November 12, 2012 Minutes - Caldwell School District

These Minutes have been approved by the Board of Trustees and are the official record relating to the
conduct or administration of the School District’s business as reflected herein.
MINUTES OF A REGULAR MEETING
BOARD OF TRUSTEES
CALDWELL SCHOOL DISTRICT NO. 132
November 12, 2012
Chairman Stout called the meeting to order at 7:02 p.m.
Those present: Amy Rojas . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chairman
Thomas Briten . . . . . . . . . . . . . . . . . . . . . . . Trustee
Sandra Dodson . . . . . . . . . . . . . . . . . . . . . . . Trustee
Leif Skyving . . . . . . . . . . . . . . . . . . . . . . . . . Trustee
Also present were: Vanessa Garcia, Daisy Garcia, Marissa Cosillos, Jeanette Jackson, Juritzi Enriquez,
Makayla Salinas, John Dey, Diana Mercado, Grace Alvarez, Tony Gonzalez, Cynthia Mares, Luis Mejia,
Dustin Roberts, Debbie Olsen, Joe Grover, Caleb Shore, Tome Cope, Leslie Arellano, Ted Arellano,
Vanessa Jasso, Jasmin Barba, Felipe Contreras, Josh Medina, Miriam Herrera, Brad Etheredge, Miraiah
Acosta, Sebastian Sturderant, Dawn Jensen, Barb Jensen, Israel Gomez, Laren Walker, Emma Thompson,
Stephanie Carpenter, Lisa Thompson, William Gigray, Jodie Mills, Monica White, Gloria Betancourt and
Superintendent Tim Rosandick.
Gloria R. Betancourt, Clerk of the Board of Trustees requested the approval of the posting of the original
agenda for the Regular Board Meeting to be held on November 12, 2012 at 1:30 p.m. The posting of the
agenda was at the District Office, Canyon County Courthouse, City Hall, School District Schools and the
School District website.
A motion was made by Vice Chairman A. Rojas and seconded by Trustee S. Dodson to accept and approve
the agenda posting report as reported. Motion carried.
Ms. Gloria R. Betancourt, Clerk of the Board of Trustees requested the approval of modified agenda which
was provided the Board of Trustees tonight. The modification is to add an additional Executive Session
item for Idaho Code 67-2345 (1) (b) to consider the evaluation, dismissal, or disciplining of, or to hear
complaints or charges brought against a public officer, employee, staff member or individual agent, or
public school student; Student Issue (1). The information for this item was received too late to include
when the initial agenda was posted.
A motion was made by Vice Chairman A. Rojas and seconded by Trustee S. Dodson to approve the
modified agenda to add an additional Executive Session item for Idaho Code 67-2345 (1) (b) to consider
the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against a public
officer, employee, staff member or individual agent, or public school student; Student Issue (1). Motion
carried.
V. Audience Comments/Announcements:
Chairman Stout reported that two individuals had signed up to address the Board of Trustees but these
individuals have been assigned time on the agenda.
VI. PRESENTATION:
Lincoln Elementary Principal Patricia Stone requested to recognize an outstanding student from
her building. Ms. Alexis Porter, 3 rd Grade, was recognized for being in the “Top 100 Readers” this
summer. Ms. Porter participated in the “My On Reading Olympics” approximately 1.2 million pages were
read between June 1, 2012 through August 15, 2012 this is over 26,000 books read. Ms. Porter enjoys
activities in math, reading and swimming at the YMCA. Congratulations to Ms. Porter on her
accomplishment and keep up the great work.
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Board of Trustees enjoyed a picture moment with Ms. Alexis, Mrs. Porter and Principal Patricia Stone.
VII. SPECIAL REPORTS:
2. Board Member Report:
Trustee L. Skyving reported that he is happy to hear the Ms. Porter enjoys swimming at the
YMCA. He had an opportunity to visit while the class was being conducted. About three years
ago, the board approved initializing this program and has been very productive. Approximately
90% of the students can get themselves out of trouble while in the water and some have the
confidence to be able to save others if necessary.
