Agenda Template - Orange County Transportation Authority

Orange County Transportation Authority Board Meeting
Orange County Transportation Authority Headquarters
First Floor - Room 154, 600 South Main Street
Orange, California
Monday, April 22, 2013, at 9:00 a.m.
REVISED
Any person with a disability who requires a modification or accommodation in order to
participate in this meeting should contact the OCTA Clerk of the Board, telephone
(714) 560-5676, no less than two (2) business days prior to this meeting to enable
OCTA to make reasonable arrangements to assure accessibility to this meeting.
Agenda Descriptions
The agenda descriptions are intended to give members of the public a general
summary of items of business to be transacted or discussed. The posting of the
recommended actions does not indicate what action will be taken. The Board of
Directors may take any action which it deems to be appropriate on the agenda item
and is not limited in any way by the notice of the recommended action.
Public Comments on Agenda Items
Members of the public may address the Board of Directors regarding any item.
Please complete a speaker’s card and submit it to the Clerk of the Board or notify
the Clerk of the Board the item number on which you wish to speak. Speakers will
be recognized by the Chairman at the time the agenda item is to be considered.
A speaker’s comments shall be limited to three (3) minutes.
Public Availability of Agenda Materials
All documents relative to the items referenced in this agenda are available for public
inspection at www.octa.net or through the Clerk of the Board’s office at the
OCTA Headquarters, 600 South Main Street, Orange, California.
Call to Order
Pledge of Allegiance
Director Jones
Invocation
Director Bates
Page 1

Special Calendar
1. Presentation of Resolutions of Appreciation for Employees of the Month
for April 2013
Present Orange County Transportation Authority Resolutions of Appreciation
Nos. 2013-067, 2013-068, 2013-069 to Jose Aguayo, Coach Operator;
Billy Pham, Maintenance; and Nora Yeretzian, Administration, as Employees
of the Month for April 2013.
Consent Calendar (Items 2 through 20)
All matters on the Consent Calendar are to be approved in one motion unless a
Board Member or a member of the public requests separate action on a specific item.
Orange County Transportation Authority Consent Calendar Matters
2. Approval of Minutes
Of the Orange County Transportation Authority and affiliated agencies' regular
meeting of April 8, 2013.
3. Approval of Board Member Travel
Approval is requested for Vice Chair Nelson and Directors Hennessey and
Spitzer to travel to New York, NY, June 5 - 8, 2013, to attend the annual rating
agency trip.
4. State Legislative Status Report
Kristin Essner/Lance M. Larson
Overview
An update is provided on a bill that will be opposed, unless amended,
consistent with the Orange County Transportation Authority’s 2013-14
State Legislative Platform related to data retention requirements for toll and
transit facilities, and a bill opposed through the Orange County Transportation
Authority’s 2013-14 State Legislative Platform related to local sales tax
authority for metropolitan planning organizations.
Recommendation
Receive and file as an information item.
Page 2

5. Federal Legislative Status Report
Richard J. Bacigalupo/Lance M. Larson
Overview
This Federal Legislative status report provides background information on a
provision of federal transportation-authorizing legislation which requires a state
degradation study of certain high-occupancy vehicle lanes on federal
interstate highways, with timeframes for actions to remediate degradation.
Recommendation
Authorize the Orange County Transportation Authority Board of Directors’
Chairman to send a letter to the Orange County Congressional delegation that
describes concerns associated with the California Department of
Transportation implementation of a federally-required degradation study of
high-occupancy vehicle lanes in Orange County.
6. Section 5310 Grant Program Recommendations
Ric Teano/Lance M. Larson
Overview
The Federal Transit Administration Section 5310 Grant Program provides an
opportunity for local agencies and non-profit organizations to purchase
accessible vehicles and related equipment to help meet the transportation
needs of seniors and persons with disabilities. The Orange County
Transportation Authority is responsible for assisting applicants, evaluating
applications, and transmitting a prioritized list of projects to the
California Department of Transportation for funding consideration.
Recommendations
A. Approve the scores recommended by the regional evaluation
committee and authorize staff to include the recommended projects in
the Regional Transportation Improvement Program.
B. Adopt Resolution No. 2013-066 authorizing the Chief Executive Officer
to transmit the Section 5310 Regional Priority List and required
certification and assurances to the California Department of
Transportation for funding consideration.
Page 3

