February 11, 2013 Minutes - Caldwell School District

These Minutes have been approved by the Board of Trustees and are the official record relating to the
conduct or administration of the School District’s business as reflected herein.
MINUTES OF A REGULAR MEETING
BOARD OF TRUSTEES
CALDWELL SCHOOL DISTRICT NO. 132
February 11, 2013
Chairman Stout called the meeting to order at 5:38 p.m.
Those present: Leif Skyving . . . . . . . . . . . . . . . . . . . . . . . . . Trustee
Thomas Briten . . . . . . . . . . . . . . . . . . . . . . . Trustee
Sandra Dodson . . . . . . . . . . . . . . . . . . . . . . .Trustee
Those absent: Amy Rojas . . . . . . . . . . . . . . . . . . . . . . . . . Vice Chairman
Chairman Stout called the meeting to order at 7:03 p.m.
Also present were: Tabitha Bruegeman, Candace Bilbrey, Justin Bilbrey, D’Ann Rodwell, Kathy Gomez,
Marda Jensen, Brenda Angel, Crystal Fillion, Judy Peck, Kathy Neufeld, Sheila Harris, Deb Peterson,
Steve O’Bannon, Katie Humphris, G. Anderson, Erin Smith, Ameila Dustin, Judy Ferro, Shay Swan,
Melissa Langan, Linda Batie, Maria Ramirez, Miriam Herrera, Jonelle Guillen, Rebecca DeLeon, Norma
Jean Sprouffske, Gretchen Perkins, Stephanie Archuleta, Kathi O’Bannon, Lisa Bevington, Catherine
McCaffery, Kathleen Curtis, Dustin Roberts, Russ Beardsley, Jodie Mills, Lisa Thompson, Stephanie
Carpenter, Bill Gigray, Monica White, Gloria Betancourt and Superintendent Tim Rosandick.
IV. Gloria R. Betancourt, Clerk of the Board of Trustees requested the approval of the posting of the
original agenda for the Regular Board Meeting, February 11, 2013, posted on February 08, 2013 at 4:45
p.m. The posting of the agenda was at the District Office, Canyon County Courthouse, City Hall, School
District Schools and the School District website.
A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and approve the
agenda posting report as reported. Motion carried.
A motion as made by Trustee L. Skyving and seconded by Trustee S. Dodson to amend the agenda and add
Item #9b under Special Reports to discuss property issues as requested by Mr. William Gigray, this item
was not included on the initial posting as information wasn’t available at the time of the posting on Friday
afternoon. Motion carried and Item #9a Property Issues was listed under VII. Special Reports.
V. Audience Comments/Announcements:
Chairman Stout reported that we had an individual sign up to address the Board of Trustees.
Ms. Sheila Harris voiced her concern to the Board of Trustees regarding a violation of Board Policy #413
Political Activities due to the Caldwell Education Association utilizing district email to invite all members
and fill the board room. It is understandable CEA is being passionate about issues and concerns, but by
using this method of communication, it is unethical and Ms. Harris’ wish is for the district to not allow this
process to continue.
Trustee L. Skyving requested that this information be provided the Superintendent Rosandick in order for
him to conduct his investigation of the situation.
Ms. Harris indicated that her information was going to be submitted to the Professional Standards to begin
their investigation of this violation.
Chairman Stout requested that a copy by provided to Superintendent Rosandick and he would do the follow
up in regards to the policy violation. It was assured that a copy will be forwarded to Superintendent
Rosandick.
Regular Board Meeting Minutes 2/11/13 Page 1

VI. PRESENTATION:
1. CFEO Outstanding Student Achievement Award: Superintendent Rosandick reported
that at this time he didn’t have an award to present but again was very grateful to Caldwell
Foundation for Educational Opportunity (CFEO) for creating this working relationship to
acknowledge great students.
2. Community Recognition: Superintendent Rosandick recognized Rudy & Nina
Rodriguez for their continue support of the Caldwell School District and all students. Rudy and
Nina’s children were educated through the Caldwell School District. Rudy and Nina along with
CEA held a fundraiser in order to buy coats, gloves and hats to be provided to students in need of
warm clothing. This was a huge success. The activity was a Mariachi Concert held on November
1, 2011 at Caldwell High School in their auditorium and attendees could make donations of winter
clothing or monetary donations. The mariachi group consisted of Caldwell High School students
present and past. Nearly $1,000 was raised, again a huge success and support for Caldwell School
District. Thank you Rudy and Nina Rodriguez for your support.
