Agenda Template - Orange County Transportation Authority

Orange County Transportation Authority Board Meeting
Orange County Transportation Authority Headquarters
First Floor - Room 154, 600 South Main Street
Orange, California
Monday, April 25, 2011, at 9:00 a.m.
Teleconference Notice
Director Winterbottom will participate in this meeting and will vote via
teleconferencing as a Member of the OCTA Board of Directors, pursuant to California
Government Code Section 54953.
Teleconferencing Site
VA Long Beach Healthcare System
5901 E. 7 th St., Bldg. 250, Rm V203, Long Beach, California 90822
Any person with a disability who requires a modification or accommodation in order to
participate in this meeting should contact the OCTA Clerk of the Board, telephone
(714) 560-5676, no less than two (2) business days prior to this meeting to enable
OCTA to make reasonable arrangements to assure accessibility to this meeting.
Agenda Descriptions
The agenda descriptions are intended to give members of the public a general
summary of items of business to be transacted or discussed. The posting of the
recommended actions does not indicate what action will be taken. The Board of
Directors may take any action which it deems to be appropriate on the agenda item
and is not limited in any way by the notice of the recommended action.
Public Comments on Agenda Items
Members of the public may address the Board of Directors regarding any item.
Please complete a speaker’s card and submit it to the Clerk of the Board or notify
the Clerk of the Board the item number on which you wish to speak. Speakers will
be recognized by the Chairman at the time the agenda item is to be considered.
A speaker’s comments shall be limited to three (3) minutes.
Public Availability of Agenda Materials
All documents relative to the items referenced in this agenda are available for public
inspection at www.octa.net or through the Clerk of the Board’s office at the
OCTA Headquarters, 600 South Main Street, Orange, California.
Call to Order
Pledge of Allegiance
Director Campbell
Invocation
Director Hansen
Page 1

Special Calendar
1. Presentation of Resolutions of Appreciation for Employees of the Month
for April 2011
Present Orange County Transportation Authority Resolutions of Appreciation
Nos. 2011-032, 2011-033, 2011-034 to Kathy Guzman, Coach Operator;
Quy Nguyen, Maintenance; and Adriann Cardoso, Administration, as
Employees of the Month for April 2011.
2. Special Recognition to Lt. Jim Rudy for Outstanding Service to OCTA
Presentation of special resolution to Lt. Jim Rudy for outstanding service to
OCTA, its Board Members, employees, and customers.
3. Presentation of Resolution of Appreciation to Orange County Sheriff's
Department Employee of the Quarter
Present Orange County Transportation Authority Resolution of Appreciation
No. 2011-014 to Orange County Sheriff's Deputy Guy Coffee.
Consent Calendar (Items 4 through 23)
All matters on the Consent Calendar are to be approved in one motion unless a
Board Member or a member of the public requests separate action on a specific item.
Orange County Transportation Authority
4. Approval of Minutes
Of the Orange County Transportation Authority and affiliated agencies' regular
meeting of April 11, 2011.
5. Approval of Board Member Travel
Approval is requested for Chairman Bates, Vice Chair Glaab, and
Directors Amante, Buffa, and Campbell to travel to New York, NY,
June 21 - 25, 2011, to attend the annual rating agency trip.
Page 2

6. Selection of Consultant to Conduct Independent Annual Financial
Auditing Services
Janet Sutter
Overview
The Orange County Transportation Authority requires the services of an
independent public accounting firm to perform annual financial and
compliance audits and agreed-upon procedures reviews of the Orange County
Transportation Authority and related agencies for the fiscal years ending
June 30, 2011, 2012, and 2013. Offers were received in accordance with the
Orange County Transportation Authority’s procurement procedures for
professional and technical services.
Recommendations
A. Recommend the selection of a McGladrey & Pullen, LLP to conduct
independent annual financial auditing services as set forth in
Request for Proposals 1-2392.
B. Authorize the Chief Executive Officer to negotiate and execute an
agreement with McGladrey & Pullen, LLP to perform independent
annual financial auditing services for the Orange County Transportation
Authority and related agencies.
C. Amend the Orange County Transportation Authority Fiscal
Year 2010-11 Budget to accommodate the increase from the existing
budget amount of $447,100 to the amount required for the new
contract.
D. Affirm the Finance and Administration Committee’s adoption of the
Orange County Transportation Authority Audit Responsibilities of the
Finance and Administration Committee on January 19, 2011, which
included an additional responsibility for the Finance and Administration
Committee to ensure that the lead and concurring partners on the
financial statement audits of the Orange County Transportation
Authority be rotated at least every five years.
Page 3

