Team Manual - European Athletics

Team Manual 

13 December 2009, Santry Park, Dublin.

CONTENTS 

16th SPAR European Cross Country 

Championships 

DUBLIN 

1. GENERAL INFORMATION 4 

1.1 Host City Dublin 

1.2 Business Hours Shops, Government Offices, Banks 

2. ORGANISATIONAL STRUCTURE 4 

2.1 European Athletics Council 

2.2 European Athletics Delegates 

2.3 European Athletics Office 

2.4 Executive Board of the Irish Federation 

2.5 Local Organising Committee 

2.6 Competition Organisation 

2.7 Participating Federations 

3. ARRIVALS 7 

3.1 Arrival by Air 

3.2 Arrival by Train 

3.3 Arrival by Road 

3.4 Visa Requirements 

4. TRANSPORT 8 

4.1 Transportation Desk 

4.2 Bus Service 

4.3 Return to Airport / Train Stations 

5. ACCOMMODATION 10 

5.1 General Information 

5.2 Information desk 

5.3 Official Hotels 

5.4 Costs and European Athletics Quota 

5.4.1. Payment Procedures 

5.5 Meals 

5.6 Meeting Room for Teams 

5.7 Medical Services in the Hotels 

5.8 Telephone 

6. ACCREDITATION 14 

6.1 General 

6.2 Accreditation Procedure 

6.3 Loss of Accreditation 

6.4 Access Areas for Teams 

7. TECHNICAL INFORMATION 15 

7.1 Technical Information Centre (TIC) 

7.2 Technical Meeting 

7.2.1 Technical Meeting Agenda 

7.3 Inspection of the Competition Venue 

7.4 Dressing / Massage Rooms 

7.5 Training 

8. COMPETITION REGULATIONS 18 

8.1 Entries 

8.1.1 Team Entries 

8.1.2 Individual Entries 

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8.2 Final Entries 

8.2.1 Final Confirmation 8.2.2 Withdrawal 

8.3 Starting Stations 

8.4 Competition Numbers 

8.5 Scoring 

8.6 Competition Clothing 

9. COMPETITION PROCEDURE 21 

9.1 Timetable 

9.2 Warming up Before Events 

9.3 Assembly and Call Room Procedures9.3.1 Last Checkpoint 

9.4 Event Presentation Format 

9.5 Competition Preparations9.5.1 Starter’s Commands9.5.2 False Start 

9.6 Timing 

9.7 Leaving the Course after the Competition 

9.8 Protests and Appeals 

9.9 Interviews 

9.10 Doping Control9.10.1 Additional Testing 

9.11 Victory Ceremonies 

10. INFORMATION 24 

10.1 Clocks 

10.2 Announcements 

10.3 Start Lists 

10.4 Results / Intermediate Scores 

11. MEDICAL SERVICES 25 

11.1 General 

11.2 Medical Services in the Hotel 

11.3 Medical Services at the Competition Venue 

11.4 Physiotherapy 

11.5 Insurance 

12. SECURITY 26 

13. OPENING & CLOSING CEREMONIES 26 

13.1 Opening Ceremony 

13.2 Closing Ceremony 

13.3 Closing Banquet 

14. DEPARTURE 26 

15. CONTACT DETAILS 26 

16. APPENDIX 27 

Appendix 1 – Plan of the Competition Venue 

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1. GENERAL INFORMATION 

1.1 Host City DUBLIN 


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There is an extremely informative website: www.visitdublin.com 

1.2 Business Hours Shops, Government Offices, Banks 

Normal business hours, including Government Offices are 09.00 to 17.30. The main shopping areas 

have extended hours up to 21.00. Banks open between 10.00 and 16.00, Monday to Friday. 

2. ORGANISATIONAL STRUCTURE 

2.1 European Athletics Council 

President Hansjörg Wirz (SUI) 

Vice Presidents José Luis de Carlos (ESP) 

Svein Arne Hansen (NOR) 

Treasurer Karel Pilny (CZE) 

Director General Christian Milz (SUI) 

Council Members Janez Aljancic (SLO) 

Franco Arese (ITA) 

Sylvia Barlag (NED) 

Jonathan Edwards(GBR) 

Frank Hensel (GER) 

Dobromir Karamarinov (BUL) 

Philippe Lamblin (FRA) 

Toralf Nilsson (SWE) 

Ludmila Olijar (LAT) 

Antti Pihlakoski (FIN) 

Jorge Salcedo (POR) 

Salih Munir Yaras (TUR) 

Vadim Zelichenok (RUS) 

IAAF President (ex officio member) Lamine Diack (SEN) 

European Athletics Honorary Life President Carl-Olaf Homén (FIN) 

2.2 European Athletics Delegates 

President’s Delegate José Luis de Carlos (ESP) 

Technical Delegate Massimo Magnani (ITA) 

Doping Control Delegate Pedro Branco (POR) 

Jury of Appeal (to be appointed at the Technical Meeting) 