Chairman Stout reported that he is looking forward to taking a visit the YMCA.
3. CEA Report:
Mr. Joe Grover, CEA President reported that the Mariachi Fundraiser went very well. The
program was sponsored by Mr. Rudy Rodriguez and the purpose of the program was to raise
money for additional resources to be used for children in Caldwell by purchasing much needed
coats.
CEA continues their membership drive and have been working hard in keeping their members
informed regarding the upcoming election on Tuesday.
4. Superintendent Report:
• Superintendent Rosandick reported on the very successful Mariachi fundraiser sponsored by Mr.
Rudy Rodriguez and his mariachi group. This provides extra resources to support our children.
CEA will be utilize these funds to purchase the much needed items to keep our children warn this
winter.
• Superintendent Rosandick reminded everyone of the upcoming election on Tuesday. Depending
on the outcome of the election will determine potential changes of how we operate within the
district in regards to Props 1, 2 and 3.
• The pressing issue at hand currently is the Pay for Performance funds. We are awaiting the
opinion/interpretation by the Attorney General. The district will be distributing approximately
$160,000 to teachers and administrators that qualify and anticipate the processed before
Thanksgiving break. The schools that qualify for these funds will be Lewis & Clark Elementary,
Lincoln Elementary, Wilson Elementary and Syringa Middle School. We are still working on
finalizing the full process.
• Some other implications by props that still need to be thought through are other special program
allocations such as technology funds, changes in funding formulas, accommodations for additional
math and science teachers. Unless legislature takes some special action upon their return in
January, we anticipate our net loss would be approximately $20,000. We will report back when
we know more details.
• Ms. Jodie Mills reported on STAR Rating and School Improvement. Ms. Mills provided the
board members with the 2012-2013 Improvement Planning Deadlines, all plans are due March 1,
2013. The waiver was approved and we are getting guidance from the State Department. The
different plans consist of a) District Improvement Plans, b) District Turnaround Support Plan, and
c) Continuous Improvement Plan, d) Rapid Improvement Plan and e) School Turnaround Plans.
The district will need to create a District Improvement Plan, a Continuous Improvement Plan for
most of our schools, a Rapid Improvement Plan for Sacajawea Elementary and Washington
Elementary and a School Turnaround Plan for Jefferson Middle School and Canyon Springs High
School. In all plans we will need to show success and progress, write SMART goals submitted
using the WISE tool dashboard and a working relationship with leadership team in each building.
• Superintendent Rosandick reported that Ms. Mills is a very valuable hire and pleased with the
work she is doing on this along with our administrators.
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• Superintendent Rosandick reported that ESEA Waiver wasn’t immune by Prop 1, 2 and 3.
Teacher evaluations, administrative evaluations uncertainty if they will continue to be based on
student achievement. Mr. Nick Hill is working through waiver process and will report to all
districts.
• Ms. Monica White, Associate Superintendent reported on “Secondary Class Size Report”. Last
month you were provided with elementary class sizes. This data was gathered through October.
This data also varies from day to day when students drop and enroll in Caldwell School District.
a) Caldwell High School average class size is 25.34 students in classes that are funded out of the
district’s general fund. The federal funded classes’ average is 16.25 students per class. The
smallest class is between 8 to 15 students and these classes are intervention groups, special
education and ENL (English as a New Language) class.
b) Canyon Springs High School average class size is 15.26 students in classes that are funded out
of the general fund. The federal funded classes’ average is 10 students per class. The
smallest class is 7 to 10 students and these classes are upper level English, PTE classes, and
physical education classes.
c) Syringa Middle School average class size is 21.1 students in classes that are funded out of the
general fund. The federal funded class average is 11 students per class. The smallest class is 4 to
15 students and these classes are intervention, special education and ENL.
d) Jefferson Middle School average class size is 24.75 students in classes that are funded out of
the general fund. The federal funded class average is 16.25 students per class. The smallest class
is 4 to 10 students and these classes are intervention, special education and ENL.
