Staff motivation - Vision Realization

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I’m sure you could imagine each of the above scenarios working out badly under different circumstances, or perhaps you would have a better solution. When this kind of bounded freedom is given, mistakes are going to be made. Evan with the best of intentions, good people are going to make bad things happen. Careful description of the bounds (think of campers, parents, fellow staff, and the director first), fastidious staff hiring, solid safety procedures with unbreakable rules (e.g., never be alone with a child, never go near unapproved water), and a good understanding of the mission (what is the ultimate benefit) will help avert serious consequences. To be even more safe, a rule could be added that judgment calls should only be made when it is impossible to reasonably seek advice/permission first. To be sure, the amount of allowed judgment depends on the camp’s circumstances (staff, facility, radios, ratios, etc.). Camps and other organizations successfully assume this kind of empowered risk all the time, so that they can benefit from the great ideas and good customer service that do get generated. It can work very well, but it takes work. Your organizational structure is web-like When staff need or want to ask someone for permission (and usually more advice), it helps greatly to have more than one go-to person, as is the case in a strict organizational hierarchy. For example, a new or different program idea should be brought up to the program director – the primary link or go-to person. But, if that person(s) is not available, or the individual feels more comfortable with someone else, then make it okay to approach the assistant director, the camp director, or even a unit director with the idea. With pretty wide latitude, those people can give the person a final decision, and even support if needed. Although it is possible for this system to be abused and sometimes yield unpleasant results, I’ve found it worked quite well in several camps that adopted it, as well as in the camps I’ve directed. Furthermore, virtually all very innovative companies have such a structure. Try placing a graphic of a spider’s web behind the organizational chart to help communicate that message to your staff. Ranch Food Service Office Administration Trading Post 2004 Organizational Chart Photographer Maintenance Assistant Director Program Directors (2) Camp Director Unit Directors (8) Counselors (82) Knowledge Management Director Behavior Specialist Camping Center Director HEROES (2) Waterfront Director Arts & Crafts Director Support Staff High Adventure Transportation Personnel © 2004 Randall Grayson, Ph.D. 20 T.L.C. Staff Asst. Camping Center Asst. Waterfront Director Nature Specialist
Security Despite notable exceptions in all our minds, people generally won’t take risks for the benefit of the camp if there is a chance they could get hurt as a result. It should be okay to fail when someone (a) makes genuine mistakes, (b) tries something with the best intentions and it goes badly, or (c) is simply unlucky. Camps can do several things to make themselves a more secure place for staff to take healthy risks in the spirit of the shared vision, some of which are noted below. See “The art and science of mistakes” resource for more detail and examples. A holistic view of problems The learning camp rigorously searches for the systemic causes that might underlie the symptoms/problems being noticed. When things go wrong, it is extremely rare for individuals or teams to be held solely accountable, because there are almost always larger issues and other individuals that facilitated the error. The goal is to create truly effective solutions that reduce or eliminate the symptoms and will stand the test of time. A learning camp needs both intelligent individuals and intelligent systems. Common tools of this discipline are “After action reviews” or “Postmortems,” where a team will get together and take the time to carefully examine the symptom(s). Brainstorming, interviews, and evaluations often get turned into process models (see that resource), which are then utilized to address the larger issues responsible for the symptoms. Outside perspectives are often invited on issues of great significance. The point here is that people know that a careful, fair examination will be made of the situation (structures, policies, processes, history), the person or team, and other people. People breathe easier when they know such a value isn’t just lip service, but the way things really happen. This point is discussed further under “Providing value to your staff” (page 30) and in Part II under great ways to de-motivate your staff – Page 100. Counseling, restitution, and support Even though you might be looking at the salient problem, there is a long causal chain responsible for almost any trouble. After good consideration of the situation and other people involved, folks are often inclined to take their share of responsibility. In doing so, they need to try and help make things right. Staff need to understand that when problems occur, they have an opportunity to make restitution, rather than suffer the logical consequences. Punishment is unrelated to the incident, and consequences are imposed from outside, instead of being accepted from within. It’s a subtle, semantic shift, but restitution