4

2.3 European Athletics Office 


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Director General Christian Milz (SUI) 

Event Jerome Parmentier (FRA) 

Bernadette Brenger (FRA) 

Christelle Bezençon (SUI) 

Peter Stafford (IRL) 

Competition Marcel Wakim (GER) 

Ede Rutkovszky (HUN) 

Media and Communication James Mulligan (GBR) 

Sales & Marketing Lars Kaiser (GER) 

2.4. Executive Board of the Irish Federation 

Liam Hennessy President 

Patsy McGonagle 

Brendan McDaid 

Gerry Giblin 

Paddy Fay 

John McGrath 

Ray Flynn 

Martin Fitzgerald 

Ronnie Quigley 

Neil Martin 

Michael Hunt 

John Allen 

John Saulters 

John Foley CEO 

2.5. Local Organising Committee 

President Liam Hennessy 

Finance/Administration John Holian 

Marketing/Promotion Clare McCoy 

Marketing/promotion Sinead Galvin 

Media Liaison Frank Greally 

Technical Tom McCormack 

Event Presentation Paddy Marley 

VIP’s/Ceremonies Brendan McDaid 

Information Technology Gerry Giblin 

Security/Health/Safety George Maybury 

Transport/Accommodation Dermot Nagle 

Volunteer Coordination/Clothing Bernie Dunne 

Medical Dr. Joe Conway 

City of Dublin Senan Turnbull 

Host Broadcaster (RTE) Margaret Bennett 

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2.6. Competition Organisation 


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Competition Director Liam Hennessy 

Meeting Manager Paddy Marley 

Event Presentation Manager Brendan McDaid 

Technical Director Tom Mc Cormack 

Call Room Referee Michael Kearney 

Referees John Cronin 

Chris Wall 

Technical Information Centre Manager Bernie Dunne 

Announcers Nick Davis 

Brian Maguire 

Dave Dempsey 

2.7 Participating Federations (based on the preliminary entries) 

Senior (M) Senior (W) Under 23 (M) Under 23 (W) Junior (M) Junior (W) 

AUT 

BEL 

DEN 

ESP 

EST 

FIN 

FRA 

GBR 

GER 

HUN 

IRL 

ITA 

NED 

NOR 

POL 

POR 

RUS 

SLO 

SRB 

SUI 

SWE 

TUR 

UKR 

BEL 

BLR 

DEN 

ESP 

FIN 

FRA 

GBR 

GER 

IRL 

ITA 

NED 

POL 

POR 

RUS 

SLO 

SRB 

SWE 

UKR 

AUT 

BEL 

BLR 

CZE 

DEN 

ESP 

EST 

FIN 

FRA 

GBR 

GER 

HUN 

IRL 

ITA 

LUX 

NED 

NOR 

POL 

POR 

ROU 

SLO 

SUI 

SWE 

TUR 

UKR 

AUT 

BEL 

BLR 

CZE 

ESP 

FIN 

FRA 

GBR 

GER 

IRL 

ITA 

NED 

POL 

POR 

ROU 

RUS 

SRB 

SUI 

SWE 

TUR 

UKR 

6 

AUT 

BEL 

BLR 

CRO 

CZE 

DEN 

ESP 

EST 

FRA 

GBR 

GER 

IRL 

ITA 

NED 

NOR 

POL 

POR 

ROU 

SLO 

SRB 

SUI 

SWE 

TUR 

UKR 

AUT 

BEL 

CRO 

CZE 

ESP 

FIN 

FRA 

GBR 

GER 

IRL 

ITA 

LIE 

NED 

NOR 

POL 

POR 

ROU 

RUS 

SLO 

SRB 

SUI 

SWE 

TUR 

UKR

3. ARRIVALS 


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3.1 Arrival by Air 

The official airport is Dublin which is situated 4 km from the Santry Park. 

Upon arrival at Dublin Airport, the teams will be met by their Team Attachés. The Welcome Desk is 

situated in the Arrivals Hall at the airport and will be open on 7 th December from 06.00 to 20.00 and on 

8 th December to 12 th December from 06.00 (depending on travel schedules). 

After collecting luggage, team members will be escorted to the official buses by the welcome desk 

staff and taken to the team hotel, approximately 15 min from the airport. 

3.2 Arrival by Train 

There will be no Welcome Desk at the main railway station in DUBLIN. Teams arriving by train will be 

met by LOC representatives and taken to the team hotel, according to the arrival times given in the 

final entry system. 

3.3 Arrival by Road 

Teams arriving by road are kindly asked to go directly to their hotels, where representatives from the 

LOC will welcome them. 

3.4 Visa Requirements 

Countries requiring visas to enter Ireland should obtain them from the Irish Embassy or Consulate in 

their country. 