e) Enrollment in the district has shifted this year at the middle school. WE anticipated both
middle schools enrolling 630 students. Jefferson Middle School is currently at 693 and Syringa
stayed true to the projection and is currently at 627 students.
f) Caldwell High School averages 27.2 students in Math and 21.2 students in English; Canyon
Springs High school averages 15 students in Math and 15 students in Reading; Jefferson Middle
School averages 31.08 students in English, 23.69 students in Reading and 27.14 students in Math;
Syringa Middle School averages 24.07 students in English, 20.7 students in Reading and 22.51
students in Math.
• Ms. Lisa Thompson reported on the district fund balance history summary and provided the board
members with information from June, 2007 through June, 2013. Fund balance does not refer to
cash balance, nor is it the difference between revenues and expenditures. Rather, fund balance is
the cumulative difference of all revenues and expenditures from the government’s creation. It can
also be considered to be the difference between fund assets and fund liabilities and can be known
as fund equity. Sufficient levels of unreserved fund balance (or monies set aside in a budget
stabilization fund) can ensure the continued orderly operation of government and provision of
services to residents and the continued stability of the tax structure. Local governments that have
built up sufficient levels of unreserved fund balance can avoid or reduce budget cutbacks and tax
increases if budget sort falls develop during a fiscal year. The maintenance of fiscal stability is a
particularly important factor considered by creditors.
• Superintendent Rosandick elaborated on the importance of having a fund balance or reserve. It is
a critical line item in the budget. It is similar to maintaining “Blood Pressure”, you always have to
come back and check it. Therefore, we will be bringing this item to you on a regular basis,
currently at 5% rainy day account on the current budget, is not sufficient. We will work that fund
balance to a number that is reasonable and create a realist three (3) year plan to reach that target
and budget accordingly to get to that safe point.
• Lastly, Superintendent Rosandick again thanked Mr. Grover and CEA for their participation on
the Mariachi fundraiser. All their hard work is for a worthy cause. Coats can be dropped off at
the district office or any of our schools.
5. P16 Project Report:
Mr. Al Obayuwana reported that P16 has had a lot of visibility. There have been great articles in
the newspapers and KTVB created a video. Mr. Obayuwana showed the video in support of the
Aspiration Program. About 150 students have gone through P16 program. Mayor Garrett
Nancolas is attending the National League of Cities in Nashville, Tennessee and will be making a
presentation on the P16 program. The Advisory Committee is working diligently to pull resources
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together and have sustainability to ensure that these resources are available to schools and this
program.
Superintendent Rosandick and Mr. Obayuwana requested direction for future P16 reports to the
Board of Trustees. The request was to alternate months on reports and on the odd month a written
report will be provided in the board packet.
Chairman Stout and board members were in agreement, reporting that it was beneficial in the
beginning stages of the program to be provided a monthly report but since the program is
established and has rolled out successfully. The process was granted to alternate written reports
and reports in person.
6. Homeless Program (McKinney/Vento Act):
Ms. Barbara Jensen and Ms. Dawn Jensen presented information regarding McKinney-Vento,
Homeless Training. The Homeless Assistance Act maintains education continuity during a time
of transition for the students requires schools to identify and enroll students who meet the
definition of homeless and specifies provisions that must be made by each school for each
homeless student. What is homeless? Individuals who lack a fixed, regular and adequate night
time residence. Fixed? They may have a roof over their head but it might not be there when the
child gets home from school. Regular? Emergency housing programs are available for up to 90
days and transitional housing programs for up to two years and Adequate? Running water,
electricity, psychological and emotional safety of the child. During the 2011-2012 school year we
had 339 documented homeless students. Currently we have 290 documented homeless students.
