Highway Contract Routes — Contract Delivery Service - USPS.com
Highway Contract Routes — Contract Delivery Service - USPS.com
Highway Contract Routes — Contract Delivery Service - USPS.com
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General <strong>Contract</strong> Administration 134.242<br />
The route map, line of travel, current schedule, training workbook and all<br />
other tools necessary to promote consistent and efficient delivery are to be<br />
maintained in a three-ring route book to be kept at the contract carrier’s<br />
case, preferably in the slot designed for such in the 124-D case.<br />
134.14 Markups<br />
The Administrative Official will instruct the supplier on procedures to be<br />
followed in the forwarding and markup of mail. In those instances where<br />
central markup is available for postal personnel, it must also be made<br />
available to contract delivery suppliers. Where the Postal Automated<br />
Redirection System (PARS) has been implemented, the use of approved<br />
PARS procedures shall be required of <strong>Contract</strong> <strong>Delivery</strong> <strong>Service</strong> carriers.<br />
134.15 Reports<br />
Administrative Official prepares and maintains all regular and special reports<br />
requested by the Manager, Transportation <strong>Contract</strong>s, or District Manager,<br />
Operations Programs Support.<br />
134.2 Supervisory Responsibilities<br />
134.21 General<br />
Administrative Officials must carry out the supervisory responsibilities in<br />
134.22 through 134.29.<br />
134.22 Compliance With Regulations<br />
Ensure that mail is properly delivered to customers. The Administrative<br />
Official must be familiar with the terms of the contract and all regulations and<br />
policies pertaining to contract delivery operations, and he or she must<br />
supervise the operation efficiently in accordance with the contract<br />
regulations and policies.<br />
134.23 <strong>Service</strong> Changes<br />
Place service changes into effect only upon approval from the District,<br />
Manager Operations Programs Support (MOPS) (or designee). Postmasters<br />
may authorize additional boxes along the line of travel encouraging box<br />
clusters, wherever possible. Unless otherwise specified in the contract,<br />
suppliers receive an adjustment for an increase or decrease of 14 or more inline<br />
boxes. Therefore, an aggregate change in boxes of 14 or more must be<br />
reported immediately to the <strong>Contract</strong>ing Officer via PS Form 5454, <strong>Highway</strong><br />
<strong>Contract</strong> Route Enroute Box Change, for supplier payment adjustment.<br />
134.24 Monitoring<br />
134.241 Adhering to Schedule<br />
Ensure that suppliers report at times provided in their contracts and depart<br />
for their routes as close as possible to the published schedule.<br />
134.242 Reviewing and Certifying Performance Data<br />
Review supplier performance data daily on PS Form 5399, <strong>Contract</strong> Route<br />
Performance Record. This includes reporting time, departure time, return<br />
time, detours, and omitted service. PS Form 5399 must be certified monthly<br />
and signed by the Administrative Official or designee.<br />
July 2013 5