7. Grant Awards for the Angels Express and Orange County Fair Express
Services
Ric Teano/Lance M. Larson
Overview
On March 21, 2013, the Mobile Source Air Pollution Reduction Review
Committee of the South Coast Air Quality Management District awarded the
Orange County Transportation Authority a total of $771,068 in grant funds to
support the direct operating costs of the Orange County Fair Express and
Angels Express services. Authorization is requested to accept the award and
execute grant-related agreements.
Recommendations
A. Authorize the Chief Executive Officer, or his designee, to accept the
grant awards and execute grant-related agreements with the
Mobile Source Air Pollution Reduction Review Committee to support
the Angels Express and Orange County Fair Express services.
B. Authorize the Chief Executive Officer, or his designee, to execute
agreements with the Southern California Regional Rail Authority to
provide special rail service for the Angels Express.
8. 2012 State Transportation Improvement Program Amendments
Ben Ku/Kia Mortazavi
Overview
The Orange County Transportation Authority’s policies call for active pursuit of
state and federal funding for delivery of the Measure M2 projects and
programs. A projected cost savings related to the Interstate 5
High-Occupancy Vehicle Lane Project in south Orange County has presented
the Orange County Transportation Authority with an opportunity to redirect
$10 million in State Transportation Improvement Program funds to another
Interstate 5 project. Staff is requesting Board of Directors action to capture
these funds, as well as meet federal funding targets. Further, a funding year
change is recommended to align an Interstate 405 auxiliary lane project in the
City of Irvine with an adjacent project.
Page 4

8. (Continued)
Recommendations
A. Authorize the use of up to $10 million in Federal Congestion Mitigation
and Air Quality funds in place of State Transportation Improvement
Program funds for construction of the Interstate 5 High-Occupancy
Vehicle Lane Project from Avenida Vista Hermosa to
Pacific Coast Highway.
B. Authorize the use of up to $10 million in State Transportation
Improvement Program funding made available from the Interstate 5
High-Occupancy Vehicle Lane Project listed above for the design
phase of the Interstate 5 Widening from El Toro Road to the
State Route 73 in fiscal year 2014-15.
C. Authorize a State Transportation Improvement Program amendment
to delay the environmental phase of the Interstate 405
Southbound Auxiliary Lane Project between University Drive and
Sand Canyon Avenue from fiscal year 2013-14 to fiscal year 2014-15
to align with the environmental phase on an adjacent project.
D. Authorize staff to make all necessary amendments to the
State Transportation Improvement Program, Federal Transportation
Improvement Program, and execute any agreements to facilitate the
recommendations above.
9. Agreement for Information Technology Contract Technical Staffing
Catherine Whitmore/Kenneth Phipps
Overview
On January 14, 2013, the Board of Directors authorized the release of a
request for proposals for a firm to provide contract technical staffing for
programming, database administration, computer operations, network
administration, project management, and application and desktop support.
Proposals were received and evaluated in accordance with the
Orange County Transportation Authority’s procurement procedures for
professional and technical services.
Page 5