Once a student is identified they will be considered homeless for the entire year. Definitions of
Homeless consists of sharing the housing of other persons due to loss of housing, economic
hardship or other similar reason, living in a car, park, campground, public space, abandoned
building, substandard housing or similar, living in emergency or transitional shelters, living
temporarily in a motel or hotel due to loss of housing, economic hardship or similar reason,
moving from place to place due to loss of housing or economic hardship, having a primary night
time residence that is a public or private place not designed for or ordinarily used as a sleeping
accommodation for human beings and living in a house or vehicle of any kinds (including camper)
without running water, electricity or heat. We need more watchful eyes, be that “Special Person”
at school they will always remember.
7. E-Rate Report
Mr. Caleb Shore reported on the district E-Rate and how these funds are available. E-Rate is used
to offset costs for phones, internet access, data lines, etc. The reimbursement rate is dependent on
the district’s free and reduced counts. We currently have E-Rate funds available for
reimbursement for things such as data lines between buildings, internet access, Century Link for
our fire alarm lines, Verizon for cell phone services, and the district phone system. For 11-12
school year the reimbursement was for approximately $170,000 and for 2012-2013 school year it
will be approximately $195,000. E-Rate funds are generated from FCC program and federal
government also funds these programs. Monies are also generated from surcharges on phone bills,
cell phone bills, 911 services, etc. It has been suggested to create an internet safety policy to
address some technology procedures and processes since new technology is being offered and
depending on the election results on Tuesday if the technology plans are implemented and the use
of laptops for students. The E-Rate funds are available for reimbursement on a monthly basis but
the district elects to receive these fund on a quarterly basis. Not all schools participate in
application process for E-Rate funds.
8. Special Education Department Financial Overview:
Ms. Stephanie Carpenter provided an overview of programs offered through Special Education as
a continued report from last month. Ms. Carpenter provided information on the financial impact
of these programs. district’s need to uphold the “Maintenance of Effort” as required for federally
funded programs. Even though the district receives funds to serve special needs students, the
district is responsible to also fund some of those services that special needs students receive.
Transportation is a huge cost that is undertaken by the district. Medicaid billing is very strict in
how services are provided and who provides such services; all has to match prior to billing
otherwise the full reimbursement may be withheld but the services still need to be provided. We
have to continue to provide services to all children but we have to do our due diligence to ensure
that proper procedures are followed in order to maintain our funding from year to year. As with
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any federally funded program, it is a daily challenge to identify properly, document properly,
provide the appropriate services and ensure procedures are used to their full potential.
9. ISBA Report – M. Vuittonet, Meridian School District:
Mr. Mike Vuittonet from Meridian School District along with Lori Bennett from Bruneau School
District have been visiting with various school districts and board members with information on
how Region III schools can get together to have a stronger voice when it comes to legislative
changes. Mr. Vuittonet and Ms. Bennett will work with districts and Idaho School Board
Association to create a Legislative Committee of board members throughout Region III to have a
greater voice and get pertinent legislative information quicker and have a larger number in order to
be heard with whatever concerns come from the table to be discussed during the legislative
session.
Trustee L. Skyving asked if this same movement was being created in other regions and the
response was that at this time this is only happening in Region III.
Chairman Stout reported we already have a voice through Idaho School Boards Association but
sometimes information is not timely or clear enough and this would just provide the board
members a more direct avenue of information.
It was determined that this board members and Superintendent Rosandick will take this item under
advisement and get back to with a response of which direction the Caldwell School Board wishes
to proceed.
IX. CONSENT AGENDA:
A motion was made by Trustee L. Skyving and seconded by Vice Chairman A. Rojas to approve the
Consent Agenda as presented. Motion carried and the following were approved:
10. Approve Minutes: Regular Board Meeting Minutes for October 08, 2012, Special Board
Meeting Minutes for October 15, 2012, October 19, 2012, October 24, 2012 and October 29, 2012
11. Regular Bills: October 11, 2012 through November 08, 2012
12. Treasurer’s Report: September 30, 2012
13. Financial Statement: October 31, 2012
14. Enrollment & Attendance Report: October 31, 2012
15. Declare Habitual Truancy:
Truancy Student #123-11-12-03 from Jefferson Middle School
Truancy Student #123-11-12-04 from Jefferson Middle School
Truancy Student #123-11-12-05 from Jefferson Middle School
Truancy Student #123-11-12-06 from Jefferson Middle School
Truancy Student #123-11-12-07 from Caldwell Freshman Academy
Truancy Student #123-11-12-08 from Canyon Springs High School
16. Approve SRO Contract for 12-13 S.Y.:
School Resource Officer Contract for twelve months October 1, 2012 until September 30, 2013 to
assist the following schools – Caldwell High School, Canyon Springs High School, and Freshman
Academy, Jefferson Middle School, Syringa Middle School and all other Caldwell schools located
in the Caldwell city limits. The district agrees to pay $108,525 for two officers as it share of the
School Resource Officer Program.