The following countries require visas to enter: 

BLR 

RUS 

SRB 

TUR 

UKR 

In case of problems please contact the Local Organising Committee: 

George Maybury. Cell Number 00 353 (0) 87 241 8151, Email: georgemaybury@hotmail.com 

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4. TRANSPORT 


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4.1 Transportation Desk 

The Transportation Desk, (contact Georgina Drumm +353 87 6893361) will be located at Crowne Plaza 

Dublin Airport Hotel, with the following opening dates/hours: 

6 th December 12.00 to 18.00 (according to the arrivals schedule) 









4.2 Bus Service 

A regular bus service will be provided between the team hotels, training venues, social functions, the 

technical meeting and the competition venue. Transfer times between the hotels and the 

competition venue will be 10/20 min, depending on the traffic conditions. 

Transfer schedules between the teams’ hotel(s) and the several venues will be as follows: 

SATURDAY 12 TH DECEMBER 2009. 

Course Inspection and Technical Meeting 

Buses will depart all hotels at 09.45 and will arrive at Santry Park at 10.00 for course inspection. Coaches 

will return athletes to their hotels at 12.00. 

Please note that the drop off point will be at Trinity Sports Grounds adjacent to area 4 on the map. The 

pick up point will be at the Crowne Plaza Hotel no. 28 on the map on both Saturday and Sunday. 

SUNDAY 13 TH DECEMBER 2009 

TEAM TRANSFERS ON DAY OF COMPETITION 

DEPARTURE HOTELS TO STADIUM 

Start Time First Bus Second Bus 

Junior Women 10.15 07.45 08.00 

Junior Men 11.00 08.30 08.45 

Under 23 Women 11.40 09.00 09.15 

Under 23 Men 12.25 09.45 10.00 

Senior Women 13.15 10.45 11.00 

Senior/Men 14.10 11.45 12.00 

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DEPARTURE FROM STADIUM TO HOTELS 

1st Shuttle 15.30 

2nd Shuttle 15.45 

3rd Shuttle 16.15 


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DEPARTURE FROM HOTELS TO CROWNE PLAZA FOR BANQUET 

All Hotels 19.00 

Buses will return all delegations to their hotels at 23.30 or 01.00 

MONDAY 14 TH DECEMBER 2009. 

DEPERTURE FROM TEAM HOTELS TO DUBLIN AIRPORT 

All teams will be transferred to Dublin Airport on Monday 14 th December in accordance with the flight 

schedules for each delegation. 

Full details of the schedule will be displayed at the Information Desk in each hotel. 

4.3 Return to Airport / Train stations 

Transport will be arranged according to the flight schedules submitted by the teams. 

Further information will be available at the Information Desk in each hotel. 

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5. ACCOMMODATION 


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5.1 General Information 

A total of four, 4 star hotels in DUBLIN, providing full board accommodation, is reserved for the teams. 

5.2 Information Desk(s) 

An Information Desk(s) will be located in the lobby of each team hotel(s) with qualified personnel 

offering relevant information about all aspects of the 16th Spar European Cross Country 

Championships. The Information Desk(s) opening hours will be as follows: 

10 TH , 11 th , 12th, 13 th and 14 th DECEMBER 2009 - 06.00 and 22.00 

5.3 Official Hotels 

The official hotels for the 16TH SPAR EUROPEAN CROSS COUNTRY CHAMPIONSHIPS will be: 

Teams Hotel 

CLARION HOTEL DUBLIN AIRPORT **** 

Dublin Airport 

Co. Dublin 

T: +353 1 808 0500 

F: +353 1 844 6002 

Email: info@clarionhoteldublinairport.com 

Web: www.clarionhoteldublinairport.com 

RADISSON SAS HOTEL DUBLIN AIRPORT **** 


Co. Dublin 

T: +353 1 808 4418 

Email: info.airport.dublin@radissonsas.com 

Web: www.airport.dublin@radissonsas.com 

CARLTON HOTEL DUBLIN AIRPORT **** 

Old Airport Road 

Cloghran 


Co. Dublin 

T: +353 1 866 7500 

F: +353 1 862 3114 

Email: info@carltondublinairport.com 

Web: www.carltonhotel@dublinairport.com 

HILTON DUBLIN AIRPORT HOTEL **** 

Northern Cross 

Malahide Road 

Dublin 17 

T: +353 1 866 1800 

F: +353 1 866 1866 

Email: reservations.dublinairport@hilton.com 

Web: www.hilton.com/dublinairport 

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Media and Technical Partners 

EXPRESS BY HOLIDAY INN *** 

Northwood Park 

Santry Park 

Dublin 9 

T: +353 1 862 8866 

F: +353 1 862 8800 

Email: info@hiexpressdublin-airport.ie 

Web: www.hiexpressdublin-airport.ie 

European Athletics Family and VIP Hotel 

CROWNE PLAZA DUBLIN AIRPORT HOTEL **** 

Northwood Park 

Santry Park 

Santry 

Dublin 9 

T: +353 1 862 8888 

F: +353 1 8628800 

Email: info@crowneplazadublin.ie 

Web: www.crowneplaza.com 


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5.4 Costs and European Athletics Quota 

According to Regulation 310.4 the European Athletics shall pay the board and lodging expenses for 

not more than 3 (three) days and for a maximum of: 

4 (four) male and 4 (four) female athletes in the Junior category 

4 (four) male and 4 (four) female athletes in the U23 category 

4 (four) male and 4 (four) female athletes in the Senior category 

No contribution shall be made in respect of athletes representing the host European Athletics Member 

Federation. 