9. (Continued)
Recommendation
Authorize the Chief Executive Officer to execute Agreement No. C-2-2066
between the Orange County Transportation Authority and Intratek Computer,
Inc., in the amount of $6,950,000, for a five-year term to provide
programming, database administration, computer operations, network
administration, project management, and application and desktop support.
10. First Quarter 2013 Debt and Investment Report
Rodney Johnson/Kenneth Phipps
Overview
The California Government Code authorizes the Orange County
Transportation Authority Treasurer to submit a quarterly investment report
detailing the investment activity for the period. This investment report covers
the first quarter of 2013, January through March, and includes a discussion on
the Orange County Transportation Authority’s debt portfolio.
Recommendation
Receive and file the Quarterly Debt and Investment Report prepared by the
Treasurer as an information item.
11. Implementation Plan for Administrative Employees to Pay Employee
Share of Pension Cost
Kenneth Phipps
Overview
The Orange County Transportation Authority participates in the Orange
County Employees Retirement System. The employees’ share of pension
contributions is currently paid by the Orange County Transportation Authority
for administrative employees, a practice referred to as employer pick-up.
In consideration of the passage of the California Public Employees Pension
Reform Act, the Orange County Transportation Authority will require all
employees to pay 100 percent of the employee share of their pension costs.
Page 6

11. (Continued)
Recommendations
A. Approve a phased implementation plan requiring all administrative
employees hired prior to January 1, 2013 to pay 25 percent of the
employee contribution for participation in the Orange County
Employees Retirement System beginning January 1, 2014.
Commencing January 1 of each year thereafter through 2017, require
all administrative employees hired prior to January 1, 2013 to pay an
additional 25 percent of the employee contribution for participation in
the Orange County Employees’ Retirement System.
B. Include language in the Fiscal Year 2013-14 Personnel and Salary
Resolution, as necessary, to implement the recommendation above.
Orange County Transit District Consent Calendar Matters
12. Review of Agreement No. C-8-0728 with ShelterCLEAN, Inc.
Gerry Dunning/Janet Sutter
Overview
At the request of the Transit Division, the Internal Audit Department has
completed a review of oversight controls and contract compliance related to
Agreement No. C-8-0728 between the Orange County Transportation
Authority and ShelterCLEAN, Inc. Based on the procedures performed, the
Internal Audit Department has concluded that controls in place to review
detailed invoices are generally adequate; however, controls over unscheduled
work and supplies inventory should be improved. Written procedures should
also be developed.
Recommendation
Direct staff to implement recommendations provided in the Review of
Agreement No. C-8-0728 with ShelterCLEAN, Inc., Internal Audit Report
No. 13-801.
Page 7

13. Award of Liquefied Natural Gas Contract
Ronald Rojas/Kenneth Phipps
Overview
The Orange County Transportation Authority currently operates 228 buses
that utilize liquefied natural gas fuel. The requirement for a steady supply of
this fuel remains through the year 2018. On February 25, 2013, the
Orange County Transportation Authority Board of Directors approved the
release of an invitation for bids to provide the supply and delivery of liquefied
natural gas fuel. Bids were received in accordance with the Orange County
Transportation Authority’s procurement procedures for competitive sealed
bids. Staff is seeking approval to award a new contract for the continued
supply of liquefied natural gas.
Recommendation
Authorize the Chief Executive Officer to execute Agreement No. C-3-1406
between the Orange County Transportation Authority and
Applied LNG Technologies, LLC, in an amount of $16,212,500, to provide
the supply and delivery of liquefied natural gas fuel for a three-year initial term,
with three one-year option terms, effective June 1, 2013.
14. Agreement to Purchase Thirty Non-Revenue Vehicles
Antonio P. Chavira, Jr./Beth McCormick
Overview
The Orange County Transportation Authority uses 88 vehicles for coach
operator shift changes and other business support purposes. Fifty-five of the
vehicles in current use are 2004 Toyota Prius hybrid vehicles that have been
operated for more than eight years and have an average of 117,000 miles per
vehicle. In accordance with direction from the Board of Directors, staff initiated
a staggered procurement in fiscal year 2011-12 with the replacement of 30 of
these vehicles, with another 30 to be replaced in the current fiscal year, and
the final lot to be replaced in a future fiscal year.
Recommendation
Authorize the Chief Executive Officer to execute Purchase Order No. A25185
between the Orange County Transportation Authority and
Fladeboe Automotive Group, Inc., the lowest responsive, responsible bidder,
in the amount of $802,980, for the purchase of 30 compressed natural
gas-powered Honda Civic vehicles.
Page 8