17. Approve CHS Field Trip Request: Robotic Competition:
Approve the field trip request for ten (10) students will attend Robotics Competition in Hailey,
Idaho on November 09, 2012 in STEM/Engineering robotics, learning and preparation for Idaho’s
Treasure Valley Robotics competition at Caldwell High School in February, 2013.
18. Approve Counselor Internship Placement: Boise State University request the placement of
Cherie Staples at Syringa Middle School with Erica Hardy for the second semester of the 2012-
2013 school year.
PERSONNEL:
19. Approve Certified Personnel:
Sara Klure, P/T Kindergarten Teacher at Washington Elementary School
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20. Approve Classified Personnel:
Oscar Ramirez, Food Service Warehouse Worker
Sarah Dougherty,
Belinda Hernandez, Food Service Cook at Jefferson Middle School
M. Gloria Puga, Food Service Cook at Syringa Middle School
21. Approve Transfers:
Adolfo Sarmiento, change to Roving Custodian to serve Lewis & Clark, Washington, Sacajawea
Elementary schools
Maria Duran, Night Custodian at Lewis & Clark Elementary
Jennifer Dugan, Health Aide at Jefferson Middle School
22. Approve Temporary Assignments:
23. Approve Coaching Assignments:
Martin Meza, Assistant Wrestling Coach at Syringa Middle School
Tonia Burk, Cross Country Coach at Caldwell High School
Daniel O’Berry, Marching Band Assistant at Caldwell High School
Kelly McCarty, Assistant Varsity Boys Basketball Coach at Caldwell High School
Ezekiel Robison, Co-Director of Musical at Caldwell High School
John Vines, Girls Basketball Coach at Canyon Springs High School
Eduardo Ibarra, Boys Basketball Coach at Canyon Springs High School
Brittney Osborne, Assistant Volleyball Coach at Canyon Springs High School
24. Accept Resignations & Terminations (12-13 S.Y.):
Salomon Ruano, Head Custodian at Lincoln Elementary School
Shelley Justesen, Special Education Educational Assistant at Jefferson Middle School
Florence Erickson, Title I Educational Assistant at Canyon Springs High School
Chase Kelpin, Assistant Wrestling Coach at Syringa Middle School
Sean Impomeni, Freshman Wrestling Coach at Caldwell High School
Tyler Brackhahn, Drama Advisor at Caldwell High School
Danielle Wagstaff, Drill Team Advisor at Caldwell High School
25. Accept Letters of Retirement:
Jonie Weymouth, GED Educational Assistant at Caldwell High School
REGULAR AGENDA:
26. Accept & Approve the 2011-2012 Audit Report:
A preliminary audit workshop was held on October 29, 2012 in which information was shared
with board members of the status of the audit and findings. The audit findings encourages for an
increase in fund balance. A great job is being done by L. Thompson for continual monitoring of
the budget versus spending. Thank you to all with their cooperation during the audit period.
A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and
approve the 2011-2012 audit report as presented. Motion carried.
POLICY DEVELOPMENT/ADOPTION:
27. A motion was made by Trustee L. Skyving and seconded by Vice Chairman A. Rojas to accept
and adoption of Board Policy#877 Time & Effort Reporting. Motion carried.
