Career Guide - Michelin Career Center - Clemson University

Clemson University
Career Guide 2012 - 2013
COVER LETTERS AND OTHER CORRESPONDENCE
Thank You for Initial Interview
Your Mailing Address
Date
Accepting an Offer
Your Mailing Address
Date
Contact’s Name
Contact’s Title
Company
Company’s Mailing Address
Contact’s Name
Contact’s Title
Company
Company’s Mailing Address
Dear Mr. Washington:
Dear Ms. Alvarez:
Remind the interviewer of the reason you were interviewing and the date
of the interview. Thank them for the interview and add specific aspects
of the interview to personalize the thank you.
Tell your contact that you are very pleased to accept his/her offer of
(position) with (company). State that you look forward to making
every effort to contribute to their company.
Confirm your interest in the company/organization along with the
position. Use specifics to re-emphasize that you have researched the
company and what the position involves. You may add anything else that
you wanted to say in the interview, but remember to keep it brief.
In the second paragraph, tell your contact that you accept the annual
salary of $__________ per year. State that you look forward to
starting work on (date).
In the final paragraph, tell your contact not to hesitate to contact you
if he/she should require additional information. Again, thank your
contact for his/her positive response to your candidacy.
Sincerely,
(Your signature here)
John Smith
38
This paragraph is where you want to close with a suggestion for further
action. Enclose your contact information again and mention that you will
follow up by contacting them within a given time frame. Let them know
that you would be happy to provide any further information about your
qualifications.
Declining an Offer
Your Mailing Address
Date
Contact’s Name
Contact’s Title
Company
Company’s Mailing Address
Dear Ms. Cook:
Sincerely,
(Your signature)
Your full name typed
Enclosure(s)
Thank Ms. Cook for the letter or telephone call offering you (the
position) with (company). State what you liked about the job and
company or what was attractive about the offer.
In the second paragraph, tell Ms. Cook that you respectfully
withdraw/decline from consideration for the position. Relate to Ms.
Cook that it was a difficult decision but you have decided to accept
another offer that better meets your qualifications or career interests.
In the final paragraph, again, thank Ms. Cook for the opportunity to
interview with her or relate that you are grateful for the personal time
she devoted to considering you for the position.
Sincerely,
(Your signature here)
Terry Ford