College Council Meeting Minutes February 9, 2007 ELB 130

College Council Meeting Minutes
February 9, 2007
ELB 130
Attendees: Carla Cipolari (Chair), Dave Buonora (Vice Chair), Simone Breuninger,
Melissa Cahill, Sandra Clausen, Judy Darling, Nanette Douglas, Erin
Eitemiller, Roger Hartman, Mike Heinmuller (for Missy Mattey), John
Siebs, Erin Yun.
The meeting was called to order by Carla Cipolari at 1:35 pm.
1. Minutes of the 12/8/2006 College Council meeting were approved unanimously.
2. Approve/recommend changes to the following policies and procedures
63.02.01 Recruitment of Faculty and Staff
Melissa Cahill led the discussion of the proposed changes to the Recruitment of
Faculty and Staff policy. Melissa pointed out the two principle changes: The
addition of Associate Division Chair to the Recruitment Pool section; and updates to
the policy to reflect utilization of online recruitment procedures. Roger Hartman
asked if there were any specific policies regarding the Associate Division Chair
position. There aren’t. They are included under Recruitment Procedures for Division
Chair/Faculty Appointments.
Approved unanimously.
63.02.02 Selection of Faculty and Staff
Melissa Cahill led the discussion to the proposed changes to the Selection of Faculty
and Staff policy. Proposed changes reflect new procedures and current practices.
Search committee guidelines have been formalized. Travel reimbursement had been
made more specific. Ron Roberson expanded the “Extending an Offer” section.
Approved unanimously.
70.03.01 Work Order Requests and Event Set-up Requests
Simone Breuninger led the discussion of the proposed changes to the Work Order
Requests and Event Set-up Request policy. A major financial change was made to
section 3. If plant procedures are not followed regarding amount of lead time
required for an event set-up (plant must be notified a minimum of 5 business days
prior to the event plus the space to be set-up must be available for a minimum number
of hours prior to the event), then the cost of any over time will be charged to the
requester’s cost center for set-ups which have to be done after hours or on weekends.

Melissa asked how overtime costs will become known. Simone said plant will work
closely with Human Resources to determine that and will let the offending cost center
know how much they will be changed.
Approved unanimously.
Erin Yun pointed out that the College Policies printed in the student catalogue are not
identical to the active online policies/procedures. HCC needs to take greater care to
guarantee that the policies and procedures that appear in the various HCC publications
are synchronized with the actual policies and procedures.
Meeting adjourned at 1:52 pm.