and evaluation): 

Date/Milestone Payment




CLIN 8.1 


CLIN 8.2 











the daily rates identified for CLIN 8.1. 






the daily rates identified for CLIN 8.2. 


8. Payment Schedule for Work Package 10 / CLIN 10 (Sites Installation, 

Activation, and Training): 
































100 % of CLIN 10.8 price


ANNEX J. TEMPLATE OF ECP SIGNATURE PAGE 


1. Contract: CO-12780-NCOP 2. ECP Sequential Number 4 : 

3. Requestor 5 : 

4. Description and Rationale for changes being proposed 

[INDICATE IN DESCRIPTIVE TERM THE REASONS UNDERLINING THE NEED FOR A CHANGE, 

RESULTING BENEFITS AND/OR RELATED RISKS. 

[DESCRIBE IN DETAILED AND BULLETTED FORMAT THE CHANGES BEING PROPOSED] 

[WHERE THE ECP BEING SUBMITTED IS THE RESULT OF AN INVESTIGATIVE ACTION REQUESTED BY 

THE PURCHASER INDICATE SUCH CIRCUMSTANCE AND ANY RELEVANT RECCOMANDATION 

ASSOCIATED WITH THE IMPLEMENTATION OF THE ECP] 

[INDICATE SCHEDULE CONSTRAINS ASSOCIATE WITH ECP APPROVAL] 

5. Impact on Project / Contract (other than price) 

[INDICATE IN DESCRIPTIVE TERM AND IN DETAIL THE IMPACT IN TERMS OF SCHEDULE OR 

ACTIVITIES OR IN ANY OTHER PROJECT DOMAIN RESULTING FROM THE IMPLEMENTATION OF THE 

CHANGES BEING PROPOSED] 

4 

ECP sequential numbers shall be unique and continuous regardless of the status of the ECP (pending / approved / 

rejected) 

5 

Indicate requestor in terms of NC3A or Purchaser 


Book II, Part II, Annex J

6. Impact on Contract Price 

[INDICATE THE COST IMPACT IN TERMS OF OVERALL INCREMENT OR DECREMENT OF CONTRACT 

PRICE, IDENTIFY ON WHICH CONTRACT SCHEDULE OF SUPPLIES AND SERVICES CLINs THE CHANGES 

WILL OCCUR , IN WHICH MEASURE FOR EACH CLIN AND FOR WHICH ACTIVITY IDENTIFIED IN BLOCK 

4.] 

7. Contract documents to be revised as a result of ECP approval 

[LIST CONTRACT DOCUMENTATION TO BE REVISED AS A RESULT OF ECP APPROVAL] 

Book II, Part II, Annex J 

NATO UNCLASSIFIED

Attachments to ECP (Check as appropriate) 

Revised Schedule of Supplies and Services 6 

Complete cost break-down sheets 7 

Revised Statement of Work and/or Annexes 8 

Other documents (Specify __________________________) 9 

Submitted by 

________________________________ (Company Name and POC Contact Details) 

________________________________ (Signature) 

Purchaser Determination 

________________________________ (APPROVED / REJECTED) 

________________________________ (Signature) 

________________________________ (Contracting Officer Name) 

6 

Include document and check if Block 6 of the ECP is to be filled 

7 


8 


9 



Book II, Part II, Annex J

Book II, Part III, Page 1 


CONTRACT 

FOR 



NATO COMMON OPERATIONAL PICTURE (NCOP) - 

INCREMENT 1 

PART III – NC3O GENERAL CONTRACT PROVISIONS





PART III – NC3O GENERAL CONTRACT PROVISIONS 


2. DEFINITION OF TERMS AND ACRONYMS 

3. AUTHORITY 

4. APPROVAL AND ACCEPTANCE OF CONTRACT TERMS 

5. LANGUAGE 

6. AUTHORISATION TO PERFORM/COMFORMANCE TO NATIONAL 

LAWS AND REGULATIONS 

7. FIRM FIXED PRICE CONTRACT 

8. PERFORMANCE GUARANTEE 

9. PARTICIPATING COUNTRIES 

10. SUB-CONTRACTS 

11. SECURITY 

12. RELEASE OF INFORMATION 

13. PURCHASER FURNISHED PROPERTY 

14. CONTRACTOR'S PERSONNEL WORKING AT PURCHASER'S 

FACILITIES 

15. HEALTH, SAFETY AND ACCIDENT PREVENTION 

16. CHANGES 

17. STOP WORK ORDER 

18. CLAIMS 


20. NOTICE OF SHIPMENT AND DELIVERY 

21. INSPECTION AND ACCEPTANCE OF DELIVERABLES AND 

SERVICES 

22. INSPECTION AND ACCEPTANCE OF DOCUMENTATION 

23. USE AND POSSESSION PRIOR TO ACCEPTANCE

24. OWNERSHIP AND TITLE 

25. INVOICES AND PAYMENT 

26. TAXES AND DUTIES 



27. WARRANTY OF DELIVERABLES 

28. RIGHT OF ACCESS, EXAMINATION OF RECORDS 

29. PATENT AND COPYRIGHT INDEMNITY 

30. INTELLECTUAL PROPERTY 

31. NATO CODIFICATION 

32. RELEASE FROM CLAIMS 

33. ASSIGNMENT OF CONTRACT 

34. TRANSFER AND SUB-LETTING 

35. PURCHASER DELAY OF WORK 

36. CONTRACTOR NOTICE OF DELAY 


38. TERMINATION FOR DEFAULT 



39. TERMINATION FOR THE CONVENIENCE OF THE PURCHASER 

40. APPLICABLE LAW 

41. DISPUTES 

42. ARBITRATION 

43. SEVERABILITY 

ANNEX: PURCHASER‟S PRICING PRINCIPLES






In the event of any inconsistency in language, terms or conditions of the 

various parts of this Contract, precedence will be given in the following 

order: 

1.1. The Signature Page; 

1.2. The Contract Schedules, Part I; 

1.3. The Contract Special Provisions, Part II; 

1.4. The Contract General Provisions, Part III; 

1.5. The Statement of Work, Part IV of the Contract and Annexes thereto; 

2. DEFINITIONS OF TERMS AND ACRONYMS 

2.1. Assembly 

The term “Assembly” as used herein means an item forming a portion of 

equipment that can be provisioned and replaced as an entity and which 

normally incorporates replaceable parts or groups of parts. 

2.2. Claims 

A written demand or written assertion by one of the Parties seeking, as a 

matter of right, the payment of money in a sum certain, the adjustment or 

interpretation of Contract terms, or other relief arising under or in relation to 

this Contract. A claim arising under the Contract shall clearly identify the 

Contract Clause or Article which provides for the relief sought by the Party. 

2.3. Clause 

A provision of the Special or General Provisions of this Contract. 

2.4. Codification Authority 

The National Codification Bureau (NCB) or Authorised Agency of the 

country in which the Deliverables are produced. 

2.5. Contract 

The agreement concluded between the Purchaser and Contractor, duly 

signed by both contracting parties. The Contract includes the documents 

referred to in Clause 1 (Order of Preference).

2.6. Contracting Authority 





The General Manager of the NATO C3 Agency, the Deputy General 

Manager of the NATO C3 Agency, the Chief of Contracts of the NATO C3 

Agency or the authorised representatives of the Chief of Contracts of the 

NATO C3 Agency. 

2.7. Contractor 

The person or legal entity from a Participating Country which has signed 

this Contract and is a Party thereto. 

2.8. Contractor Background IPR 

Any IPR owned by the Contractor or licensed by a third party to the 

Contractor which is not created in the course of or as the result of work 

undertaken for any purpose contemplated by the Contract, but which is 

needed for the performance of the Contract or for the exploitation of 

Foreground IPR. 

2.9. Day 

A calendar day 

2.10. Defect 

Any condition or characteristic in any Deliverable furnished by the 

Contractor under the Contract that is not in compliance with the requirements 

of the Contract. 

2.11. Deliverable 

Any and all goods (including movable and immovable goods) to be delivered 

pursuant to the terms of this Contract including, without limitation, building, 

raw materials, components, intermediate Assemblies, Parts, end products, 

equipment, documentation, data, software. 

2.12. Design Defect 

Defect attributable to improper design or incompatibility, unsuitability or 

erroneous application of theory, drawings or formulae.


2.13. Effective Date of Contract (or “EDC”) 




The date upon which this Contract is deemed to start. Unless otherwise 

specified, a contract enters into force on the date of the last signature of the 

Contract by the Parties. 

2.14. Failed Component 

Any Assembly, Sub-Assembly, component or Part which ceases to perform 

in a manner consistent with its intended use and specifications of the 

Contract. 

2.15. Foreground IPR 

Any IPR created by the Contractor or any subcontractor of the Contractor in 

the course of or as the result of work undertaken for any purpose 

contemplated by the Contract. 

2.16. IPR 

Any intellectual property rights of any qualification irrespective of their stage 

of development or finalisation, including but not limited to patents, trade 

marks (registered of not), designs and models (registered or not) and 

applications for the same, copyright (including on computer software), rights 

in databases, know-how, confidential information and rights in records 

(whether or not stored on computer) which includes technical and other data 

and documents. 

2.17. Manufacturing Defect 

Defect attributable to improper manufacturing processes, testing or quality 

control procedures. 

2.18. NATO 

The North Atlantic Treaty Organisation, including its subsidiary entities, 

military structures (including military operations and exercises), 

organisations, agencies and project offices. The term NATO includes 

member nation governments to the extent that such governments are 

engaged in NATO Purposes. Unless otherwise specified in the Contract, the 

term NATO does not include member nation governments acting in a 

national capacity for national purposes. 

2.19. NATO C3 AGENCY (NC3A) 

The NATO Consultation, Command and Control Agency. The NC3A is





part of the NC3O. The General Manager of the Agency is authorised to 

enter into contracts on behalf of the NATO C3 Organisation. 

2.20. NATO C3 ORGANISATION (NC3O) 

The NATO Consultation, Command and Control Organisation. The NATO 

C3 Organisation constitutes an integral part of the North Atlantic Treaty 

Organisation (NATO) The NATO C3 Organisation is the legal personality 

from whence flows the authority of its agent, the NATO C3 Agency, to 

enter into contracts. 

2.21. NATO Purposes 

Activities conducted by or on behalf of NATO to promote the common 

defence and common interests of the member nations, such as, among 

others, NATO operations, NATO competitive procurement, NATO training 

and NATO maintenance. 

2.22. Part 

The lowest component of an item replaceable through a maintenance action. 

This could include but not necessarily be limited to an Assembly, Sub- 

Assembly, module, printed circuit board or any single component such as a 

switch, plug, terminal, strip, fuse, fuse holder, IC, capacitor, resistor 

extender board, hardware item (i.e., nuts, panels, bolts, printed circuit board 

etc.,) installed on or in an Assembly, Sub-Assembly, module, or such other 

item which is or comprises an integral part of the equipment to be supplied 

under this Contract. 

2.23. Participating Country 

A NATO member country that participates in financing the effort. 

2.24. Parties 

The Contracting Parties to this Contract, i.e., the Purchaser and the 

Contractor. 

2.25. Purchaser 

NATO C3 Organisation, as represented by the General Manager, NATO C3 

Agency. The Purchaser is the legal entity who awards and administers the 

Contract and stands as one of the Contracting Parties.

2.26. Purchaser Background IPR 





Any IPR owned by the Purchaser as of the Effective Date of Contract and 

which has been developed by, assigned to or licensed to, the Purchaser prior 

to the Effective Date of Contract. 

2.27. Purchaser Furnished Property 

Any item of equipment, material, document, technical data, information or 

any other item of property furnished by the Purchaser to the Contractor 

required or useful for the performance of the Contract, e.g. overhaul, repair, 

modification, test or embodiment. The Purchaser Furnished Property, if any, 

shall be detailed in the Contract. 

2.28. Sub-Assembly 

A portion of an Assembly consisting of two or more parts that can be 

provisioned and replaced as an entity. The definition purposely excludes 

components and/or Parts. 

2.29. Sub-contract 

Any agreement made by the Contractor with any third party in order to fulfil 

any part of the obligations under this Contract. Sub-contracts may be in any 

legal binding form, e.g., contract, purchase order, etc. 

2.30. Sub-contractor 

Any person or legal entity directly or indirectly under Sub-contract to the 

Contractor in performance of this Contract. 

2.31. Third Party IPR 

Any IPR owned by a third party not being the Purchaser or the Contractor or 

its subcontractor, which is needed for the performance of the Contract or for 

the exploitation of Foreground IPR. This includes, for example, third party 

software, including open source software. 

2.32. Work





Any Deliverable, any Service or any other activity to be performed by the 

Contractor under the terms of this Contract.

3. AUTHORITY 





3.1. All binding contractual instruments and changes, including 

amendments, additions or deletions, as well as interpretation of and instructions 

issued pursuant to this Contract shall be valid only when issued in writing by 

the Purchaser and signed by the Contracting Authority only. 

3.2. No direction which may be received from any person employed by the 

Purchaser or a third party shall be considered as grounds for deviation from any 

of the terms, conditions, specifications or requirements of this Contract except 

as such direction may be contained in an authorised amendment to this Contract 

or instruction duly issued and executed by the Contracting Authority. The 

principle of constructive change may not be invoked by the Contractor as a 

basis for Claims under this Contract. 

3.3. The entire agreement between the Parties is contained in this Contract 

and is not affected by any oral understanding or representation, whether made 

previous to or subsequent to this Contract. 

3.4. Personal notes, signed minutes of meetings, comments to delivered 

documentation and letters, e-mails and informal messages from project or other 

Purchaser staff which may indicate the intent and willingness to make changes 

to the Contract, do not implement the change to the Contract and shall not be 

used as a basis for claiming change to the Contract by the Contractor. 

4. APPROVAL AND ACCEPTANCE OF CONTRACT TERMS 

4.1. By his signature of the Contract, the Contractor certifies that he has 

read and unreservedly accepts and approves of all terms and conditions, 

specifications, plans, drawings and other documents which form part of and/or 

are relevant to the Contract. The Contractor further agrees that the terms of the 

Contract take precedence over any proposals or prior commitments made by the 

Contractor in order to secure the Contract. Contractor also hereby waives any 

and all rights to invoke any of the Contractor‟s general and special terms and 

conditions of sales and/or supply. 

5. LANGUAGE 

5.1. All written correspondence, reports, documentation and text of 

drawings delivered to the Purchaser by the Contractor shall be in the English 

language. 

6. AUTHORISATION TO PERFORM/CONFORMANCE TO 

NATIONAL LAWS AND REGULATIONS





6.1. The Contractor warrants that he and his Sub-contractors are duly 

authorised to operate and do business in the country or countries in which this 

Contract is to be performed and that he and his Sub-contractors have obtained or 

will obtain all necessary licences and permits required in connection with the 

Contract and that no claim for additional monies with respect to any costs to 

obtain the authorisations to perform will be made upon the Purchaser. 

