ARCHITECT'S SUPPLEMENTAL INSTRUCTION

HOWARD COMMUNITY COLLEGE MEETING MINUTES
DATE: February 14, 03 TIME: 9:30am
DEPARTMENT: Safety Committee LOCATION: Dining Room A
PURPOSE: College Safety/Security
AUTHOR: Simone Breuninger
ATTENDIES:
Shelly Bilello, Simone Breuninger, Richard Chapman, Cindy Durham, Pat Finley, Kathy
Fisher, Vera Keiner, Joan King, Linda Lowery, Greg Jenkins, Bob Marietta, Warren
Morris, Chuck Nightingale; Josh Wiker (SGA).
Standard Items:
1. Review of Minutes:
Minutes for January 10, 03 were accepted with following amendment:
• Under Previous Workorders: Kathy Fisher’s area was omitted in naming
areas where fire alarms cannot be heard.
2. Update on EOP committee: (Shelly Bilello)
• EOP subcommittee will be meeting monthly.
• Building monitors training has been planned for end of March.
• Shelly is working with HRES for training to be part of core competency.
• CERN has conducted a table top exercise for the public school system.
Bob, Randy, Lynn and Warren attended the exercise as observers. CERN
is planning another table top exercise for community colleges in the
spring during which Shelly will be representing the college. It is open to
observers and the president has suggested that some of the other VP
should attend. Facilities Planners from other colleges are also
encouraged to attend.
• We are still looking for weekend and evening building monitors.
• We are developing a pocket size EOP.
• We will train students as assistant building monitors and give them an
orange identification card. And we will be giving building monitors the
same card so that they can be of assistance when they are out of their
assigned area. A date in March for the training has not been scheduled.
• Every area needs to develop their own procedure manual with their
specific procedures or instructions, to augment the college wide EOP.
• Example: Plant Operations has a different procedure than everyone else
when the fire alarm goes off.
• Bob needs to have a copy of these manuals in one location for OSHA
inspections.
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3. Blood Borne Pathogens Task Force Update: (Bob Marietta)
• Universal precautions sheet below will be added to each policy and
procedure manual and to each First Aid Kit.
Universal Precautions:
Howard Community College
Universal precautions are intended to prevent exposure to human
blood or other body fluids. The routes of transmission for
occupational exposure are:
1) puncture of the skin with a contaminated sharp object,
2) contact with broken skin, and
3) splash to mucous membranes of the eye, nose, or mouth.
At HCC our Security Guards and Life Guards are trained to provide first
aid and our House Keeping Staff is trained to clean spills of bodily fluids.
Universal precautions may include the following practices:
• Wear gloves, masks and protective eyewear
• Wear protective suits, gowns or aprons
• Wash hands and other skin surfaces
• Use care with sharp objects
• Disinfect all contaminated surfaces
• Use proper disposal containers
o (red bags or labeled BIO HAZARD)
• Use protective resuscitation masks for CPR
• Do not eat, drink, apply cosmetics or lip balm, smoke, or
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handle contact lenses where exposure may occur.
4. Hazard Communications Committee Update: (Bob Marietta)
• A training booklet will be handed out by HUMRES to every employee
that they may think will be working with hazardous chemicals. The
booklet is in an easy to read format. There is a test at the back. It will
be signed by the employee. This provides stop gap training until an
employee takes the annual training course.
• We are working on a one hour training session to provide a stop gap for
all the courses required by OSHA. OSHA has 25-30 scenarios that
require training and record keeping. Fortunately they all do not apply to
us.
5. Incident Report:
• One person reported having slipped on ice on 1/31/03.
• We need a report on all incidents so security can investigate the
conditions in those locations, and so we can determine if unsafe
conditions exist.
• Two kids fell through the ice in the pond. They went to Hickory Ridge
where security called their parents. The pond was immediately roped off
with caution tape. Signs have since been ordered and we are going to
rope it off with orange rope in the winter.
Bin Items:
1. Smoking Issue:
• Warren believes that the noncompliance is due to signage issues. We
don’t have signs with appropriate directions to the nearest smoking
area. Security is going to enforce whatever the signage says.
• The old policy which was the use of non-negatives has changed. We now
can put signage that says “No Smoking”.