7. State Legislative Status Report
Kristin Essner/Lance M. Larson
Overview
The current definition of farebox revenues is provided and a strategy for
performing a comprehensive review and possible update is outlined.
In addition, an overview of existing state highway construction and right-ofway
authority is given for discussion.
Recommendation
Request that the California Transit Association and American Public
Transportation Association conduct a comprehensive review of farebox
revenue definitions and develop recommendations for an update to be
considered by the Legislature or Congress for future action.
8. State Legislation Recommended for Positions and Discussion
Kristin Essner/Lance M. Larson
Overview
Two bills related to Neighborhood Electric Vehicles are discussed and a
recommendation is made to expand the authority to the County of Orange and
cities within the county. Another bill is discussed related to transit security
funding in Proposition 1B (2006). Lastly, a bill related to the study of unmet
transit needs in California is discussed.
Recommendations
A. Work with the authors of AB 61 (Jeffries, R-Lake Elsinore) and SB 290
(Correa, D-Santa Ana) to see if this authority can be further extended to
the County of Orange and cities within the county.
B. Work with the author of AB 427 (Pérez, D-Los Angeles) on proposals to
update the structure of the transit security grant program from
Proposition 1B (2006).
Page 4

9. Federal Legislative Status Report
Richard J. Bacigalupo/Lance M. Larson
Overview
This Federal Legislative Status Report provides information regarding the
initiation of federal fiscal year 2012 Federal Budget process and hearings in
the United States House of Representatives regarding the reauthorization of
surface transportation legislation.
Recommendation
Receive and file as an information item.
10. Grant Award for Orange County Fair Flyer Service
Ric Teano/Lance M. Larson
Overview
On March 17, 2011, the Mobile Source Air Pollution Reduction Review
Committee of the South Coast Air Quality Management District awarded
$211,360 in competitive grant funds to support the direct operating costs of
the Orange County Fair Flyer service. The award provides an opportunity for
the Orange County Transportation Authority to restore special express bus
service to the Orange County Fair for the upcoming fair season. Authorization
is requested to accept the award, execute grant-related agreements, and
implement the service.
Recommendation
Authorize the Chief Executive Officer to execute grant-related agreements
with the Mobile Source Air Pollution Reduction Review Committee and direct
staff to implement the Orange County Fair Flyer service.
Page 5

11. Memorandum of Understanding with the Foothill/Eastern Transportation
Corridor Agency and Riverside County Transportation Commission for
the Foothill Transportation Corridor (State Route 241)/91 Express Lanes
Direct Connector Project
Pradeep Gunaratne/Jim Beil
Overview
The Foothill/Eastern Transportation Corridor Agency, in conjunction with the
Orange County Transportation Authority and Riverside County Transportation
Commission, has developed a memorandum of understanding to study the
development of a direct connector between the Foothill Transportation
Corridor (State Route 241) and the 91 Express Lanes.
Recommendation
Authorize the Chief Executive Officer to execute Memorandum of
Understanding No. C-1-2558 between the Orange County Transportation
Authority, the Foothill/Eastern Transportation Corridor Agency, and the
Riverside County Transportation Commission to develop a direct connector
between the Foothill Transportation Corridor (State Route 241) and the
91 Express Lanes.
12. California Transportation Commission Corridor Mobility Improvement
Account Project Cost Savings 2011 Call for Projects - Orange County
Transportation Authority Submittal
Ben Ku/Kia Mortazavi
Overview
On March 23, 2011, the California Transportation Commission issued a
Corridor Mobility Improvement Account Project Cost Savings 2011 Call for
Projects. The Santa Ana Freeway (Interstate 5)/Ortega Highway
(State Route 74) Interchange Reconstruction Project is recommended for
submission for this state funding program.
Page 6