Chairman Stout reported that he can’t thank them enough for their hard work and making things
happen in the district.
3. Wilson Elementary School Orchestra Presentation: Superintendent Rosandick
requested all present to move to the Caldwell Freshman Academy gymnasium as Wilson
Elementary Orchestra students were set up to perform. Mr. Taylor Raney, Wilson Elementary
Principal, thanked everyone for coming and introduced Ms. Anne Wasden. The 5 th Grade
Orchestra performed three music pieces very well. Great performance.
Chairman Stout and Superintendent Rosandick shared that Caldwell School District is one of a
few that offer music at this grade level and we are very fortunate to have this for our children. It is
a great program; most of these students will continue and perform at the high school level. Great
job to the students and the teachers.
Chairman Stout reported that an additional patron wishes to address the Board of Trustees.
Ms. Judy Ferro addressed the Board of Trustees, she retired from this school district and she has some
family that also taught in this school district. The issue that she is concerned is that school districts are able
to impose some of the laws that were defeated in the November election. Such things as reduction in force
without using seniority, accept shorter school year; if the district imposes some of these changes it will
drop morale and current morale will be shattered. Currently there are seven school districts in which
teachers have been imposed-forced contracts. Schools should not participate in what the Idaho School
Board Association is representing; the proper role of Idaho School Board Association along with school
boards is to retain the very best teachers. About a third of the teachers are set to retire, enrollments at
college levels has dropped by 40%. Our kids deserve teachers to do the instruction, not technology. Idaho
School Board Association should be assisting to change policies and instill cooperation in order to hire and
retain the very best teachers.
Trustee L. Skyving shared that his concern in that ISBA is representing the school districts and he is
concerned about morale. Districts are being misrepresented by ISBA.
Chairman Stout shared that the Board of Trustees is a non-political entity. We don’t want to cross paths
with teachers and staff; we have tried to stay neutral. We have to do our part to and have individuals
contact their legislators and voice their concern. We need to send letters, texts, and emails in order to get
our point across. People have lost focus of what’s important – “Kids should be and is our first priority”.
It was agreed upon by Board members that a letter should be drafted and mailed to ISBA and request their
presence at the March Board meeting to address the Board of Trustee concerns beginning with the issue of
representation when consent provided by this Board of Trustees. If patrons have certain concerns they wish
to have addressed in the letter to ISBA, they can be emailed to the Clerk of the Board, Gloria Betancourt.
A letter will be drafted and mailed to ISBA as to what are they doing, why and who is doing it.
Regular Board Meeting Minutes 2/11/13 Page 2

A motion as made by Trustee L. Skyving and seconded by Trustee S. Dodson to authorize Chairman Stout
to sign the letter going to ISBA. Letter will be drafted with the assistance of Mr. William Gigray after one
week of receiving information from patrons; letter will be drafted and mailed. Motion carried.
VII. SPECIAL REPORTS:
4. Board Member Report:
Trustee L. Skyving thanked CEA for the book provided by CEA at the last meeting in which he was absent.
Lots of interesting articles of the history of Caldwell.
Trustee S. Dodson reported that she had an enjoyable visit at Caldwell High School and was amazed to see
students honoring the dress code. She also visited Canyon Springs High School. That is such a nice
school, great environment and administration is doing a great job. Enjoyed seeing all their students as well.
5. CEA Report:
Joe Grove, CEA President reported that it is very appreciative for supporting all teachers. Idaho has been
divided into three unique areas; but we all have common threads every community feels strongly about
their schools and educators. Recently, teachers have felt attacked due to the propositions that were put into
place. Fortunately, those propositions were repealed in November. We just want to encourage educators
and patrons to support the educational system. Bottom issue is “Respect”; we all have to be respectful of
each other.
6. Superintendent Report:
• Superintendent Rosandick indicated that he had recently received notification that the City of
Caldwell is conducting interviews for a replacement of one of the City Council members and have
requested for one of our board members to participate. The interviews will be conducted on
February 25 & 26, 2013 from 8 a.m. to 3:30 p.m. Trustee S. Dodson indicated that she would be
available and could participate on their interview committed.
• Superintendent Rosandick reported that he is eager for the legislature to conclude their session. It
is difficult to stay focused due to the challenge as the Education Task Force is still receiving
information on a play for FY 2014 which is due March 15, 2013.