6.2. The Contractor acknowledges that he and his Sub-contractors are 

responsible during the performance of this Contract for ascertaining and 

complying with all the national and local laws, decrees, labour standards, 

environmental laws and health and safety regulations of such country or 

countries, in effect at the time of Contract signature or scheduled to go into 

effect during Contract performance. Failure to fully ascertain and comply with 

such laws, decrees, regulations or standards shall not be the basis for claims for 

change to the specifications, terms, conditions or monetary value of this 

Contract. 

7. FIRM FIXED PRICE CONTRACT 

7.1. This is a Firm Fixed Price Contract. The Firm Fixed Price of this 

Contract is as stated on the Face Page of the Contract or any amendments 

thereto. The Purchaser assumes no liability for costs incurred by the Contractor 

in excess of the stated Firm Fixed Price except as may be authorised under 

certain provisions of this Contract. 

8. PERFORMANCE GUARANTEE





8.1. As a guarantee of performance under the Contract, the Contractor shall 

deposit with the Purchaser within thirty (30) calendar days from the Effective 

Date of Contract a bank guarantee (the “Performance Guarantee”) to the value 

of ten per cent (10%) of the total Contract price. 

8.2. The Performance Guarantee, the negotiability of which shall not elapse 

before the expiration of the warranty period, or such other period as may be 

specified in the Contract, shall be made payable to the Purchaser and shall be in 

the form of certified cheques or a Standby Letter of Credit subject to the 

agreement of the Purchaser. In the case of a Standby Letter of Credit, payment 

shall be made to the Purchaser without question and upon first demand by the 

Purchaser against a certificate from the Purchaser's Contracting Authority that 

the Contractor has not fulfilled its obligations under the Contract. The 

Contractor shall have no right to enjoin or delay such payment. 

8.3. Certified Cheques issued to fulfil the requirements of the Performance 

Guarantee will be cashed by the Purchaser upon receipt and held in the 

Purchaser's account until the term of the Performance Guarantee has expired. 

8.4. The standby letter of credit shall be subject to Belgian Law and 

financial practices and shall be issued by a Belgian bank or a Belgian affiliate of 

a non-Belgian bank licensed to operate in Belgium, unless otherwise specified 

by the Purchaser. 

8.5. The Contractor shall request in writing relief from the Performance 

Guarantee upon expiration of the warranty period or such other period as may 

be specified in the Contract and such relief will be granted by the Purchaser. 

8.6. The Contractor shall be responsible, as a result of duly authorised 

adjustments in the total contract price and/or period of performance by the 

Purchaser, for obtaining a commensurate extension and increase in the 

Performance Guarantee, the value of which shall not be less than ten per cent 

(10%) of the total contract price (including all amendments), and for depositing 

such guarantee with the Purchaser, within thirty (30) calendar days from the 

effective date of aforesaid duly authorised adjustment. 

8.7. The failure of the Contractor to deposit and maintain such Performance 

Guarantee with the Purchaser within the specified time frame, or any extension 

thereto granted by the Purchaser's Contracting Authority, is a material breach of 

the Contract terms and conditions subject to the provisions of the Contract 

regarding Termination for Default. 

8.8. The rights and remedies provided to the Purchaser under the present 

Clause are in addition to any other rights and remedies provided by law or under 

this Contract. The certificate described in Clause 8.2 above shall not be 

regarded as a Termination for Default and this Clause is in addition to and 

separate from the Clause of the Contract detailing termination for default.





8.9. If the Contractor elects to post the Performance Guarantee by Standby 

Letter of Credit, the form of the document shall be substantially as follows: 

PERFORMANCE GUARANTEE STANDBY LETTER OF CREDIT 


Issue Date: ________________ 

Initial Expiry Date: _________________ 

Final Expiry Date: _________________ 



Belgium 

1. We hereby establish in your favour our irrevocable standby letter of credit 

number {number} by order and for the account of (NAME AND ADDRESS 

OF CONTRACTOR) in the amount of 

_______________________________________. We are advised this 

undertaking represents fulfilment by (NAME OF CONTRACTOR) of certain 

performance requirements under Contract No. ______________________ dated 

____________________ between the NATO C3 Agency (“NC3A”) and 

(NAME OF CONTRACTOR). 

2. We hereby engage with you that drafts drawn under and in compliance with the 

terms of this letter of credit will be duly honoured upon presentation of 

documents to us on or before the expiration date of this letter of credit. 

3. Funds under this letter of credit are available to you without question or delay 

against presentation of a certificate signed by the NATO C3 Agency 

Contracting Officer which states: 

“(NAME OF CONTRACTOR) has not fulfilled its 

obligations under Contract No. __________ dated 

_________ between NATO C3 Agency and (NAME OF 

CONTRACTOR) (herein called the “Contract”), and the 

NATO C3 Agency, as beneficiary, hereby draws on the 

standby letter of credit number ________ in the amount of € 

(Amount up to the maximum available under the LOC), 

such funds to be transferred to the account of the Beneficiary 

number ___________________(to be identified when 

certificate is presented).” 

Such certificate shall be accompanied by the original of this letter of credit. 

4. This Letter of Credit is effective the date hereof and shall expire at our office 

located at (Bank Address) on _________________. All demands for 

payment must be made prior to the expiry date. 

5. It is a condition of this letter of credit that the expiry date will be automatically



10. This letter of credit sets forth in full the terms of our undertaking, and this 

undertaking shall not in any way be modified, amended, or amplified by 

reference to any document, instrument, or agreement referred to herein (except 

the International Standby Practices (ISP 98) hereinafter defined) or in which 



extended without amendment for a period of one (1) year from the current or 

any successive expiry date unless at least 90 (ninety) calendar days prior to the 

then current expiry date we notify you by registered mail and notify (NAME OF 

CONTRACTOR) that we elect not to extend this letter of credit for such 

additional period. However, under no circumstances will the expiry date extend 

beyond ______________________ (“Final Expiry Date”) without amendment. 

6. We may terminate this letter of credit at any time upon 90 (ninety) calendar 

days notice furnished to both (NAME OF CONTRACTOR) and the NATO C3 

Agency by registered mail. 

7. In the event we (the issuing bank) notify you that we elect not to extend the 

expiry date in accordance with paragraph 6 above, or, at any time, to terminate 

the letter of credit, funds under this credit will be available to you without 

question or delay against presentation of a certificate signed by the NATO C3 

Agency Contracting Officer which states: 

“The NATO C3 Agency has been notified by {issuing 

bank} of its election not to automatically extend the expiry 

date of letter of credit number {number} dated {date} 

pursuant to the automatic renewal clause (or to terminate the 

letter of credit). As of the date of this certificate, no suitable 

replacement letter of credit, or equivalent financial guarantee 

has been received by the NATO C3 Agency from, or on 

behalf of (NAME OF CONTRACTOR). (NAME OF 

CONTRACTOR) has, therefore, not fulfilled its obligations 

under Contract No. _______________ dated 

_____________ between NATO C3 Agency and (NAME 

OF CONTRACTOR), and the NATO C3 Agency, as 

beneficiary, hereby draws on the standby letter of credit 

number ________ in the amount of €(Amount up to the 

maximum available under the LOC), such funds to be 

transferred to the account of the Beneficiary number 

___________________ (to be identified when certificate is 


Such certificate shall be accompanied by the original of this letter of credit and a 

copy of the letter from the issuing bank that it elects not to automatically extend 

the standby letter of credit, or terminating the letter of credit. 

8. The Beneficiary may not present the certificate described in paragraph 7 above 

until 20 (twenty) calendar days prior to a) the date of expiration of the letter of 

credit should {issuing bank} elect not to automatically extend the expiration 

date of the letter of credit, b) the date of termination of the letter of credit if 

{issuing bank} notifies the Beneficiary that the letter of credit is to be 

terminated in accordance with paragraph 6 above. 

9. Multiple partial drawings are allowed to the maximum value of the standby 

letter of credit.





this letter of credit is referred to or to which this letter of credit relates, and any 

such reference shall not be deemed to incorporate herein by reference any 


11. This Letter of Credit is subject to The International Standby Practices-ISP98 

(1998 Publication) International Chamber of Commerce Publication No.590.


9. PARTICIPATING COUNTRIES 




9.1. Unless prior written authorisation of the Purchaser has been obtained, 

none of the Work, including project design, labour and services, shall be 

performed other than by firms from and within NATO Participating Countries. 

The Participating Countries shall be listed in the Special Terms and Conditions 

of this Contract. 


no material or items of equipment down to and including identifiable Sub- 

Assemblies shall be manufactured or assembled by a firm other than from and 

within a NATO Member Nation. 


the intellectual property rights for all software and documentation incorporated 

by the Contractor and/or its Sub-contractors into the deliverables of the Contract 

shall vest with persons or legal entities from and within NATO member nations 

and no royalties or licence fees for such software and documentation shall be 

paid by the Contractor to any source that does not reside within a NATO 

member nation. 

9.4. Any modification in the nationality, ownership and/or change of 

control of the Contractor and/or its Sub-contractor(s) shall be immediately 

notified in writing to the Purchaser with all necessary details to allow the 

Purchaser to determine whether or not the Contractor and/or its Sub-contractors 

continue to comply with Clause 9.1 and 9.2 above. Non compliance with 

Clauses 9.1, 9.2 and 9.3 by the Contractor and/or its Subcontractor shall 

constitute ground for termination of this Contract under Clause 40 (Termination 

for Default). 

10. SUB-CONTRACTS 

10.1. The Contractor shall place and be responsible for the administration 

and performance of all Sub-contracts including terms and conditions which he 

deems necessary to meet the requirements of this Contract in full. 

10.2. The Contractor shall not place any Sub-contracts outside the NATO 

Participating Countries without the prior written authorisation of the Purchaser. 

10.3. Prior to the Sub-contractors being given access to any classified 

information, the Contractor shall ensure that any Sub-contractor that has a need 

to access classified information for the performance of any part of this Contract 

has been granted the appropriate facility and personnel security clearances by 

the Sub-contractor's national authorities and that such clearances are still in 

effect at the time the information is disclosed and remains in effect throughout 

the performance of the work to be carried out under the Sub-contract concerned.





10.4. The Contractor shall inform the Purchaser of each Sub-contract or 

order over a value of EUR 50,000 (or other currency equivalent) within thirty 

(30) calendar days from the execution of such Sub-contract or order. The 

information shall include the name and details of the Sub-contractor as well as 

information on the Work that shall be carried out by that Sub-contractor. 

10.5. The Contractor shall seek the approval in writing of the Purchaser prior 

to the placing of any Sub-contract if: 

10.5.1. the Sub-contract was not part of the Contractor‟s original 

proposal; and 

10.5.2. the value of the Sub-contract is known or estimated to exceed 

EUR 250,000.00 (or other currency equivalent); or 

10.5.3. the Sub-contract is one of a number of Sub-contracts with a 

single Sub-contractor for the same or related Work under this Contract 

that in the aggregate are known or expected to exceed EUR 250,000.00 

(or other currency equivalent). 

10.6. The Contractor shall submit a copy of any such proposed Sub-contract 

when seeking approval to the Contracting Authority but such approval by the 

Contracting Authority shall in no way relieve the Contractor of his 

responsibilities to fully achieve the contractual and technical requirements of 

this Contract. Without prejudice to other provisions of this Contract, the 

Contractor may omit or remove the Sub-contractor pricing data from the copy 

of the proposed Sub-contract submitted for approval to the Contracting 

authority. 

10.7. The Contractor shall, as far as practicable, select Sub-contractors on a 

competitive basis consistent with the objectives and requirements of the 

Contract. 

11. SECURITY 

11.1. The Contractor shall comply with all security measures as are 

prescribed by the Purchaser and the national security authority or designated 

security agency of each of the NATO countries in which the Contract is being 

performed. The Contractor shall be responsible for the safeguarding of 

classified information, documentation, material and equipment entrusted to him 

or generated by him in connection with the performance of the Contract. 

11.2. In particular the Contractor undertakes to:





11.2.1. appoint an official responsible for supervising and directing 

security measures in relation to the Contract and communicating details of 

such measures to the Purchaser on request; 

11.2.2. maintain, preferably through the official responsible for 

security measures, a continuing relationship with the national security 

authority or designated security agency charged with ensuring that all 

NATO classified information involved in the Contract is properly 

safeguarded; 

11.2.3. abstain from copying by any means, without the authorisation 

of the Purchaser, the national security authority or designated security 

agency, any classified documents, plans, photographs or other classified 

material entrusted to him; 

11.2.4. furnish, on request, information to the national security 

authority or designated security agency pertaining to all persons who will 

be required to have access to NATO classified information; 

11.2.5. maintain at the work site a current record of his employees at 

the site who have been cleared for access to NATO classified information. 

The record should show the date of issue, the date of expiration and the 

level of clearance; 

11.2.6. deny access to NATO classified information to any person 

other than those persons authorised to have such access by the national 

security authority or designated security agency; 

11.2.7. limit the dissemination of NATO classified information to the 

smallest number of persons (“need to know basis”) as is consistent with 

the proper execution of the Contract; 

11.2.8. comply with any request from the national security authority or 

designated security agency that persons entrusted with NATO classified 

information sign a statement undertaking to safeguard that information 

and signifying their understanding both of their obligations under national 

legislation affecting the safeguarding of classified information, and of 

their comparable obligations under the laws of the other NATO nations in 

which they may have access to classified information; 

11.2.9. report to the national security authority or designated security 

agency any breaches, suspected breaches of security, suspected sabotage, 

or other matters of security significance which would include any changes 

that may occur in the ownership, control or management of the facility or 

any changes that affect the security arrangements and security status of 

the facility and to make such other reports as may be required by the





national security authority or designated security agency, e.g. reports on 

the holdings of NATO classified material; 

11.2.10. apply to the Purchaser for approval before Sub-contracting any 

part of the work, if the Sub-contract would involve that the Sub-contractor 

would have access to NATO classified information, and to place the Subcontractor 

under appropriate security obligations no less stringent than 

those applied to his own contract; 

11.2.11. undertake not to utilise, other than for the specific purpose of 

the Contract, without the prior written permission of the Purchaser or his 

authorised representative, any NATO classified information furnished to 

him, including all reproductions thereof in connection with the Contract, 

and to return all NATO classified information referred to above as well as 

that developed in connection with the Contract, unless such information 

has been destroyed, or its retention has been duly authorised with the 

approval of the Purchaser. Such NATO classified information will be 

returned at such time as the Purchaser or his authorised representative 

may direct; 

11.2.12. classify any produced document with the highest classification 

of the NATO classified information disclosed in that document. 

12. RELEASE OF INFORMATION 

12.1. Except as otherwise specified elsewhere in the Contract and to the 

extent that it is demonstratively unavoidable and without prejudice to the Clause 

11 (Security), the Contractor and/or his employees shall not, without prior 

authorisation from the Purchaser, release to third parties any information 

pertaining to this Contract including its existence, its subject matter, 

performance thereunder or any other aspect thereof. 

