Postal Bulletin 22328, January 12, 2012 - Our Business Is Delivering

46 postal bulletin 22328 (1-12-12) Organization Information
Reminder: International Reply Coupons
All postal retail units must submit foreign-issued
(exchanged) and U.S.-issued (redeemed) international
reply coupons (IRCs) accepted through December 31,
2011, to their assigned destruction stamp distribution center
(SDC) or stamp distribution office (SDO) as follows:
SDCs accepting redeemed or exchanged IRCs:
Kansas City, Phoenix, and Atlanta
SDOs accepting redeemed or exchanged IRCs:
Caribbean, Alaska, and Honolulu
Redeemed or exchanged IRCs (pictured below) with an
expiration date of December 31, 2013 (Item Number
330800), are the only version that will be accepted by SDCs
and SDOs. The due date for submission by postal retail
units is January 31, 2012.
The redemption rate for foreign-issued exchanged IRCs
with an expiration date of December 31, 2013, is: 90 cents.
Customer-returned U.S.-issued IRCs are redeemed at 1
cent less than purchase price.
Handbook F-101, Field Accounting Procedures, part
11-6.6 contains specific instructions for submitting
exchanged foreign-issued and redeemed U.S.-issued IRCs
to SDCs or SDOs.
Do not return IRCs with an expiration date of December
31, 2009, and earlier to an SDC or SDO. IRCs with an expiration
date before December 31, 2009, that were not
returned as advised in past Postal Bulletin articles must be
removed from your inventory, destroyed locally (no value),
and posted as a shortage (AIC 767) to your unit reserve
stock inventory. (POS units must enter a count in the
“Count Inventory and Cash” workflow; select “yes” to the
question “Is this a final count”.) Unit reserve custodians
may submit a claim for loss to the district Finance manager
following procedures in Handbook F-101, Field Accounting
Procedures, sub-chapter 8-7, Claim for Loss. Upon receipt
of an approved claim for loss, clear the stamp credit shortage
(AIC 367) and offset to AIC 633, Claim for Loss; use
Reason Code 10, Uncollectible Employee Items.
Do not return IRCs with an expiration date of December
31, 2009, and earlier to an SDC or SDO for any reason.
SDC and SDO
SDCs and SDOs must mail redeemed and exchanged IRCs
(with an expiration date of December 31, 2013, only) received
from postal retail units by February 28, 2012, to the following
address:
Eagan ASC Finance Branch
Financial Reporting
U.S. Postal Service
2825 Lone Oak Pkwy.
Eagan, MN 55121-9617
Handbook F-101 part 12-2.8 contains specific instructions
for submitting exchanged foreign-issued and
redeemed U.S.-issued IRCs to the Eagan ASC.
Handbook F-101 is available on the Postal Service
PolicyNet website:
Go to http://blue.usps.gov
In the left-hand column, under “Essential Links,” click
PolicyNet.
Click HBKs.
(The direct URL for Handbook F-101 is http://
blue.usps.gov/cpim/ftp/hand/f101.pdf.)
— Revenue and Field Accounting,
Controller, 1-12-12