• Funding hasn’t been rising and hopefully we are getting out of this recession. Demanding cuts in
staffing, but hopefully legislators will see a sense of priority to fund proper staffing needs for
districts.
• Charter Schools are also seeking funding for their facilities. Which will affect the public school
funding; it is troubling that these funds will be spent on Charter Schools. We have to advocate
and need to become politically active and voice our opinions.
• Superintendent Rosandick shared a Winter/Spring/Summer, 2013 to do list:
a. Attendance Boundaries
b. Facility Needs Review which is set to being this month and create a priority list
c. Personnel: Classified and Certificated Handbooks - Monica and Gloria have been
working on updating these documents; Teacher evaluation process guidelines – we are
currently working on this project and will be sharing with you at a later time; Update job
descriptions – this is a work in progress both Monica and Gloria are working on
completing this task soon; Assure compliance with HQT requirements, this s a Federal
requirement and proper documentation must be obtained to ensure compliance; Establish
training for substitute teachers – we have begun this process and will be put into place at
the beginning to the upcoming school year.
d. Negotiations: Reestablishment of a Master Agreement – Friday and Saturday the
negotiations committee will participate in training –the district team is Monica, Ken
Pahlas, Chairman Stout and I; Reestablishment of interest based bargaining –
negotiations will begin shortly after training.
e. Financial: Preparation of FY 2014 budget; creation of reserve funds
f. School Safety: Review of current emergency response plans – requested Mr. Shay Swan
to create a committee to review the current plans and create revisions if necessary to
present to the board at a later time; Facility needs.
Regular Board Meeting Minutes 2/11/13 Page 3

• Good News – couple of weeks ago, representatives from Carson City, Nevada visited our P16
program. They were amazed by the unique effective community based programs in preparation of
our kids and the emphasis of education. They were so grateful and appreciative they donated
$10,000 to the P16 Program from the Hope & May Adams Foundation. Superintendent
Rosandick will draft a “Thank You” letter on behalf of the Board of Trustees and the district for
their donation.
7. P16 Project Report:
Mr. Al Obayuwana provided his written report for this month:
• 76 out of 80 spots filled in Pre School program
• 40 students in the “Out of School” Learning program
• “Out of School” program prepping for Spring Break with full day programming activities
• BBBS Mentoring, matches have been made mentoring has started at both schools
• CAP Pre-Test for students completed at all schools; FAFSA night was held at Caldwell High
School and was very successful
• P16 Advisory Committee is formed; next meeting is set for March 19th
8. Federal Programs Report:
Ms. Jodie Mills, Curriculum and Instructional Services Director reported the following Strategic
Planning, Curriculum, Assessment, Instruction and Teacher Effectiveness:
• Curriculum
a. Curriculum Alignment Summer Institutes: three days of English Language Arts, three
days for Mathematics – alignment to Common Core State Standards and Instructional
calendaring activities
b. Advance Placement alignment workshops for content areas of English Math, Social
Studies and Science in grades 5-12
c. ISEE Grant application ($175,000) to assist with implementation and organizing
Common Core State Standards and instructional strategies, awaiting a response on the
grant by March 19 th .
• Assessment
a. District wide Algebra I “End of Course” assessment administered Spring 2013 to all
students currently taking Algebra I.
b. Beginning planning for the implementation of a comprehensive assessment package
creating and administering assessments 60-12 in all content areas starting Fall, 2013.
c. Monthly district wide writing prompts crated to support a mandated pre-post writing
assessment delivered district wide K-12 starting Fall, 2013. Monitor twice a year.
• Instruction
a. Peer Observations and instructional review rounds – incorporating more teachers to
participate.
b. Instructional Coach training provided by Boise State University
c. Developing Mathematical Thinking workshops through Boise State University
partnership
d. GLAD Training completed for 25 elementary teachers grades 2-4
• School Improvement/Schoolwide Planning
a. School improvement administrative technical assistance for all 10 schools to help with
preparation of schoolwide plans, data review and annual evaluation of student
achievement and implementation of school wide instructional strategies. Providing
professional development for administrators.