For the remaining team members, the following rates apply. This includes full board and 

accommodation and applies to any additional days for Athletes and Officials within the ratio and 

outside the ratio: 

Group Single room Twin room 

Athletes outside the quota Euro 80 Euro 80 

Officials Euro 132 Euro 105 

Additional nights (Athletes and Officials) Euro 132 Euro 105 

All prices include VAT. 

Each participating team shall be allocated a minimum number of single rooms equal to 10 per cent of 

the total number of team members entered in the final entries. Additional single rooms can be 

requested and will be given according to availability. 

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DUBLIN 

Cancellation policy 

The final account for accommodation attributable to each Member Federation shall be based on the 

numbers declared in the Final Entries and this shall be paid in full, no allowance being made for any 

subsequent reduction in the actual numbers of athletes and/or officials. 

5.4.1 Payment Procedures 

An invoice will be sent to each Federation detailing the amount they owe based on their preliminary 

entries. Federations are kindly encouraged to make an advance payment of at least 50% by Monday 

16 th November 2009. Advance payments should be made in EURO by bank transfer to the following 

account: 

Bank account name: Athletic Association of Ireland 

Bank reference: Euro XC 

Bank account number: 00953054 

Sort code: 93 21 32 

Bank address: AIB, 53 Main Street, Finglas, Dublin 11. 

Swift No: AIBKIE2D 

IBAN: IE58 AIBK 9321 3200 9530 54 

Note: A copy of the bank transfer will be required upon arrival. 

The balance of the payment must be paid on-site by the Team Leader on arrival at the Accreditation 

Centre. Payment can be made by credit card or by cash in Euros. 

The Team Leader must settle phone bills and all other extra services at the hotel reception, before 

departure. The Team Leader will be requested a credit card by the hotel reception desk for extras. 

All payments must be made in Euros. 

5.5 Meals 

All meals will be taken in the teams’ hotel restaurant. The restaurant opening times are: 

9 th December 2009 to 14 th December 2009. 

Breakfast 07.30 to 10.00 (06.00 to 10.00 on Sunday 13 th December 2009) 

Lunch 13.00 to 14.30 (Lunch on Sunday 13 th December at the International 

Athletes’ Club at Santry Park ) 

Please note that due to limited capacity at the International athletes club, lunch will be served as 

follows: 

Junior Women: 11.30 

Junior Men: 12.15 

U23 Women: 13.00 

U23 Men: 13.45 

Senior Women: 14.30 

Senior Men: 15.15 

Dinner 18.00 to 20.00 

13 th December Closing Banquet (no dinner will be provided at the teams hotel) 

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Accreditation cards and Meal Vouchers will allow access to meals in the hotel restaurant. 

For lunch and dinner, mineral water and one soft drink per person are available free of charge. All 

other drinks have to be paid for. 

On the competition date late serving provisions will be made for those athletes detained at the venue 

due to doping controls or protests. 

5.6 Meeting Room for Teams 

Arrangements can be made for a team meeting room through the Information Desk in the Teams 

hotel. Requests shall be made 12 hours in advance. 

5.7 Medical Service in the hotel 

Medical service and/or emergency calls will be available by phone (information is available at the 

hotel reception). 

5.8 Telephone Calls 

The telephone will be automatically activated to make room to room calls. Any athletes or 

delegation officials requiring the use of the room phone for outgoing calls must make arrangements 

with the information desk at the hotel. The telephone will be made available upon the presentation 

of a credit card to cover all charges. 

13

6. ACCREDITATION 

6.1 General 


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Each team member will receive an accreditation card, which must be worn at all times and should 

be clearly visible. Security personnel will control all areas. The accreditation is not transferable and 

does not allow the holder to take another person beyond checkpoints. Photos are not required for the 

accreditation card system. 

6.2 Accreditation Procedure 

Accreditation cards will be prepared in advance, based on the information provided by the Member 

Federation through the online entry system. No changes will be accepted after the final entry 

deadline. 

Accreditation cards will be distributed in the Crowne Plaza Hotel. The Team Leader will be transported 

to and from the accreditation centre and will be responsible for collecting the team’s accreditation 

cards. 

Team Leaders are requested to take the athletes’ passports to the Accreditation Centre at the 

Crowne Plaza Hotel in order to allow verification of Junior and Under 23 participants’ age. 

The Team Leader will settle the payment of accommodation for team members outside the European 

Athletics quota and confirm the athletes participating in the Championships. 

After the payment and confirmation the Team Leader can collect the accreditations cards and meal 

vouchers for the whole team. 

6.3 Loss of an Accreditation Card 

Any lost or damaged accreditation cards should be reported to LOC, at The Crowne Plaza Hotel. 