12. (Continued)
Recommendations
A. Authorize the Chief Executive Officer, or his designee, to submit the
Santa Ana Freeway (Interstate 5)/Ortega Highway (State Route 74)
Interchange Reconstruction Project nomination to the California
Transportation Commission for the Corridor Mobility Improvement
Account Project Cost Savings 2011 Call for Projects.
B. Authorize the Chief Executive Officer, or his designee, to negotiate and
execute an agreement between the Orange County Transportation
Authority and the County of Orange, to reflect the Santa Ana Freeway
(Interstate 5)/Ortega Highway (State Route 74) Interchange
Reconstruction Project funding plan changes, upon approval of this
project, into the Corridor Mobility Improvement Account Project Cost
Savings 2011 Call for Projects.
C. Authorize staff to process all necessary amendments to the
Regional Federal Transportation Improvement Program to facilitate the
above actions.
13. First Quarter 2011 Debt and Investment Report
Rodney Johnson/Kenneth Phipps
Overview
The California Government Code authorizes the Orange County
Transportation Authority Treasurer to submit a quarterly investment report
detailing the investment activity for the period. This investment report covers
the first quarter of 2011, January through March, and includes a discussion on
the Orange County Transportation Authority’s debt portfolio.
Recommendation
Receive and file the Quarterly Investment Report prepared by the Treasurer
as an information item.
Page 7

14. Orange County Sustainable Communities Strategy Contract Amendment
Overview
In August 2010, the Orange County Transportation Authority entered into an
agreement with LSA Associates, Inc., for purposes of developing an
Orange County Sustainable Communities Strategy per SB 375
(Statutes 2008). At that time, it was unclear if the contract amount of
$250,000 over an 18-month period would be sufficient to adequately complete
the work effort as this was a brand new legislative requirement. While the
contract is with the Orange County Transportation Authority, federal funds
previously secured by the Orange County Council of Governments will be
used for this effort. Approval of the additional work request to complete the
strategy, totaling $275,000, was unanimously approved at the
March 24, 2011, Orange County Council of Governments Board of Directors
meeting.
Recommendation
Authorize the Chief Executive Officer to execute Amendment No. 1 to
Agreement No. C-0-1609 between the Orange County Transportation
Authority and LSA Associates, Inc., in an amount not to exceed $275,000, to
complete the Orange County Sustainable Communities Strategy, bringing the
total contract value to $525,000.
Orange County Transit District Consent Calendar Matters
15. Agreement for Emergency Response Training for Frontline Personnel
Bruce H. Gadbois/Beth McCormick
Overview
The Orange County Transportation Authority maintains an active program of
emergency management training and exercises. As part of that ongoing effort,
federal grant funds were obtained to develop a training and exercise program
to enhance preparedness, response, and recovery capabilities in the event of
an incident affecting one of the Orange County Transportation Authority
facilities or systems. To address this need, staff initiated a competitive
procurement for consulting assistance to achieve these goals.
Page 8

15. (Continued)
Recommendation
Authorize the Chief Executive Officer to execute Agreement No. C-0-1916
between the Orange County Transportation Authority and
Willdan Homeland Solutions, in the amount of $354,041, to provide
emergency response training to frontline personnel through April 15, 2012.
16. Amendment to Cooperative Agreement with Riverside Transit Agency to
Jointly Fund Intercounty Route 216 and New Cooperative Agreement for
Intercounty Express Bus Route 794
Sharon Long/Beth McCormick
Overview
The Orange County Transportation Authority has two cooperative agreements
with Riverside Transit Agency for the provision of intercounty bus service
Route 216 and Route 794. Both of the agreements establish the level of
service and a joint funding arrangement. Staff is requesting approval to
exercise the first option term for Route 216, extending the agreement through
June 30, 2012, and adding two additional option terms. Staff is also
requesting approval for a new agreement for Route 794.
Recommendations
A. Authorize the Chief Executive Officer to execute Amendment No. 1 to
Cooperative Agreement No. C-0-1456 between the Orange County
Transportation Authority and Riverside Transit Agency, in an amount
not to exceed $204,800, to jointly fund intercounty Route 216 through
June 30, 2012, bringing the total contract value to $422,246.
B. Authorize the Chief Executive Officer to execute Cooperative
Agreement No. C-1-2436, a revenue agreement between the
Orange County Transportation Authority and Riverside Transit Agency,
to receive an amount not to exceed $130,000, to jointly fund
intercounty express bus Route 794.
Page 9