15. Agreement for Bus Cleaning Services
Antonio P. Chavira, Jr./Beth McCormick
Overview
The Orange County Transportation Authority operates a fleet of 416 buses in
directly-operated fixed-route service throughout Orange County. Transit buses
routinely require pesticide application services and detail cleaning after the
application of the pesticides. The current agreement for these services will
expire on May 31, 2013. Proposals were received in accordance with the
Orange County Transportation Authority’s procurement procedures for
professional and technical services.
Recommendation
Authorize the Chief Executive Officer to execute Agreement No. C-3-1418
between the Orange County Transportation Authority and Corporate Image
Maintenance, in the amount of $667,103, to provide pesticide application and
bus cleaning services for directly-operated buses for a three-year period.
16. Overview of Agreements for Community Transportation Partnership
Programs
Dana Wiemiller/Beth McCormick
Overview
The Orange County Transportation Authority has entered into cost sharing
agreements with several agencies to provide senior transportation to adult day
care programs. The current agreements expire June 30, 2013, and new
agreements are currently being negotiated. This item provides an overview of
this successful partnership effort.
Recommendation
Receive and file as an information item.
Page 9

17. Agreement for Seal Coat and Striping at the Anaheim, Garden Grove,
and Santa Ana Bus Bases
James J. Kramer/Jim Beil
Overview
The Orange County Transportation Authority needs to seal coat and restripe
the existing asphalt pavement at the Anaheim, Garden Grove, and Santa Ana
bus bases. Bids were received in accordance with the Orange County
Transportation Authority’s public works procurement procedures. Board of
Directors’ approval is requested to execute the agreement.
Recommendation
Authorize the Chief Executive Officer to execute Agreement No. C-3-1425
between the Orange County Transportation Authority and
United Paving Company, the lowest responsive, responsible bidder, in
the amount of $61,867, for seal coat and striping at the Anaheim,
Garden Grove, and Santa Ana bus bases.
Orange County Local Transportation Authority Consent Calendar
Matters
18. Amendment to Cooperative Agreement with the California Department of
Transportation for the Interstate 5 High-Occupancy Vehicle Improvement
Project Between Pacific Coast Highway and San Juan Creek Road
Hamid Torkamanha/Jim Beil
Overview
On March 11, 2013, the Orange County Transportation Authority Board of
Directors approved a cooperative agreement with the California Department of
Transportation for construction management support services for the
Interstate 5 high-occupancy vehicle improvement project between
Pacific Coast Highway and San Juan Creek Road. At this time, an
amendment is required to include the construction capital and support costs
for the project.
Page 10

18. (Continued)
Recommendation
Authorize the Chief Executive Officer to negotiate and execute Amendment
No. 1 to Cooperative Agreement No. C-3-1504 between the Orange County
Transportation Authority and the California Department of Transportation, in
the amount of $52,272,000, for construction capital and support costs, for the
Interstate 5 high-occupancy vehicle improvement project between
Pacific Coast Highway and San Juan Creek Road, bringing the total
cooperative agreement value to $56,662,000.
19. Cooperative Agreement with the California Department of Transportation
for the Interstate 5 High-Occupancy Vehicle Improvement Project
Between Avenida Vista Hermosa and Pacific Coast Highway
Hamid Torkamanha/Jim Beil
Overview
The Orange County Transportation Authority proposes to enter into a
cooperative agreement with the California Department of Transportation to
provide construction capital and construction management support services
for the Interstate 5 high-occupancy vehicle improvement project between
Avenida Vista Hermosa and Pacific Coast Highway.
Recommendation
Authorize the Chief Executive Officer to execute Cooperative Agreement
No. C-3-1605 between the Orange County Transportation Authority and the
California Department of Transportation, in the amount of $66,379,000,
comprised of a construction capital share of $56,981,000, and a construction
management services share of $9,398,000, for the Interstate 5
high-occupancy vehicle improvement project between Avenida Vista Hermosa
and Pacific Coast Highway.
Page 11