• Teacher Effectiveness
a. partnership with Idaho Department of Education and Teachscape to provide calibration
training and certification to all administration for more consistent teacher evaluations,
data collection for overall system change and progress monitoring.
i. 20 hours (2 credits) Certification training starting in March
b. Principal Evaluation restructured to account for the ESEA waiver requirements from the
“5 Star Review”
Regular Board Meeting Minutes 2/11/13 Page 4

9. School Safety Committee Report:
Superintendent Rosandick requested Mr. Shay Swan, Syringa Middle School Principal to create a
committee to review the “Emergency Procedure” manual and update as needed. Mr. Swan created
a committee of administrators, School Resource Offices and patrons to review the current
procedural manual and assess the effectiveness. Through the process of reviewing it was
determined that these procedures should be placed as a smaller version of procedures to be used for
evacuations, lock down, etc. versus having to look up an incident on a 20+ page booklet. It was
determined by the committee that a couple procedures could be implemented immediately in leiu
of the recent incidents that have occurred throughout the United States. Here are a couple of
procedures that will be implemented immediately and administrators have been informed on the
process.
Hall Check
Hall Check shall be instituted at the discretion of the principle/designee for any situation
that requires a minimum amount of movement in a building by students, staff or visitors.
This may include, but not be limited to suspicious person in the building, drug dog sweep
or any other need to restrict movement in a building.
1. The message to Hall Check will be broadcast over the intercom. The PA
announcement will state – Hall Check………Hall Check…….Hall Check
2. All students in the building should return to their classroom.
3. Teachers should proceed as quickly as possible to account for all students
assigned to them. Students should not be allowed to leave a classroom during a
hall check.
4. Teachers should look in the immediate hallway area for suspicious or
unauthorized persons, and then lock the classroom door.
5. Teachers should report any suspicious activity or unauthorized person to the
office.
6. Teachers should, in so far as possible, continue the normal educational process.
7. Under no circumstance should a classroom door be opened or unlocked during a
Hall Check.
8. Communications will come as quickly as possible from the principal/designee.
Please be patient.
9. The Hall Check will be terminated by the principal/designee by broadcasting the
phrase: End hall check…..End hall check……..End hall check.
LOCKDOWN PROCEDURE
For A Drill Only: K-5 only
1. Send a note home to parents to inform them of the pending “Lockdown Drill” giving
them the date and time and a short description of the process.
2. Inform the teachers and children, on the day of the drill, one hour prior to beginning
so they do no become panicky or afraid. The teachers should have practiced this with
the children in advance of the drill.
3. Inform your designated School Resource Officer and district office that you will
practice a “Lockdown” being specific to time and date.
For Emergency Lockdown OR Drill
1. Principal or Secretary has knowledge of need for lockdown and get on PA system to
announce “This is a lockdown,” Repeat, “This is a lockdown.” They then call 911 to
report the emergency to authorities.
2. Office personnel look up and down the hall to see if it is clear of students then lock
all office doors and move to pre-arranged area and set up command post.
Regular Board Meeting Minutes 2/11/13 Page 5

3. At the same time, the teachers move to lock classroom doors, lookup and down hall
to be sure all students are in a room. Once hallways are clear, the teacher closes the
locked door and turns out the lights.
4. Students and teacher move to an area that is as much out of sight as possible and sit
quietly.
5. NOTE: If this is a drill the principal will not go to the command post area but
checks all classroom doors in the building to be sure doors are locked, children
are quiet, and lights are out.
6. NOTE: If this is not a drill the principal will be in the command post talking to
emergency personnel and district office personnel. No one is to be in the
hallways which might interfere with the officer’s duties.
7. Everyone will stay put until given directions by the authorities that it is safe to move
about. Once the “all clear” has been given by the officers to the command post, an
announcement will be made via the PA system that all is clear and the “Lockdown” is
over. This should be repeated several times. This can also be communicated by
having the principal or designee unlock each individual class.
a. NOTE: After a drill it is recommended that the building principal use the PA
system to inform the school that the completed lockdown was a drill.
8. The principal will get with the police and assess the situation. He/She will report to
the district office (Superintendent/Assistant Superintendents).
Mr. Swan concluded that the committee will continue their work through the procedural manual
and create the usable version for all building staff to become familiar with procedures.
9a. Legislative Bill Report:
Mr. William Gigray reported that the legislative bill RS had been printed and is being presented
for consideration. The Eminent domain laws would doesn’t provide clear authority as to who
would become liable for certain costs. The changes of this law could incur costs before legal
process is even started. The purpose for sharing this information is that we used the Eminent
Domain process for property next to Washington Elementary School. Awareness of incurred costs
prior to legal process would be a factor for future considerations. Concerns should be forwarded
to Board of County Commissions. Personal property tax bill is not a good deal for local
governments. Issues to be concerned with is that Commissions don’t communicate among
members and they don’t convene a meeting to hold these discussions, rather deliberations is
defined when there is a distribution of information. It is recommended by Mr. Gigray that a
district policy be created through the Policy Committee to identify the proper procedure to take if
there is a need in the future. Mr. Gigray will keep the Board of Trustees informed as this
processes through the legislative process.