17. Americans with Disabilities Act ACCESS Eligibility Determination
Services
Gracie Davis/Beth McCormick
Overview
The Orange County Transportation Authority is required to provide an
eligibility determination process for Americans with Disabilities Act
complementary paratransit services. The current contract is scheduled to
expire on
June 30, 2011. A competitive procurement has been conducted and offers
were received in accordance with the Orange County Transportation
Authority’s procurement procedures for professional and technical services.
Recommendation
Authorize the Chief Executive Officer to execute Agreement No. C-0-1937
between the Orange County Transportation Authority and Comprehensive
Assessments Restorative Evaluations, LLC in an amount not to exceed
$1,671,948, for ACCESS eligibility determination services for a three-year
initial term beginning July 1, 2011.
Orange County Local Transportation Authority Consent Calendar
Matters
18. Orange County Local Transportation Authority Measure M Agreed-Upon
Procedures Reports, Year Ended June 30, 2010
Janet Sutter
Overview
Mayer Hoffman McCann P.C., an independent accounting firm, has completed
its annual agreed-upon procedures for eight Orange County cities for the fiscal
year ended June 30, 2010. These procedures were developed by the
Taxpayers Oversight Committee of the Orange County Local Transportation
Authority to assist them in evaluating the selected cities’ level of compliance
with provisions of Measure M Local Transportation Ordinance No. 2.
Page 10

18. (Continued)
Recommendations
A. Receive and file the Orange County Local Transportation Authority
Measure M Agreed-Upon Procedures Reports, Year Ended
June 30, 2010.
B. Direct staff to monitor implementation of recommendations related to
the cities of Westminster, Tustin, and San Juan Capistrano.
C. Direct Internal Audit to review records identified by the City of Tustin
subsequent to the report date and re-issue a report as needed.
D. Direct staff to develop requirements for local agency retention of
records when Local Fair Share revenues are used for debt service.
19. Approval to Release Invitation for Bids for Construction of the Kraemer
Boulevard Railroad Grade Separation Project
Charles Guess/Jim Beil
Overview
The Orange County Transportation Authority and the cities of Anaheim and
Placentia are working in partnership to develop and construct a railroad grade
separation at Kraemer Boulevard. Over the past few months, Orange County
Transportation Authority staff have finalized the project plans, specifications,
and estimates, and the project is now ready for construction.
Board of Directors’ approval is requested to issue an invitation for bids
for construction of the Kraemer Boulevard Railroad Grade Separation Project.
Recommendation
Approve the release of Invitation for Bids 0-1448 for construction of the
Kraemer Boulevard Railroad Grade Separation Project.
Page 11

20. Consultant Selection to Prepare a Project Report and Environmental
Document for the Santa Ana Freeway (Interstate 5) Improvement Project
Between the Costa Mesa Freeway (State Route 55) and Orange Freeway
(State Route 57)
Kenneth Oh/Jim Beil
Overview
On January 10, 2011, the Orange County Transportation Authority issued a
request for proposals for the solicitation of consultant services for the
development of a project report and environmental document for the
Santa Ana Freeway (Interstate 5) Improvement Project between the
Costa Mesa Freeway (State Route 55) and Orange Freeway (State Route 57).
Board of Directors' approval is requested for the selection of a firm to perform
the work.
Recommendations
A. Approve the selection of AECOM Technical Services, Inc., as the firm
to prepare a project report and environmental document for the
Santa Ana Freeway (Interstate 5) Improvement Project between the
Costa Mesa Freeway (State Route 55) and Orange Freeway
(State Route 57).
B. Authorize the Chief Executive Officer to negotiate and execute
Agreement No. C-0-1785 between the Orange County Transportation
Authority and AECOM Technical Services, Inc., to prepare a project
report and environmental document for the Santa Ana Freeway
(Interstate 5) Improvement Project between the Costa Mesa Freeway
(State Route 55) and Orange Freeway (State Route 57).
21. Metrolink Ridership and Revenue Quarterly Report
Megan Taylor/Jim Beil
Overview
The Southern California Regional Rail Authority is a five-member joint powers
authority that operates the 400-mile commuter rail system known as
Metrolink. A report on Metrolink ridership and revenue for service in
Orange County covering the second quarter of fiscal year 2010-11 is provided
for Board of Directors’ review.
Page 12