20. Update on the Interstate 5 Improvement Project Between State Route 55
and State Route 57
Dennis Mak/Jim Beil
Overview
The Interstate 5 Improvement Project proposes to add a second
high-occupancy vehicle lane in each direction between State Route 55 and
State Route 57. In addition, this project proposes to reconstruct the
southbound Interstate 5 First Street on-ramp. The project is currently in the
environmental phase. This report provides an update on the project and
highlights upcoming project milestones and public outreach efforts.
Recommendation
Receive and file as an information item.
Regular Calendar
Orange County Local Transportation Authority Regular Calendar
Matters
21. Go Local Fixed-Guideway Program Decision Overview
Kelly Hart/Jim Beil
Overview
On February 28, 2013, the Orange County Transportation Authority conducted
a Special Board of Directors Meeting to provide a complete history and
overview of the Go Local Fixed-Guideway Program, including key milestones
of the program, with a focus on the two fixed-guideway projects currently
under development. As a follow-up to the special Board of Directors’ meeting
discussion, a request was made for staff to present an overview of the
anticipated Board of Directors' actions required to advance the fixed-guideway
projects, consistent with the federal funding requirements.
Recommendation
Receive and file as an information item.
Page 12

22. Path Forward for the Interstate 405 Improvement Project Between
State Route 55 and Interstate 605
Niall Barrett/Jim Beil
Overview
Project development and environmental documentation is under way for
improvements to the Interstate 405 between State Route 55 and Interstate
605. On October 22, 2012, the Board of Directors selected Alternative 1, the
Measure M2 Project K project, which adds one general purpose lane in each
direction, as the locally preferred alternative. This report outlines a path
forward to advance delivery of the Measure M2 project, but also provides
opportunities for the Board of Directors to weigh in on alternatives and explore
new concepts.
Recommendations
A. Direct staff to proceed in accordance with an approach that advances
project development of the Measure M2 Project K, which adds one
general purpose lane in each direction on Interstate 405 between
Euclid Street and Interstate 605.
B. Direct staff to concurrently screen a new concept for improvements to
Interstate 405, which adds two general purpose lanes in each direction
and also explores converting the existing high-occupancy vehicle lane
to a single high-occupancy toll lane. The screening will consider traffic
and revenue implications, identify additional right-of-way needed for
this concept, and is estimated to cost $140,000.
C. Direct staff to concurrently screen a new concept for improvements to
Interstate 405, which truncates the second northbound general purpose
lane of Alternative 2 at Valley View Street. The screening is estimated
to cost $15,000.
D. Direct staff to return to the Board of Directors in September 2013 for
further discussion of existing alternatives and to present findings from
the analysis of the new concepts.
Page 13

Discussion Items
23. Public Comments
At this time, members of the public may address the Board of Directors
regarding any items within the subject matter jurisdiction of the Board of
Directors, but no action may be taken on off-agenda items unless
authorized by law. Comments shall be limited to three (3) minutes per
speaker, unless different time limits are set by the Chairman subject to the
approval of the Board of Directors.
24. Chief Executive Officer's Report
25. Directors’ Reports
26. Closed Session
A Closed Session will be held:
A. Pursuant to Government Code Section 54957.6 to discuss collective
bargaining agreement negotiations with Teamsters Local 952 regarding
the coach operators' unit. The designated representative for the
Orange County Transportation Authority is Paddy Gough, and the
designated representative for Teamsters Local 952 is Patrick Kelly.
B. Pursuant to Government Code Section 54956.9(d)(1) to discuss
Orange County Transportation Authority v. Levon Keorjikian, et al.
(tenant: Rohit and Sheela Shah, d/b/a Junction Liquor: OCSC
No. 30-2011-00501692.
27. Adjournment
The next regularly scheduled meeting of this Board will be held at 9:00 a.m.
on Monday, May 13, 2013, at Orange County Transportation Authority
Headquarters.
Page 14