creates internal control, while logical consequences imposes external control. Similarly, guilt, coercion, disgust, and anger send the message that it isn’t safe to fail at the camp. Plus, they don’t help solve the problem; they just exacerbate it. To facilitate perspective and restitution, try using the discussion formula of: Situation, Emotions, Intentions, Ends, and Means (SEIEM). More detail can be found in Part II on de-motivating staff under the 3 rd point – Page 103. Finally, people feel secure and supported when they are given help and coaching to improve their behavior, knowledge, or attitude. When staff can tell their friends that “the camp really helped me improve myself in an honest, caring way,” you’ll have fostered security and growth. Reward failure Learning camps sometimes institute an award like “The Exalted Order of the Extended Neck” to indicate that there is public recognition and support for promising ideas that didn’t get off the ground. For example, a counselor spent a lot of time planning a special free-choice activity offering that was totally original and whacky. She came up with a lesson plan, gathered the materials, trained her helper, and hyped up the activity. Unfortunately, the game was not well received and a few tweaks didn’t seem to help it. After she won the award, some staff members walking out of the meeting were overheard saying, “That’s cool that it is okay to mess up here.” © 2004 Randall Grayson, Ph.D. 21
Page 2 and 3: Advance Praise Randy's book gives a
Page 4 and 5: Part II Detail Motivational Speech
Page 6 and 7: Introduction What is motivation? Mo
Page 8 and 9: Structures The elemental factors of
Page 10 and 11: Strongly disagree // Never Disagree
Page 12 and 13: Set expectations Satisfaction Reali
Page 14 and 15: Greatest regret? And, greatest less
Page 16 and 17: Camps usually have a stable of stor
Page 18 and 19: Trust Element Examples Credibility
Page 20 and 21: when it goes empty for a couple sum
Page 24 and 25: Tell stories “I remember when . .
Page 26 and 27: this will be obvious from the proce
Page 28 and 29: As you would’ve guessed, passion
Page 30 and 31: and work toward challenging goals.
Page 32 and 33: eview or that weren’t done while
Page 34 and 35: others around them are not also wea
Page 36 and 37: Year-round staff (goals and pay) To
Page 38 and 39: The question to ask is why don’t
Page 40 and 41: For the frill and thrill of it - pe
Page 42 and 43: Food Pizza, munchies, soda, and ju
Page 44 and 45: inspirational. When staff are given
Page 46 and 47: Introduction to Speeches, Stories,
Page 48 and 49: The professor and the Buddhist A st
Page 50 and 51: Last 24 hours {Basically, you are l
Page 52 and 53: Co-counselor wedding spiel for staf
Page 54 and 55: You are Powerful {This speech is no
Page 56 and 57: “Being Powerful” means standing
Page 58 and 59: What’s left after the ashes? {Eve
Page 60 and 61: The Worlds We Know {If it fits, try
Page 62 and 63: What Would The Regular World Look L
Page 64 and 65: 15 Minutes and Counting Good mornin
Page 66 and 67: Final Staff Gathering Candle Ritual
Page 68 and 69: Favorite article - “The unbearabl
Page 70 and 71: Honesty We expect people to be hone
Page 72 and 73:
Come to the Edge, Life said. No we
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Children Learn What They Live If a
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Autobiography in Five Short Chapter
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Face emotions © 2004 Randall Grays
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A person who has not passed through
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My Spirit Home Camper for 8 summers
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Camp GoodFit Cabin cleanup Communit
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O u t c o m e s From the people Dur
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Four Letters To The Staff It’s ge
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Holly cow! Civilization!!!!!!!! Tra
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Top 10 reasons to work at Camp Good
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One-page Assessment of Fit Do you h
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Quotes from Staff “I am so psyche
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Activities 1. Cabin activities are
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Expectations / Clarification Review
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Bonus Section: 10 Great Ways to De-
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Two Not Controlling Termites, Negat
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Don’t have the attitude / values
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Four Being a Jerk / Ego / Hubris /
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Five Not Varying Your Leadership St
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What are the barriers for communica
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Boosting Staff Return Rates Motivat
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Dangers - not all roses As you may
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Notes / Feedback / Sharing / Action
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Staff motivation - Vision Realization

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