21. (Continued)
Recommendation
Receive and file as an information item.
22. Consultant Selection for Preparation of a Project Study Report/
Project Development Support Document for the Riverside Freeway
(State Route 91) from the Costa Mesa Freeway (State Route 55) to the
Orange Freeway (State Route 57)
Alison Army/Kia Mortazavi
Overview
The Measure M2 Capital Action Plan calls for preparation of a preliminary
engineering study for the Riverside Freeway (State Route 91) between the
Costa Mesa Freeway (State Route 55) and the Orange Freeway
(State Route 57). Proposals and statements of qualifications for the
preparation of a project study report/project development support document
were solicited in accordance with the Orange County Transportation
Authority’s procurement procedures for the retention of consultants to perform
architectural and engineering work.
Recommendations
A. Approve the selection of Stantec Consulting Services, Inc., as the
top-ranked firm to provide the project study report/project development
support document for the Riverside Freeway (State Route 91).
B. Authorize the Chief Executive Officer, or his designee, to negotiate and
execute Agreement No. C-0-1906 between the Orange County
Transportation Authority and Stantec Consulting Services, Inc., to
perform a project study report/project development support document
for the Riverside Freeway (State Route 91) improvements.
Page 13

Orange County Service Authority for Freeway Emergencies
Consent Calendar Matters
23. Fiscal Year 2010-11 Freeway Service Patrol Program Fund Transfer
Agreement
P. Sue Zuhlke/Beth McCormick
Overview
The Orange County Freeway Service Patrol receives funding from the
California Department of Transportation under the terms of annual funding
agreements. The fiscal year 2010-11 funding agreement will provide a total of
$3,706,007 for the Freeway Service Patrol program through June 30, 2011.
Recommendation
Authorize the Chief Executive Officer to execute Agreement No. C-1-2592
between the Orange County Transportation Authority and
California Department of Transportation for fiscal year 2010-11
Freeway Service Patrol program funding.
Regular Calendar
Orange County Transportation Authority Regular Calendar Matters
24. Fiscal Year 2010-11 Comprehensive Business Plan
Sean Murdock/Kenneth Phipps
Overview
The Orange County Transportation Authority’s Comprehensive Business Plan
is a financially constrained strategic business tool utilized to ensure the
financial viability of Orange County Transportation Authority programs and
services, and is designed to assist the Orange County Transportation
Authority in implementing its strategic goals and objectives within the
framework of sound business practices. The Proposed Fiscal Year 2010-11
Comprehensive Business Plan demonstrates the financial feasibility of all
programs and services over a 20-year horizon.
Recommendation
Approve the Proposed Fiscal Year 2010-11 Comprehensive Business Plan.
Page 14

25. Transit System Study Update
Gordon Robinson/Kia Mortazavi
Overview
An in-depth analysis of the Orange County bus system is underway through
the Transit System Study. The goal of the study is to find new, affordable ways
to provide cost-effective bus services to meet diverse transportation needs by
making the best use of limited financial resources. Sustaining existing and
new bus services in the short-, intermediate-, and long-term is a key goal of
the study. Guiding principles have emerged from the public outreach and
technical efforts and are presented for review and approval. These principles
will be used to guide the development of draft service strategies that will be
presented in June 2011.
Recommendations
A. Approve the Transit System Study’s guiding principles to support the
development of service strategies.
B. Direct staff to return in June 2011 with draft short-, intermediate-, and
long-term service strategies tailored to the four market areas presented
in this report.
26. Approval to Release the Draft Orange County Sustainable
Communities Strategy
David Simpson
Overview
In December 2009, the Orange County Transportation Authority entered into a
In December 2009, the Orange County Transportation Authority entered into a
cooperative agreement with the Orange County Council of Governments to
prepare and adopt a subregional Sustainable Communities Strategy per SB
375 (Chapter 728, Statutes of 2008). Since that time, jurisdictions and
stakeholders throughout Orange County have been working to develop an
Orange County Sustainable Communities Strategy. Following extensive local
jurisdiction input, a draft strategy is complete and ready for consideration.
Recommendation
Approve the release of the Draft Orange County Sustainable Communities
Strategy for purposes of soliciting additional public comment through
June 10, 2011.
Page 15