Duplicate cards can be obtained where proof of identity can be established. 

6.4 Access Areas for Teams 

All team accreditation cards will allow access to the warm-up area, changing facilities and 

physiotherapy rooms. Only athletes who are directly involved in the competition will have access to 

the call room and to the course. 

The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the 

necessary access number on the accreditation card. 

Separate cards will be issued for the Team Leaders, for access to the information available in the 

Technical Information Centre (TIC). 

Doping Control Passes will be managed by the Doping Control Area, according to the needs. 

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7. TECHNICAL INFORMATION 

7.1 Technical Information Centre (TIC) 


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The main function of the Technical Information Centre is to ensure smooth communication between 

each Team Delegates and the LOC, the European Athletics Technical Delegate and the Competition 

Management, regarding technical matters. 

Until 12 th December at 22.00 the TIC will be located at the Crowne Plaza Hotel. From the 13 th 

December at 08.00 the TIC is located at the competition venue. 

Opening hours: 

11 th /12 th December 08.00 to 22.00 

13 th December 08.00 to 17.00 

The TIC will be linked to all Information Desks set up for this event and shall be responsible for the 

following: 

• Settlement of technical enquiries from delegations 

• Competition information 

• Recovery of confiscated items at the Call Room 

• Applications for additional doping control tests 

• Urgent notices – collection and delivery of any urgent written notices to the Team Delegations 

from Technical Delegates, European Athletics and LOC 

• Publication of results 

• Receipt of protests from the teams 

All technical information regarding the competition will be distributed to each delegation in a pigeon 

box given to each team. This information will also be displayed on information boards. Access to the 

information to be distributed at the TIC will be controlled by a separate card, not by the accreditation 

card. TIC cards will be given to each Team Leader. 

Teams that are not able to attend the Technical Meeting, under extreme circumstances, can collect 

their information material from the TIC after the technical meeting. 

7.2 Technical Meeting 

The Technical Meeting will be held on the12 December at 12.00 in the Crowne Plaza Hotel (Room 

15/16). 

Each team may be represented by a maximum of two team delegates and, if necessary, an 

interpreter. It is very important that all teams are represented at the Technical Meeting. 

All questions related to the Technical Meeting must be presented in writing in English, at the TIC before 

20.00 on11 December on the appropriate form. The Technical Meeting will be held in English. 

15

The Technical Meeting will be attended by: 


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• LOC President 

• European Athletics President 

• European Athletics Officiating Persons (Technical and Doping Control Delegate) 

• Jury of Appeal 

• Competition Director 

• Competition Officials 

• TIC Manager 

• European Athletics Staff 

7.2.1 Agenda 

The preliminary agenda of the Technical Meeting includes: 

• Welcome by the President of the Local Organising Committee 

• Welcome by the European Athletics President or his representative 

• Presentation of the Competition Officials 

• Information briefing by the Technical Delegate on matters not covered by the Team Manual 

• Presentation of the competition and warm-up venues 

• Opening/Closing Ceremony and Closing Banquet 

• Information briefing by the Doping Control Delegate 

• Answering of questions submitted in writing by federations 

7.3 Inspection of Competition Venue 

There will be no organised tour as the presentation regarding the competition and warm-up areas will 

be given at the Technical Meeting. 

Heads of Delegation and team members may visit the venue inspecting access routes and other 

facilities which will be important to the teams on Saturday 12 th December, between 10.00 and 11.45 

during the training. 

7.4 Dressing / Physiotherapy Rooms 

Dressing rooms and physiotherapy rooms are located at the Mixed Zone area 

The allocation of the athletes’ dressing rooms will depend on the number of the delegation members. 

Further details will be given in the technical meeting. The access to the dressing rooms and 

physiotherapy rooms will be controlled by the LOC staff. 

7.5 Training 

The Course will be open for training on Saturday 12 th December between 10.00 and 11.45. 

Transport will be provided according to the following schedule: 

From the Teams Hotels to the Course: 

Buses will depart all hotels at 09.45 and will arrive at Santry Park at 10.00. The route to be taken will be 

the same as for Sunday and will familiarise athletes with the procedure on competition day. Delegates 

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to the Technical meeting will be brought to the Crowne Plaza Hotel which is beside Santry Park. The 

Technical meeting will commence at 12.00 

Please note that the drop off point will be at Trinity Sports Ground adjacent to the warm up area as 

shown on the map. The pick up point will be at the Crowne Plaza Hotel also shown on the map on 

both Saturday and Sunday 

From the Course to the Teams Hotels: 

Buses will return athletes to their hotels at 12.00. 

The transport schedule will also be displayed at the Information Desks in each hotel. 

17

8. COMPETITION REGULATIONS 

8.1. Entries 


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Every European Athletics Member may enter 1 (one) team for each event. 