• Signs were ordered 2 months ago but there seems to be a problem with
the contractor.
• The smoking area by HUMRES in the quad has been eliminated by
placing a Zen-garden in that location.
• There are 5 designated smoking areas.
Corner of L-bldg.
Plant Operations Dock
Behind Book Store
Other side of Smith Theatre
Hickory Ridge
• We should look at color coding this to define the space since signage
alone has no boundaries.
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• Vera volunteers to be on the team to look at this. Josh is going to find
some students to explore options. Shelly is an ex officio member.
2. Recommendation to presidents team by the safety committee, to determine
consequences for faculty and staff who refuse to comply with EOP evacuation
procedures:
• Building monitors are to report individuals who do not comply to the
EOP committee. The committee will forward the report to the VP. The
V.P. will have a personal conference with that individual. If you don’t
know the name of the person, report the time and room number.
3. Previous Workorders
• Air duct in N104:
Was cleaned during winter break. Still needs more air supply if it is
going to be used as a computer lab.
• Fire Alarm in Robin Sounders, Stephanie Pina’s area, and in L150(not
loud enough): N
Need more alarms in this area. We will still need to upgrade the system
in the ST bldg(ST116). IT and other labs need flashing lights.
• Fire extinguisher hidden behind door in Gym:
It has been moved.
• Electrical cord in pool area connecting a microwave:
No appliances are allowed within 15’ of the pool area.
• Emergency Exit sign leading to the basement in pool area and is blocked
by pool supplies:
There are several other problems with this exit which will require some
major work. We need ramps and steps to get out of that door safely.
New items of Interest/Concern:
1. Suggestions for Planning Council:
• The purchase of 5 automatic defibrillators is being explored. Regulations
have changed. We now need a doctor who is willing to sign for this, and
we need required training in the proper use. Emily Slunt is working with
us on this.
• We need to look at chemical spill carts. We need prices on the carts
Kathy presented to us last year, and we need to know where they
should be located.
• Card Readers for the remainder of the campus would cost $150,000. We
are therefore looking at just sensitive areas.
• Back entrance to college needs to be redesigned with more signage and
speed bumps.
• The Gym needs an exit path-way for the weight room, and exit steps
from the pool.
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• Need outdoor electronic signs at the entrances to the college for
emergency or other announcements.
• Need water, electric, phones and lightening protection/detection for
athletic fields.
• Long range and preventative maintenance
2. Chemical Inventory List:
Kathy passed out the following Inventory Lists:
• Security
• Pool
• Nursing
• Kitchen
• Housekeeping
• AV Services
• Graphic Arts
• Plant Shop
• Cooling Towers
• Grounds
• Theatre/Art/Photo
IMPORTANT:
These lists need to be updated and returned to her by the
next meeting. She needs to forward her report to OSHA by
April.
• Get MSDS sheets off the Internet.
• All chemicals need to be disposed of properly. Contact Bob or Kathy if
your not sure how to dispose of your chemicals.
3. Work Orders:
After each meeting, Bob will meet with Jim Lash and Chuck to triage the
safety committee’s work orders.
• Puddle on bottom of walk after you cross over the bridge by the pond
Additional Comments:
• We need to locate all the First kits on campus and the company or
person who stocks them. We need the location of these on our EOP
maps. Also every kit needs vinyl gloves because of possible allergic
reactions to latex gloves.
• We are developing a website suggestion box for safety issues.
Based on recent inspections by Bob note the following things we all need to watch:
• Need to secure loose cord under desks.
• Need to shorten window shade cords so they don’t lay on the floor.
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• Cannot use any space heaters except radiant oil heaters. Others can
start a fire. Even radiant heaters need to be turned off when you leave
the area.
• Fire doors cannot be propped open.
• If an electrical panel is in a closet it cannot be used for storage.
• If an access hatch is in a room, it needs to be accessable.
• Do not store heavy items on the top shelf and light items on bottom.
• Do not store anything closer then 16” from ceiling. It can obstruct
sprinklers.
• Extension cords are only for temporary use, get a power-strip with a
fuse.
• All extension cords need to have a GFCI adapter.
Next Meeting Date: (March 14, 2003)
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