28. A motion was made by Trustee L. Skyving and seconded by Vice Chairman A. Rojas to accept
and adopt Board Policy#220A Policy Advisory Standing Committee to the Superintendent.
Motion carried.
29. A motion was made by Trustee L. Skyving and seconded by Vice Chairman A. Rojas to accept
and adopt Board Policy#220B Insurance Advisory Standing Committee to the
Superintendent. Motion carried.
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30. A motion was made by Trustee L. Skyving and seconded by Vice Chairman A. Rojas to accept
and adopt of Board Policy#360 Superintendent’s Exceptional Staff Service Recognition Fund –
Resolution No. 012-24. Motion carried.
31. A motion was made by Trustee L. Skyving and seconded by Vice Chairman A. Rojas to accept
and adopt Board Policy#204 Policy Adoption. Motion carried.
32. A motion was made by Trustee L. Skyving and seconded by Vice Chairman A. Rojas to accept
and adopt Board Policy#401 Acquired Immune Deficiency Syndrome (AIDS). Motion carried.
33. A motion was made by Trustee L. Skyving and seconded by Vice Chairman A. Rojas to accept
and adopt Board Policy #511 Annual Review – School Climate. Motion carried.
34. A motion as made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and adopt
Board Policy #403.1 Tobacco Prohibition. Motion carried.
35. A motion as made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and adopt
Board Policy#561 Administering Medications and Exhibit Forms. Motion carried.
36. A motion as made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and adopt
Board Policy #563 Exclusion of Head Lice and Exhibit Forms. Motion carried.
37. A motion as made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and adopt
Board Policy #564 Health Records and Emergency Care. Motion carried.
38. A motion as made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and adopt
Board Policy #565 Immunization Requirements and Exhibit Forms. Motion carried.
39. A motion was made by Vice Chairman A. Rojas and seconded by Trustee T. Briten to accept first
reading revisions to Board Policy #403 Employee Drug and Alcohol Use and refer for 2 nd reading
at the December meeting. Motion carried.
EXECUTIVE SESSION:
A motion was made by Vice Chairman A. Rojas and seconded by Trustee L. Skyving to go into Executive
Session under Idaho Code 67-2345 (1) (c) to conduct deliberations concerning labor negotiations or to
acquire an interest in real estate property and Idaho Code 67-2345 (1) (b) to consider the evaluation,
dismissal of, or to hear complaints or charges brought against a public officer, employee, staff member or
individual agent, or public school student. Vice Chairman A. Rojas requested all members of the Board of
Trustees, Chairman Stout, Vice Chairman Amy Rojas, Trustee Tom Briten, Trustee Leif Skyving, Trustee
Sandra Dodson, Mr. William Gigray, Ms. Monica White, Ms. Gloria Betancourt and Superintendent Tim
Rosandick to be included in executive session. Roll call vote: Vice Chairman A. Rojas, Yes; Trustee L.
Skyving, Yes; Trustee T. Briten, Yes; Trustee S. Dodson, Yes; Chairman Stout, Yes. Motion carried and at
9:30 p.m. entered into Executive Session.
REGULAR SESSION:
A motion was made by Vice Chairman A. Rojas and seconded by Trustee S. Dodson to return to Regular
Session. Motion carried and at 10:15 p.m. returned to Regular Session.
ACTION AFTER EXECUTIVE SESSION:
Vice Chairman A. Rojas reported that there is no action to be taken on the property issue.
A motion was made by Vice Chairman A. Rojas and seconded by Trustee S. Dodson that the Board of
Trustees received and reviewed the motion request for Student #123.10.15.D and a decision to deny the
request has been agreed upon and authorizes the Chairman of the Board to sign letter of decision. Motion
carried.
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ADJOURNMENT:
A motion was made by Trustee L. Skyving and seconded by Trustee T. Briten to adjourn the meeting.
Motion carried and the meeting was adjourned at 10:25 p.m.
Respectfully Submitted, ATTEST:
Chuck Stout, Chairman Gloria R. Betancourt, Clerk of the Board
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