In accordance with European Athletics Regulation 302.8, each European Athletics Member Federation 

may enter a maximum of 8 (eight) athletes in each event, of which a maximum of 6 (six) may 

participate, in the following conditions: 

Only athletes aged at least 16 (sixteen) and not more than 19 (nineteen) years on 31 December of 

the year of the competition may participate in the Junior events; 

Only athletes aged at least 20 (twenty) and not more than 22 (twenty two) years on 31 December 

of the year of the competition may participate in the Under 23 events; 

Only athletes aged at least 20 (twenty) years on 31 December of the year of the competition may 

compete in the Senior events. 

All athletes must be able to present, if requested to do so by the Technical Delegate an official 

document stating their date of birth. 

Each athlete may only be entered in one race of the Championships and he/she can only compete 

in the race for which he/she was entered. 

Although the European Cross Country Championships are basically a team competition, individual 

entries may be accepted. 

8.1.1 Final Entries 

Final entries shall be made through the European Athletics Teams Online Entry System. The online entry 

system will be accessible at the European Athletics website: www.european-athletics.org in the 

section “Member Federations Zone/Competition”. Member Federations should use the already known 

ID and password. 

Final entries indicating the names of the competitors and of the officials must be received not later 

than 10 (ten) days before the event. According to the regulations the deadlines for the final entries 

are: 

• Opening of the final entries: Thursday, 19 November 2009 

• Deadline for the final entries: Thursday, 3 December 2009 24:00 (CET) 

All teams will receive a pdf report with a status of their entries 24h before the deadline and one pdf 

confirmation after closing of the system. 

8.2 Final Confirmation 

Team Leaders or their representatives must confirm the names of those competitors already entered 

who will actually take part in the competition. Forms for the final declaration and confirmation will be 

distributed to each delegation during accreditation. These forms must be completed and returned 

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immediately in the accreditation centre or no later than 20h00 Friday, 11 December 2009 to the TIC in 

the Crown Plaza hotel. 

Any team foreseeing to arrive later than this deadline shall confirm the respective athletes’ 

participation via email to competition@european-athletics.org. 

Final start lists will be ready for collection together with the bib numbers after the Technical Meeting. 

8.2.1 Withdrawal 

Withdrawal of any confirmation must be indicated to the TIC in writing on the official withdrawal form. 

8.3. Starting Stations 

For each race, each team will be allocated a starting station, the position of which will be drawn by 

the Technical Delegate. The result of the draw will be announced at the technical meeting and 

displayed at the Information Desk in the team hotels as well as on the start gantry at the course. 

8.4 Competition Numbers 

Each athlete will receive 4 bib numbers, 3 after the Technical Meeting, 1 in the call room. The 3 bibs 

have to be put as follows: one on the back of the singlet, one on the warm-up track suit and the other 

one for the bag. 

The bib for the front will be handed out in the call room. It has a plastic pocket on the inner side with 

the chip transponder included. Athletes and Coaches must ensure the proper return of the chip 

transponder after the race. The competition bibs may not be cut, bent, covered or ruined in any 

way. 

8.5 Scoring 

Each race shall be scored separately. In all races, 4 (four) athletes shall score. The team results shall be 

decided by the aggregate of placing recorded by the scoring athletes of each team. The team with 

the lowest aggregate of placing points will be judged the winner. 

If a team fails to finish with a complete scoring team, it will not be classified in the team result. The 

athletes finishing shall be counted as individuals in the race result and shall be eligible for the 

individual placing. No adjustment to the scoring placing of the finishing teams shall be made in 

respect of any non-scoring team runners or of individual entries. 

8.5.1 Ties 

In the event of a tie, it shall be resolved in favour of the team whose last scoring runner finishes nearest 

to the first place in accordance with European Athletics Regulation 302.16. 

If two or more athletes tie for a place in any event, the attributable points shall be divided equally 

between them. 

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8.6 Competition Clothing 


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Competitors must wear the Federation’s official team clothing. IAAF Rule 143 will be strictly applied. 

Please make sure to follow the IAAF Advertising Regulations (version January clothing and items not 

conforming to this rule and the current IAAF Advertising Regulations will be removed from the call 

room. 

The European Athletics has a record of the Team vests of all Member Federations on its website. If the 

team vest displayed on the website differs from your current official team vest, a full set of 

photographs must be provided to the European Athletics Office (preferably in an electronic version) 

by 1 st December 2009 at the latest: 

• JPEG file, maximum resolution and size 300 dpi / 500KB 

• Compressed ZIP file, if possible 

• Mail to: competition@european-athletics.org 

• Otherwise, the existing records will be used as reference 

Team clothing must be uniform. A competitor wearing any other clothing will have no access to the 

competition area and will not be allowed to compete. This rule applies both to competition clothing 

(vest, shorts and tights) as well as to tracksuits. 