VIII. CONSENT AGENDA:
A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to approve the Consent
Agenda as presented. Motion carried and the following were approved:
10. Approve Minutes: Regular Board Meeting Minutes for January 14, 2013, Special Board
Meeting Minutes for February 05, 2013
11. Regular Bills: January 05, 2013 through February 01, 2013
12. Treasurer’s Report: December 31, 2012
13. Financial Statement: January 31, 2013
14. Enrollment & Attendance Report: January 31, 2013
15. Approve Declaration of Emergency Closure: Snow Day, January 24, 2013
Approve emergency school closure for one day for all schools in the Caldwell School District on
January 24, 2013 because of unsafe conditions for travel due to snow and ice.
16. Approve Declaration of Habitual Truancy:
Student #123-02-11-09 at Canyon Springs High School
Student #123-02-11-10 at Caldwell High School
Regular Board Meeting Minutes 2/11/13 Page 6

17. Approve Driver’s Education Summer Budget Program:
Summer 2013 Budget for an enrollment of 140 students. Students who pass will receive one (1)
high school elective credit. All state reports will be completed and submitted within 30 days as
required. Employ two classroom instructors and ten driving instructors.
18. Approve CHS Field Trip Request:
Caldwell High School Field Trip for Choir, Band and Orchestra students traveling to Anaheim,
California on March 20, 2013 through March 24, 2013 and participate in the Heritage Music
Festival. There will be approximately 195 students with 20 chaperones.
PERSONNEL:
19. Approve Certified Personnel:
Trent Harrison, Physical Education Teacher at Jefferson Middle School
20. Approve Classified Personnel:
Stevi Campbell, Extended Resource Educational Assistant at Wilson Elementary School
Erin Leishman, Special Education Educational Assistant at Lewis & Clark Elementary School
Michelle Hogg, Library Media Assistant at Syringa Middle School
Bonnie Mainard, Library Media Manager at Syringa Middle School
Theresa Owen, One-on-One Educational Assistant at Syringa Middle School
Andrea Betancourt, Attendance Clerk at Syringa Middle School
21. Approve Reassignments:
22. Approve Transfers:
Carlos Puga, Head Custodian at Lewis & Clark Elementary School
23. Approve Temporary Assignments:
Aimee Atkinson, IRI Intervention Teacher at Van Buren Elementary School
Natalie Billquist, IRI Intervention Teacher at Van Buren Elementary School
Jennifer Culp, IRI Intervention Teacher at Van Buren Elementary School
Janet Goede, IRI Intervention Teacher at Van Buren Elementary School
Amy Gonzalez, IRI Intervention Teacher at Van Buren Elementary School
Monica Higgins, IRI Intervention Teacher at Van Buren Elementary School
Regina Indart, IRI Intervention Teacher at Van Buren Elementary School
Andrea Sandrus, IRI Intervention Teacher at Van Buren Elementary School
Rebecca Anderson, IRI Intervention Teacher at Van Buren Elementary School
Tabitha Bruegeman, IRI Intervention Teacher at Van Buren Elementary School
Jennifer Johnson, IRI Intervention Teacher at Van Buren Elementary School
Tessi Lindley, IRI Intervention Teacher at Van Buren Elementary School
Corinna Myers, IRI Intervention Teacher at Van Buren Elementary School
Kathleen Doran, IRI Intervention Teacher at Van Buren Elementary School
Kristin Catt, IRI Intervention Teacher at Washington Elementary School
Alessandra Jacobs, IRI Intervention Teacher at Washington Elementary School
Kathy Neufeld, IRI Intervention Teacher at Washington Elementary School
Holly Abshire, IRI Intervention Teacher at Washington Elementary School
Donna Duncan, IRI Intervention Educational Assistant at Washington Elementary School
Pam Maxton, IRI Intervention Educational Assistant at Washington Elementary School
Lesley Dean-Webb, IRI Intervention Educational Assistant at Washington Elementary School
Janet Tilmant, IRI Intervention Educational Assistant at Washington Elementary School
Gabrielle Gould, ISAT Intervention Teacher at Washington Elementary School
Alyssa Sahleen, Title I Educational Assistant at Washington Elementary School