12.2. The Contractor shall seek the prior written approval of the Purchaser 

before publishing any press release or disclosing any other information, orally 

or in writing, in relation to the Contract. The approval of the Purchaser shall be 

required for both the opportunity and the content of the information. The 

requirement of Clause 12.2 shall remain in effect for a period of one (1) year 

upon completion or termination of this Contract, unless such period of time is 

extended by and mutually agreed upon in writing by the Parties. 

12.3. This provision shall remain in effect after the termination of the 

Contract and shall cease to apply to any particular piece of information once 

that information becomes public knowledge other than through an act, default or 

omission of the Contractor or its Sub-contractors.


13. PURCHASER FURNISHED PROPERTY 




13.1. The Purchaser shall deliver to the Contractor, for use only in 

connection with this Contract, the Purchaser Furnished Property at the times and 

locations stated in the Contract. In the event that Purchaser Furnished Property 

is not delivered by such time or times stated in the Schedule, or if not so stated, 

in sufficient time to enable the Contractor to meet such delivery or performance 

dates the Purchaser shall, upon timely written request made by the Contractor, 

and if the facts warrant such action, equitably adjust any affected provision of 

this Contract pursuant to Clause 16 (Changes). 

13.2. In the event that Purchaser Furnished Property is received by the 

Contractor in a condition not suitable for its intended use, the Contractor shall 

immediately notify the Purchaser. The Purchaser shall within a reasonable time 

of receipt of such notice replace, re-issue, authorise repair or otherwise issue 

instructions for the disposal of Purchaser Furnished Property agreed to be 

unsuitable. The Purchaser shall, upon timely written request of the Contractor, 

equitably adjust any affected provision of this Contract pursuant to Clause 16 

(Changes). 

13.3. Title to Purchaser Furnished Property will remain in the Purchaser. 

The Contractor shall maintain adequate property control records of Purchaser 

Furnished Property in accordance with sound industrial practice and security 

regulations. 

13.4. Unless otherwise provided in this Contract, the Contractor, upon 

delivery to him of any Purchaser Furnished Property, assumes the risk of, and 

shall be responsible for, any loss thereof or damage thereof except for 

reasonable wear and tear, and except to the extent that Purchaser Furnished 

Property is consumed in the performance of this Contract. 

13.5. Upon completion of this Contract, or at such earlier dates as may be 

specified by the Purchaser, the Contractor shall submit, in a form acceptable to 

the Purchaser, inventory schedules covering all items of Purchaser Furnished 

Property not consumed in the performance of this Contract or not returned to the 

Purchaser. The Contractor shall prepare for shipment, deliver DDP, or 

otherwise dispose of Purchaser Furnished Property as may be directed or 

authorised by the Purchaser. The net proceeds of any such disposal shall be 

credited to the Contract price or paid to the Purchaser in such other manner as 

the Purchaser may direct. 

13.6. The Contractor shall not modify any Purchaser Furnished Property 

unless specifically authorised by the Purchaser or directed by the terms of the 

Contract. 

13.7. The Contractor shall indemnify and hold the Purchaser harmless 

against claims for injury to persons or damages to property of the Contractor or





others arising from the Contractor‟s possession or use of the Purchaser 

Furnished Property. The Contractor shall indemnify the Purchaser for damages 

caused by the Contractor to the Purchaser, its property and staff and arising out 

of the Contractor‟s use of the Purchaser Furnished Property. 

14. CONTRACTOR'S PERSONNEL WORKING AT 

PURCHASER'S FACILITIES 

14.1. The term "Purchaser Facilities" as used in this Clause shall be 

deemed to include sites, property, utilities, ships or vessels and the term 

"Facility Representative" shall be deemed to refer to the authority designated 

by the Purchaser responsible for the site, property, utility, ship or vessel. 

14.2. The Facility Representative shall provide such available administrative 

and technical facilities for Contractor's personnel working at Purchaser's 

Facilities for the purpose of the Contract as in the opinion of the Facility 

Representative may be necessary for the effective and economical discharge of 

Work. These Facility Representative shall also determine whether these 

facilities will be provided free of charge to the Contractor or determine what 

charges are payable. The Contractor shall have no claim against the Purchaser 

for any such additional cost or delay or any additional cost or delay occasioned 

by the closure for holidays of said facilities, or other reasons, where this is 

generally published or made known to the Contractor by the Purchaser or his 

authorised representatives. 

14.3. The Contractor shall, except as otherwise provided for in the Contract, 

make good or, at the option of the Purchaser, pay compensation for all damage 

occurring to any Purchaser's Facilities occasioned by the Contractor, his 

servants, agents or Sub-contractors, arising from his or their presence and 

activities in, and use of, the Purchaser‟s Facilities; provided that this Condition 

shall not apply to the extent that the Contractor is able to show that any such 

damage was not caused or contributed to, by his neglect, or default or the 

neglect or default of his servants, agents or Sub-contractors, or by any 

circumstances within his or their control. 

14.4. All property of the Contractor while at a Purchaser Facility shall be at 

the risk of the Contractor, and the Purchaser shall accept no liability for any loss 

or damage, except to the extent that any loss or damage is the result of a wilful 

act or gross negligence on the part of the Purchaser's employees or agents. 

15. HEALTH, SAFETY AND ACCIDENT PREVENTION 

15.1. If the Purchaser notifies the Contractor in writing of any noncompliance 

in the performance of this Contract with safety and health rules and 

requirements prescribed on the date of this Contract by applicable national or 

local laws, ordinances and codes, and the Contractor fails to take immediate





corrective action, the Purchaser may order the Contractor to stop all or part of 

the Work until satisfactory corrective action has been taken. Such an order shall 

not entitle the Contractor to an adjustment of the Contract price or other 

reimbursement for resulting increased costs, or to an adjustment of the delivery 

or performance schedule. 

16. CHANGES 

16.1. The Purchaser may at any time, by written order of the Contracting 

Authority designated or indicated to be a change order (“Change Order”) make 

changes within the general scope of this Contract, including, without limitation, 

in any one or more of the following: 

16.1.1. Specifications (including drawings and designs); 

16.1.2. Method and manner of performance of the work, including 

engineering standards, quality assurance and configuration management 

procedures; 

16.1.3. Marking and method of shipment and packing; 

16.1.4. Place of delivery; 

16.1.5. Amount, availability and condition of Purchaser Furnished 

Property. 

16.2. The Purchaser shall submit a proposal for Contract amendment 

describing the change to the Contract. 

16.3. If any such Change Order causes an increase in the Contractor's cost 

of, or the time required for, the performance of any part of the Work under this 

Contract, whether or not changed by any such order, the Contractor shall submit 

a written proposal for adjustment to the Purchaser describing the general nature 

and amount of the proposal for adjustment. The Contractor shall submit this 

proposal for adjustment within thirty (30) days after receipt of a written Change 

Order under (a) above unless this period is extended by the Purchaser. 

16.4. If any such Change Order causes a decrease in the Contractor's cost of, 

or the time required for, the performance of any part of the Work under this 

Contract, whether or not changed by any such order, the Purchaser shall submit 

a proposal for adjustment within thirty (30) days from the issuance of the 

Change Order by submitting to the Contractor a written statement describing the 

general nature and amount of the proposal for adjustment.





16.5. Where the cost of property made obsolete or in excess as a result of a 

change is included in the Contractor's claim for adjustment, the Purchaser shall 

have the right to prescribe the manner of disposition of such property. 

16.6. The Purchaser reserves the right to reject the introduction of the 

change, after the evaluation of the change proposal, even if the Purchaser 

initiated such change. 

16.7. Failure to agree to any requested adjustment shall be a dispute within 

the meaning of the Clause 41 (Disputes). However, nothing in this Clause shall 

excuse the Contractor from proceeding with the Contract as changed. 

16.8. No proposal for adjustment by the Contractor for an equitable 

adjustment shall be allowed if asserted after final payment and acceptance under 

this Contract. 

16.9. Any other written or oral order (which, as used in this paragraph 

includes direction, instruction, interpretation, or determination) from the 

Purchaser that causes a change shall be treated as a Change Order under this 

Clause, provided, that the Contractor gives the Purchaser a written notice within 

thirty (30) Days after receipt of such order stating (i) the date, circumstances, 

and source of the order; (ii) that the Contractor regards the order as a Change 

Order; and (iii) a detailed cost and time analysis of the impact of the change, 

and that the Order is accepted in writing by the Purchaser as a Change Order. 

The timely written notice requirement, as detailed above, remains in force in all 

cases, even where, for example, the Purchaser has positive knowledge of the 

relevant facts. 

16.10. All tasks and activities carried out by the Contractor in relation to the 

processing of the Change Order or in relation to this Clause shall form part of 

the Contractor‟s routine work and cannot be charged as additional work. 

17. STOP WORK ORDER 

17.1. The Purchaser may, at any time, by written order to the Contractor, 

require the Contractor to stop all, or any part, of the Work called for by this 

Contract for a period of ninety (90) days after the order is delivered to the 

Contractor, and for any further period to which the Parties may agree. 

17.2. Any such stop work order shall be specifically identified as a stop 

work order issued pursuant to this Clause (the “Stop Work Order”). The Stop 

Work Order may include a description of the Work to be suspended, 

instructions concerning the Contractor‟s issuance of further orders for material 

or services, guidance to the Contractor on actions to be taken on any Subcontracts 

and any suggestion to the Contractor for minimizing costs.





17.3. Upon receipt of such a Stop Work Order, the Contractor shall forthwith 

comply with its terms and take all reasonable steps to minimise costs incurred 

allocable to the Work covered by the Stop Work Order during the period of 

work stoppage. Within a period of ninety (90) days after a Stop Work Order is 

delivered to the Contractor, or within any extension of that period to which the 

Parties shall have agreed, the Purchaser shall either: 

17.3.1. cancel the Stop Work Order; or 

17.3.2. terminate the Work covered by such Stop Work Order as 

provided in Clause 41 (Termination for Convenience of the Purchaser). 

17.4. If a Stop Work Order issued under this Clause is cancelled or the 

period of the Stop Work Order or any extension thereof expires, the Contractor 

shall resume work. 

17.5. An equitable adjustment shall be made in the delivery schedule or 

Contract price, or both, and the Contract shall be modified in writing 

accordingly, if: 

17.5.1. the Stop Work Order results in an increase in the time required 

for, or in the Contractor's cost properly allocable to, the performance of 

any part of this Contract, and 

17.5.2. the Contractor asserts a Claim for such adjustment within thirty 

(30) days after the end of the period of work stoppage; provided that, if 

the Purchaser decides the facts justify such action, he may receive and act 

upon any such claim asserted at a later date but prior to final payment 

under this Contract. 

17.6. If a Stop Work Order is not cancelled and the Work covered by such 

Stop Work Order is terminated for the convenience of the Purchaser the 

reasonable costs resulting from the Stop Work Order shall be allowed in 

arriving at the termination settlement. 

18. CLAIMS 

18.1. The Contractor shall assert Claims in writing and by registered mail. 

Claims shall be specifically identified as such and submitted within: 

18.1.1. the time specified in the Clause under which the Contractor 

alleges to have a Claim. If no time is specified in the Clause under which 

the Contractor intends to base his Claim, the time limit shall be sixty (60) 

days from the date the Contractor has knowledge or should have had 

knowledge of the facts on which he bases his Claim; and





18.1.2. before final payment, or the release of the Performance 

Guarantee provided under the Contract, whichever occurs last. This shall 

only apply to those Claims for which the Contractor could not have had 

earlier knowledge and were not foreseeable. 

18.2. The Contractor shall be foreclosed from his Claim unless he presents 

complete documentary evidence, justification and costs for each of his Claims 

within ninety (90) calendar days from the assertion date of such Claims. Claims 

shall be supported by specifically identified evidence (including applicable 

historical and planned cost and production data from the Contractor's books and 

records). Opinions, conclusions or judgmental assertions not supported by such 

evidence will be rejected by the Purchaser. 

18.3. An individual breakdown of cost is required for each element of 

Contractor's Claims at the time of claim submission or for any material revision 

of the Claim. 

18.4. The Contractor shall present, at the time of submission of a Claim, an 

attestation as follows: 

I ....................................the responsible senior company 

official authorised to commit the ......................... with 

respect to its claims dated ...................................... being 

duly sworn, do hereby depose and say that: (i) the facts 

described in the claim are current, complete and accurate; 

and (ii) the conclusions in the claim accurately reflect the 

material damages or contract adjustments for which the 

Purchaser is allegedly liable. 

..................................……….. 

…………………………….. 

SIGNATURE Date 

18.5. Failure to comply with any of the above requirements shall result in 

automatic forfeiture of the Claim. This foreclosure takes effect in all cases and 

also where, for example, the Claim is based on additional orders, where the 

facts are known to the Purchaser, where the Claim is based on defective 

specifications of the Purchaser or an alleged negligence in the pre-contractual 

stage. 

18.6. No Claim arising under this Contract may be assigned by the 

Contractor without prior approval of the Purchaser. 

18.7. The Contracting Authority will render a decision on any Claim 

submitted in accordance with the above procedures. The decision will be based





on an assessment and evaluation of the facts presented by the Parties. For 

claims under EUR 100,000.00 or equivalent value in other currency, the 

Contracting Authority will render such decision within 60 Days of receipt of the 

Claim. For Claims over EUR 100,000.00 or equivalent value in other currency, 

the Contracting Authority will notify the Contractor of the approximate date on 

which the decision is expected to be rendered. This date may be extended by 

the Contracting Authority in order to fully gather and evaluate the facts 

surrounding a Claim, but the Contracting Authority may not unreasonably 

extend such an evaluation period. 

18.8. Without prejudice to Clause 42 (Arbitration), the decision of the 

Contracting Authority shall be final. 

18.9. The Contractor shall proceed diligently with performance of this 

Contract, pending final resolution of any request for relief, claim appeal, or 

action arising under the Contract, and comply with any decision of the 

Contracting Authority. 


19.1. Contractor‟s pricing proposals for Changes, amendments and Claims 

shall be priced in accordance with the Purchaser's Pricing Principles (Appendix 

1 hereto) or the national government pricing rules and regulations for the 

Contractor's own country, where in force. The Contractor shall provide cost 

information accompanied by appropriate substantiation as required by the 

Purchaser in accordance with Purchaser‟s Pricing Principles, or such other 

format as may be agreed between the Contractor and the Purchaser. 

19.2. This Clause shall also apply to follow-on contracts of any nature 

including maintenance and supply of spare parts. Should such contracts be 

placed by SHAPE, NAMSA, other NATO Authorities or National Authorities 

of the Participating Countries, such organisations shall be entitled to all rights, 

powers and privileges that the Purchaser has under this Contract. 

19.3. With respect to Clauses 19.1 and 19.2 above, when the price or price 

adjustment is based on adequate price competition, established catalogue or 

market price of commercial items sold in substantial quantities to the general 

public, or prices set by law or regulation, the Contractor shall be responsible for 

substantiation of such cases to the satisfaction of the Purchaser. 