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9. COMPETITION PROCEDURE 

9.1 Timetable 


Championships 

DUBLIN 

The timetable on 13 th December 2009 will be: 

Opening Ceremony 10.00 

End of Opening Ceremony 10.13 

Junior Women 200m + 2 Laps x 1635 + 569m, Total 4039 10.15 

Junior Women Victory Ceremony (Individual) 10.43 

Junior Women Victory Ceremony (Team) 10.49 

Junior Men 200m + 2 Laps x1000m + 2 x 1635m + 569m, Total 6039 11.00 

Junior Men Victory Ceremony (Individual) 11.23 

Junior Men Victory Ceremony (Team) 11.29 

Under 23 Women 200m + 2 Laps x1000m + 2 x 1635m + 569m, Total 6039 11.40 

Under 23 Women Victory Ceremony (Individual) 12.08 

Under 23 Women Victory Ceremony (Team) 12.14 

Under 23 Men 200m + 1 x1000m + 1 x 1635m + 3 x 1538 + 569, Total 8018 12.25 

Under 23 Men Victory Ceremony (Individual) 12.57 

Under 23 Men Victory Ceremony (Team) 13.03 

Senior Women 200m + 1 x1000m + 1 x 1635m + 3 x 1538 + 569, Total 8018 13.15 

Senior Women Victory Ceremony (Individual) 13.48 

Senior Women Victory Ceremony (Team) 13.54 

Senior Men 200m + 6 x 1538m + 569m, Total 9997m 14.10 

Senior Men Victory Ceremony (Individual) 14.44 

Senior Men Victory Ceremony (Individual) 14.49 

9.2 Warming Up Before Events 

Warming up will take place in Trinity Sports Grounds, immediately adjacent to the Call Room. At the 

end of the warming up the athletes shall prepare for the race and will put the removed clothing in 

dedicated baskets identified with the respective country code name (one for each Federation). 

These will be transported by the LOC staff from the start to the mixed zone. 

9.3 Assembly and Call Room Procedures 

The first call for the participants will be made in the Call Room near the start line. It is the responsibility 

of the team managers to ensure that their athletes are aware of the last check-in times for entry to the 

Call Room. Athletes arriving late may be excluded from participation in the event. 

All athletes must report to both the call room and the last checkpoint. Athletes must report to the Call 

Room before each event as follows: 

Junior Women 9.45-10.05 

Junior Men 10.30-10.50 

Under 23W 11.10-11.30 

Under 23M 11.55-12.15 

Senior W 12.45-13.05 

Senior M 13.40-14.00 

On leaving the call room, athletes will be directed into the start area to prepare for the race. A 

warning signal will be given 5 minutes, 3 minutes and 1 minute before the start of the race. 

21


Championships 

DUBLIN 

9.4 Event Presentation format 

For each race, each team will be allocated a starting-box, the position of which will be drawn by the 

EA Technical Delegate. The result of the draw will be announced at the technical meeting and 

displayed at the Championship Information Desk in the team hotels as well as on the start gantry at the 

course. 

9.5 Competition Preparations 

9.5.1 Starter’s Commands 

All instructions will be given in English. The command is ”On your marks” followed by a shot from the 

starter’s gun. 

9.5.2 False start 

In the event of the false start, the starter will fire a second shot and officials will raise a tape across the 

course, 100 m from the start line. 

9.6 Timing 

The official timing will be provided by Omega and will be displayed on the official electronic timing 

instrument and photo finish cameras provided by Omega. 

9.7 Leaving the course after the competition 

After the competition, athletes leave immediately the course through the mixed zone where they will 

find the clothing baskets and the media interviews will be carried out. 

Athletes attending the award ceremony will be accompanied directly to the Victory Ceremony zone. 

9.8 Protests and Appeals 

Protests are permitted and will be processed in accordance with IAAF Rule 146. 

In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a 

responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of 

an event shall be made within 30 minutes of the official announcement of the result of that event 

(posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a 

responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official 

announcement of the decision made by the Referee. 

When submitting an appeal form, a deposit of EUR 70, as set in the rules, must be paid. If the protest is 

unsuccessful, the deposit will not be returned. The Jury’s decision will be provided in writing. 

9.9 Interviews 

Immediately after the competition, the flash interview group will interview the winning athletes. These 

interviews will be distributed on information sheets to the media. In the mixed zone, all athletes meet 

the media: first TV, then radio and finally the written press. It is for the athlete to decide whether 

he/she will give an interview. 

The first three athletes in each event may be asked to attend an official press conference. These press 

conferences will take priority over all other interview requirements. They will usually be held before 

doping control testing. 

22

9.10 Doping Control 

9.10.1 General Information 


Championships 

DUBLIN 

Doping control shall be conducted in accordance with IAAF Rules and Procedures under the 

supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be 

collected immediately before, and during, the Championships. 

Athletes selected for doping control shall be informed by trained Chaperones or Doping Control 

Officers. Athletes will be required to sign a confirmation of notification and must report to the Doping 

Control Station immediately. 

Athletes must ensure that they have photographic identification available at the competition area as 

this will be required by the Chaperone/Doping Control Officer in the event that the athlete is selected 

for drug testing. 

All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the 

time of notification until arrival at the DCS. Athletes may invite a team official to accompany them to 

the DCS. 