Karina Mejia, Title I Intervention Educational Assistant at Sacajawea Elementary School
Mary Friddle, IRI Intervention Teacher at Sacajawea Elementary School
Katherine Saunders, IRI Intervention Teacher at Sacajawea Elementary School
Tami Burton, IRI Intervention Teacher at Sacajawea Elementary School
Susanne Spivey, IRI Intervention Teacher at Sacajawea Elementary School
Katie Jurgens, IRI Intervention Teacher at Sacajawea Elementary School
Benjamin Miller, IRI Intervention Teacher at Sacajawea Elementary School
Shaun Cornwall, IRI Intervention Teacher at Sacajawea Elementary School
Heather Morton, IRI Intervention Teacher at Sacajawea Elementary School
Regular Board Meeting Minutes 2/11/13 Page 7

Shannon Ramirez, IRI Intervention Teacher at Sacajawea Elementary School
Katrina McGee, IRI Intervention Teacher at Sacajawea Elementary School
Kathy Vadapalli, IRI Intervention Teacher at Sacajawea Elementary School
Debbie Olsen, IRI Intervention Teacher at Sacajawea Elementary School
Susan Rehman, IRI Intervention Educational Assistant at Sacajawea Elementary School
Sarah Appleton, IRI Intervention Teacher at Lincoln Elementary School
Jessica Hodges, IRI Intervention Teacher at Lincoln Elementary School
Kristi Sitts, IRI Intervention Teacher at Lincoln Elementary School
Elsje Taggart, IRI Intervention Teacher at Lincoln Elementary School
Billie Boyce, IRI Intervention Educational Assistant at Lincoln Elementary School
Julie Alsup, IRI Intervention Educational Assistant at Lincoln Elementary School
Kathleen Doran, IRI Intervention Teacher at Lincoln Elementary School
Eugenia Chaney, IRI Intervention Teacher at Lewis & Clark Elementary School
Nicole Mattson, IRI Intervention Teacher at Lewis & Clark Elementary School
Mary Anne Butler, IRI Intervention Educational Assistant at Lewis & Clark Elementary School
Holly Porterfield, IRI Intervention Educational Assistant at Lewis & Clark Elementary School
Jan Behrman, Title One Teacher at Lewis & Clark Elementary School
Sheila McGregor, Educational Assistant at Jefferson Middle School
Debbie Noe, After School Tutor at Syringa Middle School
Maureen Smith, After School Tutor at Syringa Middle School
Chance Whitmore, Fred Jones Staff Training at Caldwell High School
Matt Krumm, Fred Jones Staff Training at Caldwell High School
Kim Akkerman, After School Tutor at Caldwell High School
Noemi Albor, Event Worker at Caldwell High School
Wendy Heller, Event Worker at Caldwell High School
Robert Lerma, Event Worker at Caldwell High School
Bruce White, Event Worker at Caldwell High School
24. Accept Resignations & Terminations (12-13 S.Y.):
Brett Powell, Head Custodian at Lewis & Clark Elementary School
Rosalinda Garcia, Attendance Clerk at Syringa Middle School
Lori Arce-Torres, After School Tutor at Caldwell High School
25. Accept Letters of Retirement (12-13 S.Y.):
Janet Smith, Teacher at Juvenile Detention Center
IX. REGULAR AGENDA:
26. Report 2011-2012 District Library Media Program Utilization Statistics:
Ms. Norma Jean Sprouffske and Ms. Gretchen Perkins presented the District Library Medial
Program Statistics for fiscal year 2011-2012. Ms. Sprouffske shared the utilization of the media
centers in each of our schools, funds used, the collection attrition, library staffing and use, funding
for replacements from the General Fund, breakdown of other resources such as fundraising, book
fairs, donations, various grant contributions totaling $26,950, concluding with the future needs.
Future needs would be to update nonfiction and reference collections, update fiction collections to
include current titles, update aging computers in K-12 libraries, provide a four to eight hour library
aide position at CHS, provide depth in collection materials at CSHS and to provide a .25 or .5 FTE
library medial specialist for CSHS and in support of the CFA library.
Ms. Sprouffske reported that some of our schools are utilized during the summer months for
children and parents to visit and share some story reading time.
Trustee L. Skyving inquired of how the district could assist in what is needed to keep the
operations going.