19.4. For the purposes of verifying that the cost or pricing data submitted in 

conjunction with Clause 19.1 and 19.2 above are accurate, complete and 

current, the Purchaser or any Purchaser authorised representative shall have the 

right of access to the Contractor's facilities to examine, until the expiration of 

three (3) years from the date of final payment of all sums due under the 

Contract:





19.4.1. those books, records, documents and other supporting data 

which will permit adequate evaluation and verification of the cost or 

pricing data submitted; and/or 

19.4.2. the computations and projections which were available to the 

Contractor as of the date of the Contractor price proposal. 

19.5. The Contractor, subject to the provisions of this Clause, shall require 

Sub-contractors to provide to the Purchaser, either directly or indirectly: 

19.5.1. cost or pricing data; 

19.5.2. access to Sub-contractor's facilities and records for the 

purposes of verification of such cost or pricing data; and 

19.5.3. a Certificate of Current Cost or Pricing Data, when required. 

19.6. If any price, including profit or fee, negotiated in connection with this 

Contract or any cost reimbursable under this Contract was increased because: 

19.6.1. the Contractor furnished cost or pricing data which was not 

complete, accurate and current as certified in the Contractor's Certificate 

of Current Cost or Pricing Data provided in accordance with Clause 19.7 

below; 

19.6.2. a Sub-contractor, pursuant to Clause 19.5 above or any Subcontract 

clause therein required, furnished cost or pricing data which was 

not complete, accurate and current as certified in the Sub-contractor's 

Certificate of Current Cost or Pricing Data; 

19.6.3. a Sub-contractor or prospective Sub-contractor furnished cost 

or pricing data which was required to be complete, accurate and current 

and to be submitted to support a Sub-contract cost estimate furnished by 

the Contractor but which was not compete, accurate and current as of the 

date certified in the Contractor's Certificate of Current Cost or Pricing 

Data; or 

19.6.4. the Contractor or a Sub-contractor or prospective Subcontractor 

furnished any data, not within (f)(i) through (iii) above, which, 

as submitted, was not complete, accurate and current; 

then the price or cost shall be reduced accordingly and the Contract shall be 

modified in writing as may be necessary to reflect such reductions. 

19.7. At the time of negotiating any price, including profit or fee, which is 

based upon the submission of cost or pricing data by the Contractor, the 

Contractor shall be required to submit a certificate of current cost or pricing data

(“Certificate”). 





19.7.1. Such Certificates will certify that, to the best of the Contractor's 

knowledge and belief, cost or pricing data submitted to the Purchaser in 

support of any proposal for a price, price adjustment or claim, are 

accurate, complete and current, as per the completion of the negotiations 

or, in the case of a claim, as per the submission date of the claim. 

19.7.2. All such Certificates shall be in the format shown below and 

shall be dated and signed by a responsible officer of the company: 

CERTIFICATE OF CURRENT COST OR PRICING 

DATA 

This is to certify that, to the best of my knowledge and 

belief, cost or pricing data as submitted, either actually or 

by specific identification in writing to the Purchaser or 

his representative in support 

of......................................................(Claim, Amendment, 

ECP#, etc.,) are accurate, complete and current as of 

.................................(Date). 

______________________________________________ 

____ 

Name of Company 

______________________________________________ 

____ 

Signature 

______________________________________________ 

____ 

Printed Name of Signatory 

______________________________________________ 

____ 

Title of Signatory 

______________________________________________ 

____ 

Date of Signature





19.7.3. The Contractor shall insert the substance of this Clause 19.7 in 

each Sub-contract. 

19.8. For all supplemental agreements which are made for Work which are 

furnished to the Purchaser without competition, the Contractor shall offer prices 

on a “Preferred Customer” basis, that is offer prices which are as favourable as 

those extended to any Government, Agency, Company, Organisation or 

individual purchasing or handling like quantities of equipment and/or Parts 

covered by the Contract under similar conditions. In the event that prior to 

completing delivery under this Contract the Contractor offers any of such items 

in substantially similar quantities to any customer at prices lower than those set 

forth herein, the Contractor shall so notify the Purchaser and the prices of such 

items shall be correspondingly reduced by a supplement to this Contract. Price 

in this sense means "Base Price" prior to applying any bonus, export tax 

reduction, turn-over tax exemptions and other reductions based on National 

Policies. 

20. NOTICE OF SHIPMENT AND DELIVERY





20.1. Except as may be specified in the Special Contract Provisions, delivery 

of all items under this Contract shall be made by the Contractor on the basis of 

“Delivery Duty Paid” (DDP) as defined by the INCOTERMS 2000 

(International Chamber of Commerce Publication No. 560). It shall be noted, 

however, that because the Purchaser is exempted from direct taxes and duty as 

set forth in Clause 26 (Taxes and Duties), there is no duty to be paid by the 

Contractor. 

20.2. "Delivery" of required Work by the Contractor does not constitute 

"Acceptance" by the Purchaser for purposes of meeting the requirements of the 

Contract Schedule where Purchaser acceptance is the stated payment or 

schedule milestone. 

20.3. Thirty (30) Days, or such other period as specified in the Contract, 

prior to the delivery of any shipment of Deliverables, the Contractor shall give 

prepaid notice of shipment to the Purchaser. The Notice of Shipment shall 

contain, as appropriate, the request for customs form 302, or equivalent 

document, which shall enable any carrier to conduct duty free import/export 

clearance through customs for the Purchaser on behalf of NATO. 

20.4. The customs form 302 is an official customs clearance declaration 

issued in advance of shipment by the Purchaser to provide certified information 

as to the duty free import, export, or transit of NATO consignments between 

NATO countries. 

20.5. The Notice of Shipment and request for Form 302 or equivalent 

document shall contain the following information: 

20.5.1. Purchaser's Contract number; 

20.5.2. Contract item number, designation and quantities; 

20.5.3. destination; 

20.5.4. number and description of the packages (gross and net weight); 

20.5.5. description of the goods and their value (for custom purpose 

only, not commercial value) 

20.5.6. consignor's name and address; 

20.5.7. consignee's name and address; 

20.5.8. method of shipment (i.e. road, rail, sea, air, etc.);


20.5.9. name and address of freight forwarder. 




20.6. Forwarding Agents, Carriers or other responsible organisations shall be 

informed by the Contractor of the availability of Form 302 or equivalent 

document and how the form shall be utilised to avoid the payment of custom 

duties. Form 302 or equivalent document shall be incorporated in all shipping 

documents provided to the carrier. 

20.7. Upon receipt of the Notice of Shipment from the Contractor, the 

Purchaser may require the Contractor to send copies of the Notice of Shipment 

to the receiving parties and the Contractor shall comply with this requirement. 

21. INSPECTION AND ACCEPTANCE OF DELIVERABLES 

AND SERVICES 

21.1. Unless otherwise specifically provided for in the Contract, all 

Deliverables, Parts and equipment incorporated in the Work are to be new and 

of the most suitable grade of their respective kinds for the purpose, 

notwithstanding the requirements for testing, inspection and performance as 

required under this Contract. All workmanship shall be as specified under the 

Contract or, if no workmanship standards are specified, best commercial or 

“state of the art” complying with relevant (National and International) 

standards. 

21.2. All Deliverables and services may be subject to inspection and test by 

the Purchaser or his authorised representative(s) to the extent practicable at 

times and places to be mutually agreed by the Parties prior to Acceptance, 

including the period of manufacture, or after delivery or as otherwise specified 

in the Contract. For the purposes of inspection and testing the Purchaser may 

delegate as his representative the authorised National Quality Assurance 

Representative (NQAR) in accordance with STANAG 4107. 

21.3. No representative or NQAR appointed by the Purchaser for the 

purpose of determining the Contractor's compliance with the technical 

requirements of the Contract shall have the authority to change any of the 

specifications. Such changes may only be made by the Contracting Authority in 

writing in accordance with Clause 16 (Changes). 

21.4. The presence or absence of an NQAR or other Purchaser representative 

shall not relieve the Contractor from conforming to the requirements of this 

Contract. 

21.5. Acceptance or rejection of the Deliverables or services shall be made 

as promptly as practicable after delivery, except as otherwise provided in the





Contract. Failure to timely accept or reject the Deliverables or services shall 

neither relieve the Contractor from responsibility for such Deliverables or 

services nor impose liability on the Purchaser. 

21.6. In the event that any Deliverable, or lots thereof, or services are 

defective in design, material, workmanship or manufacturing quality, or as a 

result of undue wear and tear or otherwise not in conformity with the 

requirements of this Contract, including any characteristic or condition which is 

or becomes at variance to the performance specifications, to the intended 

function of the Deliverables or the function to which it could reasonably be 

expected that the Deliverable would perform, the Purchaser shall have the right 

either to reject them (with or without instructions as to their disposition) or to 

require their correction or replacement. Deliverables, or lots thereof or services 

which have been rejected or required to be corrected or replaced shall, at the 

expense of the Contractor, be removed, or, if permitted or required by the 

Contracting Authority, corrected in place by the Contractor promptly after 

notice, and shall not thereafter be tendered for acceptance by the Contractor 

unless the former rejection or requirement of correction or replacement is 

withdrawn. If the Contractor fails promptly to remove, replace or correct such 

Deliverables or lots thereof, or services, the Purchaser may either: 

21.6.1. by contract or otherwise return, replace or correct such 

Deliverables or services and charge to the Contractor the cost incurred by 

the Purchaser; and/or 

21.6.2. terminate this Contract for default as provided in Clause 38 

(Termination for Default). 

21.7. Unless the Contractor corrects or replaces such Deliverables or 

services within the delivery schedule, the Purchaser may require the delivery of 

such Deliverables or services at a reduction in price which is equitable under the 

circumstances. Failure to agree to such reduction of price shall be a dispute 

within the meaning of Clause 41 (Disputes). 

21.8. If any inspection or test is made by the Purchaser's representatives on 

the premises of the Contractor or Sub-contractor, the Contractor, without 

additional charge, shall provide all reasonable facilities and assistance for the 

safety and convenience of the Purchaser's representatives in the performance of 

their duties. The NQAR or other Purchaser representatives shall have the right 

of access to any area of the Contractor's or his Sub-contractor's premises where 

any part of the contractual work is being performed. 

21.9. If Purchaser inspection or test is made at a point other than the 

premises of the Contractor or Sub-contractor, it shall be at the expense of the 

Purchaser except as otherwise provided in this Contract; provided, that in case 

of rejection the Purchaser shall not be liable for any reduction in value of 

samples used in connection with such inspection or test.





21.10. All inspections and tests by the Purchaser shall be performed in such a 

manner as not to unduly delay the Work. 

21.11. The Purchaser reserves the right to charge to the Contractor any 

additional cost of Purchaser inspection and test when Deliverables or services 

are not ready at the time such inspection and test is requested by the Contractor 

or when re-inspection or retest is necessitated by prior rejection. 

21.12. Acceptance or rejection of the Deliverables or services shall be made 

as promptly as practicable after delivery, except as otherwise provided in this 

Contract, but failure to inspect and accept or reject Deliverables or services shall 

neither relieve the Contractor from responsibility for such Deliverables or 

services as are not in accordance with the Contract requirements nor impose 

liability on the Purchaser thereof. 

21.13. The inspection and test by the Purchaser of any Deliverables or lots 

thereof, or services, does not relieve the Contractor from any responsibility 

regarding defects or other failures to meet the Contract requirements which may 

be discovered prior to acceptance. 

21.14. Acceptance of Deliverables or services shall take place when the 

Contracting Authority confirms acceptance in writing of the Deliverables or 

services in accordance with the procedure specified in the Contract, or if none is 

so specified then the Contracting Authority shall be deemed to have accepted 

the Deliverables or services without prejudice to any other remedies, when and 

as soon as any of the following events have occurred: 

21.14.1. the Purchaser has taken the Deliverables or services into use, 

except as specifically provided by Clause 23 (Use and Possession Prior to 

Acceptance); 

21.14.2. the Purchaser has not exercised its right of rejection of the 

Deliverables or services within any period specified for that purpose in the 

Contract; 

21.14.3. there being no period for exercising the right of rejection 

specified in the Contract, a reasonable time, all the circumstances having 

been taken into account, has elapsed since inspection of the Deliverables 

or services was effected in accordance with the Contract. 

21.15. Except as otherwise provided in this Contract, acceptance shall be 

conclusive except as regards latent defects, fraud, or such gross mistakes as 

amount to fraud. 

21.16. Unless otherwise specified in this Contract, the Contractor shall have 

or establish, implement and maintain an effective and economical quality





control system necessary to satisfy the Contract requirement. The system shall 

provide for the early and prompt detection of deficiencies, trends and conditions 

which could result in unsatisfactory quality and for timely and effective 

corrective action. Objective evidence that the system is effective shall be readily 

available to the Purchaser and its authorised representatives. Records of all 

inspection and testing work by the Contractor shall be kept complete and 

available to the Purchaser‟s representatives during the performance of this 

Contract and for such longer periods as may be specified elsewhere in this 

Contract. 

22. INSPECTION AND ACCEPTANCE OF DOCUMENTATION





22.1. The Contractor shall provide to the Purchaser a draft version of the 

required documentation as provided by the Contract Schedule and the Statement 

of Work. Review of draft deliverable items under this Contract will be made by 

the Purchaser upon the delivery of these items by the Contractor. The review 

will be conducted by the Purchaser through duly authorised representatives. 

22.2. Upon delivery of the draft deliverable items, the Purchaser will have a 

period of review as provided by the Statement of Work. At the end of the 

review period or before if deemed practical by the Purchaser, the Purchaser's 

comments will be presented to the Contractor in writing. The substance of such 

comments will pertain to items of error, non-conformity, omission and guidance 

in relation to the requirements of the Statement of Work. 

22.3. Purchaser Review of the delivered items will emphasise the conformity 

with the requirements of the Statement of Work, thoroughness of analysis, 

logical bases of conclusions and models and coherence and completeness of 

presentation. The review process will also examine editorial and grammatical 

correctness and the suitability and accuracy of graphics supporting the text. 

22.4. The Contractor shall, after receipt of Purchaser comments, incorporate 

changes, revisions and corrections required by the Purchaser and present the 

revised deliverable in final form to the Purchaser for inspection in accordance 

with the delivery date specified in the Schedule. 

22.5. During the review process the Contractor is not required to halt efforts 

on further tasks as identified in the Statement of Work. The Purchaser, 

however, shall not be held liable for any work carried out by the Contractor 

which is based on draft deliverables yet to be reviewed. 

22.6. Upon receipt of the items in final form, the Purchaser will inspect the 

items for a period not exceeding two weeks (or as otherwise stated in the 

Statement of Work). At the end of the inspection, the Purchaser will notify the 

Contractor that: 

22.6.1. the items have been accepted; 

22.6.2. the acceptance of the items is deferred pending further revision; 

or 

22.6.3. the items are rejected and significantly fail to meet Contract 

requirements. 

22.7. In the case of Clause 22.6.2 above, the Contractor shall only be 

responsible for those revisions and corrections requested by the Purchaser and 

the Purchaser may not request additional revisions during inspection after





required revisions have been made. However, if the Purchaser determines that a 

directed revision has not been made or if such directed revision was cause for 

revision of other portions of content which were not made by the Contractor, the 

Purchaser may withhold acceptance until such revisions are made by the 

Contractor. 

