Highway Contract Routes — Contract Delivery Service - USPS.com

5 Surveys
51 Definition
52 Frequency
The survey of a contract delivery route is the physical inspection of the route
conditions made by the Administrative Official or authorized representative
while following or accompanying the supplier during the performance of the
route.
521 Initiation
53 Survey Period
Contract delivery service routes are surveyed annually; more frequent
surveys may be conducted when the supplier, administrative official, and the
contracting officer (CO) agree that a survey should be conducted. Surveys
are not required more than once a year unless unusual operation changes
occur or circumstances dictate. If the Administrative Official, CO, and the
supplier agree that a survey is not necessary, the route will not be surveyed
and only en route boxes will be adjusted. The decision not to conduct the
annual survey must be documented in the contract file. A survey must be
conducted if the contract term ends in March or June of the upcoming year.
522 Survey Forms
PS Form 5408-X, Box Delivery Contract Route Survey; PS Form 5408,
Contract Delivery Service Route Description; and the mail count form, PS
Form 5405-X, Contract Route Mail Count Form, when conducted, must be
completed entirely for all surveys. Completed forms are to be submitted to
the Manager, Transportation Contracts, through the District Manager,
Operations Programs Support. Also, PS Form 5407, Highway Contract
Route, must be completed along with PS Form 5406 for combination routes
having both delivery and transportation duties.
Surveys are to be conducted during the last 2 weeks in September on
Contract Delivery Service routes. The 1-day physical survey will be
conducted on one of the days in the week selected for the daily count of mail
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