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IMPERIAL COLLEGE LONDON (Insert Project Name) Tender Enquiry Document (Insert Date) (Insert QS Company logo) SECTION 1 TENDER INFORMATION (Cont’d) 1.4 TENDER AWARD CRITERIA (Cont’d) 1.4.2.5 Expenditure of Provisional Sums (Note: ICL wishes to avoid the use of Provisional Sums, however, if circumstances arise that results in the PM and/or QS considering that they are unavoidable they must first be approved, in writing, by the Director or Assistant Director of Building projects.) The tender programme should explicitly include the key milestones for the expenditure of Provisional Sums. This shall include, as a minimum, design development, design review by the Supervisors, design approval by Imperial College, procurement, construction and agreement of the provisional sums with the Quantity Surveyor. The above key milestones should also be included in the Priced Activity Schedule, which will be developed post contract award. 1.4.3 Site Management will be evaluated against the Tenderer’s understanding of the project, including the design, site and programme constraints in accordance with the requests identified in the Tender Enquiry Document Volume 1. 1.4.3.1 The tender submission will be reviewed against the Tenderer’s approach for site set up and logistics, including sharing site accommodation and other fixed costs with adjacent projects. 1.4.3.2 A completed method statement must be submitted to demonstrate a full understanding of the Works:- • As identified within the individual specifications; • Access to the site for materials delivery; • Approach to undertaking the Works; • Maintaining access and existing fire escape routes clear during the Works; • Noise, vibration and dust control during the Works to minimise disruption; • Installation of temporary services and service diversions to ensure that areas outside of the works area remain in use during the project and procedures for third party liaison (including, but not limited to other unaffected areas or departments within ICL and its neighbours); • Approach to the Completion of the Project; • Site Waste Management Plan. 1.4.4 Health and Safety. The Tenderer shall include in his Tender the following:- • Nominations with CV’s of personnel to be responsible for implementing the Health and Safety Policy and whether they are site-resident or on a visiting basis; • A diagram showing reporting responsibilities and method by which any conflicts of interest between Health and Safety and other project objectives and restrictions will be resolved; • Accident statistics covering a period of two years to date, inclusive of subcontracted labour with the method of calculation and definitions clearly shown. Page 8 of 14
IMPERIAL COLLEGE LONDON (Insert Project Name) Tender Enquiry Document (Insert Date) (Insert QS Company logo) SECTION 1 TENDER INFORMATION (Cont’d) 1.4 TENDER AWARD CRITERIA (Cont’d) 1.4.5 Contractor’s Organisation Chart. The Tenderer shall submit details of his Company structure and the structure, personnel and communication lines of the team responsible for undertaking this project as follows, including any written explanation:- • The project structure must include, as a minimum, details of the:- - Project Manager including their motivation, personality, ability and experience; - Design and Management Team including their technical resources and ability; - Commercial Manager and their team, including details of their ability and how they will pro-actively manage costs throughout the duration of the project. - Job descriptions for those members of the team shown on the organisation chart; • Key consultants and sub-contractors to be employed; • CV’s of the senior management and site based staff proposed for this project inclusive of client reference contact; • Overall strength of the Tenderer’s approach to team working. 1.4.6 Resource Schedule is to be provided to identify the resources committed to both the pre-construction stage and constructions stage of the project. 1.4.7 Value Engineering Proposals including detailed explanations of any proposals Employer’s Works Information, which would enable either savings to the capital or operational expenditure to be realised. 1.4.8 Tender Check List is to be completed and included within the final tender return (please see Appendix 3 of this document). Page 9 of 14
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(Insert Project Name) TENDER ENQUIRY DOCUMENTATION ...

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