22.8. The Contractor shall provide to the Purchaser on request supporting 

technical data, computer software, databases and background analyses in order 

to validate findings contained in the delivered items. 

22.9. Purchaser acceptance shall be made in writing by the Contracting 

Authority. 

23. USE AND POSSESSION PRIOR TO ACCEPTANCE 

23.1. Except as otherwise provided in the Special Contract Provisions, in the 

case of military or civil exigency notified in writing by the Contracting 

Authority, the Purchaser shall have the right to take possession of, or use, any 

completed or partially completed Work or Deliverables under the Contract but 

such possession or use shall not constitute Acceptance by the Purchaser, as 

defined in the Contract. 

23.2. If such prior possession or use by the Purchaser delays the progress of 

the Work or causes additional expense to the Contractor, an equitable 

adjustment in the Contract price or the time of delivery will be made, in 

accordance with the Clause 16 (Changes), and the Contract shall be modified in 

writing accordingly. 

23.3. While the Purchaser has such use or is in such possession, the 

Contractor shall be relieved of the responsibility for loss or damage to the 

Deliverable(s) concerned other than that resulting from the Contractor's fault or 

negligence. 

24. OWNERSHIP AND TITLE 

24.1. Except as may be otherwise stated in the Special Contract Provisions 

and Clause 23 (Use and Possession prior to Acceptance), ownership and title to 

all Deliverables will pass to the Purchaser only upon Acceptance by the 

Contracting Authority. Where the Contract provides for Provisional 

Acceptance and Final Acceptance, ownership and title will pass to the Purchaser 

upon written notification of Final Acceptance. 

25. INVOICES AND PAYMENT





25.1. Unless otherwise specified in the Special Contract Provisions, invoices 

may only be submitted after delivery and Acceptance of the Deliverables or the 

acceptable performance of the services identified in the Schedule of 

Deliverables/Services and Prices of this Contract and for the total prices and 

currency(ies) specified per line item therein. 

25.2. Invoices in respect of any Deliverables or services shall be prepared 

and submitted to the Purchaser and shall contain: 

25.2.1. Contract number; 

25.2.2. order number (if any); 

25.2.3. accounting codes (as specified in this Contract); 

25.2.4. item number (as defined in the Contract); 

25.2.5. Contract description of Deliverables or services, sizes, 

quantities, unit prices, and extended totals (exclusive of taxes and duties 

for which relief is available); and 

25.2.6. extended totals. Details of Bills of Lading or Freight Warrant 

numbers and weight of shipment shall be identified on each invoice as 

appropriate. 

25.3. In addition, documentary evidence of Acceptance including copies of 

certificates of conformity shall be submitted together with each invoice. 

Invoices shall not be submitted to the Purchaser without Acceptance having 

been previously made by the Purchaser. 

25.4. All invoices shall be addressed to the “Financial Controller, NC3A” at 

the following address: 

NC3A 

Financial Management Office (FMO) 

Boulevard Léopold III 

1110 Brussels 

Belgium 

25.5. Each copy of the invoice shall contain the following certificate which 

shall be signed by a duly authorised company official on the designated original 

invoice: 

"I certify that the above invoice is true and correct, that the 

delivery of the above described items has been duly carried out 

and the payment thereof has not been received."





25.6. All invoices submitted shall include the address of the bank to which 

payment shall be made, together with pertinent information concerning sorting 

code and the Contractor‟s account number. The Purchaser makes payment only 

by wire transfer and the wire transfer particulars shall be included on the 

invoice. 

25.7. Invoices will be settled by the Purchaser within sixty (60) days of 

receipt of a properly prepared and submitted invoice. 

26. TAXES AND DUTIES 

26.1. The Purchaser, by virtue of his status under the terms of Article IX 

and X of the Ottawa Agreement, is exempt from all direct taxes (incl. VAT) and 

all customs duties on merchandise imported or exported. The Contractor, 

therefore, certifies that the prices stipulated in this Contract do not include 

amounts to cover such direct taxes or customs duties. 

26.2. The Contractor shall be responsible for ensuring that his respective 

Sub-contractors are aware that the Purchaser is exempt from taxes and customs 

duties. The Contractor (and his respective Sub-contractors) shall be responsible 

for complying with all applicable national and local legal and administrative 

procedures to ensure that authorities do not attempt to assess taxes and customs 

duties on goods and property imported or exported through NATO member 

nation frontiers under this Contract nor assess direct taxation (VAT) on goods 

sold to the NC3A under this Contract. 

26.3. If, after complying with all national and local legal and administrative 

procedures, the authorities persist in attempting to impose taxes or duties on 

goods provided under this Contract, the Contractor shall inform the Contracting 

Authority providing the particulars of the situation, the procedures which have 

been followed and the point of contact at the national authority which is 

attempting to impose taxation or duty. The Contracting Authority will examine 

the situation and attempt to clarify the legal and administrative basis of the 

difficulty. If the Contracting Authority so directs, the Contractor shall pay the 

required taxes and duties and file for reimbursement or rebate from the national 

authorities in accordance with national legislative and administrative 

procedures. 

26.4. In the event that the petition for reimbursement or rebate is denied by 

the national authorities concerned and providing that the Contractor and/or his 

Sub-contractor have complied with the national legislative and administrative 

procedures, the Purchaser shall reimburse the full amount of the payment(s) 

upon receipt of the Contractor's invoice indicating such tax or duty as a separate 

item of cost and fully identified by reference to any governmental law, 

regulation and/or instruction pursuant to which such tax or duty is enforced. The 

Contractor shall offer assistance and execute any such document that may be





useful or required to ensure that Purchaser obtains the reimbursement of any tax 

or duty retained by a national authority. 

26.5. In the event of the Contractor and/or Sub-contractor not complying 

with national legislative or administrative procedures, taxes and duties paid by 

the Contractor and/or Sub-contractors shall not be reimbursed by the Purchaser. 

26.6. Following payment by the Purchaser of the taxes and/or duties 

pursuant to Clause 26.4 above, should the Contractor subsequently receive a 

rebate of any amount paid by the Purchaser, the Contractor shall immediately 

notify the Purchaser and the amount of such rebate shall be credited or 

reimbursed to the Purchaser, as directed. The Contractor shall be responsible 

for taking any and all action that could reasonably be required in order to obtain 

such rebate. 

26.7. The Contractor shall be liable for all other taxes, assessments, fees, 

licences, administrative charges or other Government assessments or charges 

which are applicable to the performance of this Contract. It is the Contractor's 

responsibility to inform himself of his liability in each country where such 

liability may arise. 

27. WARRANTY OF DELIVERABLES 

27.1. For the purpose of this Clause: 

27.1.1. “Acceptance” shall mean the act of an authorised representative 

of the Purchaser by which the Purchaser assumes title and ownership of 

delivered Deliverables rendered as partial or complete performance of the 

Contract. “Acceptance” in this regard, unless specifically provided 

otherwise in the Contract Special Provisions, means final Acceptance 

where the Contract provides for Provisional or Partial Acceptance; 

27.1.2. “Correction” shall mean the elimination of a defect; 

27.1.3. “Deliverables” shall not include software. 

27.2. The Contractor shall not be responsible under this Clause for the 

Correction of Defects in Purchaser Furnished Property, except for Defects in 

Contractor performed installation, unless the Contractor performs, or is 

obligated to perform, any modifications or other work on Purchaser Furnished 

Property. In that event, the Contractor shall be responsible for Correction of 

Defects that result from the modifications or other Work. 

27.3. Unless another period of time is indicated in the Contract Special 

Provisions, the duration of the warranty provided by the Contractor and its





Subcontractors shall be twelve (12) months from the date of Acceptance under 

this Contract as notified in writing by the Contracting Authority. 

27.4. Any Deliverables or parts thereof corrected or furnished in 

replacement and any services re-performed shall also be subject to the 

conditions of this Clause 27 to the same extent as Deliverables or services 

initially accepted. The warranty, with respect to these Deliverables, or parts 

thereof, or services, shall be equal in duration to that set forth in Clause 27.3, 

and shall run from the date of delivery of the corrected or replaced Deliverables 

or services. 

27.5. If the Contractor becomes aware at any time before Acceptance by the 

Purchaser (whether before or after tender to the Purchaser) or at a later time, 

that a Defect exists in any Deliverable or service, the Contractor shall either 

promptly correct the Defect or promptly notify the Purchaser, in writing, of the 

Defect, using the same procedures prescribed in Clause 27.8. 

27.6. The Purchaser will notify in writing the Contractor of the existence of 

a Failed Component and return to the Contractor the Failed Component within 

thirty (30) Days of the discovery of such failure. The transport of the Failed 

Component shall be at the expense of the Purchaser. The notification of the 

failure will include as much information as practicable about the circumstances 

and operating environment at the time of the failure. Upon receipt of such 

notification by the Purchaser (which may precede receipt of the Failed 

Component), the Contractor shall ship to the location of the Failed Component 

an identical component for installation by Purchaser personnel. The Contractor 

shall ship such replacement component(s) Delivery Duty Paid. Such 

transportation and replenishment charges are included in the cost of line item of 

the Contract identified as the warranty. 

27.7. In such rare cases where the Failed Component is either too large to be 

easily transported or the Failed Component cannot be readily identified and 

isolated within the larger entity, the Contractor shall be notified by the 

Purchaser of the failure immediately by telephone, fax or e-mail. The 

Contractor shall provide technical support to the Purchaser personnel in 

identifying the Failed Component so as to afford the Purchaser the opportunity 

to return the Failed Component. In such a case where the Failed Component 

cannot be identified or is not cost effective or practical to ship to the 

Contractor‟s facility, the Contractor may elect to send field service personnel to 

the site of the failure and repair such equipment on location. In this event, such 

field service personnel shall be dispatched to the site of the failure within fortyeight 

(48) hours of initial notification. The expense of the technical support and 

field service shall be borne by the Contractor. 

27.8. The Contractor shall conduct analyses of all Failed Components which 

are returned to him by the Purchaser or repaired in the field by Contractor field 

service personnel to determine the cause of the failure. The Contractor shall 

issue a report to the Purchaser within thirty (30) days of receipt of a returned





item or field repair which contains the results of the analysis. The report shall 

contain the conclusion of the Contractor as to whether the cause of the failure 

was due to a Manufacturing Defect or a Design Defect and declare what course 

of remedial action the Contractor shall implement to prevent further failures of a 

similar nature. Repetitive failures of the same component may be grounds for a 

de facto determination by the Purchaser that a Design Defect exists. 

27.9. If the Purchaser determines that a Design Defect exists in any of the 

Deliverables or services accepted by the Purchaser under this Contract, the 

Purchaser shall promptly notify the Contractor of the Defect, in writing, within 

ninety (90) days after discovery of the Defect. Upon timely notification of the 

existence of a Defect, or if the Contractor independently discovers a Design 

Defect or Manufacturing Defect in accepted Deliverables or services, the 

Contractor shall submit to the Purchaser, in writing within thirty (30) days, a 

recommendation for corrective actions, together with supporting information in 

sufficient detail for the Purchaser to determine what corrective action, if any, 

shall be undertaken. 

27.10. The Contractor shall also prepare and furnish to the Purchaser data and 

reports applicable to any Correction required under this Clause (including 

revision and updating of all other affected data called for under this Contract) at 

no increase in the Contract price. 

27.11. In the event of timely notice of a decision not to correct or only to 

partially correct, the Contractor shall submit a technical and cost proposal 

within forty-five (45) days to amend the Contract to permit Acceptance of the 

affected Deliverables or services in accordance with the revised requirement, 

and an equitable reduction in the Contract price shall promptly be negotiated by 

the Parties and be reflected in a supplemental agreement to this Contract. 

27.12. Within thirty (30) days after receipt of the Contractor's 

recommendations for corrective action and adequate supporting information in 

accordance with Clause 27.9, the Purchaser using sole discretion, shall give the 

Contractor written notice not to correct any Defect, or to correct or partially 

correct any Defect within a reasonable time. 

27.13. The Contractor shall promptly comply with any timely written 

direction from the Purchaser to correct or partially correct a manufacturing or 

Design Defect, at no increase in the Contract price. 

27.14. The Purchaser shall give the Contractor a written notice specifying any 

failure or refusal of the Contractor to: 

27.14.1. conduct analyses of Failed components and implement a course 

of remedial action as required by Clauses 27.7 and 27.8;





27.14.2. provide replacement components, technical support or onlocation 

field repair service in accordance with Clauses 27.6 and 27.7; or 

27.14.3. prepare and furnish data and reports as required by Clause 

27.10. 

27.15. The notice referred to in Clause 27.14 shall specify a period of time 

following receipt of the notice by the Contractor in which the Contractor must 

remedy the failure or refusal specified in the notice. 

27.16. If the Contractor does not comply with the Purchaser's written notice 

in Clause 27.14, the Purchaser may by Contract or otherwise: 

27.16.1. Obtain detailed recommendations for corrective action from its 

own resources or third parties and either: 

27.16.1.1. correct the Deliverables; 

27.16.1.2. replace the Deliverables, and if the Contractor fails to furnish 

timely disposition instructions, the Purchaser may dispose of the 

non-confirming Deliverables for the Purchaser's account in a reasonable 

manner, in which case the Purchaser is entitled to reimbursement from 

the Contractor, or from the proceeds, for the reasonable expenses of care 

and disposition, as well as for excess costs incurred or to be incurred; 

27.16.1.3. obtain applicable data and reports; and/or 

charge the Contractor for the costs incurred by the Purchaser. 

27.17. In no event shall the Purchaser be responsible for any extension or 

delays in the scheduled deliveries or periods of performance under this 

Contract as a result of the Contractor's obligations to correct Defects, nor shall 

there be any adjustment of the delivery schedule or period of performance as a 

result of the Correction of Defects unless provided by a supplemental 

agreement with adequate consideration. 

27.18. The rights and remedies of the Purchaser provided in this Clause shall 

not be affected in any way by any terms or conditions of this Contract 

concerning the conclusiveness of inspection and Acceptance and are in 

addition to, and do not limit, any rights afforded to the Purchaser by any other 

Clause of this Contract or applicable law. 

28. RIGHT OF ACCESS, EXAMINATION OF RECORDS 

28.1. The Contractor shall give to the Purchaser and/or his representative(s) 

full and free access to his premises as and when required for the purpose of this 

Contract and shall ensure the same right of access to the premises of his Sub-





contractors, by the inclusion in any such Sub-contracts of a provision 

substantially as set forth in this Clause. 

28.2. The Purchaser and/or his representative(s) shall continue to have such 

right of access and examination of records as set forth in Clause 28.1 above 

until final payment under the Contract or the end of the warranty provisions 

under the Contract, whichever occurs later. 

28.3. The expiration of the Purchaser‟s rights as set forth in Clause 28.2 is 

further subject to the provisions of Clause 19 (Pricing of Changes, 

Amendments and Claims), where a three (3) year right is established following 

the agreement of contractual amendments or the settlement of claims based 

upon the submission of cost and pricing data. 