Superintendent Rosandick responded and thanked individuals that assist in the grant writing
process in requesting donations, grants, etc. We will have to wait until we are notified of our
funding to see what resources can be earmarked to assist the library media centers. The district is
responsible to provide the support staff needed to keep the media centers operating.
Regular Board Meeting Minutes 2/11/13 Page 8

27. Report on Student Information System/Financial & Human Resource System:
Ms. Lisa Thompson, Business Manager, reported on the need to upgrade our student information
system and human resource system. As reported in previous meetings the state ISEE reporting
requires detailed information on Teachers from our human resource department, students from the
student information system and payroll from the financial system; all this information must be
compliant, accurate and consistent. Our current CIMS system is 20 years old while our Lumens
system is 6 years old. Our software priorities is that they must have a proven successful upload
for ISEE, robust Human Resource software, integrate information from current multiple systems
and spreadsheets, software generated reporting, complete and formatted, online access for parents,
students, staff, and applicants. Presentations were received from Skyward, Tule Technologies,
Alio, PowerSchool and Infinite Campus. Skyward has both financial and student management
software, currently three Idaho school districts; Blaine County, Couer d’Alene, and Middleton use
this system and in conversations with some of their personnel are indicate that this system does
work. Many hours have been spent in ensuring that the information is accurate for each download.
Unfortunately, the State Department is making all these mandates without proper funding. Ms.
Thompson reported that the district does have some funds available to complete this upgrade and
will bring back in March for approval to proceed with implementation July 1 st for the financial
system and then implement the student system. It will be done in stages to ensure that all is
running well in one stage prior to moving onto the next stage.
28. Report on District Rezoning Committee Update:
Superintendent Rosandick reported that Ms. Monica White has done an outstanding job,
community has been good with dealing with the changes due to the overcrowding in our
elementary schools. We will do the very best to accommodate the parent and students need. Just
be advised that once the plan is put into place we may have to come back and make some minor
change recommendations.
Chairman Stout inquired about the possibilities of feeding issues to the middle schools as a result
of the rezoning. Ms. White assured that all that was taken into consideration when the various
draft maps were created. Ms. White reported with the use of Tyler Technologies a subsidiary of
Versa-Trans assisted producing demographic statistics aligned with the new mapping. The
committee held an open house for parents and patrons to review the two scenarios on January 22,
2013. There is another open house scheduled for February 19, 2013 from 5:30 p.m. to 6:30 p.m.
The committee would like to recommend that we proceed this month gathering public comments
for scenario 2A. We would also like to make note that there is a possibility of subtle changes to
this scenario as a result of public comment. It is the intent of the committee to that the scenario
that will be presented to you in March will be sustainable for several years into the future.
However, there is a possibility that adjustments may need to be made after the first year of
implementation. Statistics and data will be observed all year to ensure that the needs of all
Caldwell students are being met. No action is necessary at this time.
29. Approve “Gee Wiz Feed the Kids” Summer Feeding Program:
Ms. Monica White reported on behalf of the Food Service department the “Gee Wiz Feed The
Kids” summer feeding program. The proposed dates for the feeding program will be May 28,
2013 to July 26, 2013 and will coincide with Caldwell School District summer school. Staffing
will require a site manager at each location, and two food service cooks.
A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to approve the
“Gee Wiz Fed the Kids” summer feeding program as recommended by administration. Motion
carried.
Regular Board Meeting Minutes 2/11/13 Page 9

30. Set Special Board Meeting for P16 Tour
A motion was made by Trustee S. Dodson and seconded by Trustee L. Skyving to set the February
19, 2013 as the special board meeting at 1:00 p.m. to participate with the P16 Tour. Motion
carried.
31. Set Special Board Meeting for February 28, 2013 – School Improvement Plans:
A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to set February 28,
2013 as the special board meeting at 6:00 p.m. for the School Improvement Plans which are due
March 1, 2013. Motion carried.
X. POLICY DEVELOPMENT/ADOPTION:
32. A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and
adopt Board Policy #309.3 Education Records Disclosure. Motion carried.
33. A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and
adopt Board Policy #310 Administrative Personnel Evaluation as a policy number change only.
Motion carried.
34. A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and
adopt Board Policy #415 Suspension of Certificated Professional Employees. Motion carried.
35. A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and
adopt Board Policy #528 Divorced or Estranged Parents: Rights & Responsibilities. Motion
carried.
36. A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept and
adopt Board Policy #934 Visitation and Trespass on School District Property. Motion carried.