Athletes are reminded that refusal to provide a sample can render them liable to disqualification and 

may lead to further disciplinary action. Athletes who are required to use prescribed medication for the 

treatment of a medical condition should ensure that they have registered their medication, where 

necessary, through the Therapeutic Use Exemption system prior to attending the Championships. 

9.10.2 Selection of Athletes 

The selection of athletes for control will be made on a final position and/or random basis under the 

supervision of the European Athletics Doping Control Delegate. In addition, the selection of further 

athletes may be ordered at the discretion of the European Athletics Doping Control Delegate. 

9.10.3 Additional Controls 

Additional athletes, under the discretion of the respective national federation, who have not been 

selected for doping control, may present themselves for testing. These athletes must report to the TIC 

where they will have to complete the “Doping Control Request Form”. They will then be escorted to 

the Doping Control Station. 

The cost of this control will be paid by the European Athletics and will be deducted from the member 

federation’s European Athletics subvention after the Championships. 

9.11 Victory Ceremonies 

The victory ceremony for individuals and teams will take place on the venue immediately after finish 

of each race, as scheduled on the event programme. 

Athletes must wear the official team clothing for the ceremonies. 

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10. INFORMATION 

10.1 Clocks 


Championships 

DUBLIN 

A clock showing the race time is positioned on the finish line gantry as well as at the lap point. Final 

and intermediate results of the races and the respective team points will be indicated on the video 

board. 

10.2 Announcements 

Official announcements will be made in English. 

10.3 Start Lists 

Start Lists will be available for the Team Leaders on 12 th December at 16.00 at team hotels. 

10.4 Result Lists / Intermediate Scores 

Results will be displayed on the notice boards located at the TIC area immediately after each race. A 

copy of each event results will be available at the TIC in each team pigeon box. 

The complete results of the 16 th Spar European Cross Country Championships in the form of a booklet 

will be issued and distributed to the Team Leaders at the Closing Banquet. 

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11. MEDICAL SERVICES 

11.1 General 


Championships 

DUBLIN 

The medical service will provide medical information and assistance to teams, organisation personnel, 

and honorary guests as well as, during the competition, to the spectators. 

In case of emergency, please contact the nearest medical first aid station. 

11.2 Medical Services in the Hotel 

For medical or emergency needs Team Leaders will contact the hotel receptions (medical 

information and phone numbers available on site). 

11.3 Medical Care at the Competition Venue 

A medical tent will be active at the Venue site for acute medical assistance. First aid teams Red Cross 

marked, supervised by doctors, will be distributed around the course during the competition. 

The local medical service will be responsible for any problem concerning the athletes’ health both at 

competition and warming up areas. In case of injuries, only the official physician will be admitted to 

the course. The respective physician will decide on the further treatment of the injured athlete. 

Team doctors will have access to the medical service facilities when an athlete of his/her own team is 

hurt or is in need of other medical attention. 

11.4 Physiotherapy 

Equipped physiotherapy facilities will be available on site. At the venue the LOC physiotherapists will 

be available as follows: 

Mixed Zone 

13 th December 10.00 to 16.00 

11.5 Insurance 

According to the Regulation 310.9 the participating Member Federations are responsible for taking 

out their own insurance to cover the risk of illness or injury of any member of their team when travelling 

to and from the European Athletics event and during the event itself. Please take the necessary steps 

to fulfil these requirements well in advance. 

25

12. SECURITY 


Championships 

DUBLIN 

Instructions given by the LOC, the security personnel and the police must be followed in all areas, as 

well as during transport from one location to another. 

The accreditation card must be worn at all times. If an accreditation is lost, this should be reported 

immediately to any LOC information desk. 

If necessary, the police can be contacted through the LOC information desk at your hotel. 

13. OPENING CEREMONY AND CLOSING BANQUET 

13.1 Opening Ceremony 

The Opening Ceremony will take place on Sunday 13 th December at 10.00 at Santry Park. 

13.2 Closing Ceremony 

The Closing Ceremony will take place on 13 th December at 15:00 at Santry Park 

13.3. Closing Banquet 

The Closing Banquet will take place on 13 th December at 19.30 at the Crowne Plaza Hotel. Everyone 

with an invitation is welcome to attend. Please kindly keep in mind that invitation card will be 

requested to access the closing banquet. 

14. DEPARTURE 

Teams will be asked to provide full travel details together with the final entries. Teams will also receive 

a departure form, which should be completed and returned to the LOC Information desk in the hotel, 

at least 24 hours before departure, especially if there are any changes to the provided details. 

Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC 

Information desk. 

All outstanding fees, charges and possible other expenses must be settled with the cashier. On the 

day of departure the LOC Hotel Manager will check the rooms together with the Team Leaders. 

15. CONTACT DETAILS 

For further details about the 16 th Spar European Cross Country Championships in Dublin please 

contact: 

Event Email: info@dublin2009.ie 

26

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www.dublin2009.ie

Team Manual - European Athletics

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