28.4. The period of access and examination described in Clause 28.1 above 

for records not related to cost aspects of a dispute or claim but which relate to 

issues of fact arising under either proceedings under Clause 41 (Disputes) or 

Clause 42 (Arbitration), or the settlement of claims made by either Party 

pursuant to the performance of this Contract, shall continue until such appeals, 

litigation or claims have been disposed of. 

29. PATENT AND COPYRIGHT INDEMNITY 

29.1. The Contractor shall assume all liability against any and all third party 

claims that the services, Deliverables and/or parts thereof, in whole or in part, 

infringe(s) an IPR in force in any countries, arising out of the manufacture, 

import, export, performance of the services or delivery of Deliverables and/or 

out of the use or disposal by, or for the account of, the Purchaser of such 

Services and/or Deliverables. The Contractor shall reimburse and/or indemnify 

the Purchaser, its officers, agents, employees and/or consultants: (i) for all 

costs, fees, damages, awards, settlement amounts and any other expenses 

awarded to the third party right holder against Purchaser and/or the final 

beneficiaries of the work in relation to said third party claim; and (ii) for the 

costs and expenses incurred by the Purchaser in relation to said third party 

claims, including attorney fees. The Contractor shall be responsible for 

obtaining any licences necessary for the performance of this Contract and for 

making all other arrangements required to indemnify the Purchaser from any 

liability for IPR infringement in said countries. 

29.2. each Party shall immediately notify the other of any intellectual 

property infringement claims of which he has knowledge and which pertain to 

the goods and services under this Contract. 

29.3. This indemnity shall not apply under the following circumstances:





29.3.1. Patents or copyright which may be withheld from issue by 

order of the applicable government whether due to security regulations or 

otherwise; 

29.3.2. An infringement resulting from specific written instructions 

from the Purchaser under this Contract; 

29.3.3. An infringement resulting from changes made to the 

Deliverables by the Purchaser without the Contractor prior written 

consent; 

29.3.4. An infringement resulting from changes or additions to the 

goods and services subsequent to final delivery and Acceptance under this 

Contract. 

29.4. This clause shall not be construed as an express or implied waiver of 

the Purchaser immunity before national courts. 

30. INTELLECTUAL PROPERTY 

30.1. Purchaser Background IPR 

30.1.1. The Contractor is licensed to use, non-exclusively and royaltyfree 

any Purchaser Background IPR that is or will be made available for 

the sole purpose of carrying out the Work. 

30.1.2. The Contractor shall not use any Purchaser Background IPR 

other than for the purpose of carrying out the Work without the prior 

written agreement of the Purchaser. Any such agreement shall include the 

terms relating to such use. 

30.1.3. The Purchaser gives no warranty as to the validity of any 

Purchaser Background IPR. The Contractor shall not do anything or act in 

any way which is inconsistent with or prejudicial to the ownership by the 

Purchaser of any Purchaser Background IPR. 

30.2. Contractor Background IPR 

30.2.1. Any use of Contractor Background IPR for the purpose of 

carrying out the Work pursuant to the Contract shall, subject to any 

obligation on the part of the Contractor to make payments to any third 

party in respect of IPR which is licensed from such third party, be free of 

any charge to Purchaser. The Contractor hereby grants to the Purchaser a 

non-exclusive, royalty-free and irrevocable licence throughout NATO, 

NATO operations (including out of area operations) and its member





nations to use and authorise others to use on the Purchaser's behalf any 

Contractor Background IPR for the purpose of exploiting or otherwise 

using the Foreground IPR for any defence purpose. In addition, the 

Purchaser shall be entitled to further re-transfer the Contractor 

Background IP necessary to exploit or otherwise use the Foreground IP to 

NATO companies eligible for NATO procurement, subject to appropriate 

license agreement and compliance with applicable export control 

regulations. 

30.2.2. Nothing in the Contract shall be deemed to restrict the 

Contractor's right to use its own Background IPR for purposes other than 

the Work. 

30.3. Foreground IPR 

30.3.1. All Foreground IPR is the property of the Purchaser. 

Consequently, no statement shall be made restricting the rights of the 

Purchaser in the Foreground IPR. All Foreground IPR are immediately 

and exclusively transferred and assigned to the Purchaser as from their 

coming into existence or, as the case may be, as from the execution of this 

Contract for rights already in existence at the time of execution of this 

Contract. 

30.3.2. The Contractor undertakes to ensure that suitable arrangements 

are in place between its employees, agents, consultants and itself 

regarding Foreground IPR generated by said employees, agents and 

consultants to allow the Contractor to fulfil its obligations under Clause 

30.3.1 above. 

30.3.3. The Contractor shall be entitled to use Foreground IPR on a 

non-exclusive, royalty free basis solely for the purpose of carrying out the 

Work. 

30.3.4. The Contractor shall not use any Foreground IPR other than for 

the purpose of carrying out the Work without the Purchaser's prior written 

agreement. Any such agreement shall include terms relating to such use. 

30.3.5. The Contractor shall provide the Purchaser, at the latest upon 

delivery of the Deliverables and thereafter for no less than 5 years after 

final acceptance, with full documented records of information in relation 

to the Deliverables, including but not limited to, all drawings, 

specifications and other data that is necessary or useful to manufacture the 

Deliverables. 

30.3.6. The Contractor shall, as requested and at the expense of the 

Purchaser:





30.3.6.1. do all things necessary and sign all necessary or useful 

documents to enable the Purchaser to obtain the registration of the 

Foreground IPR as the Purchaser may require and select; and 

30.3.6.2. to execute any formal assignment or other documents as may 

be necessary or useful to vest title to any Foreground IPR in the 

Purchaser. 

30.3.7. The Contractor undertakes: 

30.3.7.1. to notify the Purchaser promptly of any invention or 

improvement to an invention or any design conceived or made by the 

Contractor; and 

30.3.7.2. to provide the Purchaser with such information as the 

Purchaser may reasonably request in order to: (i) determine the 

patentability of such invention or improvement; (ii) assess the need for 

registering such invention or improvement; and (iii) evaluate the 

potential value to the Purchaser of such a patent or registration if issued. 

30.3.8. If the Purchaser determines that it wishes to apply for one or 

more patents for the disclosed invention or improvement or for a registration 

for the disclosed design, it will prosecute such application(s) at its own 

expense. The Contractor undertakes to provide the Purchaser, at the 

Purchaser's expense, with such information and assistance as the Purchaser 

shall reasonably require to prosecute such application(s). 

30.4. Third Party IPR 

30.4.1. Where Third Party IPR is the subject of a licence or other 

agreement between the third party and the Purchaser or the Contractor, the 

Contractor shall not use any Third Party IPR for the purposes of carrying out 

work pursuant to the Contract without the approval of the Purchaser. 

Contractor shall inform Purchaser in advance of any restrictions on the 

Purchaser‟s use. 

30.4.2. If, after the award of the Contract, the Contractor becomes 

aware of the existence of any Third Party IPR which the Contractor is using 

or believes is needed for the performance of the Contract, the Contractor 

shall immediately give the Purchaser a written report identifying such IPR. 

30.5. Subcontractor IPR 

30.5.1. When placing a Sub-contract which is concerned with or 

involves the creation of IPR, the Contractor shall ensure that the Subcontractor 

enters into the same agreement for the use of the IPR as stipulated





in this Contract in such a way that the Purchaser will be entitled to use the 

IPR as agreed between the Purchaser and the Contractor. The Contractor 

shall include in the Sub-contract the content of the provisions of this Clause. 

31. NATO CODIFICATION 

31.1. For the purposes of this Clause "Technical Data" means the drawings, 

specifications and technical documentation of those items designated by the 

Purchaser to support the equipment covered by the Contract, and required to 

fully identify the items and, if applicable, draft item identifications to the extent 

and in the form to be agreed between the Codification Authority and the 

Contractor. 

31.2. In order to ensure the orderly identification of equipment, the 

Contractor shall furnish at the request of the Codification Authority the 

Technical Data required for the identification of the items of supply to the 

NATO codification system in the time scale stated in this Contract. 

31.3. A recommended spare parts list or a similar data carrier prepared in 

accordance with instructions provided by the Purchaser as the basis for 

codification shall be supplied by the Contractor by the date established in this 

Contract. 

31.4. The Contractor shall supply or require his Sub-contractor(s)/supplier(s) 

to supply on request for the period of time specified in the Contract the relevant 

Technical Data for all items and sub-contracted items to the Codification 

Authority and the Purchaser. The Contractor shall require that each Subcontractor/supplier 

shall include identical conditions in any subsequent order 

which he may place. 

31.5. The drawings, specifications, related documentation and, if applicable, 

draft item identifications, prepared when possible by the true manufacturer of 

the item, shall be supplied by the Contractor or his Sub-contractor(s)/supplier(s) 

direct to the Codification Authority and, if required, to the Purchaser as and 

when they become available or, at the latest within the time limits specified in 

the Contract. The Contractor shall inform the Codification Authority and 

Purchaser within 21 Days of receipt of the request if the required Technical 

Data are not immediately available, and shall impose a similar obligation upon 

his Sub-contractor(s)/supplier(s) 

31.6. Except as hereinafter provided, the Contractor shall require the Subcontractor(s)/supplier(s) 

to furnish on request the information direct to the 

Codification Authority in the Sub-contractor(s)/supplier(s)' country, but the 

Contractor shall remain responsible for ensuring that the information is so 

furnished. In the event of a Sub-contract order being placed with a





manufacturer in a non-NATO country, the Contractor shall be responsible for 

obtaining Technical Data from the Sub-contractor/supplier and furnishing it to 

the Purchaser. 

31.7. Technical Data relating to any Sub-contractor's/supplier's items shall 

include but not be limited to the name and address of the true manufacturer(s), 

his/their true reference number(s), drawing or item Part number(s) and 

applicable data in addition to any Part or reference number(s) allocated by the 

Contractor, plus draft item identification(s) if required by the Codification 

Authority. 

31.8. The Contractor shall provide the Technical Data required for 

codification of those items ordered with this Contract and also for the pertaining 

support items ordered with future contracts, including updating information 

regarding all agreed modifications, design or drawing changes made to the 

equipment or detailed Parts. 

31.9. If the Contractor has previously supplied Technical Data (for the 

purpose stated in Clause 31.2), the Contractor is to state this fact and indicate to 

whom they were supplied and the Contractor shall not under normal 

circumstances be required to make a further supply of the Technical Data 

already provided. The Technical Data furnished by the Contractor and Subcontractor(s)/supplier(s) 

are to be presented in accordance with the requirements 

for the preparation of item identification(s) as outlined in the Guide for Industry 

provided by the Codification Authority. 

31.10. The Contractor should contact the Codification Authority for any 

information concerning the NATO codification system. 

32. RELEASE FROM CLAIMS 

32.1. Prior to final payment under this Contract, the Contractor and each 

assignee under this Contract shall execute and deliver a release discharging the 

Purchaser, its officers, agents and employees from all liabilities, obligations and 

claims arising out of or under this Contract subject only to the following 

exceptions: 

32.1.1. specified claims in stated amounts or in estimated amounts 

where the amounts are not susceptible to exact statement by the 

Contractor; 

32.1.2. claims for reimbursement of costs (other than expenses of the 

Contractor by reason of his indemnification of the Purchaser against 

patent liability) including reasonable expenses incidental thereto, incurred 

by the Contractor under the provisions of this Contract relating to patents.


32.1.3. a patent infringement resulting from specific written 

instructions from the Purchaser under this Contract. 




32.1.4. a patent infringement resulting from changes or additions to the 

goods and services subsequent to final delivery and acceptance under this 

Contract. 

33. ASSIGNMENT OF CONTRACT 

33.1. The Purchaser reserves the right to assign this Contract, in whole or in 

part, to another NATO body, agency or representative within NATO or NATO 

Nations. In such a case, the Purchaser shall notify the Contractor accordingly in 

writing. 

33.2. NATO shall remain responsible for its obligations under the Contract 

and for the actions of the body, agency or representative to which this Contract 

may be assigned. 

34. TRANSFER AND SUB-LETTING 

34.1. The Contractor shall not give, bargain, sell, assign, sub-let or otherwise 

dispose of the Contract or any part thereof or the benefit or advantage of the 

Contract or any part thereof without the prior written consent of the Purchaser. 

35. PURCHASER DELAY OF WORK 

35.1. If the performance of all or any part of the Work is delayed or 

interrupted by an act of the Purchaser in the administration of this Contract, 

which act is not expressly or implicitly authorised by this Contract, or by the 

Purchaser‟s failure to act within the time specified in this Contract (or within a 

reasonable time if no time is specified), an adjustment shall be made for any 

increase in the cost of performance of this Contract caused by such delay or 

interruption and the Contract modified in writing accordingly. 

35.2. Adjustment shall be made also in the delivery or performance dates 

and any other contractual provision affected by such delay or interruption. 

However, no adjustment shall be made under this Clause for any delay or 

interruption: 

35.2.1. to the extent that performance would have been delayed or 

interrupted by any other cause, including the fault or negligence of the 

Contractor; or





35.2.2. for which an adjustment is provided or excluded under any 

other provision of this Contract. 

35.3. No claim under this Clause shall be allowed: 

35.3.1. if the Contractor has failed to notify the Purchaser in writing of 

the act or failure to act, indicating that this act or failure to act will result 

in a delay or increased costs; 

35.3.2. for any costs incurred more than twenty (20) Days before the 

Contractor shall have notified the Purchaser in writing of the act or failure 

to act involved; and 

35.3.3. unless the monetary claim, in an amount stated, is asserted in 

writing as soon as practicable after the termination of such delay or 

interruption, but not later than the date of final payment under the 

Contract. 

36. CONTRACTOR NOTICE OF DELAY 

36.1. In the event that the Contractor encounters difficulty in complying with 

the Contract schedule date(s) for whatever reason, including actual or potential 

labour disputes, the Contractor shall immediately notify the Contracting 

Authority in writing, giving pertinent details. This data shall be deemed to be 

informational in character and shall not be construed as a waiver by the 

Purchaser of any schedule or date, or of any rights or remedies provided by law 

or under this Contract. 

36.2. Notwithstanding the above the Contractor shall be deemed to be in 

delay without notice from the Purchaser and only by simple expiry of the due 

date. 


37.1. If the Contractor fails to: 

37.1.1. meet the delivery schedule of the Deliverables or any specified 

major performance milestones specified in the Schedule of Deliverables 

and services to this Contract, or any extension thereof, or 

37.1.2. deliver and obtain acceptance of the Deliverables or to 

acceptably perform the services as specified in the Schedule of 

Deliverables and services to this Contract,





37.2. the actual damage to the Purchaser for the delay will be difficult or 

impossible to determine. Therefore, in lieu of actual damages the Contractor 

shall pay to the Purchaser, for each day of delinquency in achieving the deadline 

or milestone, fixed and agreed liquidated damages of 1.0% (one per cent) per 

day of the associated payment set forth in the Schedule of Payments provided in 

the Special Contract Provisions. If no Schedule of Payments is specifically set 

forth in the Special Contract Provisions, the liquidated damages will be assessed 

against the price of the applicable contract line item (CLIN) of the Schedule of 

Supplies, Services and Prices. 

