2011 Valuation Update Manual - Town of Weare - NH.gov

II. Data Collection Form = DCF
The DCF document is a form onto which all information about the parcel is written. Each
designated lot on a tax map should have a corresponding DCF. If a DCF is lacking for a lot, one
is created.
Map - Lot - Sublot: Owner - Location - City - State
This information is important and serves to identify the lot, location and corresponding owner.
This information is supplied by the town, generally in the form of computerized labels which are
transferred to the DCF. When in the field, it is very important to determine if the information
written on the label is accurate. If there are any discrepancies, make a note on the DCF.
Mapping and ownership problems must be identified and it is the towns responsibility to resolve
these discrepancies. If information is missing, obtain accurate information so that the label is
complete.
In addition to map and owner information, a special code or account number may occasionally be
found on the label and is used by the town. Original DCF’s should not be destroyed. If a new
one is needed, it is stapled behind the original. This will eliminate the possibility of errors being
made when copying the label information onto the new DCF.
Date - Book - Page - Grantor - Q/U - Code - Sale Price
This section is used to describe recent sale information when available. When it exists, it is
verified and noted on the DCF with a code of “VBO” meaning Verified by Owner. If no sales
exist, we question the homeowner as to how long they have owned the property, if less than three
years get sales information from owner.
During our introduction to the property owner, we include the following or something similar:
Approximately when was the home built and how long have you owned it?
If they are new owners (within the past three years), request and write down the date of
the purchase, from whom the home was purchased, and whether or not other items were
included in the sale such as boats, furniture, beach rights, if near water, etc. and if
changes were made to the property after the sale. Make appropriate notes.
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