Orange County Transit District Regular Calendar Matters
27. Amendment to Cooperative Agreements with Adult Day Care Agencies
Jessica Deakyne/Beth McCormick
Overview
Between April 2007 and April 2008, the Orange County Transportation
Authority Board of Directors approved cooperative agreements with several
agencies to provide senior transportation to adult day care programs.
Contra ct amendments are required to increase the maximum obligation
and extend these agreements through June 30, 2012.
Recommendations
A. Authorize the Chief Executive Officer to execute Amendment No. 2 to
Cooperative Agreement No. C-8-0517 between the Orange County
Transportation Authority and Acacia Adult Day Services to exercise the
second option term, in an amount not to exceed $641,060, to share in
the cost of providing transportation services through June 30, 2012,
bringing the total contract value to $2,690,660.
B. Authorize the Chief Executive Officer to execute Amendment No. 2 to
Cooperative Agreement No. C-8-0688 between the Orange County
Transportation Authority and Alzheimer’s Family Services Center to
exercise the second option term, in an amount not to exceed $167,760,
to share in the cost of providing transportation services, through
June 30, 2012, bringing the total contract value to $590,928.
C. Authorize the Chief Executive Officer to execute Amendment No. 4 to
Cooperative Agreement No. C-7-0693 between the Orange County
Transportation Authority and Orange County ARC to exercise the third
option term, in an amount not to exceed $1,039,200, to share in the
cost of providing transportation services, through June 30, 2012,
bringing the total contract value to $2,848,085.
D. Authorize the Chief Executive Officer to execute Amendment No. 3 to
Cooperative Agreement No. C-7-0689 between the Orange County
Transportation Authority and South County Senior Services to exercise
the third option term, in an amount not to exceed $324,700, to share in
the cost of providing transportation services through June 30, 2012,
bringing the total contract value to $1,384,244.
Page 16

Orange County Local Transportation Authority Regular Calendar
Matters
28. Report on Phase II Feasibility Study - Traffic and Revenue Analysis for
the San Diego Freeway (Interstate 405) Improvement Project Between
Costa Mesa Freeway (State Route 55) and San Gabriel River Freeway
(Interstate 605)
Rose Casey/Jim Beil
Overview
Project development and environmental clearance work is underway on the
San Diego Freeway (Interstate 405) Improvement Project between the
Costa Mesa Freeway (State Route 55) and the San Gabriel River Freeway
(Interstate 605). Three alternatives are being considered, including the use of
tolled express lanes. A Phase II feasibility study for the San Diego Freeway
(Interstate 405) Improvement Project has been completed which provides an
updated traffic and revenue analysis for the Express Lanes Alternative.
While additional Measure M2 revenue has been identified for the projects
based in part on bid savings and an uptick in sales tax receipts, the findings of
the Phase II feasibility study indicate that projected revenues for the
Express Lanes Alternative have been conservatively reduced since the
Phase I feasibility study. Further study is recommended to assess the
project’s financial viability, funding alternatives, and methods available to
leverage additional funding.
Recommendation
Direct staff to evaluate alternative funding and delivery methods to further
assess the financial feasibility of the San Diego Freeway (Interstate 405)
Improvement Project Express Lanes Alternative.
Discussion Items
29. Public Comments
At this time, members of the public may address the Board of Directors
regarding any items within the subject matter jurisdiction of the Board of
Directors, but no action may be taken on off-agenda items unless
authorized by law. Comments shall be limited to three (3) minutes per
speaker, unless different time limits are set by the Chairman subject to the
approval of the Board of Directors.
Page 17

30. Chief Executive Officer's Report
31. Directors’ Reports
32. Closed Session
A Closed Session is not scheduled.
33. Adjournment
The next regularly scheduled meeting of this Board will be held at 9:00 a.m.
on Monday, May 9, 2011, at Orange County Transportation Authority
Headquarters.
Page 18