37.3. In addition to the liquidated damages referred to in Clause 37.1, the 

Purchaser shall have the possibility of terminating this Contract in whole or in 

part, as provided in Clause 38 (Termination for Default). In the event of such 

termination, the Contractor shall be liable to pay the excess costs provided in 

Clause 38.5. 

37.4. The Contractor shall not be charged with liquidated damages when the 

delay arises out of causes beyond the control and without the fault or negligence 

of the Contractor as defined in Clause 38.6 (Termination for Default). In such 

event, subject to the provisions of Clause 41 (Disputes), the Purchaser shall 

ascertain the facts and extent of the delay and shall extend the time for 

performance of the Contract when in his judgement the findings of the fact 

justify an extension. 

37.5. Liquidated damages shall be payable to the Purchaser from the first 

day of delinquency and shall accrue at the rate specified in Clause 37.1 to 15% 

of the value of each line item individually and an aggregate sum of all 

delinquent items not to exceed 15% of the value of the total Contract. These 

liquidated damages shall accrue automatically and without any further notice 

being required. 

37.6. The rights and remedies of the Purchaser under this clause are in 

addition to any other rights and remedies provided by law or under this 

Contract. 

38. TERMINATION FOR DEFAULT 

38.1. The Purchaser may, subject to Clause 38.6 below, by written notice of 

default to the Contractor, terminate the whole or any part of this Contract if the 

Contractor:





38.1.1. fails to make delivery of all or part of the Work within the time 

specified in the contract or any agreed extension thereof; 

38.1.2. fails to make progress as to endanger performance of this 

Contract in accordance with its terms; 

38.1.3. fails to meet the technical requirements or the Specifications of 

the Contract; 

38.1.4. fails to comply with Clause 11 (Security); 

38.1.5. transfer this Contract without the Purchaser‟s prior written 

consent; 

38.1.6. breaches any other material provision of this Contract; or 

38.1.7. repeatedly breaches non-material provisions of this Contract. 

38.2. In the case of any of the circumstances set forth in Clause 38.1 above, 

the Purchaser shall issue a letter to the Contractor stating that an actual or 

potential default exists and requiring a response from the Contractor within ten 

(10) Days that identifies: 

38.2.1. in the case of late delivery of Deliverables or non-performance 

of services, when the Contractor shall deliver the Deliverables or perform 

the services and what circumstances exist which may be considered 

excusable delays under Clause 38.6. 

38.2.2. in the case of the other circumstances identified in Clause 38.1 

above, what steps the Contractor is taking to cure such failure(s) within a 

period of ten Days (or such longer period as the Purchaser may authorise 

in writing) after receipt of notice in writing from the Purchaser specifying 

such failure and identifying any circumstances which exist which may be 

considered excusable under Clause38.6. 

38.3. The Purchaser shall evaluate the response provided by the Contractor 

or, in the absence of a reply within the time period mentioned in Clause 38.2, all 

relevant elements of the case, and make a written determination within a 

reasonable period of time that: 

38.3.1. sufficient grounds exist to terminate the Contract in whole or in 

part in accordance with this Clause and that the Contract is so terminated; 

38.3.2. there are mitigating circumstances and the Contract should be 

amended accordingly; or





38.3.3. the Purchaser will enter a period of forbearance in which the 

Contractor must show progress, make deliveries, or comply with the 

Contract provisions as specified by the Purchaser. The Purchaser may 

apply other remedial actions as provided by this Contract during such 

period of forbearance. This period of forbearance shall in no event 

constitute a waiver of Purchaser‟s rights to terminate the Contract for 

default. 

38.4. At the end of the period of forbearance, which may be extended at the 

Purchaser's discretion, the Purchaser may terminate this Contract in whole or in 

part as provided in Clause 38.1 if the Contractor has not made adequate 

progress, deliveries or compliance with the Contract provisions which were the 

terms of the period of forbearance. 

38.5. In the event the Purchaser terminates this Contract in whole or in part, 

as provided in Clause 38.1, the Purchaser may procure, upon such terms and in 

such manner as the Purchaser may deem appropriate, Deliverables or services 

similar to those so terminated, and the Contractor shall be liable to the 

Purchaser for any excess costs for such similar Deliverables or services; 

however, the Contractor shall continue the performance of this Contract to the 

extent not terminated under the provisions of this clause. 

38.6. Except with respect to the default of Sub-contractors, the Contractor 

shall not be held liable for a termination of the Contract for default if the failure 

to perform the Contract arises out of causes beyond the control and without the 

fault or negligence of the Contractor. 

38.6.1. Such causes may include, but are not restricted to, acts of God, 

acts of the public enemy, acts of the Purchaser in its contractual capacity, 

acts of sovereign governments which the Contractor could not reasonably 

have anticipated, fires, floods, epidemics, quarantine restrictions, strikes, 

freight embargoes, and unusually severe weather; but in every case the 

failure to perform must be beyond the control and without the fault or 

negligence of the Contractor. 

38.6.2. If the failure to perform is caused by the default of a Subcontractor, 

and if such default arises out of causes beyond the control of 

both the Contractor and Sub-contractor, without the fault or negligence of 

either of them, the Contractor shall not be held liable for a termination for 

default for failure to perform unless the Deliverables or services to be 

furnished by the Sub-contractor were obtainable from other sources in 

sufficient time to permit the Contractor to meet the required delivery 

schedule. 

38.7. If this Contract is terminated as provided in Clause 38.1, the Purchaser, 

in addition to any other rights provided in this Clause and the Contract, may





require the Contractor to transfer title and deliver to the Purchaser, in the 

manner and to the extent directed by the Purchaser: 

38.7.1. any completed Deliverables; 

38.7.2. such partially completed Deliverables, materials, Parts, tools, 

dies, jigs, fixtures, plans, drawings, information, and Contract rights 

(hereinafter called "Manufacturing materials") as the Contractor has 

specifically produced or specifically acquired for the performance of such 

part of this Contract as has been terminated. 

38.8. Termination for default shall not prevent the Purchaser from using 

Contractor Background Intellectual Property as required for the use of Work 

already carried out at the time of termination for default. 

38.9. In addition to Clause 38.7, the Contractor shall, upon direction of the 

Purchaser, protect and preserve property in the possession of the Contractor in 

which the Purchaser has an interest. 

38.10. Payment for completed Deliverables delivered to and accepted by the 

Purchaser shall be at the Contract price. 

38.11. Payment for Manufacturing materials delivered to and accepted by the 

Purchaser and for the protection and preservation of property shall be in an 

amount agreed upon by the Contractor and Purchaser, failure to agree to such 

amount shall be a dispute within the meaning of Clause 41 (Disputes). 

38.12. The Purchaser may withhold from amounts otherwise due to the 

Contractor for such completed Deliverables or Manufacturing materials such 

sum as the Purchaser determines to be necessary to protect the Purchaser against 

loss because of outstanding liens or claims of former lien holders. 

38.13. If, after notice of termination of this Contract under the provisions of 

this Clause, it is determined for any reason that the Contractor was not in default 

under the provisions of this Clause, or that the default was excusable under the 

provisions of this Clause, the rights and obligations of the Parties shall be the 

same as if the notice of termination had been issued pursuant to Clause 39 

(Termination for the convenience of the Purchaser). 

38.14. If after such notice of termination of this Contract under the provisions 

of this Clause, it is determined for any reason that the Contractor was not in 

default under the provisions of this Clause and that the Parties agree that the 

Contract should be continued, the Contract shall be equitably adjusted to 

compensate for such termination and the Contract modified accordingly. Failure 

to agree to any such adjustment shall be a dispute within the meaning of Clause 

41 (Disputes).





38.15. The rights and remedies of the Purchaser provided in this Clause shall 

not be exclusive and are in addition to any other rights and remedies provided 

by law or under this Contract. 

39. TERMINATION FOR THE CONVENIENCE OF THE 

PURCHASER





39.1. The performance of Work under this Contract may be terminated by 

the Purchaser in accordance with this Clause in whole, or from time to time in 

part, whenever the Purchaser shall determine that such termination is in the best 

interest of the Purchaser. 

39.2. Any such termination shall be effected by delivery to the Contractor of 

a written notice of termination, signed by the Contracting Authority, specifying 

the extent to which performance of Work under the Contract is terminated, and 

the date upon which such termination becomes effective. 

39.3. After receipt of a Notice of Termination and except as otherwise 

directed by the Contracting Authority, the Contractor shall: 

39.3.1. stop the Work on the date and to the extent specified in the 

notice of termination; 

39.3.2. place no further orders or Sub-contracts for Deliverables, Parts, 

materials, services or facilities, except as may be necessary for completion 

of such portion of the Work under the Contract as is not terminated; 

39.3.3. terminate all orders and Sub-contracts to the extent that they 

relate to the performance of Work terminated by the Notice of 

Termination; 

39.3.4. assign to the Purchaser, in the manner, at the times and to the 

extent directed by the Purchaser, all of the right, title and interest of the 

Contractor under the orders and Sub-contracts so terminated, in which 

case the Purchaser shall have the right, in its discretion, to settle or pay 

any or all claims arising out of the termination of such orders and Subcontracts; 

39.3.5. settle all outstanding liabilities and all claims arising out of 

such termination of orders and Sub-contracts, with the approval or 

ratification of the Purchaser to the extent he may require, which approval 

or ratification shall be final for all the purposes of this Clause; 

39.3.6. transfer title and deliver to the Purchaser in the manner, at the 

times, and to the extent, if any, directed by the Contracting Authority of: 

39.3.6.1. the fabricated parts, work in process, completed work, 

Deliverables, and other material produced as a part of, or acquired in 

connection with the performance of the Work terminated by the notice 

of termination, and 

39.3.6.2. the completed or partially completed plans, drawings, 

information, and other property which, if the Contract had been 

completed, would have been required to be furnished to the Purchaser;





39.3.7. use his best efforts to sell, in the manner, at the times, to the 

extent, and at the price or prices directed or authorised by the Contracting 

Authority, any property of the types referred to in Clause 39.3.6 above. 

However, the Contractor: 

39.3.7.1. shall not be required to extend credit to any Buyer; and 

39.3.7.2. may acquire any such property under the conditions 

prescribed by and at a price or prices approved by the Purchaser; and 

provided further that the proceeds of any such transfer or disposition 

shall be applied in reduction of any payments to be made by the 

Purchaser to the Contractor under this Contract or shall otherwise be 

credited to the price or cost of the Work or paid in such manner as the 

Contracting Authority may direct; 

39.3.8. complete performance of such part of the Work as shall not 

have been terminated by the Notice of Termination; and 

39.3.9. take such action as may be necessary, or as the Purchaser may 

direct, for the protection and preservation of the property related to this 

Contract which is in the possession of the Contractor and in which the 

Purchaser has or may acquire an interest. 

39.4. The Contractor may submit to the Purchaser a list, certified as to 

quantity and quality, of any or all items of termination inventory not previously 

disposed of, exclusive of items the disposition of which has been directed or 

authorised by the Purchaser, and may request the Purchaser to remove such 

items or enter into a storage agreement covering the same; provided that the list 

submitted shall be subject to verification by the Purchaser upon removal of the 

items, or if the items are stored, within forty-five (45) Days from the date of 

submission of the list, and any necessary adjustment to correct the list as 

submitted shall be made prior to final settlement. 

39.5. After receipt of a notice of termination, the Contractor shall submit to 

the Purchaser his termination Claim for the Work covered by the notice of 

termination, in the form and with certification prescribed by the Purchaser. 

Such claim shall be submitted promptly but in no event later than six (6) months 

from the effective date of termination, unless one or more extensions are 

granted in writing by the Purchaser, upon request of the Contractor made in 

writing within such six-month period or authorised extension thereof. However, 

if the Purchaser determines that the facts justify such action, the Purchaser may 

receive and act upon any such termination claim at any time after such sixmonth 

period or any extension thereof. Upon failure of the Contractor to submit 

his termination claim within the time allowed, the Purchaser may determine on 

the basis of information available to him, the amount, if any, due to the


Contractor by reason of the termination and shall thereupon pay to the 

Contractor the amount so determined. 




39.6. Subject to the provisions of Clause 39.5, the Contractor and the 

Purchaser may agree upon the whole or any part of the amount or amounts to be 

paid to the Contractor by reason of the total or partial termination of Work 

pursuant to this Clause, which amount or amounts may include a reasonable 

allowance for profit on work done; provided that such agreed amount or 

amounts exclusive of settlement costs shall not exceed total Contract price as 

reduced by the amount of payments otherwise made and as further reduced by 

the Contract price of the Work not terminated. The Contract shall be amended 

accordingly and the Contractor shall be paid the amount agreed. Nothing in 

Clause 39.7, prescribing the amount to be paid to the Contractor in the event of 

failure of the Contractor and the Purchaser to agree upon the whole amount to 

be paid to the Contractor by reason of the termination of Work pursuant to 

Clause 39, shall be deemed to limit, restrict, or otherwise determine or affect the 

amount or amounts which may be agreed upon to be paid to the Contractor 

pursuant to this Clause 39.6. 

39.7. In the event of the failure of the Contractor and the Purchaser to agree 

as provided in Clause 39.6 upon the whole amount to be paid to the Contractor 

by reason of the termination of Work pursuant to Clause 39, the Purchaser shall 

pay to the Contractor the amounts determined by the Purchaser as follows, but 

without duplication of any amounts agreed upon in accordance with Clause 39.6 

the total of: 

39.7.1. for completed Deliverables accepted by the Purchaser (or sold 

or acquired as provided in Clause 39.3 above) and not therefore paid for, a 

sum equivalent to the aggregate price for such Deliverables computed in 

accordance with the price or prices specified in the Contract, appropriately 

adjusted for any saving of freight or other charges; 

39.7.2. the costs incurred in the performance of the Work terminated 

including initial costs and preparatory expense allocable thereto, but 

exclusive of any costs attributable to Deliverables paid or to be paid for 

under Clause 39.7.1; 

39.7.3. the cost of settling and paying claims arising out of the 

termination of work under Sub-contracts or orders, as provided in Clause 

39.3.5, which are properly chargeable to the terminated portion of the 

Contract, exclusive of amounts paid or payable on account of Deliverables 

or materials delivered or services furnished by Sub-contractors or vendors 

prior to the effective date of the notice of termination, which amounts 

shall be included in the costs payable under Clause 39.7.2; and 

39.7.4. a sum, as profit on Clause 39.7.1 above, determined by the 

Purchaser to be fair and reasonable; provided, however, that if it appears





that the Contractor would have sustained a loss on the entire Contract, had 

it been completed, no profit shall be included or allowed and an 

appropriate adjustment shall be made reducing the amount of the 

settlement to reflect the indicated rate of loss; and 

39.7.5. the reasonable costs of settlement, including accounting, legal, 

clerical and other expenses reasonably necessary for the preparation of 

settlement claims and supporting data with respect to the terminated 

portion of the Contract and for the termination and settlement of Subcontracts 

thereunder, together with reasonable storage, transportation, and 

other costs incurred in connection with the protection, or disposition of 

property allocable to this Contract.