37. A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept as first
reading Board Policy #204 Policy Adoption and refer to 2 nd reading at the March meeting. Motion
carried.
38. A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to accept as first
reading Board Policy #1026 Participation in Fund Drives and refer to 2 nd reading at the March
meeting. Motion carried.
XI. EXECUTIVE SESSION:
A motion was made by Trustee L. Skyving and seconded by Trustee S. Dodson to go into Executive
Session under Idaho Code 67-2345 (1) (b) to consider the evaluation, dismissal of, or to hear complaints or
charges brought against a public officer, employee, staff member or individual agent, or public school
student. Trustee L. Skyving requested all members of the Board of Trustees, Chairman Stout, Trustee Tom
Briten, Trustee Sandra Dodson, Mr. William Gigray, Ms. Gloria Betancourt and Superintendent Tim
Rosandick to be included in executive session. Roll call vote: Trustee L. Skyving, Trustee T. Briten, Yes;
Trustee S. Dodson, Yes; Chairman Stout, Yes. Motion carried and at 10:38 p.m. entered into Executive
Session.
At 10:45 p.m. Clerk of the Board of Trustee, Gloria Betancourt was excused from Executive Session and
Mr. William Gigray was appointed as the Clerk for the remaining of the session.
EXECUTIVE MEETING OF THE BOARD OF TRUSTEES OF
SCHOOL DISTRICT NO. 132, CANYON COUNTY, STATE OF IDAHO
February 11, 2013
EXECUTIVE SESSION PROCEEDED PURSUANT TO I.C. § 67-2345 (1) (b) TO CONSIDER
EVALUATION OF A PUBLIC OFFICER:
Those present included all members of the Board of Trustees: Charles [Chuck] Stout, Chairman,
Amy Rojas, Thomas Briten, Leif Skyving and School District legal counsel from the office of
White, Peterson, Gigray, Rossman, Nye and Nicholas, P.A. Wm. F. Gigray, III and Gloria
Betancourt, School District Clerk. The executive session commenced at 10:38 p.m. with
Chairman Stout conducting the meeting and Gloria Betancourt as Clerk.
Gloria Betancourt was then excused from executive session at 10:45 p.m.
Regular Board Meeting Minutes 2/11/13 Page 10

The executive session continued with Wm. F. Gigray, III then serving as specially appointed
clerk of the executive session.
Information was exchanged from all of those present regarding the evaluation of a public officer.
The Board or Trustees continued to receive information until the executive session was closed.
No decisions were made and no action was taken.
MOTION, SECOND AND UNANIMOUSLY PASSED by the Board of Trustees, EXECUTIVE
SESSION WAS CLOSED at 11:10 p.m.
XII. Open Session Reconvened at 11:10 p.m.
Chairman Stout announced that information was received in accordance with the agenda notice
and no action taken in executive session. The Board of Trustees then proceeded in open session
and Wm. F. Gigray, III continued to serve as special Clerk of the meeting.
Chairman Stout then announced that he would entertain motion regarding reconsideration of the
prior approval, in the consent agenda, of the minutes of the Special Board Meeting of February 5,
2013 in order to make technical corrections in the identification of the individuals who are
referenced in the personnel actions taken. Trustee Dodson moved, which motion was seconded
by Trustee Skyving, that the rules be suspended and that the Board of Trustees reconsider its
approval of the minutes of the Special Meeting of February 5, 2013 in order to make technical
corrections in the personnel identification therein as recommended by the Clerk in order to be
consistent with past Board of Trustees’ practice and that this matter then be place on the agenda
for the next regular Board of Trustees meeting in March. The motion passed unanimously.
Trustee Dodson moved, which motion was seconded by Trustee Skyving, that the written
evaluation of the Superintendent is approved and that the original of the same be placed in the
Superintendent’s personnel file with a copy to be retained by the Board’s attorney.
XIII. Information Only:
XIV. Adjournment: A motion was made by Trustee Dodson and seconded by Trustee
Skyving to adjourn the special meeting. Motion carried and at 11:15 p.m. the meeting was
adjourned.
Minutes Approved at Regular meeting of the Board of Trustees March 11, 2013
Dated: February 12, 2013
__________________________
Acting Secretary:
Respectfully Submitted, ATTEST:
Chuck Stout, Chairman Gloria R. Betancourt, Clerk of the Board
Regular Board Meeting Minutes 2/11/13 Page 11