39.8. The total sum to be paid to the Contractor under Clause 39.7 shall not 

exceed the total Contract price as reduced by the amount of payments otherwise 

made and as further reduced by the Contract price of Work not terminated. 

39.9. Except for normal spoilage, and except to the extent that the Purchaser 

shall have otherwise expressly assumed the risk of loss, there shall be excluded 

from the amounts payable to the Contractor, as provided in Clause 39.7 above, 

the fair value, as determined by the Purchaser, of property which is destroyed, 

lost, stolen, or damaged so as to become undeliverable to the Purchaser, or to a 

buyer pursuant to Clause 39.3.7 above. 

39.10. The Contractor shall have the right to dispute, under the Clause 41 

(Disputes), any determination made by the Purchaser under Clauses 39.5 and 

39.7, except that if the Contractor has failed to submit his claim within the time 

provided in Clause 39.5 and has failed to request extension of such time, the 

Contractor shall be foreclosed from his right to dispute said determination. In 

any case where the Purchaser has made a determination of the amount due 

under Clauses 39.5 and 39.7, the Purchaser shall pay the Contractor the 

following: 

39.10.1. if there is no right of appeal hereunder or if no timely appeal 

has been taken, the amount so determined by the Purchaser, or 

39.10.2. if an appeal has been taken, the amount finally determined on 

such appeal. 

39.11. In arriving at the amount due to the Contractor under this Clause there 

shall be deducted: 

39.11.1. all unliquidated advance or other payments on account 

theretofore made to the Contractor, applicable to the terminated portion of 

this Contract; 

39.11.2. any claim which the Purchaser may have against the Contractor 

in connection with this Contract; and 

39.11.3. the agreed price for, or the proceeds of the sale of, any 

materials, Deliverables, or other things acquired by the Contractor or sold, 

pursuant to the provisions of this Clause, and not otherwise recovered by 

or credited to the Purchaser. 

39.12. If the termination hereunder is partial, prior to the settlement of the 

terminated portion of this Contract, the Contractor may file with the Purchaser, 

in accordance with Clause 16 (Changes), a request in writing for an equitable 

adjustment of the price or prices relating to the continued portion of the





Contract (the portion not terminated by the notice of termination), and such 

equitable adjustment as may be agreed upon shall be made in such price or 

prices. 

39.13. The Purchaser may from time to time, under such terms and conditions 

as it may prescribe, make partial payments and payments on account against 

costs incurred by the Contractor in connection with the terminated portion of 

this Contract whenever in the opinion of the Purchaser the aggregate of such 

payments shall be within the amount to which the Contractor will be entitled 

hereunder. If the total of such payment is in excess of the amount finally agreed 

or determined to be due under this Clause, such excess shall be payable by the 

Contractor to the Purchaser upon demand, together with interest calculated 

using the average of the official base rate(s) per annum of the deposit facility 

rate as notified by the European Central Bank or such other official source as 

may be determined by the Purchaser, for the period from the date the excess is 

received by the Contractor to the date such excess is repaid to the Purchaser, 

provided, however, that no interest shall be charged with respect to any such 

excess payment attributed to a reduction in the Contractor's claim by reason of 

retention or other disposition of termination inventory until ten days after the 

date of such retention or disposition or such later date as determined by the 

Purchaser by reason of the circumstances. 

39.14. Unless otherwise provided for in this Contract, the Contractor, from 

the effective date of termination and for a period of three years after final 

settlement under this Contract, shall preserve and make available to the 

Purchaser at all reasonable times at the office of the Contractor, but without 

direct charge to the Purchaser, all his books, records, documents, computer files 

and other evidence bearing on the costs and expenses of the Contractor under 

this Contract and relating to the work terminated hereunder, or, to the extent 

approved by the Purchaser, photographs, micro-photographs, or other authentic 

reproductions thereof. 

40. APPLICABLE LAW 

40.1. This Contract shall be governed, interpreted and construed in 

accordance with the laws of the Kingdom of Belgium, with the exclusion of the 

conflict of law rules. 

41. DISPUTES 

41.1. Except to the extent to which special provision is made elsewhere in 

the Contract, all disputes, differences or questions which are not disposed of by 

agreement between the Parties to the Contract with respect to any matter arising 

out of or relating to the Contract, other than a matter as to which the decision of 

the Purchaser under the Contract is said to be final and conclusive, shall be 

decided by the Contracting Authority. The Contracting Authority shall reduce





his decision to writing and mail or otherwise furnish a copy thereof to the 

Contractor. 

41.2. The Contracting Authority shall not proceed with the evaluation and 

decision in respect of any claim until and unless the Contractor has submitted 

the attestation as foreseen in Clause 18 (Claims), as well as the complete proof 

and evidence of the claim (either by submission or by identification of the 

relevant documentation). 

41.3. The Contracting Authority's decision shall be final and conclusive 

unless, within 30 Days from the date of receipt of such copy, the Contractor 

mails or otherwise furnishes to the Contracting Authority his decision to open 

arbitration proceedings in accordance with the Clause 42 (Arbitration). The 

burden of proof for both receipt and delivery of such documentation shall be by 

signed and dated registered mail receipt or by hand receipt as acknowledged and 

signed by the Contracting Authority. 

41.4. Pending final decision of a dispute, the Contractor shall proceed 

diligently with the performance of the Contract, unless otherwise instructed by 

the Contracting Authority. 

42. ARBITRATION 

42.1. Within a period of thirty days from the date of receipt of the 

notification referred to in Clause 41.3 above, the Parties shall jointly appoint an 

arbitrator. In the event of failure to appoint an arbitrator, the dispute or disputes 

shall be submitted to an Arbitration Tribunal consisting of three arbitrators, one 

being appointed by the Purchaser, another by the other contracting party and the 

third, who shall act as President of the Tribunal, by these two arbitrators. 

Should one of the Parties fail to appoint an arbitrator during the fifteen days 

following the expiration of the first period of thirty days, or should the two 

arbitrators be unable to agree on the choice of the third member of the 

Arbitration Tribunal within thirty days following the expiration of the said first 

period, the appointment shall be made, within twenty-one days, at the request of 

the Party instituting the proceedings, by the Secretary General of the Permanent 

Court of Arbitration at The Hague. 

42.2. Regardless of the procedure concerning the appointment of this 

Arbitration Tribunal, the third arbitrator will have to be of a nationality different 

from the nationality of the other two members of the Tribunal. 

42.3. Any arbitrator must be of the nationality of any one of the member 

states of NATO and shall be bound by the rules of security in force within 

NATO.





42.4. Any person appearing before the Arbitration Tribunal in the capacity 

of an expert witness shall, if he is of the nationality of one of the member states 

of NATO, be bound by the rules of security in force within NATO. If he is of 

another nationality, no NATO classified documents or information shall be 

communicated to him. 

42.5. An arbitrator, who, for any reason whatsoever, ceases to act as an 

arbitrator, shall be replaced under the procedure laid down in Clause 42.1 

above. 

42.6. The Contractor agrees to submit to the Arbitration Tribunal only such 

issues, facts, evidence and proof which the Contractor had beforehand identified 

and submitted to the Contracting Authority for decision in accordance with 

Clause 41 (Disputes). The jurisdictional authority of the Arbitration Tribunal 

shall be restricted to consider only those identical issues, facts, evidence and 

proof so identified and submitted to the Contracting Authority. 

42.7. The Purchaser likewise agrees to restrict its submissions only to the 

information on which the Contracting Authority based its decision and not to 

introduce new information and arguments which cannot reasonably be deduced 

or inferred from the written decision of the Contracting Authority in response to 

the original dispute. 

42.8. The Arbitration Tribunal will take its decisions by a majority vote. It 

shall decide where it will meet and, unless it decides otherwise, shall follow the 

arbitration procedures of the International Chamber of Commerce in force at the 

date of signature of the present Contract. 

42.9. The awards of the arbitrator or of the Arbitration Tribunal shall be final 

and there shall be no right of appeal or recourse of any kind. These awards shall 

determine the apportionment of the arbitration expenses. 

42.10. Pending final decision of a dispute, the Contractor shall proceed 

diligently with the performance of the Contract, unless otherwise instructed by 

the Contracting Authority. 

43. SEVERABILITY 

43.1. If one or more of the provisions of this Contract is declared to be 

invalid, illegal or unenforceable in any respect under any applicable law, the 

validity, legality and enforceability of the remaining provisions shall not be 

affected. Each of the Party shall use its best efforts to immediately and in good 

faith negotiate a legally valid replacement provision.

A. General 



ANNEX TO GENERAL PROVISONS 

PURCHASER'S PRICING PRINCIPLES 



1. With regard to all actions included in Clause 19, the Purchaser will 

honour the accounting standards and pricing principles to which the 

Contracting is required to conform by the national defence authority 

(or other governing national authority, as applicable) in the country of 

origin of the Contractor. Where such accounting standards are nonexistent 

or incomplete, or where the Contractor is not required to 

conform to such standards and principles, the Parties agree that the 

Purchaser‟s Pricing Principles contained herein shall govern. 

2. As may be requested by the Purchaser, the Contractor shall provide 

documentation that the standards or principles employed in the 

submission of cost or pricing data are in conformance with governing 

national policies and regulation. Where such conformance can not be 

demonstrated to the satisfaction of the Purchaser, the Purchaser‟s 

Pricing Principles will be employed. 

3. The Contractor shall also incorporate provisions corresponding to 

those mentioned herein in all sub-contracts, and shall require price and 

cost analysis provisions be included therein. 

B. Purchaser‟s Pricing Principles 

1. Allowable cost 

A cost is allowable for consideration by the Purchaser if the following conditions are 

fulfilled: 

(a) it is incurred specifically for the Contract or benefits both the Contract 

and other work or is necessary to the overall operation of the business although 

a direct relationship to any particular product or service cannot be established 

and is allocated to them in respective proportion according to the benefit 

received; 

(b) it is reasonable and expedient in its nature and amount and does not 

exceed that which would be incurred by an ordinary prudent person in the 

conduct of competitive business; 

(c) it is not liable to any limitations or exclusion as to types or amounts of 

cost items as set forth herein. 

2. Partially Allowable Costs





The following cost items are examples of costs which are normally partially allowable 

only as indirect costs within the limitations described below provided that such costs 

are reasonable in nature and amount and are allocated as indirect costs to all work of 

the Contractor. 

(a) Advertising costs. 

(b) Contributions. 

(c) Bonuses paid pursuant to an agreement entered into before the contract 

was made or pursuant to a plan established and consistently followed before the 

contract was concluded. 

(d) Depreciation of plant equipment or other capital assets. 

(e) Costs of normal maintenance and repair of plant, equipment and other 

capital assets. 

(f) The costs of general research and development work which are not 

chargeable directly to a contract and which are not aimed at the preparation or 

development of a specific product. 

(g) Travel costs, except those which, according to the terms of the contract, 

are to be charged directly to it. 

(h) Pre-contract cost (cost prior to the effective date stated in the contract) in 

anticipation of the award of the Contract or pursuant to its negotiation 

3. Unallowable Costs 

In general all costs which cannot be shown by the contractor to be directly or 

indirectly of benefit to the Contract are totally unallowable. Examples of such costs 

are, among others: 

(a) Costs of a particular advertising campaign without prior agreement of the 

Purchaser or which has no connection with the Contract. 

(b) Costs of remuneration, having the nature of profit sharing. 

(c) Costs of maintaining, repairing and housing idle and excess facilities. 

(d) Fines and penalties as well as legal and administrative expenses resulting 

from a violation of laws and regulations. 

(e) Losses on other contracts. 

(f) Costs incurred for the creation of reserves for general contingencies or 

other reserves (e.g. for bad debts, including losses).





(g) Losses on bad debts, including legal expenses and collection costs in 

connection with bad debts. 

(h) Costs incurred to raise capital. 

(i) Gains and losses of any nature arising from the sale or exchange of capital 

assets other than depreciable property. 

(j) Taxes on profits. 

(k) Contractual penalties incurred. 

(l) Commissions and gratuities. 

(m) Interest on borrowings. 

4. Cost Groupings 

(a) In estimating or calculating the costs of the deliverables to be furnished 

and the services to be performed under the Contract, the Contractor 

shall distinguish the following cost groupings: 

(i) Direct Costs 

A direct cost is any cost which can be identified specifically with a 

particular cost objective as generally accepted. Direct costs are not 

limited to items which are incorporated in the end product as material 

or labour. 

(ii) Indirect Costs 

An indirect cost is one which is not readily subject to treatment as a 

direct cost. 

(b) The Contractor shall specify the allocation of costs to either of the cost 

groupings. The method by which costs are accumulated and 

distributed as part of direct or indirect costs cannot be modified during 

the duration of the Contract. 

5. Overhead Rates 

(a) Indirect costs, which as a rule are to be allocated to all work of the 

Contractor, shall be accumulated by logical cost groupings in 

accordance with sound accounting principles and the Contractor's 

established practices. Such costs shall be presented as overhead rates 

and be applied to each related direct cost grouping. 

(b) The Contractor shall inform the Purchaser of his overhead rates and the



basis upon which they were computed. 



(c) The term "provisional overhead rate" means a tentative overhead rate 

established for interim billing purposes pending negotiation and 

agreement to the final overhead rate. 

(d) An overhead rate is pre-determined if it is fixed before or during a 

certain period and based on (estimated) costs to be incurred during this 

period. An overhead rate is post-determined if it is fixed after a certain 

period and based on costs actually incurred during this period. Predetermined 

overhead rates shall be agreed upon as final rates whenever 

possible; otherwise the provisions of paragraph 3 above shall apply 

pending agreement to post-determined rates. 

(e) Such rates shall be determined on the basis of Contractor's properly 

supported actual cost experience. 

(f) If the overhead rates of the Contractor for similar contracts placed by 

national or international public services have been established or 

approved by a government agency or an agency accepted by his 

government and the Contractor proposes the application of these rates, 

he shall state the name and address of the agency which has accepted 

or approved the rates and the period for which they were established. 

If he proposes rates which vary from the rates mentioned above, he 

shall furthermore provide a justification for the difference. 

(g) If the overhead rates of the Contractor for similar contracts placed by 

national or international public services have not been established or 

approved by a government agency or an agency accepted by his 

government, he shall provide the necessary data to support the 

proposed rates. 

6. Profit/Fee 

(a) Over the entire life cycle of a given acquisition, Profit and/or Fee are 

subject to negotiation. 

(b) Subcontracting profit/fee amounts are dependent upon the size, nature and 

oversight needs of the subcontract(s) the prime contractor will use for work 

performance period. 

(c) Profit/Fee factors are considered by the Purchaser not only to be directly 

related to industrial profit rates in the surrounding geographical areas for 

similar work and/or tasks, but to a high degree correlated to the expected 

risk and exposure of the Contractor in performance of the contract.

IFB-CO-12780-NCOP Amendment 1 Annex B

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